2-20251209 - Zarfoss Door Additions RFQ.pdf

Request for Quotes

Zarfoss Door Additions

Solicitation:

20251209 - Zarfoss Door Additions

Issue Date: January 13, 2026 Pre-Bid Meeting: 10:00AM January 27, 2026 Questions Due: 2:00 PM February 3, 2026 Quotes Due: 2:00 PM February 13, 2026 Contract Start Date: March 3, 2026

Susquehanna Regional

Transportation Authority dba SRTA

20251209 - Zarfoss Door Additions RFQ

20251209 - Zarfoss Door Additions

The Susquehanna Regional Transportation Authority (rabbittransit), dba rabbittransit is requesting

Quotes for the services described as follows. The Authority will receive Quotes related to costs necessary for the addition of one (1) interior wooden doorway with appropriate framing, one (1) interior storefront, one exterior, steel door, an air curtain within a vestibule, and a transom added to a vestibule at the Zarfoss building, York, PA. The organization serves and maintains locations in Adams, Columbia, Cumberland, Dauphin, Franklin, Harrisburg City, Montour, Northumberland, Perry, Snyder, Union and

York Counties. This solicitation involves the York location only.

All quotes and contracts are subject to all applicable Commonwealth and Federal laws and to a financial assistance contract between the Federal Transit Administration (FTA), the Pennsylvania Department of

Transportation (PennDOT) and the rabbittransit.

All costs incurred by those who wish to submit quotes in the development of their quotes in responding to this RFQ are the sole responsibility of those submitting quotes. No such costs will be reimbursed by rabbittransit. Furthermore, those who submit quotes must not include such costs as part of their costs to perform any work described in this RFQ.

Requests for Quote specifications, sealed quotes, and questions regarding this project should be accessed via PennBid.com.

Due:

2:00 PM February 13, 2026 rabbittransit hereby notifies all Quoting Firms that in regard to any contract entered into pursuant to this RFQ advertisement or solicitation, disadvantaged business enterprises (DBE’s) will be afforded full opportunity to submit quotes in response and will not be subjected to discrimination on the basis of race, color, sex or national origin in consideration for an award. The Authority reserves the right to postpone, accept or reject any and all quotes and to waive any informality in the RFQ process as the Authorities deem in any of its own best interest. Quotes received after the specified closing time will be considered late quotes and will not be evaluated for award. Misdirected submittals will not be accepted.

