2-7. DISD Sample sales invoice.pdf

This document is a sample sales invoice from Pottery & Co., an earthenware supplier located in San Francisco, California, submitted as supporting documentation to the Dallas Independent School District (DISD) Fresh Produce Delivery Request for Proposal. The invoice, dated January 1, 2023, demonstrates transaction formatting and documentation standards relevant to vendor procurement processes. The sample transaction shows a purchase order (PO #143) issued by requisitioner Nathan Rigby through salesperson Suman, with shipment directed to Perfect Places Interior Design in Berkeley, California via express air delivery. The contract opportunity itself seeks qualified vendors to provide fresh produce delivery services on a district-wide, as-needed basis in accordance with federal regulations under 2 CFR Part 200 and requirements established by the United States Department of Agriculture and Texas Department of Agriculture. The contract term is structured as an initial one-year agreement with two successive one-year renewal options, not to exceed three years total, contingent upon mutual agreement between the vendor and Dallas ISD. Either party must provide written notice of non-renewal at least ninety days prior to contract expiration.

The sample invoice reflects standard pricing components including unit pricing, subtotal calculations, sales tax, and shipping and handling charges, with payment terms due upon receipt. The invoice serves as a template demonstrating proper documentation practices for vendors participating in the Fresh Produce Delivery proposal, which may be funded through local, state, federal, and grant-funded programs. The solicitation encourages participation from all vendors, including sole-source providers, ensuring compliance with procurement regulations applicable to purchases funded by federal dollars through Dallas ISD's Food and Child Nutrition Services department.