2-1 - On-Call Civil Engineering Consulting Services - RFQ.pdf

REQUEST FOR QUALIFICATIONS

SALT LAKE CITY CORPORATION

DEPARTMENT OF AIRPORTS

ON-CALL CIVIL ENGINEERING CONSULTING SERVICES

TABLE OF CONTENTS

SCHEDULE Page 3

NOTICE Page 4

GENERAL OVERVIEW Page 5

SCOPE OF WORK Page 12

STATEMENT RESPONSES Page 14

EVALUATION CRITERIA Page 17

APPENDIX Page 18

AGREEMENT FORM

ATTACHMENT A AFFIRMATION OF GRAMA

SECTION 1

Schedule

RFQ Available March 13, 2026

Deadline for Questions April 9, 2026

Statements Due April 17, 2026

Interviews TBD

Anticipated Contract Commencement June 1, 2026

SECTION 2

Notice

Statements of Qualification and Experience (“Statements”) will be received by the Salt

Lake City (“City”), through its Department of Airports (“SLCDA”) for firms

(“Respondents”) to provide on-call civil engineering consulting services at the Salt Lake

City International Airport, South Valley Regional Airport, and the Tooele Valley Airport

(“Airports”).

The Request for Qualification (“RFQ”) package can be obtained by prospective

Respondents beginning March 13, 2026 by registering online at Utah Public Procurement

Place Portal (“U3P”) https://utah.bonfirehub.com/portal/?tab=openOpportunities First time users, click the link on the top right-hand side where you will see a “Register” button.

It is the responsibility of each Respondent to register and frequently monitor for any changes or updates affecting this RFQ, after the original posting date, and submit statements through U3P. Statements must be submitted by 2:00 p.m. local Mountain

Time on April 17, 2026. Respondents may contact U3P Support Team at support@gobonfire.com with questions regarding the website.

The City reserves the right to reject any and all statements or to accept any statement that is deemed to be more advantageous to the public and Salt Lake City Corporation.

Respondents or their agents are instructed not to contact selection committee members, City employees, agents or contractors of the City, the Mayor’s office, the City Council, or members of the Airport Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of Interest), or externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFQ to the date of execution of the Agreement resulting from this solicitation.

City, in its sole discretion, may disqualify Respondents that violate the prohibitions in this paragraph.

https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:support@gobonfire.com

SECTION 3

General Overview

A. REQUEST FOR QUALIFICATIONS (“RFQ”)

The Salt Lake City Department of Airports (“SLCDA”) is soliciting Statements of

Qualifications and Experience from qualified firms (“Respondents”) to provide on-call civil engineering consulting services (”Service”) at the Salt Lake City

International Airport, the South Valley Regional Airport, and the Tooele Valley

Airport (“Airports”).

The SLCDA intends to contract with several firms to provide the services on an on-call, as-needed basis. No guarantee of the actual service/product requirement is implied or expressed by this RFQ or the resulting agreements. Service requirements will be determined by actual need.

B. MINIMUM QUALIFICATIONS

1. Consideration will only be given to Respondents with permanent local resources, in the form of an office and full-time professional and support staff in the Salt Lake City area and/or along the greater Wasatch Front.

2. Respondents shall be in good standing with regard to prior agreements or indebtedness with the City. Any existing past due debt or any failure to fulfill the provisions of any previous Agreement with City may be cause for rejection of the Statement and disqualification of the Respondents.

C. WRITTEN AGREEMENT

1. The selected Respondents will be required to enter into a written agreement with Salt Lake City Corporation (“City”) to provide all services required in this RFQ. The standard agreement form is attached to this RFQ as an appendix. The Agreement form is provided for information purposes only.

City may modify the terms of the agreement as necessary following the

RFQ process.

2. All Respondents submitting Statements shall be those firms prepared to enter into a written agreement and manage and perform the services herein. The City’s agreement language, in particular the indemnification, insurance and grant assurance requirements shall not be altered.

3. The selected Respondents will be required to register with the Utah

Department of Commerce either as a corporation, limited liability company, limited partnership, DBA, or otherwise, and remain registered through the term of the Agreement. The registered company name must match the legal entity name as shown on Respondent’s W-9. Respondents can register the business by contacting the Department of Commerce, Division of

Corporation & Commercial Code at the following website https://corporations.utah.gov/

4. The selected Respondents will be required to follow Consultant

Requirements for Salt Lake City Communications & Engagement when producing public-facing content on behalf of the City. The Salt Lake City

Consultant Public Communications Standards can be found at the following website.

https://www.slc.gov/ims/communications-standards-consultant-guide/

Case-sensitive password: WorkWithSLC

5. No franchising, assignment, or distribution of the work shall be permitted unless the subcontracting relationship is proposed under this RFQ and accepted by the City.

6. Work projects will be authorized by written task orders under the main agreement.

D. TERM OF AGREEMENT

City intends to enter into an agreement with the selected Respondents commencing approximately June 1, 2026 and continuing for a period of three (3) years.