Table of Contents

1. General Information

1.1 Obtaining RFQ Documents 7

1.2 Pre-Bid Meeting 7

1.3 Questions, Clarifications, and Interpretation 7

1.4 Quote Submissions 7

1.5 Proprietary Information 8

1.6 Quote Forms 8

1.7 Authorized Signature 9

1.8 Quote Withdrawal 9

1.9 Conditional Quotes 9

1.10 Opening, Requirements, and Evaluation of Quotes 9

1.11 Contract 9

1.12 Invoices and Payment 10

1.13 Force Majeure 10

1.14 Contract Breaches and Dispute Resolution 10

1.15 Subcontracts 11

1.16 Liability 12

1.17 Postponement and Cancellation 12

1.18 Changes and Addendum 12

1.19 Insurance 12

1.20 Site Locations 13

1.21 End of Contract Term 13

1.22 Confidentiality 13

1.23 Jurisdiction and Venue 13

2. Bid Protests

2.1 Bid Protest Procedures 15

2.2 Definitions Related to Protests 15

2.3 Types of Protests and Time Limits 15

2.4 Content of Protest 15

2.5 Action by the Authority 15

2.6 Confidentiality of Protest 16

2.7 Federal Transit Administration (FTA) Involvement 16

3. Specifications

3.1 Purpose 18

3.2 Scope of Work 18

3.3 Air Curtain Performance Requirements (EC) 18

3.4 Technical Requirements (GTC) 19

3.5 Electrical Requirements -Air Curtain (EC) 19

3.6 Finish Requirements (GTC&EC) 19

3.7 Sequence 19

3.8 Coordination 19

3.9 Pre-Construction Meeting 19

3.10 Contractor Access 19

3.11 Milestones 21

3.12 Liquidated Damages 21

3.13 Damage 22

3.14 Work Area Protection 22

3.15 Housekeeping 22

3.16 Acceptance 23

3.17 Turnover 23

3.18 Costs 23

3.19 Change Orders 23

3.20 Warranty 23

3.21 Permits and Inspections 23

4. Third Party Contract Requirements

4.1 No Government Obligation to Third Parties 25

4.2 Program Fraud and False or Fraudulent Statements and Related Acts 25

4.3 Notice to FTA And U.S. DOT Inspector General of Information Related to Fraud, Waste, Abuse, and Other Legal Matters

4.4 Audits and Access to Records and Reports 26

4.5 Federal Changes 26

4.6 Termination 26

4.7 Civil Rights Requirements 27

4.8 Incorporation of FTA Terms 29

4.9 Debarment and Suspension 29

4.10 Energy Conservation 29

4.11 Disadvantaged Business Enterprise (DBE) Requirements 30

4.12 Prompt Payment, Retainage, and Monitoring 29

4.13 Compliance With CDC Mask Order 31

4.14 Davis Bacon Act and Copeland Anti-Kickback Act 31

4.15 Breach and Dispute Resolution 31

4.16 Lobbying 32

4.17 Safe Operation of Motor Vehicles 33

4.18 Seat Belt Use 33

4.19 Distracted Driving 33

4.20 Americans with Disabilities Act (ADA) 33

4.21 Assignability Clause 33

4.22 Proposer Agreement 33

4.23 Prohibition on Certain Telecommunications and Video Surveillance Services or

Equipment

4.24 Recycled Products 34

4.25 Human Trafficking 35

4.26 Confidentiality 35

4.27 Build America, Buy America Act 35

4.28 Federal Tax Liability and Recent Felony Convictions 35

5. Required Forms and Certifications

5.1 Quote Instructions 37

5.2 Price Quotes Form 38

5.3 References 39

5.4 Quote Notes 40

5.5 Acknowledgement of Receipt of Addenda 41

5.6 Non-Collusion Affidavit 42

5.7 Commonwealth Non-Discrimination Clause 43

5.8 Subcontractor Good Faith Checklist 45

5.9 Certification Regarding Debarment, Suspension, and Other Responsibility Matters 46

5.10 Certification of Lower-Tier Participants Regarding Debarment, Suspension, and Other Ineligibility and Voluntary Exclusion

5.11 Prohibited Telecommunications Equipment 48

5.12 Notice of Federal Requirements 49

6 Appendix

6.1 General Layout 53

6.2 Hallway Storefront Additon 54

6.3 Kitchenette Doors Addition 55

END OF SOLICITATION SPECIFICATIONS

1. General Information

1.1 Obtaining RFQ Documents

All RFQ documents, addenda, and official communications for this RFQ shall be issued through PennBid.com.

1.2 Pre-Bid Meeting

The non-mandatory Pre-Bid Meeting will be held at rabbittransit’s Zarfoss facility located at 415 N.

Zarfoss Drive, York, PA 17404 at 10:00 AM Prevailing Time on January 27, 2026. Attendance is strongly encouraged to allow bidders to review existing conditions and measure the work area. There is no remote option.

1.2.1 Attendance: Contractors wishing to attend the Pre-Bid meeting, please email ahollenbach@rabbittransit.org by 2:00 PM January 26, 2026

1.3 Questions, Clarifications, and Interpretation questions will be accepted by submission at

PennBid.com until 2:00 PM prevailing time on February 3, 2026. No telephone calls will be accepted for questions or clarifications. Interested bidders shall not make any effort to contact any Authority employees, other than the Procurement Analyst, or attempt to make contact with any persons engaged in maintenance, repair, or service of any Authority property. Any such attempts may result in the disqualification of such bidder. If any person contemplating submitting a bid is in doubt as to the true meaning of any provision or part of this Solicitation, or finds discrepancies in, or omissions from such documents questions may be submitted via PennBid.com. These requests for clarification, interpretation, or correction thereof need to be submitted in writing by 2:00 PM prevailing on February

3, 2026. Any person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the Solicitation will be made only by addendum and will be delivered to each person receiving a set of such documents via PennBid.com. No Authority will be responsible for any other explanation or interpretation of the Solicitation. All inquiries regarding the contents and requirements of this RFQ should be in writing and directed to: Allen Hollenbach until 2:00 PM prevailing on February 3, 2026, via PennBid.com

1.4 Quote Submissions

Quotes shall be submitted electronically through PennBid.com no later than 2:00 PM prevailing time on

February 13, 2026.

1.4.1 Quoting Firm Compliance: Quotes must be submitted on the provided forms contained within this Solicitation. Quotes submitted in any other form or on any other document may not receive consideration. All documents contained within the Quotes packet must be completed, signed and returned to rabbittransit by the designated date and time and shall include: Section 5, titled “Required Forms and Certifications.”

1.4.2 Any submittal received after the noted date and time will be deemed non-responsive and rejected. Except for unforeseen circumstances that could warrant a change in the deadline by the Authority for all respondents, requests for extensions of the closing time, and date will not be granted.

Quotes received after the time and date specified will not be considered and any Quotes received after the scheduled closing time shall be returned to the proposer unopened.

1.4.3 No Obligation on the part of the Authority or agents: IF QUOTES ARE SENT BY MAIL OR

ANY OTHER MEANS, THE RESPONSIBILITY FOR THEIR ON TIME DELIVERY TO rabbittransit

IS WHOLLY UPON THE PROPOSER.

1.4.4 Understanding: By submitting a quote, each quoting firm will be deemed to have certified to rabbittransit that the firm has fully investigated and become completely familiar with the Solicitation requirements, conditions throughout rabbittransit’s Solicitation and applicable local, state, federal laws, and regulations relating to this procurement. The authority will not consider claims for additional compensation based upon the firm’s lack of knowledge of such documents, statutes, regulations, resolutions, or conditions.

Occasions may arise that require clarification of Contract Documents. Proposer shall rely only on written addenda provided by Allen Hollenbach when submitting or revising quotes. In no event should a prospective firm submit a quote based upon an oral interpretation of the Solicitation by any rabbittransit staff or by any other firm or individual not associated with rabbittransit. In addition vendors are required to state exactly what they intend to furnish to rabbittransit via this Solicitation and must indicate any variances to the terms, conditions, and specifications of this Solicitation no matter how slight. If variations are not stated in the vendor’s offer, it shall be inferred that the vendor’s offer fully complies with all conditions identified in this Solicitation.

1.4.5 Schedule:

1.5 Proprietary Information

Any information contained in the Quote that the Proposer considers proprietary must be clearly identified as such. The Authority will respect requests for non-disclosure of proprietary information to the extent that information so restricted conforms to the Freedom of Information Act (FOIA) and

Pennsylvania Sunshine Laws

1.6 Quote Forms

All pricing must be submitted on the forms provided, contained within this document, and must contain all specified items. Incomplete Quotes submitted in any other form will be considered non-responsive and will be rejected.

