2. Attachment B - Smoking Policy GLPD-1820.2BwC1 & map.pdf

GLPD 1820.2B-wC1 Verify current version before use at Page 1 of 6 https://nasa.sharepoint.com/sites/BMSLibrary/

GLENN GLPD 1820.2B

POLICY

DIRECTIVE

Effective Date: 07/21 /2019

Expiration Date: 07/21/2029

COMPLIANCE IS MANDATORY

THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED.

Validate prior to use at https://nasa.sharepoint.com/sites/BMSLibrary/

Responsible Organization: Code Q/Safety and Mission Assurance Directorate

Subject: GRC Smoking Policy w/Change 1 (Revalidated 04/10/2024)

1. POLICY

a. The Glenn Research Center (GRC) policy is to promote good health and provide an environment reasonably free from pollutants, including tobacco smoke. It is recognized that the best interest of all employees is served by creating a smoke-free work environment.

b. This Glenn Policy Directive (GLPD) is intended to comply with Executive Order (E.O.)

13058, dated August 9, 1997, to ensure that employees and visitors to the Center are not exposed to tobacco smoke in any building or facility except by voluntary entry into those areas specifically designated as “Smoking Areas.”

(1) In 1987, NASA's first formal smoking policy was promulgated, largely as a result of medical evidence announced by the U.S. Surgeon General that placed nonsmokers at risk of developing disease from long-term exposure to environmental tobacco smoke. The intent of the policy was to minimize the presence of tobacco smoke at employee workstations by banning smoking in common work areas. However, the policy still permitted smoking in some indoor areas, i.e., hallways, private offices, lobbies, vending rooms, etc.

(2) On August 9, 1997, the President of the United States issued E.O. 13058 prohibiting the smoking of tobacco products in all interior space owned, rented, or leased by the executive branch of the Federal Government, and in any outdoor areas under executive branch control in front of air intake ducts.

(3) On February 9, 2011, the chief health and medical officer for NASA issued a statement declaring that electronic cigarettes (e-cigarettes) and vaping pose known hazards (nicotine and trace amounts of tobacco-related carcinogens) as well as unknown hazards (second-hand exposure to the emitted vapor); therefore, they will be subject to the same policies and limitations as applied to tobacco products.

c. Smoking is prohibited:

GLPD 1820.2B-wC1 Verify current version before use at Page 2 of 6

(1) In all buildings, facilities, and government-owned or leased vehicles at GRC.

(2) Within 25 feet of building and facility entrances, windows, air intakes, and other intrusion points where smoke may be entrained in the building.

(3) On the roofs of all buildings and structures, including cooling towers.

(4) Near hazardous / flammable material storage areas.

d. All outside building locations will be posted with appropriate signs to clearly designate smoking and nonsmoking areas.

e. Appropriate receptacles will be placed in all designated smoking areas. These receptacles may not be moved from their designated location until a formal review by the Space Management Committee approves the proposed location. Smokers shall dispose of cigarette butts in proper containers and not on the ground, in sewers, or other inappropriate locations.

f. Employees who smoke in their personally owned vehicles should inform others who may be traveling with them on government business.

g. Employees should report violations of this policy to their supervisor. Employees can report violations of this policy to any representative of Glenn’s safety and health organization.

Employees will not be subject to reprisal for reporting violations.

h. Employees who take reasonable steps to ensure availability are permitted official time for personal needs including smoking. This is subject to prioritization of official responsibilities and established with supervisory personnel.

2. APPLICABILITY

a. This directive is applicable to all personnel at GRC Lewis Field and Neil A. Armstrong Test Facility. It also applies to visitors to the Center. Personnel includes all civil servant and support service contractor employees assigned to GRC sites, construction contractors, interns, students, and visitors.

b. This directive is applicable to all government buildings, vehicles, and aircraft on GRC property that are owned, rented, or leased by GRC, whether on or off GRC property.

c. This directive is applicable to documents developed or revised after the effective date of this

GLPD.

d. In this directive, all mandatory actions (i.e., requirements) are denoted by statements containing the term “shall.” The term “may” denotes a discretionary privilege or permission, “can” denotes statements of possibility or capability, “should” denotes a good practice and is recommended, but not required, “will” denotes expected outcome, and “are/is” denotes descriptive material.