City may at its sole option extend the term of this Agreement thereafter for two (2) additional periods of one (1) year each as City may determine on an annual basis.

City shall exercise each such option by emailing notice of such extension to

Provider’s Notice Address at least thirty (30) days prior to any expiration of this

Agreement.

E. PROCUREMENT AND ETHICS REQUIREMENTS

All Respondents must agree to comply with and be governed by City’s procurement rules and ethics standards, as follows:

REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND

EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES.

https://corporations.utah.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.slc.gov%2Fims%2Fcommunications-standards-consultant-guide%2F&data=05%7C02%7CMitzi.Curtis%40slc.gov%7C254bb4ce343c48daf5cc08ddbf305975%7C9fa2c952dd504b06ba6a4b9bd7adda03%7C0%7C0%7C638876936586692894%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=8DQdITtC%2B1KozcUxbZ3V1iqUXBb8CK3CrMz6L2pDKKQ%3D&reserved=0

The Respondents represents that it has not: (1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt

Lake City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

F. SCOPE OF AGREEMENT

The selected Respondents will be required to provide all labor, supervision, materials, supplies, transportation, equipment, and services necessary to assume overall responsibility for the coordination and administration of the On-Call Civil

Engineering Consulting Services.

G. GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT

City is subject to the requirements of the Government Records Access and

Management Act, Chapter 2, Title 63G Utah Code or its successor (“GRAMA”). All materials submitted by Respondent to City are subject to disclosure unless such materials are exempt from disclosure pursuant to GRAMA. The burden of claiming an exemption from disclosure shall rest solely with each Respondent. Any materials for which Respondent claims a privilege from disclosure shall be submitted marked as “Confidential" and accompanied by a statement from

Respondent explaining Respondent's claim of exemption from disclosure. City will promptly notify Respondent of any requests made for disclosure of documents submitted under a claim of confidentiality. Respondent may, at Respondent's sole expense, take any appropriate actions to prevent disclosure of such material.

Respondent specifically waives any claims against City related to disclosure of any materials required by GRAMA. In order to comply with GRAMA, please note the following:

1. The burden of claiming an exemption from disclosure of confidential business information shall rest solely with the Respondent.

2. Only those materials for which a claim can be made under the act, such as trade secrets, pricing, non-public financial information etc., should be stamped as “Confidential”. Respondent must not stamp all materials confidential.

3. A written claim of exemption from disclosure of documents must be submitted at the time of proposal submission, including:

i. A concise statement of reasons supporting the claim of confidentiality.

ii. A redacted version of the proposal omitting the claimed confidential information.

iii. An unredacted version for internal review.

H. SERVICES OF THE SELECTED RESPONDENTS

The services being requested are outlined in Section 4 - Scope of Work.

I. EVALUATION AND EVALUATION CRITERIA

Statement evaluation criteria are outlined in Section 6. The selection committee will consider all documents, the response to this RFQ, information gained while evaluating responses, and other relevant information to make its determination.

The committee’s selection will be those Respondents which, in the committee’s sole opinion, are best able to provide the services according to City’s needs.

J. SUBMISSION PROCEDURE AND STATEMENT CONTENT

1. Submission methods.

a. Statements shall be delivered electronically via U3P by 2:00 p.m.

local mountain time on April 17, 2026.

b. U3P will provide Respondent with confirmation receipt of

Statements submission.

2. Statements shall meet the following submittal guidelines:

a. Statements shall be limited to twenty-five (25) pages in length.

Statements must have all sections combined into a single word-searchable PDF document, unless otherwise stated, and must have each of the tabbed sections noted. The page length counts will NOT include the following:

☐ Financials – Separate document

☐ Affidavit of Non-Collusion Form

☒ Covers, Tabs, and Table of Contents

☒ Affirmation of GRAMA Understanding and Compliance

☐ Other

*Boxes unchecked will not be required for submission

b. Statements shall include a cover letter, which is included in the overall page count.

c. Statements must be complete, must contain all required information and documents, and be in the format outlined in outlined in Section

5 – Statement Responses.

3. Respondents are instructed not to add, delete, or alter any of the terms and conditions of these RFQ documents. If Respondents make any changes to any of the documents, City may, in its sole discretion, reject the Statement.

4. All late submittals will be rejected as non-responsive. Statements will become the property of City and will be subject to Government Records

Access and Management Act (“GRAMA”) outlined in Section 3.G.

K. INSURANCE

The selected Respondents, at its own cost and expense, shall secure and maintain the following policies of insurance:

1. Commercial general liability insurance with City as an additional insured in the minimum amount of $2,000,000* per occurrence. The commercial general liability policy or policies shall provide coverage for premises operations, acts of independent contractors and completed operations. The policy must provide that coverage will not be cancelled or reduced without at least thirty (30) days prior written notice to City.

2. Business auto insurance in the minimum amount of $2,000,000* combined single limit each occurrence. The policy must provide that coverage will not be cancelled or reduced without at least thirty (30) days prior written notice to City.