Item Number Description

5.1 Quote Instructions

5.2 Price Quotes Form

5.3 References

5.4 Quote Notes

5.5 Acknowledgement of Receipt of Addenda

5.6 Non-Collusion Affidavit

5.7 Commonwealth Non-Discrimination Clause

5.8 Subcontractor Good Faith Checklist

5.9 Certification Regarding Debarment, Suspension, and Other Responsibility Matters

5.10 Certification of Lower-Tier Participants Regarding Debarment, Suspension, and Other Ineligibility and Voluntary Exclusion

5.11 Prohibited Telecommunications Equipment

5.12 Notice of Federal Requirements

Issue Date: January 13, 2026 Pre-Bid Meeting: 10:00AM January 27, 2026 Questions Due: 2:00 PM February 3, 2026 Quotes Due: 2:00 PM February 13, 2026 Contract Start Date: March 3, 2026

1.7 Authorized Signature

The Quote shall be signed by an official authorized to bind the offer, and it shall contain a statement to the effect that the Quote is firm for a period of at least One-hundred, Twenty (120) days from the closing date for the submission of Quotes. If the Successful Bidder’s Contract will be signed by an individual other than the individual whom signs the Quote, that individual’s name and title shall be included on the Quote Form Instructions sheet.

1.8 Quote Withdrawal

All Quotes shall be valid for One-hundred, twenty (120) days from the closing date for the submission of

Quotes. Prior to the date and time Quotes are due the Quote may be modified or withdrawn by the

Bidder’s authorized representative in person, or by written notice. If Quotes are modified or withdrawn in person, the authorized representative shall make their identity known and shall sign a receipt for the

Quote. Written notices shall be addressed to: Allen Hollenbach, Procurement Analyst, rabbittransit 415

Zarfoss Drive, York Pennsylvania, 17104 no later than the exact due date and time.

1.9 Conditional Quotes

Conditional Quotes, or those which take exception to the specifications, will be considered non-responsive and will be rejected.

1.10 Opening, Requirements, and Evaluation of Quotes

Quotes will be evaluated by rabbittransit to determine which Quote, if any, should be accepted in the best interest of the organization. The Authority at its sole discretion will reserve the right to accept or reject Quotes submitted and to waive any informalities and minor irregularities and to request additional information required to fully evaluate a Quote.

The Quote shall be clear and meet the terms as specified herein, leaving no ambiguity in terms of provided service. The pricing form shall be completed similarly without question or ambiguity in terms of pricing, minimum charges, and fees.

1.10.2 Evaluation: Quotes will be reviewed for completeness and Solicitation compliance. The complete Quote will include the documents in Section 5.

1.10.3 Reserved

1.10.4 Disadvantaged Business Enterprise: Though not a requirement, will not disqualify a firm, or earn a contract please identify any DBE participation in the quote. Note that DBE participation is not limited to subcontract labor, but also does include vendors and suppliers.

1.10.5 Single Quote: Firms or individuals wishing to submit quotes may not submit more than one quote. If multiple quotes are received from the same individual or firm, both quotes will be rejected.

1.11 Contract

1.11.1 Contract: The authority will issue a firm, fixed price to the lowest priced and responsive firm. The successful Quoting Firm will receive a Notice of Intent to Award indicating their position. Proposers which will not receive a contract will receive a Notice of Intent that will inform of the decision to award the Contract to another firm.

1.11.2 Award of Contract: After the Notice of Intent to award, the apparent Contractor will then need to provide any necessary documentation to Allen Hollenbach, and the Notice to

Proceed will be sent within two weeks of the receipt of all required documents.

1.11.3 Notice to Proceed: After all required documents have been received, reviewed, and approved rabbittransit will issue a Notice to Proceed. The Successful Contractor will then have the ability to begin work. The successful Contractor shall not incur any costs, or begin any work prior to receipt of the Notice to Proceed. rabbittransit will not consider for reimbursement any costs incurred by the Contractor prior to the issuance of the Notice to

Proceed.

1.11.4 Solicitation: This solicitation and any addenda will be incorporated in whole, by reference within the Contract.

1.11.5 Term: This contract shall be in force throughout Project Life.

1.12 Invoices and Payment

Invoices for each Milestone shall be sent at least by the fifteenth (15th) day of the month subsequent to the Milestone achievement and shall reference this Solicitation number and a Purchase Order issued by rabbittransit. The Authority shall make payment within Forty-five (45) days of receipt of an invoice, provided the contractor has submitted all of the information requested by rabbittransit to review and approve the invoice.

1.12.1 Invoice Detail: Please note that each invoice must note the achieved Milestone and

Milestone shall be accepted by the rabbittransit Project Manager prior to invoice submission.

1.12.2 Prepayment: rabbittransit will not prepay for any work, materials, permits, or supplies.

No exceptions.

1.12.3 Delivery: All invoices shall be sent to tmanahan@rabbittransit.org, pmathis@rabbittransit.org, capitalgrants@rabbittransit.org, and accountspayable@rabbittransit.org.

1.12.4 Disputed Invoices: Payment of disputed invoices shall not be subject to the Forty-five

(45) day payment projection. Disputed invoices will be paid ten (10) days after such charges can be adequately described and documented by Contractor and determined acceptable by the rabbittransit Project Manager. All payments shall be in accord with original Solicitation and mandated procurement rules. Contractor shall continue to perform during any dispute. rabbittransit will not pay partial invoices, an entire invoice will be disputed if some portion of same is determined to be disputed.

