2-Attachment B Scope of Work - ADA Compliant.pdf

Attachment B: Scope of Work

Bid #JH27-116

PROJECT: Black Horse and Big Park Fuel Break Seeding

LOCATION: Book Cliffs of Uintah County, UT

Introduction

The Utah Division of Wildlife Resources, in cooperation with the US Wildland Fire Service (USWFS) and Green River District BLM, is acquiring services in this contract for aerial seed application. Treatment implementation is designed to establish shrub, grass, and forb species after a mastication/mowing project.

This task order requires the Contractor to furnish labor, equipment, supervision, transportation, operating supplies, and incidentals to aerially apply seed. The project area totals approximately 991 acres as identified on the attached site map.

SECTION I: PROJECT REQUIREMENTS

Site Specifics

• Location and Description: Located on the Black Horse Ridge, Willow Ridge, Saddlehorse Point, and Big Park of the Book Cliffs in Uintah County, approximately 50– 70 miles south of Vernal, Utah. Elevations range from 6,100 to 8,400 feet. Slopes range from flat to 20%. The treatment site consists of multiple individual treatment polygons.

Boundaries will not be flagged and must be located by GPS. Acreage is two-dimensional and determined via computer software. Bidders are responsible for bidding accordingly.

• Acreage: 991 acres.

• Access to Site: Access is provided via paved highways, county dirt roads, and jeep trails.

Four-wheel drive (4WD) vehicles are recommended. The Contractor is responsible for transporting equipment to the work site.

Specific Tasks

• Work Limits: Only areas shown on the Project Map will be treated. The Contractor must provide a GPS capable of loading project areas from a computer. Significant snowfall may occur during winter (December–February) and spring (March–April). No time extensions will be allowed due to weather delays. Government staff will identify unit boundaries. The Contractor shall locate control points and section corners immediately upon entry to prevent their destruction.

• Treatment Specifications: Three distinct seed mixes (Blackhorse mix, Big Park BLM mix, and Big Park TLA mix) are formulated for each jurisdiction. Seed will be applied according to provided maps and shapefiles to help reestablish vegetation and reduce noxious weeds.

• Work Sequence:

o Black Horse Ridge: 722 acres at 6.31 lbs./acre.

o Big Park (BLM/USWFS): 182 acres at 8.00 lbs./acre.

o Big Park (TLA): 87 acres at 12.86 lbs./acre.

o Note: Final application rates may vary slightly based on seed species availability.

Seed application must follow an organized, systematic manner established in the pre-work conference.

• Aerial Seed Application: Seed may be applied using fixed-wing aircraft, helicopter, or drone capable of specified bulk application rates. The Contractor must certify aerial application capability prior to work.

• Materials: The Government provides seed; the Contractor must provide flight lines and equipment.

• Radio Communications: The Contractor must maintain continuous communication capabilities among all field crew personnel and Government Project Inspectors.

• Total Weight: Blackhorse mix (~4,562 lbs.), Big Park BLM mix (~1,456 lbs.), Big Park TLA mix (~1,119 lbs.). All seed is bagged in 40–60 lb. sacks.

• Timing:

o Blackhorse Ridge: September 29 – October 18, 2026.

o Big Park: September 29 – October 25, 2026.

o The Contractor must notify the Project Inspector of contact details and the start date. Seed consumption must be monitored to ensure full coverage. Remaining seed requires a second pass until fully utilized.

Contractor Furnished Equipment

• Equipment must include GPS accurate within +/- 5 meters capable of uploading shapefiles or track logs for 100% flight line coverage. The Contractor is responsible for loading shapefiles and maintaining equipment.

Government Furnished Property

• The Government will provide maps and shapefiles. No physical property will be furnished.

Equipment and Workmanship

• Equipment and materials must be suitable for the intended purpose, and work must be performed skillfully. The State may request the removal of incompetent or careless personnel in writing.