3. Evidence of workers compensation and employer’s liability with coverage for statutory benefits required by the state of Utah.

4. Professional liability insurance in the minimum amount of $2,000,000.

Respondents are advised to read Article 8 of the attached Agreement Form for a comprehensive description of insurance requirements.

*NOTE: Commercial General and Auto Insurance limits are based on services performed within non-security areas such as terminals from public street-side locations. Selected Respondents needing access to the Airport Operations Area

(“AOA”) to perform work will be required to provide General and Automobile liability limits of a least $5,000,000 per occurrence.

L. EMPLOYMENT STATUS VERIFICATION SYSTEM

1. Each Respondent and each person signing on behalf of any Respondent certifies as to its own entity, under penalty of perjury, that the named

Respondent has registered and is participating in the Status Verification

System to verify the work eligibility status of the Respondent’s new employees that are employed in the state of Utah in accordance with Utah

Code Section 63G-12-302.

2. The Respondent shall require that the following provision be placed in each subcontract at every tier: “The subcontractor shall certify to the main (prime or general) consultant by affidavit that the subcontractor has verified through the Status Verification System the employment status of each new employee of the respective subcontractor, all in accordance with Section

63G-12-302 and to comply with all applicable employee status verification laws. Such affidavit must be provided to consultant prior to the notice to proceed for the subcontractor to perform the work.”

3. The City will not consider a Statement for award, nor will it make any award, where there has not been compliance with this Section.

4. Manually or electronically signing the Statement is deemed the

Respondent’s certification of compliance with all provisions of this employment status verification certification required by all applicable status verification laws, including Utah Code Section 63G-12-302.

M. POINT OF CONTACT – EXPLANATION BY ADDENDUM ONLY

1. No interpretation of the meaning of any provision in this RFQ, correction of any apparent ambiguity, inconsistency, error, or any other matter pertaining to this RFQ shall be made to any person or entity orally. Every request for interpretation or additional information regarding this RFQ shall be made in writing via U3P. The deadline for all questions shall be 5 p.m.

Mountain Time on April 9, 2026. City shall not be obligated to respond to requests for such interpretation or correction. By signing and submitting this RFQ, Respondents acknowledges that it has registered online at https://utah.bonfirehub.com/portal/?tab=openOpportunities and have viewed all materials on the U3P website, including any addenda to this

RFQ.

2. Respondents or their agents are instructed not to contact selection committee members, City employees, agents or contractors of the City, the

Mayor’s office or staff, the City Council or staff, or members of the Airport

Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of

Interest), or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, https://utah.bonfirehub.com/portal/?tab=openOpportunities from the date of release of this RFQ to the date of execution of the

Agreement resulting from this solicitation. City, in its sole discretion, may disqualify Respondents that violate the prohibitions in this paragraph.

3. City reserves the right to cancel or modify the terms of this RFQ at any time.

City will provide Respondents with written notice of any cancellation or modification.

4. Should it be necessary, the selection committee shall notify those

Respondents to be given further consideration and an interview. The interview requirements and format will be provided to the finalists in advance.

N. RESPONDENTS PREPARATION COSTS

In submitting an RFQ Statement of Qualifications, Respondent shall be responsible for all costs, including travel, incurred in the preparation of said statement.

Respondent agrees not to seek reimbursement for such costs from City or SLCDA, regardless of whether Respondent is selected.

SECTION 4

Scope of Work

The selected Respondent shall provide the following services on an on-call basis. City represents that selected Respondent may or may not be utilized for the following tasks:

A. The selected Respondent shall provide general civil engineering consulting services and cost estimates for various facility design, renovation, and remodel projects. These services will include, but will not be limited to, the following:

1. Provide complete design plans and specifications for projects from time to time as required by future requests for proposals detailing specific requirements for individual projects.

2. Accept professional civil engineering responsibility for the projects and, upon becoming aware of any fault, defect, or deficiency in the work, provide prompt written notice to the City.

3. Provide a cost evaluation through the projects to eliminate unnecessary costs.

4. Assign a project manager to coordinate the progress of the projects subject to the City’s direction.

5. Ensure that all services and projects conform in all details and designs with all applicable laws, regulations, and ordinances.

6. Guard against defects or deficiency in the projects and the work of contractors. (The selected Respondent shall not guarantee the performance of any other contractors under the contract.)

7. Meet with the City when projects are at schematic design if required, or approximately 30%, 60%, 90%, and 100% completion to discuss the status of the projects and to review and comment on working drawings.

8. Geotechnical investigation, if required, will be done separately through the

Airport’s on-call geotechnical firm and charged as an expense budget line item to the project.

9. Submit copies of the cost estimates, reports, plans, and specifications, and prepare final drawings to the scale agreed upon and, in the detail specified by the City. The City may require that drawings be submitted in the latest version of Revit, AutoCAD or fully compatible data exchange format and may also require that drawings be submitted in three-dimensional format.

Assist the City in schematic design, design development, construction document preparation, bidding, construction administration phases, and project closeout.