1.12.5 Change Orders: Invoices for Change Orders shall be separate from Milestone fee invoices and shall reference the corresponding rabbittransit issued Purchase Order.

1.13 Force Majeure

The successful Quoting Firm shall not be liable for any failure to perform if acceptable evidence has been submitted to rabbittransit that failure to perform the Agreement was due to causes beyond the control and without the fault or negligence of the successful Quoting Firm. Examples of such causes include acts of God, civil disturbances, fire, war, or floods, but not include labor related incidents such as strikes or work stoppages or unavailability of any product to be supplied to the Responsible Authority. The

Successful Quoting Firm guarantees that products, labor, and equipment will be supplied in full force as needed without exception during the performance of each repair and throughout the Contract Life.

1.14 Contract Breaches and Dispute Resolution

Disputes arising from the performance of the contract, which are not resolved between rabbittransit and the contract holder shall be decided and resolved by the Executive Director of rabbittransit. In connection with any such appeal, the Contractor shall be afforded an opportunity to be heard and to mailto:tmanahan@rabbittransit.org mailto:pmathis@rabbittransit.org mailto:capitalgrants@rabbittransit.org mailto:accountspayable@rabbittransit.org offer evidence in support of its position. The decision of the Executive Director shall be binding upon the Contractor and the Contractor shall abide by the decision.

1.14.1 Performance During Dispute: Unless otherwise directed by rabbittransit, Contractor shall continue performance under the Contract while matters in dispute are being resolved.

1.14.2 Claims for Damages: Should either party to the Contract suffer injury or damage to person or property because of any act or omission of the other party or of any of its employees, agents or others for whose act he is legally liable, a claim for damages therefor shall be made in writing to such other party within a reasonable time after the first observance of such injury or damage. Remedies: Unless this contract provides otherwise, all claims, counterclaims, disputes and other matters in question between the (Authority) and the Contractor arising out of or relating to this agreement or its breach will be decided by arbitration utilizing a firm or individual mutually acceptable to both parties. Alternately, claims may be resolved by the Dauphin County Court of Common Please. Rights and Remedies: The duties and obligations imposed by the Contract documents and the rights and remedies thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. No action or failure to act by rabbittransit shall constitute a waiver of any right or duty afforded any of them under the Contract, or applicable law, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing. No part of the rabbittransit Solicitation or the resulting Contract shall constitute a waiver of rabbittransit’s governmental immunity protections. The Bidder hereby agrees to and does indemnify and shall defend and hold harmless rabbittransit and its officers, directors, shareholders, agents, contractors, and attorneys for, from, and against all damages asserted against or incurred by any of them by reason of or resulting from a breach by rabbittransit of any representation, warranty or covenant of rabbittransit contained herein.

1.14.3 Governmental Immunity: Nothing herein shall be construed as a waiver of rabbittransit’s governmental immunity, limitations on damages, or statutory protections.

1.15 Subcontracts

The requirement for single-point responsibility does not prohibit subcontracts or joint ventures provided that the single successful proposer assumes the position of Prime Contractor and performs Twenty

Percent (20%) of the service specified. Additionally, the Authority will be held harmless, individually and collectively, with regard to any disputes between the Contractor and any subcontractors. All subcontracts are required to contain the Commonwealth and FTA language included with this

Solicitation.

1.15.1 Subcontractor Disputes: Additionally, the Authority will be held harmless, individually and collectively, with regard to any disputes between the Contractor and any subcontractors.

1.15.2 Assignment: This Contract may not be assigned, transferred, conveyed, sublet, or otherwise disposed without prior written consent of SRTA . Such requests must be made in writing and shall be at the sole discretion of SRTA .

1.15.3 Approval: SRTA reserves the right to approve or reject any subcontractor.

1.15.4 Additional Contracting: By submitting a Quote, the Quoting firm agrees and affirms that it will arrange for all work to be completed to rabbittransit specifications and within approved timeframes. Quoting firm shall not request, require, or demand that rabbittransit hire, contract for, or purchase any additional labor, tools, supplies, or equipment to complete this work not captured within this Solicitation and resulting Contract. The Quoting firm’s received Quote shall be considered to be complete for performance of all work detailed within these specifications.

1.16 Liability

The Authority shall not be liable to any contractor or to any third party for any claims or damages occasioned by the solicitation, rejection, negotiation, or selection of Quotes regarding this requirement.

Each contractor or other respondent agrees to bear all costs of its response and participation in the process described in this RFQ; there shall be no reimbursement for any costs incurred in the preparation of responses or quotes in connection with this process. Additionally rabbittransit will not be held liable or bear any responsibility for Contractor damage, injury, or loss.

1.17 Postponement and Cancellation

rabbittransit reserves the right to postpone the bid opening for its own convenience and to reject any or all bids.

1.18 Changes and Addendum

Changes to the specifications will be made by addendum. Responses to written questions will be included as an Addendum. At no point shall any correspondence, conversation, or assumption be deemed to take precedence above this document or any Addenda released by the rabbittransit

Procurement Analyst.

1.19 Insurance

rabbittransit shall be supplied with certificates of such insurance prior to the commencement of any work under this Agreement. All coverages below are to be "occurrence" type policies.

1.19.1 Worker's Compensation Insurance: The Contractor shall be responsible for taking out and maintaining Workers' Compensation insurance in accordance with the laws of the

Commonwealth of Pennsylvania as necessary. Evidence of having this insurance shall be given to rabbittransit.