• Surface Conditions & Disturbance: Operations must stop if wet conditions cause excessive road damage. Vehicles must stay on identified roads/trails. ATVs may be used if no visible trails are created. Ruts and visible trails will be reclaimed at the Contractor's expense.

• Uniformity Tests: The Project Inspector will test seeding uniformity.

Contract Time

• Aerial seeding on Blackhorse Ridge must occur September 29 – October 18, 2026. Big Park seeding must occur September 29 – October 25, 2026. Once on-site, the Contractor must work diligently to complete the work before deadlines.

SECTION II: BID REQUIREMENTS / INFORMATION

• Site Visit: No pre-bid site visit will be held. Bidders are strongly encouraged to inspect the site independently. Failure to inspect does not constitute grounds for a claim.

• Maps/Files: PDF files are for informational purposes only; shape/KML files and physical ground conditions govern contract interpretation.

• Questions: Questions must be submitted in writing on the solicitation Q&A board.

• Bidding: Bidding is per-acre, extended by acreage for a total price inclusive of labor, equipment, materials, mobilization, and operating costs. No fuel surcharges or adjustments will be negotiated.

• Contract Award: Awarded to the lowest responsive/responsible bidder meeting experience and equipment requirements.

• Use of Subcontractors: Must be approved in writing by the Project Manager. Ineligible bidders or defaulting contractors cannot serve as subcontractors or employees.

SECTION III: ADDITIONAL REQUIREMENTS

Environmental Considerations

• Project sites must be cleaned, refuse removed, and waste disposed of per law. Damaged roads must be restored.

• Hazardous Materials: State/Federal regulations apply (MSDS on hand, required PPE).

On-site waste disposal/dumping is prohibited. Continual leaks require immediate maintenance. Fluid draining must be captured, containerized, and removed.

Public Access, Security, and Supervision

• Public Access: Roadways must remain open and clear of debris.

• Security: The Contractor is solely responsible for equipment security on-site.

• Crew Supervision: One English-literate supervisor must be on-site during operations (maximum 1 supervisor per 12 crew members). Emergency transportation must be available; crew members cannot work alone.

Work Operations

• Work Camps: Permitted only with prior approval from the Project Manager. Must be kept clean and restored prior to final payment.

• Work Hours: Limited to 30 minutes before sunrise through 30 minutes after sunset.

Night work or weekend/holiday work requires suitable exterior lighting and mutual written agreement.

• Delays: Excusable delays must be beyond Contractor control (e.g., acts of God, epidemics, severe weather beyond normal seasonal expectations).

Project Meetings

• Pre-Work Conference: Held prior to work start to review scope, schedules, and payroll.

Attendance by Contractor and key leads is mandatory.

• Progress Meetings: Called as needed by the Project Manager or Contractor.

Protection of Resources & Compliance

• Fire Danger Season: Must comply with state laws and directives during fire season.

• Cultural & Archeological Resources: Immediate notification to the Project Manager is required upon discovery of historical or archaeological artifacts. Operations near protected sites must cease immediately until authorized.

Performance, Inspection, and Payment

• Notice to Proceed: Email receipt of contract/purchase order serves as Notice to Proceed.

Work must begin within seven (7) calendar days.

• Inspection & Acceptance: Continuous surveillance will occur. Three (3) days' notice is required before final inspection. Defiiencies or unsatisfactory areas must be reworked at Contractor expense.

• Payment: One lump-sum final payment based on completed acres following final inspection. Partial payments require advance written approval.

Change Orders

• Minor Change Order: Adjustments up to 10% of total acreage at original per-acre price.

• Major Change Order: Negotiated adjustments for acreage changes >10% or significant scope shifts. May adjust per-acre pricing or mobilization costs.

• Liability Cap: Change orders cannot exceed 10% of untreated acreage value at the bid rate.

o Example 1: $50/acre × (10% of 500 untreated acres) = $2,500 maximum.

o Example 2: $250/acre × (10% of 1,250 untreated acres) = $31,250 maximum.