15-DISD Standard Terms Conditions Formal Deviation Request Form.xlsx

This is a Standard Terms and Conditions Formal Deviation Request Form for Dallas Independent School District (DISD) related to a Fresh Produce Delivery for Food and Child Nutrition Services contract. The RFP seeks vendors to provide fresh produce on an as-needed, district-wide basis, and all vendors are encouraged to participate, including sole source providers. The procurement is conducted in accordance with Title 2 of the Code of Federal Regulations Part 200, USDA, and Texas Department of Agriculture requirements. The contract term is one year with two successive one-year renewal options, not to exceed three years total. Either party must provide written notice at least ninety days prior to expiration of the current term if they do not intend to renew. If the District fails to timely exercise renewal options, all remaining options expire and terminate.

The deviation request form documents challenges with specific DISD Terms and Conditions clauses and proposes amended language to address identified issues. Notably, the document addresses variation requests for G&A (General and Administrative) costs, which are required to receive approval and must be accepted in writing. The procurement may utilize local, state, federal, and grant-funded programs for the purchase of goods. The form structure allows vendors to identify problematic contractual language, explain the business or operational issues created by those clauses, and recommend specific amendments to resolve conflicts or concerns during the contract negotiation process.