1.19.2 Liability Insurance: The Contractor shall take out and maintain on its owned and leased vehicles used in service under this Agreement such general liability, vehicle liability and property damage liability insurance as shall protect rabbittransit, and others performing work covered in this Agreement, from all claims for damages, personal injury, including accidental death, as well as from claims for property damages which may arise from operations under this Agreement whether such operations be by the Contractor or by others directly or indirectly employed by either of them, by naming RABBITTRANSIT and all others performing work as additional insured with respect to the project, and the amount of such insurance shall be as follows:

a. General Liability - insurance in an amount not less than:

$2,000,000 General Aggregate Limit

$2,000,000 Products - Completed Operations Aggregate Limit

$2,000,000 Personal and Advertising Injury Limit

$2,000,000 Each Occurrence Limit

b. Automobile Insurance in an amount not less than:

$2,000,000 Combined Single Limit for Bodily Injury and Property Damage

Liability per Accident

$35,000 Uninsured/Underinsured Motorist Limits – Not Stacked

$25,000 PA First Party Medical Benefit

1.19.3 The insurance herein before specified in sections 1.19.1 and 1.19.2 shall be with an acceptable insurance company authorized to do business in the Commonwealth of

Pennsylvania and shall be taken out before work is commenced and kept in effect until claims which may arise from work performed under the terms of this Agreement are satisfactorily completed. rabbittransit shall be given a minimum of thirty (30) days’ notice prior to any change or cancellation of any of the insurance required under this paragraph. rabbittransit shall be named as "additional insured" on all policies. Failure to comply with any of the terms set forth in this paragraph shall constitute and result in an immediate and automatic termination of contract.

1.19.4 The Contractor shall indemnify, defend and hold harmless the Susquehanna Regional

Transportation Authority (rabbittransit), its officials, directors, and employees from and against any and all actual or alleged demands, claims, damages, losses and expenses, whether caused in whole or in part by a party indemnified hereunder, excepting only Susquehanna Regional Transportation Authority (rabbittransit) sole negligence. This includes, but is not limited to:

a. Injury and other claims arising out of employment by Contractor, rabbittransit and / or their subcontractors and agents

b. Injury to third parties

c. Damage to and/or loss of use of tangible property

d. Attorney fees and other defense costs arising out of or related to the performance or non-performance of service arising out of or related to work or service by the Contractor and /or its employees, subcontractors, and/or agents.

1.20 Site Locations

1.20.1 rabbittransit, 415 North Zarfoss Drive, York, PA 17404 and 213 West King Street, York PA

17404.

1.21 End of Contract Term

SRTA shall not be responsible for any costs incurred by Contractor which extend beyond the term of this Contract (excluding costs that accrue prior to termination but are payable after termination) or one not included in this Contract unless same are set forth in writing before the event. Any anticipated costs must be communicated, in writing, to SRTA at minimum sixty (60) days prior to the termination of the Contract.

1.22 Confidentiality

Contractor agrees to maintain the confidentiality of any and all information related to rabbittransit, its employees, any matters related to operation, maintenance, and management. Contractor shall not communicate any matters related to this Contract to any type of press, public group, individuals, or in any other way outside of or contrary to rabbittransit direction. Breaches of confidentiality may be subject grounds for Contract termination.

1.23 Jurisdiction and Venue

Any and all disputes between the parties relating in any way to this Contract, and all exhibits and/or attachments hereto, shall be adjudicated in the Court of Common Pleas of York County, Pennsylvania.

The parties hereto agree that jurisdiction and venue are appropriate as to each of them and said court

2. Bid Protests

2.1 Bid Protest Procedures

The policies and procedures governing the receipt and resolution of protests in connection with a

Request for Quotes (RFP) are outlined below. This procedure is applicable to all RFPs.

2.2 Definitions Related to Protests

"Interested Party" means any bidders/proposers. "Days" means business days. “Filed” means the date of receipt by The Office of the Executive Director or his/her designee. “Federal/State Law or Regulation” means any valid requirement imposed by Federal, State, or other Statute or regulation. “Presumptive

Contractor” means the bidder/proposer that is in line for award of the contract in the event that the protest is denied. “Protestant” is an Interested Party who is aggrieved in connection with the solicitation or award of a contract and who files a protest.

2.3 Types of Protests and Time Limits

For this solicitation, rabbittransit and the rabbittransit Executive Director will review and respond to all protests. A Pre-Bid Protest is based upon alleged restrictive specifications or alleged improprieties in the procurement process of each of the Authorities. A Protestant must file a pre-bid protest no later than

Five (5) days prior to bid opening date by 4:30 PM York, Pennsylvania prevailing time. A Pre-Award

Protest is based upon alleged improprieties of a Bid. A Protestant must file a pre-award protest no later than Five (5) days after the Protestant knows or should have known of the facts giving rise thereto by

4:30 PM York, Pennsylvania prevailing time. Post-Award Protest is based upon the award of a contract. A

Protestant must file a post-award protest no later than Five (5) days after the notification to the unsuccessful firms of the Authority’s intent to award, or no later than Five (5) days after an unsuccessful firm becomes aware of the Authority’s intent to award a contract, whichever comes first, by 4:30 PM

York, Pennsylvania prevailing time.

2.4 Content of Protest

Protests must be in writing, and filed directly with the Office of the Executive Director of the

Susquehanna Regional Transportation Authority (rabbittransit) at:

Executive Director

Susquehanna Regional Transportation Authority (rabbittransit)

415 N. Zarfoss Drive York, PA 17404

Any and all protests and must contain the following information:

a. The name, address and telephone number of the Protestant

b. Identity of the RFQ (by name) “20251209 - Zarfoss Door Additions”

c. A detailed factual statement of the grounds for protest

d. The desired relief, action, or ruling.

