2-Exhibit A- Loma Colorado Blvd Extension - SOW.pdf

Department of Public Works Engineering Division

City of Rio Rancho ● 3200 Civic Center Circle NE ● Suite 200 ● Rio Rancho, NM 87144

Office (505) 891-5016 ● Fax (505) 891-5203 Page 1

Exhibit A Scope of Work

General Information

All work accomplished under the contract shall be in accordance with the Federal, State and/or

City manuals, standards, guidelines, standard specifications, and standard procedures.

The Consultant shall be responsible for all coordination, engineering, studies, surveys, analyses, and any other necessary documents to complete the preliminary or final design, construction estimates, specifications, right-of-way mapping, and determine the level of environmental documentation for final design (including any requirements from the State Historical Preservation

Office – SHPO). The Consultant may also be responsible for Phase C, final design, and services during construction including office services and construction observation. The Consultant shall provide manhours for each task, as necessary or requested as part of this RFP, to take the scoped design to additional phases, as budget becomes available and approved.

It is the intent of the City, for the Consultant to have full latitude and complete responsibility for developing this project, with guidance and final decision making by the City. The Consultant shall designate a project manager to be the sole point of contact for the City’s designated project manager. The Consultant’s project manager shall have experience managing similar size and scope of projects. Any change in Consultant’s project manager during the project will require written approval by the City’s project manager before the proposed change is made. Any proposed changes to the to the project team must be approved by written notice from the City.

The Consultant shall demonstrate a proven QC process for plan development.

Although every effort has been made to fully describe the scope of services it is anticipated that changes may be required during the project. Any change to the Scope of Work, that may be required, shall be negotiated and authorized by an amendment to the Contract.

All services required for this project shall be performed by licensed professionals registered in the

State of New Mexico. The Consultant shall perform any and all services required to obligate this project under the New Mexico Department of Transportation’s (1) New Mexico Department of

Transportation Design Manual, (2) Location Study Procedures A Guidebook for: Planning and

Environmental Linkages, Alignment Studies, and Corridor Studies, (3) Tribal/Local Public Agency

Handbook current editions, and (4) requirements of the Federal Highway Administration. The

Consultant is to develop a schedule and manhour estimate conducive to the required effort listed below. Additionally, the Consultant is to develop a separate manhour estimate for bidding phase and Services During Construction and Inspections to be added as future tasks as funding becomes available.

GENERAL PROJECT INFORMATION

The purpose of this project is to design the extension of Loma Colorado Boulevard from Silent

Springs Drive to Broadmoor Boulevard. The project will include a two-lane roadway with auxiliary turn lanes, as well as striping, lighting, and signal improvements. Additionally, it will involve the development of a box culvert to facilitate the road crossing over the Arroyo de Los Montoyas, and the addition of a roundabout at the intersection of Chessman Drive and Silent Springs Drive.

SCOPE OF WORK –

Task 1 Phase A – Initial Evaluation of Alternatives https://api.realfile.rtsclients.com/PublicFiles/f260a66b364d453e91ff9b3fedd494dc/6f0b653a-a70a-48d3-81d5-931066579689/Location%20Study%20Procedures.pdf

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The consultant shall perform an Initial Evaluation of Alternatives to include but not be limited to:

• Corridor Alignment/Buildout.

• Auxiliary lanes.

• Determine if a pavement design is needed vs. City’s Standard pavement section.

• Preliminary Subsurface Utility Engineering (SUE) and a determination of the final design level SUE. The Consultant will be required to supply the one call (NM811) tickets as part of the SUE effort.

• Accommodation of multi-modal transportation.

• Determine existing traffic Level of Service vs. Level of Services in 20 years

• Preliminary right-of-way mapping including ownership and aerial photography.

• Development of a stakeholder list including contact information to be used for public outreach.

• Establish a Purpose and Need.

• Coordination: Southern Sandoval County Arroyo Flood Control Authority (SSCAFCA).

• Development of a Public Involvement Plan, pursuant to NMDOT, City requirements, and

National Environmental Policy Act (NEPA).

• Individual stakeholder meetings need to be included with any property owners who request to meet outside a public meeting.

Task 2 Phase B – Detailed Evaluation of Alternatives

The consultant shall perform a Detailed Evaluation of Alternatives to include but not be limited to:

• Prepare Conceptual Roadway and Structure Plans.

• Corridor lighting.

• Access Control.

• Preliminary Drainage Report.

• Provide a traffic/transportation needs analysis and potential traffic signals or roundabout locations.

• Constructability Analysis.

• Preliminary Right-of-Way Analysis.

• Geotechnical Report.

• Public/Private Utility relocations coordination.

• Identify Preferred Alternative(s).

• FHWA Concurrence Review.

Task 3: Phase C – Environmental Documentation

The Consultant shall perform Environmental Documentation to include but not be limited to:

• Level of Effort (LOE).

• Public meetings for preliminary design in accordance with the National Environmental Policy

Act (NEPA).

• Determine the level of environmental documentation in accordance with the National

Environmental Policy Act (NEPA) and potential mitigation of impacts.

• Initial Site Assessment (ISA) and the determination of the future ISA level.

Task 4: Phase D – Preliminary Design (30%)

The Consultant shall perform Preliminary Design to include but not be limited to:

• Preliminary Plans, contact book, and Engineer’s Estimate (30%).

• Proposed construction phase plans.

• Preliminary Right of Way mapping.

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• Incorporate the Drainage Master Plans, Drainage Reports, and Specific Area Plans into the study/design as applicable.