B. Respondent shall provide construction cost estimation services for civil engineering improvements on miscellaneous projects at the Airports. Estimates shall be the result of detailed, quantified estimates of material, equipment, and labor, and shall include preliminary cost estimates, analyses of contractor bids and change order costs, and other estimating services to assist the City in making design, schedule, and phasing decisions.

C. Respondent shall provide all other services and meet all other requirements as set forth in the attached Agreement.

D. Respondent shall provide other civil engineering services as requested by City.

Below is a list of forecasted major civil engineering projects that have been requested to be listed in this RFQ and may be designed for Fiscal Years 2027, 2028, and 2029.

Fiscal

Year

Project Description Estimated

Total Cost

2027 3700 W Reconstruction & Improvements (Design Only) $6,706,000

Runway 16L-34R Ext Planning, Design, & EA - Phase 2 * $1,950,000

State Hangar Taxilane $1,000,000

Taxiways E & F Rehabilitation (F3 - F5) (Design Only) $643,000

2028 SVR - Control Tower Construction (Siting Study Only) * $4,250,000

SVR – Taxiways A & B Rehabilitation $2,850,000

TVY – Taxilane Phase 1 $1.000,000

2029 Powerline Mitigation * $40,000,000

R/W 16R-34L Rehabilitation $20,000,000

T/W H Connecting T/W’s Overlay & Lighting $4,000,000

T/W Q West & L1 $6,000,000

* Projects with an asterisk will not be designed under this RFQ. A separate RFQ process will be available for Respondents to propose on this work when it becomes available.

SECTION 5

Statement Responses

Respondents must respond to each of the following inquiries in the order stated. Please respond in full, narrative sentences and restate each inquiry prior to responding:

A. ORGANIZATION, RESOURCES, AND PERSONNEL

1. Provide the information listed below:

• Respondent’s name, address, principal office, and type of entity (i.e., corporation, LLC, etc.).

• The date of incorporation/organization and the state in which

Respondent is incorporated or organized.

• Former names, if any, under which Respondent has conducted business and the years of operation under each name.

• IRS Tax Information:

1) Firm’s federal tax ID number or alternate number, or

2) A copy of firm’s most current available IRS W-9 Form

NOTE: If Respondent is submitting as an individual, tax information is not required at this time. However, if selected as a successful respondent, Respondent will be required to provide their social security number at that time.

• The name of the contact person responsible for the RFQ process including title, telephone number, mailing address, and email address.

2. Include information generally describing the size of Respondent’s firm, location of the local office that will work directly with City, number of years in business providing on-call civil engineering consulting services.

If any of the proposed services would be provided by staff outside the local office describe the type of work and associated travel requirements. The City’s preference is to have a local office that is capable of providing all required services.

3. List and provide resumes or condensed experience narrative for each of the key individuals who will be assigned to work with City. Provide information regarding each individuals experience specific to on-call civil engineering consulting services on projects similar in size and complexity to those at the

Salt Lake City International Airport, as described in Section 4 – Scope of

Work.

4. Submit an organization chart of Respondent personnel anticipated to be team members, and the specific tasks they will perform. Include information on subconsultants, if any.

5. A completed Affirmation of GRAMA Understanding and Compliance, Attachment A of this RFP.

B. DEMONSTRATED PROJECT EXPERIENCE

1. Discuss Respondent firm’s overall qualifications and experience, specifically providing on-call civil engineering consulting services, in working with clients on projects like those required in Section 4 - Scope of Work and in an environment similar in complexity to that of the Airport. Include specific experience and knowledge of FAA Airport Improvement Program (AIP) requirements including familiarity of FAA Advisory Circulars.

2. Explain experience coordinating projects with client personnel and other interested stakeholders regarding potential impacts to client operations, schedules, and deadlines including strategies for mitigating delays.

3. Provide examples of a project’s potential challenges and/or client’s special needs.

4. Record of past performance completing projects without major cost escalations or overruns.

5. Explain Respondents role in city code and permit reviews, and public utility issues specifically ensuring that designs comply with legal requirements set forth by local authorities to avoid costly revisions.

6. List at least three (3) clients who would provide references for Respondent’s work, including phone numbers, and email addresses. Please list any airport references.

C. EXPERIENCE INCORPORATING DESIGN CONCEPTS WITH SAFETY,

FUNCTIONALITY AND EFFICIENCY

State the criterion Respondent will use to ensure that projects are designed to guarantee that they are safe, functional, and efficient. Provide a specific example of a project Respondent has done to accomplish this, and specify technology or methods used for design quality.

D. DISTINGUISHING ATTRIBUTES

1. Describe the attributes that distinguish your firm from other Respondents.

2. Identify the strengths, capabilities, and resources that uniquely position your firm in this field.

3. Provide an example of your approach to problem-solving and innovation on a recent project.

SECTION 6

Evaluation Criteria

A. EVALUATION CRITERIA

Initially, a review of each statement will be completed by SLCDA staff to ensure compliance with the terms, conditions and requirements of the RFQ. Any statements that fail to meet all the Minimum Qualifications listed in Section 3.B of the RFQ may be deemed non-responsive.