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e. In this directive, all document citations are assumed to be the latest version, unless otherwise noted.

3. AUTHORITY

a. Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the

Federal Workplace, E.O. 13058.

b. NASA Procedural Requirements (NPR) 1800.1, NASA Occupational Health Program

Procedures.

4. APPLICABLE DOCUMENTS AND FORMS

None

5. RESPONSIBILITY

a. The Center Director is responsible for establishing safety, health, and environmental requirements as directed by NASA Headquarters.

b. The Mission Support Council makes decisions and provides oversight for GRC’s safety, health, and environmental programs and policies.

c. The Safety and Health Division in the Safety and Mission Assurance Directorate:

(1) Ensures compliance with regulations, standards, and guidelines for established Agency and

Center policy.

(2) Evaluates and establishes institutional requirements for designated smoking areas and distance requirements for outside smoking locations.

(3) Evaluates and establishes requirements and controls for factors in the workplace that have the potential to cause employee illness and disease and negatively impact the environment as a whole.

(4) Provides smoking cessation classes, workshops, and other activities to assist employee to quit smoking. Participation is voluntary.

(5) Documents employee concerns regarding smoking in the System for Tracking

Audits/Assessments and Reviews (STAR) and notifies the building manager of employee concern.

d. Facilities Division:

(1) Works with the Safety and Health Division to establish designated smoking areas.

LAURENCE SIVIC Digitally signed by LAURENCE SIVIC Date: 2024.04.10 08:56:37 -04'00'

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Attachment A. Acronyms

BMS Business Management System

E.O. Executive Order

GLPD Glenn Policy Directive

GRC Glenn Research Center

NPR NASA Procedural Requirements

STAR System for Tracking Audits/Assessments and Reviews

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GLPD 1820.2B wC1 Change History

Change Date Description/Comments

Basic July 29, 2008 Smoking policy baseline Change 1 March 19, Authority document was updated to reflect: General Services Administration Bulletin “Smoking In and Around Federal Buildings.” Replaces and cancels Executive Order 13058 “Protecting Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace,” dated 1997 regulation.

A February 4, This directive was revised to comply with Executive Order 13058, comply with content and format requirements for GRC directives, and reflect the current signature authority for GRC directives. Added sections 1.c.2 and 1.c.4, added background information and change history, clarified employee responsibility on reporting violations, and updated the authority section (added EO 13058 that was inadvertently removed as the authority document in 2009 –Change 1 (on December 22, 2008, GSA issued FMR Bulletin 2009-B1, which only replaced GSA Bulletin FPMR D-245)). Changed responsible office from QS/Safety, Health and Environmental Division to Q/Safety and Mission Assurance Directorate.

Change 1 02/06/2019 Administrative Change: Extend expiration date expiration date from 02/04/19 to 08/04/2019 per GLPR 1410.1.

Additional Administrative change include:

- Updated document to formatting requirements in NPR 1400.1

- 5.b changed Safety, Health and Environmental Board to Mission Support Council

- Attachment B. References – B.4 updated GLM to GLP

B 07/21/2019 Revalidate policy with minimal administrative changes.

2.a – Replaced “organizations” with “personnel” and defined personnel.

5.e and g – Added “shall” requirement for supervisors and personnel Updated to meet NPR 1400.1H requirements in 2.d and removed Attachment B. References.

Change 1 04/10/2024 Revalidated with administrative changes:

Updated link to the BMS library.

Replaced Plum Brook Station with Armstrong Test Facility.

Replaced references to SHETrak with “System for Tracking Audits/Assessments and Reviews (STAR)”

D E HG I J K L

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