2.5 Action by the Authority

Procurement Process Status: Upon timely receipt of a protest, rabbittransit will delay the opening of bids until after a resolution of the protest or protests filed prior to the bid opening, or withhold award until after resolution of the protest or protests filed after bid opening. However, rabbittransit may open bids or award a contract whenever the Authority, at its sole discretion, determines that:

a. The items or work to be procured are urgently required

b. Delivery or performance will be unduly delayed by failure to make the award promptly

c. Failure to make prompt award will otherwise cause undue harm to either rabbittransit or funding sources.

If the protest is filed before the award of the contract, rabbittransit will advise the Presumptive

Contractor of the pending protest. If deemed appropriate, rabbittransit may conduct an informal conference on the merits of the protest with all Interested Parties invited to attend.

2.5.1 Response to the Protest: rabbittransit’s Executive Director will respond in detail to each substantive issue raised in the protest within a reasonable time after the protest is filed.

rabbittransit’s response shall address only the issues raised originally by the Protestant.

When on its face a protest does not state a valid basis for protest or is untimely, the

Executive Director may summarily dismiss the protest without requiring a detailed response.

2.5.2 Rebuttal to the Authority’s Response: The Protestant may submit a written rebuttal to rabbittransit response, addressed to the Executive Director of rabbittransit, but must do so within five (5) days after receipt of the original Executive Director’s response.

rabbittransit will not address new issues raised in the rebuttal. After receipt of the

Protestant’s rebuttal, the Executive Director will review the protest and notify the

Protestant of his/her final decision.

2.5.3 Request for Reconsideration: If data becomes available that was not previously known, or there has been an error of law, a Protestant may submit a request for reconsideration of the protest. rabbittransit’s Executive Director will again review the protest considering all currently available information. The Executive Director’s determination will be made within a reasonable period of time, and his/her decision will be considered final.

2.5.4 Decision: Upon review and consideration of all relevant information the determination as issued by the Executive Director will be final.

2.6 Confidentiality of Protest

Material submitted by a Protestant will not be withheld from any Interested Party, except to the extent that the withholding of information is permitted or required by law or regulation. If the Protestant considers that the protest contains proprietary material which should be withheld, a statement advising of this fact must be affixed to the front page of the protest submission and the allegedly protected information must be so identified whenever it appears.

2.7 Federal Transit Administration (FTA) Involvement

Where procurements are funded by the FTA, rabbittransit will notify the Regional Office of any known or pending protests. rabbittransit will notify the FTA again within five (5) business days from receipt of final decision made by the Executive Director of rabbittransit. The Protestant may file a protest with the

FTA only where the protest alleges that rabbittransit failed to have, or failed to adhere to its protest procedures or there was a violation of Federal Law or Regulation. Any protest to the FTA must be filed in accordance with FTA Circular 4220.1G.

3. Specifications

3.1 Purpose

The purpose of this project is to improve temperature control, building functionality, and operational efficiency within the driver breakroom and maintenance delivery areas through the installation of additional doors, a vestibule enclosure, and vestibule air curtain.

3.1.1 Separate Primes: As required by BUILDINGS PUBLIC, CONTRACTS Act of May 1, 1913 rabbittransit will accept quotes for General Trades Construction (GTC) and Electrical Construction (EC).

3.1.2 Prevailing Wage: As required by Act No. 442 of 1961, PENNSYLVANIA PREVAILING WAGE ACT, rabbittransit requires Prevailing Wage rates be paid to all laborers, mechanics, and craftsmen employed by the appropriate Contractor for their work.

3.1.3 General Trades Construction: Supply, install, and finish the doors and vestibule enclosure described in Sub-Section 3.2, Items 3.2.1 through 3.2.3.

3.1.4 Electrical Construction: Supply, install, and properly test the required air curtain as described in Item 3.2.4.

3.1.5 Authorized Distributor: By submitting a quote, each Contractor affirms that it is an authorized distributor or has the ability to resell components and fixtures to be incorporated in their work.

3.2 Scope of Work

The successful Contractor shall provide all supervision, labor, materials, equipment, and incidentals necessary to complete the following work

3.2.1 Interior Door Additions – Driver Breakroom (GTC)

Add three (3) doors in the driver breakroom: one at the hallway entrance and one at the kitchenette entrance. Provide pricing for the following configurations:

3.2.1.1 Hallway Door – Aluminum Frame Glass (GTC)

Furnish and install one (1) aluminum-frame glass door, comparable to the existing Customer Service doors (aluminum frame glass) and vestibule.

3.2.1.2 Kitchenette Door – Wood/Glass (GTC)

Furnish and install one (1) wood and glass door, comparable to the existing door at the entry to the Operations offices, Boardroom, and Training Room.

3.2.2 Exterior Maintenance Delivery Door (GTC)

Furnish and install one (1) exterior door in the maintenance area for deliveries. Provide complete door and frame assembly suitable for commercial/industrial use and weather exposure.

3.2.3 Driver Breakroom Vestibule Enclosure (GTC)

Provide and install a glass paneled and aluminum-framed transom above the driver breakroom vestibule to support maintaining suitable temperature in the breakroom area along with increased efficiency.