Each member of the selection committee shall use the evaluation criteria and percentage weights below to establish their own ranking of the Respondents. The committee shall then use these individual rankings to establish an aggregate ranking of all the acceptable Statements.

1. Organization, Resources, and Personnel – (35%)

2. Demonstrated Project Experience – (35%)

3. Experience Incorporating Design Concepts with Safety, Functionality and

Efficiency – (20%)

4. Distinguishing Attributes – (10%)

B. INTERVIEWS

The Airport reserves the right to conduct interviews with the highest-ranked

Respondents. Interview requirements and scoring methodology will be provided to those Respondents selected for further consideration. Respondents are reminded that the selection committee shall look at the reasonableness of all aspects of the statement and shall, in the selection committee’s sole judgment, choose the Respondent with the best overall statement.

APPENDIX

AGREEMENT FORM

The agreement form is provided for information purposes only. City may modify the terms of the agreement at any time prior to execution.

PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL CIVIL ENGINEERING CONSULTING SERVICES Salt Lake City Corporation and ________________________________________________________ Page 1

PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT (“Agreement”) is between SALT LAKE CITY CORPORATION, a

Utah municipal corporation (“City” or “Sponsor” or “Owner”), and _____________, a _____

_________________ (corporation/LLC/etc.) ), authorized to do business in Utah, (“Consultant”) and is dated as of the date the City Recorder attests the applicable City signature, which shall be the recordation date (the “Effective Date”).

RECITALS

A. City owns the Salt Lake City International Airport, the South Valley Regional

Airport, and the Tooele Valley Airport (“Airports”) and through its Department of Airports

(“SLCDA”) operates the Airports.

B. City and Consultant seek to enter into an agreement for the Consultant to provide the services specified below for the term specified below.

NOW, THEREFORE, in consideration of the foregoing recitals and the following mutual promises and considerations, the parties agree to the following:

ARTICLE 1 – CONSULTANT SERVICES

A. Basic Services. The Consultant may perform the “Basic Services," as more fully specified in Exhibit A, attached hereto and hereby incorporated by reference, generally described as on-call civil engineering consulting services (“Service”).

B. Consultant Representative. The Consultant has designated ____________________, or his or her designee as the Consultant's representative who shall have authority to act on behalf of the Consultant. Consultant shall not change the Consultant's representative without at least seven (7) days prior written notice to City. Any replacement for the Consultant's representative shall be at least as qualified for the work as the person being replaced. The hourly rate for any such replacement representative shall not exceed the hourly rate of the person being replaced.

C. Consultant shall be registered with the Utah Department of Commerce Division of

Corporations and Commercial Code either as a corporation, limited liability company, partnership, DBA, or otherwise, and remain registered throughout the term of this Agreement.

ARTICLE 2 - TERM

The term of this agreement shall begin on June 1, 2026, and continue for a period of three

(3) years, unless earlier terminated as specified in the Agreement (“Primary Term”).

However, if a specific work project that was duly authorized by Task Order is not completed before expiration of the Primary Term, the term of this Agreement and the

Task Order shall extend for the limited time and purpose necessary to allow Consultant to

Salt Lake City Corporation and ________________________________________________________ Page 2 complete the specific work project that was previously authorized by Task Order

(“Limited Term Continuation”). Task Orders for new specific work projects shall not be issued during the Limited Term Continuation.

City may at its sole option extend the term of this Agreement thereafter for two (2) additional periods of one (1) year each as City may determine on an annual basis. City shall exercise each such option by emailing notice of such extension to Provider’s Notice

Address at least thirty (30) days prior to any expiration of this Agreement.

ARTICLE 3 - NON-EXCLUSIVITY

The Consultant acknowledges that City has or may hire other consultants to perform work similar to that which is within the Consultant's scope of work under this Agreement. The

Consultant further acknowledges that this Agreement is not a guarantee of the assignment of any work and that City may assign work to various consultants solely within City's discretion.

ARTICLE 4 - SPECIFIC WORK PROJECTS

A. Cost. Consultant shall perform the specific project work for the price negotiated between the parties and set forth in an executed task order (“Task Order”).

B. Measures to Determine Price. If City and Consultant cannot agree on the cost for any Basic Service work City may perform the work or have others perform the work and Consultant waives any claims for damages or other costs in connection therewith.

C. Task Order. No work on Basic Service work under this Article shall be begun by

Consultant until City and Consultant have a signed Task Order specifically for such

Services.

ARTICLE 5 - COMPENSATION

For the Basic Services specified in this Agreement, City shall pay Consultant an amount negotiated on an individual project basis, as outlined in Article 4 – Specific Work Projects.

If travel is required to perform obligations under this Agreement, and the City authorizes such travel in advance and in writing, travel expenses shall conform to the Airport Travel and Expense Policy. The policy, as may be modified from time to time, is accessible on the Internet at http://www.slcairport.com/assets/pdfDocuments/travel_and_expense_policy.pdf.