Task 5 Final Design and Right-of-Way Mapping (60% - PS&E)

• Completion of all Environmental Documentation.

• Final Subsurface Utility Engineering (SUE).

• Final Drainage Report.

• Development of final detailed construction plans and final specifications for the performance of construction work (60%, 90%, & Final).

• Plans, Specifications, and Estimates (PS&E).

• NMDOT must certify that the project has identified and mitigated all potential conflicts for the five certification areas. Complete and obtain approval for Environmental, Right of Way, Utilities, Railroads, and ITS certifications.

• Provide Final Right-of-Way maps. Maps shall be prepared per NMDOT requirements and approved for acquisition. Prepare a Summary Plat after all properties are acquired by the

City.

Task 6: Bidding Phase

• Review and respond to questions from bidders.

• Prepare documents and revisions for the addenda.

• Evaluation and recommendations of bids.

Task 7: Construction and Inspection Services

• Review and respond to Request for Information (RFI), submittals, change orders and testing reports.

• The engineer of record shall attend field meetings as needed and weekly progress meetings.

• Provide Quality Assurance (QA) and Independent Assurance (IA) Testing.

• Provide a full-time inspector(s) that will observe and inspect the contractor’s day-to-day operations.

- Track daily quantities and maintain daily diaries (Source Book).

- Attend weekly progress meetings.

- Review of Traffic Control Diaries.

- Review pay applications, as built redlines, and monthly project schedules.

• EEO and Audits

- EEO monthly audits

- Review and confirm certified payrolls

- Perform and comply with LCP Tracker and B2G Now

- Wage rate interviews

- Buy America Build (BABA) compliance

- Prepare documentation and attend Project audits conducted by NMDOT and FHWA

• Project Closeout: A substantial completion walkthrough will be conducted to generate a punch list for the project. A close-out package will be prepared and submitted to the

City’s Project Manager, which will include the as-builts based on the Contractor’s red-line drawings.

• Final Completion: A final completion walkthrough will be held, and the consultant shall attend to assist the City’s Project Manager in reviewing that all the punch list items have

Office (505) 891-5016 ● Fax (505) 891-5203 Page 4 been completed. The Consultant shall convert the Contractor’s final as-built documents to record drawings and submit them to the City.

COORDINATION

The Consultant will be responsible for all coordination necessary to accomplish the work required by the Contract. This responsibility shall include coordination with all property owners and federal, state, city, county, flood control authorities, schools, private and public utilities and other agencies having jurisdiction or interest in the project. This will include obtaining approvals and/or concurrence on all work that is to be completed by the Consultant, including work completed by subcontractors working under this contract.

This responsibility shall also include obtaining all initial informal (verbal) approvals. For any required formal (written) approvals, the Consultant will provide the City with all required data and draft letters of transmittal. In the event the Consultant is not successful in obtaining informal approvals, the Consultant shall promptly notify the City in writing, and the City will assist in resolving the matter. In addition to the above, the Consultant shall be responsible for but not limited to:

• Scheduling all design reviews.

• Preparation and distribution of plans and documents.

• Scheduling meetings and preparation of meeting agendas, including regular progress update meetings and/or field meetings as needed.

• Preparation of design review reports/minutes.

• Preparation of Design Team meeting reports/minutes.

• Being the focal point, for the flow of all project activity, including the subcontractor work of the subs.

• Providing monthly progress reports to be submitted with monthly invoicing.

• Providing periodic presentations to the City management.

• Coordinating with City’s Communication Specialist.

• Ongoing coordination with City’s Development Services for any upcoming developments along the corridor.

SCHEDULE

Submittals shall be at least two (2) weeks prior to the review meeting.

LIQUIDATED DAMAGES

Liquidated Damages will be assessed for delay in the amount of $200 per day for each calendar day beyond the agreed upon schedule in the final contract.

DELIVERABLES

All deliverables shall be in accordance the City’s Development Process Manuals for Public Works, NMDOT guidelines, and FHWA requirements.

Submittals will be electronic copies in PDF format utilizing the Bluebeam Revu software.

Hardcopies will only be needed if a review agency other than the City requires them.

Vendor shall submit electronic versions of all deliverables. If the deliverables are more than one

(1) page, a multi-page PDF shall be required.

Record Drawings must be turned in and complete twenty-one (21) calendar days after receiving red lines from the City or Contractor. If Record Drawings are not turned in or not complete after

Office (505) 891-5016 ● Fax (505) 891-5203 Page 5 the twenty-one (21) calendar day mark, then Liquidated Damages will be charged based on the amount established in the Design Contract.

As part of the Final Record Drawings, a permanent erosion/sediment control plan must be submitted to the Development Services Department (DSD) Engineering Division. The permanent erosion/sediment control plan must include grading and drainage information.

In addition, all Final Record Drawings will follow the format and method stated in the

Development Process Manual (DPM) Chapter II.7 Revised for Public Works Section 2.2

(See Attachment 1 [Separate Document] included with this RFP). Please note that

Geographic Information System (GIS) files are required, and must comply with the GIS

Quality Control and Quality Assurance (QC/QA) Plan (See Attachment 2 [Separate

Document] included with this RFP). After award of the project; the Project Manager, the

Engineer of Record (if applicable as determined by the Project Manager), and the GIS Manager will have a meeting to discuss the GIS layers required for the project and the appropriate schemas for those layers. If, upon submittal, the digital files are rejected due to failing QC/QA guidelines then they must be corrected at no cost to the City.