3.2.4 Air Curtain Installation – Vestibule (EC)

Furnish and install an air curtain within the vestibule to assist in maintaining suitable temperature in the breakroom area. Air curtain shall be specified (not brand-specific) to meet the Solicitation minimum requirements.

3.3 Air Curtain Performance Requirements (EC)

208V power; sound rating under 70 dBA; capable of maintaining vestibule temperature above 70°F during heating season; capable of cycling without heating for summer operations; covers both entry doors; designed to reduce conditioned air loss and limit insect intrusion. The electrical Contractor shall submit air curtain specification sheet with the Electrical Construction bid. By submitting a bid, the Electrical Contractor attests and certifies that the bid unit is of size and capability to achieve project goals.

3.4 Technical Requirements (GTC)

3.4.1 Storefront door frames shall have welded miters.

3.4.2 Entryways shall be ADA compliant.

3.4.3 Contractor shall verify all field dimensions prior to fabrication.

3.4.4 Contractor shall coordinate all work to maintain safe access and avoid operational disruptions.

3.5 Electrical Requirements -Air Curtain (EC)

Electrical room is next to the breakroom. If a new circuit is required, Contractor shall provide a dedicated circuit and make all connections in an available panel location.

3.5.1 Panel Location: Panel selection is not restricted; there are sufficient open spaces. Breaker installation shall be reviewed with the rabbittransit Project Manager prior to initiation.

3.5.2 Capacity: Contractor shall confirm existing capacity and provide all wiring, conduit, breaker, and terminations required for a complete installation.

3.5.3 Balanced Load: The Contractor shall consider load balancing when determining new circuit location. Efforts shall be made to determine the most suitable location for the new circuit based on air curtain electricity consumption.

3.6 Finish Requirements (GTC&EC)

3.6.1 Paint: Paint touch-up color shall match existing Sherwin-Williams Agreeable Gray 7029 and finish.

3.6.2 Air Curtain: Air curtain exterior finish shall be silver anodized to match existing frame where feasible. Air Curtain product information shall be submitted with quote.

3.6.3 Wood/Glass Door: Door shall match existing Boardroom and Training Room doors. Door information may be released in Addendum 1. The door shall be equipped with passage latches which match existing door latches. Existing opening shall be fully closed with necessary framing and doorway. Door shall be equipped with suitable, visually appealing closer. Where the new doorway is framed, the finished flooring shall be removed, with the added framing to be properly attached to the subfloor.

3.6.4 Storefront Door: Shall match the vestibule and the Customer Service area storefront.

Storefront shall extend from floor to ceiling. Exit side shall be operated via compliant panic bar. Door shall be equipped with suitable, visually appealing closer. Where the storefront framing meets the floor, the finished flooring shall be properly removed with the framing to be properly attached to the exposed subfloor.

3.6.5 Exterior Door: Shall match existing metal, exterior doors. Lockset shall match existing, exterior locksets with electric actuator compatible with standard electronic openers.

Exterior door shall be confirmed to be CNG compliant. Lockset shall be keyed to match existing exterior door lock mechanism. Inside shall be a compliant panic bar. Striker shall match existing strikers. Door shall be equipped with suitable, visually appealing closer.

Door shall be properly sealed to prevent water, insect, vermin, and air intrusion. Door shall be properly trimmed to match existing exterior doors. Door opening shall be framed to match existing, exposed doors. Threshold shall be installed according to manufacturer's instructions. Door shall be insulated, gasketed, and shall have an appropriate sweep installed. Frame shall be mitered and welded corners.

3.6.6 Transom: The vestibule transom shall be of significantly similar design to the existing vestibule framework. By submitting a Quote, bidders confirm that the proposed transom system framework dimensions shall be similar to size, finish, and design as the existing vestibule system. The added vestibule shall be installed in such a way that there is less than one (1) inch between the ceiling and the transom.

3.7 Sequence

Contractor shall begin work with hallway storefront and shall not impede traffic through the kitchenette. The kitchenette door shall not be initiated until the hallway storefront doors are fully installed, finished, and accepted by the SRTA Project Manager.

3.7.1 Vestibule: Work on the vestibule enclosure shall not be initiated prior to completion of the kitchenette and hallway door additions. These task Milestones shall be accepted by the rabbittransit Project Manager prior to beginning vestibule alterations. Work to install the vestibule enclosure shall be coordinated with the Electrical Contractor to ensure the air curtain and required circuit can be efficiently completed.

3.7.2 Maintenance Door: Work on the maintenance door shall not commence until the kitchenette doors, hallway storefront, and vestibule have been completed, finished, and accepted by the rabbittransit Project Manager. At no point shall the maintenance door wall opening be left open or unattended during installation. At all times the wall opening shall be protected from prohibited entry and adverse weather conditions. Contractor shall make every effort to complete this work in a timely manner.

3.8 Coordination

Contractor shall coordinate workdays at minimum of five (5) business days with rabbittransit Project Manager. During kitchenette door additions, rabbittransit Project Manager will ensure all rabbittransit staff are aware that use of the kitchenette will be prohibited and remove amenities to the breakroom.

At no point shall Contractor prohibit traffic flow in the hallway.

3.8.1 rabbittransit Events: Contractor shall not work on the day of a rabbittransit board meeting and shall coordinate timing to avoid other meetings or high traffic periods.

Weekend or evening work is not required.

3.8.2 Vestibule Work: Work to the vestibule shall be structured in such a way as that after hours, the vestibule may be used by rabbittransit staff. rabbittransit will route traffic through the main lobby while the Contractors are modifying vestibule structure and adding the air curtain electric circuit. When Contractors do no have a presence on site, the vestibule shall remain open for traffic.