The titles and URL links herein may be subject to change from time to time.

Consultant shall invoice City on a monthly basis for services completed during that period. Consultant shall deliver invoice either by mail to the Notice Address listed in

Article 19 or by email to airportap@slc.gov.

City shall review, approve, and remit compensation for undisputed work submitted by

Consultant within thirty (30) days. Should City dispute any aspect of an invoice, City shall http://www.slcairport.com/assets/pdfDocuments/travel_and_expense_policy.pdf mailto:airportap@slc.gov

Salt Lake City Corporation and ________________________________________________________ Page 3 notify Consultant of such within fifteen (15) days. City and Consultant will work in good faith to resolve disputed invoices in a timely manner.

ARTICLE 6 - SERVICE STANDARDS AND QUALITY ASSURANCE

A. Conformance to Laws. The Consultant and Consultant's work product shall be in conformance with all applicable federal, state, City and other local laws, regulations and ordinances.

B. Quality Assurance. The Consultant shall be solely responsible to City for the quality of all services performed by the Consultant or its subcontractors under this

Agreement. All services furnished by the Consultant or its subcontractors shall be performed in accordance with the best professional judgment and skill, in a timely manner and shall be fit and suitable for the purposes intended by City. The foregoing standard shall not be construed, and is not intended, to require the

Consultant to exercise professional skill greater than, or to utilize techniques more advanced than, such as are now generally exercised and utilized by major firms in the same business as the Consultant in the United States.

D. Standard of Care. In addition to its duties and obligations under this Agreement, the Consultant shall exercise the degree of skill, competence, quality, and professional care rendered by the leading and most reputable companies performing the same or similar type services in the United States, and shall cooperate with City and other parties in furthering the interests of the City in connection with the Project.

ARTICLE 7 - INDEMNITY PROVISIONS

A. Consultant shall, at its sole cost and expense, indemnify and hold City and its officers, board members, departments, representatives, City authorized representative(s), agents, employees, affiliates, successors and assigns harmless from and against all losses, claims, demands, suits, actions, legal or administrative proceedings, damages, costs, charges and causes of action of every kind or character whatsoever, including, but not limited to, reasonable attorney’s fees and other legal costs such as those for paralegal, investigative, legal support services and the actual costs incurred for expert witness testimony, (collectively "Claims") directly or indirectly arising from, related to or connected with, in whole or in part, Consultant's work under the Agreement, including but not limited to Claims directly or indirectly arising from, related to or connected with, in whole or in part:

any act, omission, fraud, wrongful or reckless conduct, fault or negligence by

Consultant or its officers, directors, agents, employees, subcontractors or suppliers of any tier, or by any of their employees, agents or persons under their direction or control; violation by Consultant or Consultant's officers, directors, agents, subcontractors or suppliers of any tier, or by any of their employees, agents and persons under their direction or control, of any copyright, trademark or patent or federal, State or local law, rule, code, regulation, policy or ordinance; nonpayment to any of Consultant's subcontractors or suppliers of any tier, or if any officers, agents, consultants, employees or representatives of Consultant or its

Salt Lake City Corporation and ________________________________________________________ Page 4 subcontractors or suppliers of any tier; and, any other act, omission, fault or negligence, whether active or passive, of Consultant or anyone acting under its direction or control or on its behalf in connection with or incidental to the performance of this Agreement (collectively "Acts and Omissions"). This indemnification obligation includes any penalties or fines assessed by the Federal

Aviation Administration (“FAA”) or Transportation Security Administration

(“TSA”) as well as any other costs to the City, such as investigation and security training, incurred as a result of any violation of federal security regulations, including the Airport security plan, by the Consultant, its subcontractors, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable.

B. Consultant shall, at its sole cost and expense, defend City and its officers, board members, departments, representatives, authorized representative(s), agents and employees, affiliates, successors and assigns from and against all Claims that are directly or indirectly based, in whole or in part, upon the allegation or assertions, express or implied, that Consultant, or its officers, directors, agents, subcontractors or suppliers of any tier, or any of their employees, agents or persons under their direction or control, committed any Acts and Omissions, regardless of whether such allegations or assertions are true and whether or not

Consultant, or its officers, directors, agents, subcontractors or suppliers of any tier, or any of their employees, agents or persons under their direction or control, are ultimately found liable for such Acts and Omissions.

C. Consultant’s duty to defend shall arise only upon City's tender of defense to

Consultant in writing. Upon receipt of City's tender of defense, if Consultant does not promptly accept the defense and thereafter duly and diligently defend City and its officers, board members, departments, representatives, authorized representative(s), agents and employees, affiliates, successors and assigns as provided herein, then Consultant shall pay and be liable for the reasonable costs, expenses and attorneys' fees incurred after the tender of defense by City and its officers, board members, departments, representatives, authorized representative(s), agents and employees, affiliates, successors and assigns, in defending against the Claims and enforcing this provision.

D. Nothing herein shall be construed to require Consultant to indemnify, hold harmless, or defend City from City's fault, which shall be apportioned between the parties based on the proportionate share of fault of each party or as otherwise allowed under Utah law.

E. The parties intend that the indemnity and defense provisions in this Article 7 shall be interpreted so as to be enforceable to the fullest extent permitted by law, but nothing herein shall be interpreted in any manner to violate public policy.

F. Consultant’s agreements with its subcontractors shall provide in writing (in a form acceptable to City) that each subcontractor shall, jointly and severally with

Consultant, indemnify and defend City, and City's officers, board members, Salt Lake City Corporation and ________________________________________________________ Page 5 departments, representatives, authorized representative(s), agents and employees, affiliates, successors and assigns, from any alleged Acts and Omissions of the subcontractor, and its officers, directors, agents, subcontractors or suppliers of any tier, and their employees, agents or persons under their direction or control, to at least the same degree as Consultant is bound to indemnify, defend and hold City harmless from and against such alleged Acts and Omissions under the provisions of this Agreement. Nothing in this Agreement shall prevent Consultant from making a claim against its subcontractors for contribution at law or pursuing contribution or indemnification from its subcontractors pursuant to the terms and conditions of the subcontracts between Consultant and its subcontractors.

G. The Consultant hereby acknowledges receipt of good and valuable consideration for the indemnification obligations of this Agreement.

H. The indemnification obligations of this Agreement shall not be reduced by a limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant, a subcontractor under workers' compensation acts, disability benefits acts, or other employee benefit acts.

I. If the above indemnity provisions in this Agreement are deemed void in whole or in part under Utah law, then the following indemnification obligations shall apply except to the extent such provisions are deemed void: Consultant shall indemnify and hold harmless the City, its officers and employees, from liabilities, damages, losses and costs, including but not limited to, reasonable attorney’s fees, to the extent caused by the acts or inaction, negligence, recklessness, or intentional wrongful misconduct of the Consultant and persons employed or utilized by the

Consultant in the performance of the Agreement.

J. Environmental Indemnity. Consultant’s Acts and Omissions, for purposes of this

Agreement, shall include, without limitation, any violation of federal, State or local environmental laws or requirements by Consultant or Consultant’s officers, directors, agents, subcontractors or suppliers of any tier, and Consultant’s indemnification obligation shall include (but not be limited to) all cleanup and remedial costs, diminution in the value of City’s property, and reasonable legal fees and costs incurred by City in connection with any such violation or the enforcement of this provision.

K. The provisions of this Article 7 shall survive the termination of this Agreement and the completion of the work and shall apply to all Claims regardless of whether they arise before or after completion of the work under the Agreement.

ARTICLE 8 - INSURANCE

A. Consultant must be covered by insurance for the Consultant’s operations and for subcontractors, and for all other parties for whom the Consultant is legally liable.

Consultant, at its own cost and expense, shall secure and maintain the following policies of insurance:

Salt Lake City Corporation and ________________________________________________________ Page 6

1. Professional Liability Insurance.

a. The professional liability policy shall have limits of not less than

$2,000,000 per claim, which insures the agreement to indemnify and save harmless City from and against any and all claims arising from the negligent acts, errors, or omissions of the Consultant and any subcontractor in the performance of the professional services rendered under this Agreement whether such operations be by

Consultant, subcontractor, or anyone directly or indirectly employed by either of them.

b. In the event that City's tender of defense based on the Consultant's and any subcontractor’s alleged negligence is rejected by the

Consultant, and the Consultant is later found by a court of competent jurisdiction to have been negligent as aforesaid, then in addition to any other remedies City may have, the Consultant agrees to pay

City's reasonable costs, expenses and attorneys’ fees in proving such negligence, defending itself and enforcing this indemnity provision.

c. The policy shall (i) provide full prior acts coverage or have a retroactive date effective before the Effective Date, and (ii) be maintained for a period of three (3) years following the end of the term of this Agreement or contain a comparable "extended discovery" clause or "tail coverage."

2. Commercial General Liability Insurance. Consultant shall provide and maintain commercial general liability insurance naming City as additional insured on a primary and non-contributory basis in comparison to all other insurance including City’s own policy or policies of insurance, for all claims against City described herein. Commercial general liability insurance shall include coverage for bodily injury and property damage, products and completed operations liability, premises operations, acts of independent contractors, and such other coverage as may be necessary to protect City herein from such claims and actions. Said insurance shall have limits of not less than $2,000,000 per occurrence limit of liability. If the policy is issued on a claims made basis, the policy shall be maintained for a period of one

(1) year following the completion of this Agreement or contain a comparable "extended discovery" clause or "tail coverage."