3.9 Pre-Construction Meeting

Within ten (10) business days of the issuance of the Notice to Proceed the Contractors (General Trades and Electrical) shall cooperate with the rabbittransit Project Manager and Safety, Security and Training Officer to schedule a Pre-Construction meeting to determine schedule and Contractor Coordination.

The General Trades Contractor shall develop an agenda for this meeting and share it at minimum of two

(2) days prior to the occurrence of the meeting. This agenda shall cover sequence and shall review expected Milestone Completion dates between the General Trades and Electrical Contractors, the rabbittransit Project Manager will provide a list of meeting dates based on the Contractors’ final Milestone date. At this meeting, each contractor shall provide a count of needed identification badges needed for the project; these badges will allow Contractor personnel to access the building and restrooms.

3.10 Contractor Access

Contractors will be provided identification badges which will provide personnel access to the building and restrooms. At Turnover, all identification badges shall be returned to the Safety, Security and Training Officer. Any unreturned badges will be back charged to the appropriate Contractor at a cost of ten dollars ($10) per unit.

3.10.1 Limited Access: Contractor personnel will have limited movement within the building by identification badge permissions. Contractor personnel shall not access other portions of the building unnecessarily and without appropriate permission. Each Contractor’s Project Manager will sign a receipt for received badges.

3.10.2 Parking: The rabbittransit Project Manager will ensure four (4) parking spaces for the General Trades Contractor and two (2) parking spaces for the Electrical Contractor each day that the Contractor has communicated presence on site within the rabbittransit Visitor’s parking area adjacent to the lunchroom entrance.

3.10.3 On Site Storage: Contractor will not have access or ability to store tools, supplies, or other items within the Zarfoss building. Contractor may place an enclosed trailer with an overall length not to exceed twenty (20) feet in the Visitor’s parking area. The trailer shall be properly secured, shall not damage the parking area, and shall not have the ability to roll or move from the parking spot while so placed. rabbittransit will not be responsible for any loss or damage to Contractor tools, supplies, equipment, or materials. Contractor shall not seek to borrow any tools, supplies, or equipment from any rabbittransit employee.

3.10.4 Video Surveillance: Contractor is notified that the Zarfoss building has a video surveillance system.

3.10.5 Restrooms: Each Contractor will have access to the restroom areas located adjacent to the specified work area.

3.10.6 Water: There is a hose bib located outside of the employee breakroom. Contractor shall ensure that use of hose does not lead to ice build up on the concrete area, shall not stain the concrete, or cause damage to employee vehicles. Contractor using the hose bib shall not allow the water line to freeze or cause other damage by hose bib use.

3.11 Milestones

Quoting firms shall complete the price form completely and shall complete the ‘Milestones’ Table with appropriate costs and descriptions of each Milestone. Quoting firms shall likewise compete the table with the number of days after the Notice to Proceed is issued. Quoting firms shall include “Substantial Completion” and “Turnover” within the Milestones table. The Turnover Milestone shall be a cost not less than five percent (5%) of the Contractor’s total cost. In place of retainage, rabbittransit seeks to use the Turnover payment to ensure Contractor performance. rabbittransit will pay Contractor based on Milestone achievement. rabbittransit understands that General Trades Contractor’s work will impact the Electrical Contractor’s work and asks that Quoting firms provide a timeframe for each Milestone achievement.

3.12 Liquidated Damages

3.12.1 Time is of the Essence: The Contractor acknowledges that the work will occur in an active operations facility and that delayed completion may disrupt staff operations and building temperature control. Because rabbittransit’s damages are difficult to determine precisely, the Contractor agrees to pay liquidated damages of Five Hundred Dollars ($500.00) per calendar day for each calendar day that Substantial Completion extends beyond the Contract completion date.

In addition, if the Contractor fails to maintain safe access and required egress pathways (including ADA-compliant access to the driver breakroom and adjacent corridors) or fails to maintain building envelope integrity such that interior temperature control is compromised due to incomplete work, rabbittransit may assess additional liquidated damages of Two Hundred Fifty Dollars ($250.00) per day until such condition is corrected.

3.12.2 Additional Damages: rabbittranasit may withhold or deduct liquidated damages from amounts otherwise due to the Contractor. Liquidated damages are not a penalty and are intended as a reasonable estimate of rabbittransit’s damages. rabbittransit shall not recover both liquidated damages and actual delay damages for the same period of delay.

3.12.3 Substantial Completion: This shall be the number of days after the issuance of the Notice to Proceed as determined necessary within the submitted bid by the Successful Bidder/Contractor. Should the Contractor become aware that this Milestone will not be achieved, the Contractor shall immediately communicate this information to the rabbittransit Project Manager along with a Corrective Action Plan to return the project to the submitted Milestone schedule. Failure to supply the required Corrective Action Plan upon written notice by the rabbittransit Project Manager may result in Contract Termination. Should it become necessary to terminate the Contract, rabbittransit may seek any and all remedies necessary to complete or correct any unfinished Contracted work. Liquidated damages may be temporarily waived if the Contractor provides a Corrective Action Plan approved by rabbittransit. rabbittransit retains right to seek any and all remedy necessary to complete Contracted work

3.12.4 Turnover: This shall be the number of days after the issuance of the Notice to Proceed as determined necessary within the submitted bid by the Successful Bidder/Contractor.

Liquidated damages will be assessed beginning with the first calendar day subsequent to the Contractor’s submitted Milestone date, ‘Turnover’.