3. Business Auto Coverage. Whenever Consultant or any subcontractor shall use and operate automobiles, trucks, or other vehicles on Airport or public streets and highways in complying with the terms and conditions of this

Agreement, each such Consultant, or subcontractor shall carry Business

Auto Coverage Form. The policy or policies shall provide coverage for owned, hired and non-owned automobiles. The policy or policies shall have

Salt Lake City Corporation and ________________________________________________________ Page 7 limits of not less than $2,000,000 per occurrence limit of liability.

4. Workers’ Compensation and Employers Liability. The policy shall provide

Workers’ compensation and employer’s liability insurance sufficient to cover all of Consultant’s employees pursuant to Utah law, unless a waiver of coverage is allowed and acquired pursuant to Utah law. In the event any work is subcontracted, Consultant shall require its subcontractor(s) similarly to provide workers’ compensation insurance for all of the latter’s employees, unless a waiver of coverage is allowed and acquired pursuant to Utah law.

B. Additional Insured and Pre-Cancellation Notice. The insurance policies required above shall contain an endorsement listing Salt Lake City Corporation as an additional insured (except for the professional liability insurance required in subparagraph A.1. and workers’ compensation required in subparagraph A.4. of this Article) and shall further provide that the policy may not be canceled or modified in a way which impairs the protection of the additional insureds without thirty (30) days prior written notice to City.

C. Certificates of Insurance. Prior to execution of this Agreement by City, the

Consultant shall provide City with certificates evidencing the coverage described above in a form acceptable to the Salt Lake City Attorney's Office. All certificates of insurance shall list Salt Lake City Corporation as Certificate Holder.

D. Delivery of Certificates of Insurance. Consultant shall deliver certificates of insurance either by mail to the Notice Address listed in Article 19, by email to airportinsurance@slc.gov.

E. Rights Reserved by City. City reserves the right to increase limits and coverage hereunder consistent with industry standards, statute or judicial decision, or

Airport policy; provided, however, that any such increase shall be consistent with other similarly situated consultants. Consultant shall then cause its insurance coverages hereunder increased to any such new limit.

F. City Continuance of Coverage. If any of the policies of insurance required from the

Consultant are canceled or lapse, City may, at City's sole discretion, obtain substitute coverage at reasonable rates. City may deduct the cost of such coverage, plus ten percent (10%) for administrative charges, from any monies owing to the Consultant.

G. Policies of Insurance. At City's request, the Consultant shall provide City with the actual policies providing the coverage required above.

H. Quality of Insurance Companies. All policies of insurance provided shall be issued by insurance companies qualified to do business in the state of Utah and listed on the United States Treasury Department's current Department of Treasury Fiscal mailto:airportinsurance@slc.gov

Salt Lake City Corporation and ________________________________________________________ Page 8

Services List 570, or having a general policyholders rating of not less than "A-" in the most current available A.M. Best Co., Inc.'s, Best Insurance Report.

I. Waiver of Subrogation. Notwithstanding any other provisions contained in this

Agreement, Consultant hereby waives any rights it may have against City on account of any loss or damage to its property related to the services described herein, which arises from any risk generally covered by the insurance or any other insurance required to be carried hereunder, whether or not City may have been negligent or at fault in causing such loss or damage. Consultant shall obtain a clause or endorsement in the policies of such insurance which each party obtains related to the services described herein to the effect that the insurer waives, or shall otherwise be denied, the right of subrogation against the City for any loss covered by such insurance.

ARTICLE 9 - CITY'S RESPONSIBILITY

A. City's Program for the Work. City has provided the Consultant full information regarding City's requirements for the Consultant's work, including the Request for

Qualifications (“RFQ”) dated March 13, 2026 and Exhibit A – Basic Services herein, which set forth City's objectives, constraints and criteria.

B. City's Project Manager. City has designated Assistant Director, Design and

Construction Management Division, or his or her designee as Project Manager who shall have authority to act in City's behalf with respect to the Project.

C. City's Performance. City shall furnish required information and services and shall render approvals and decisions promptly so as to avoid unreasonable delay in the progress of the Consultant's services.

ARTICLE 10 - TERMINATIONS

A. City Termination. City may terminate this Agreement at any time for any reason or no reason upon seven (7) calendar days written notice.

B. Termination for Cause by City. City may terminate this Agreement for cause if the

Consultant fails to cure any defect in the Consultant's performance of the work under this Agreement within seven (7) calendar days after receiving written notice to cure.

C. Work Project Termination. City may terminate the Consultant's work on a specific work project initiated under this Agreement pursuant to this Article. If City designates any termination as a "work project termination," only the Consultant's work on the specific project shall be terminated and such notice shall not constitute a termination of this Agreement.

D. Termination by Consultant. If City materially fails to meet its responsibilities and obligations under this Agreement, the Consultant shall notify City of such failure. If

Salt Lake City Corporation and ________________________________________________________ Page 9

City fails to cure its material breach, the Consultant may, after thirty (30) days written notice, terminate its performance under this Agreement.

E. Payment for Termination. In the event of termination, City shall pay the Consultant a percentage of the fee based upon the ratio of work satisfactorily completed and reasonable costs incurred to the total work required as determined by City, less any appropriate…