19VM3027Q0003-RFQ-Printing Service-QA.pdf

This file is a Questions and Answers (Q&A) document for Solicitation 19VM3027Q0003, a Blanket Purchase Agreement (BPA) for printing services issued by the U.S. Embassy in Hanoi, Vietnam, dated October 15, 2026.

The Q&A addresses 38 vendor inquiries regarding contract execution and pricing. Key clarifications include: Vietnam-based subcontractors are permitted for printing, finishing, and local delivery if clearly identified in proposals; three past-performance references for similar services in Vietnam are required and may be satisfied by subcontractor experience; Embassy printing files may be provided to approved subcontractors subject to confidentiality requirements; Section B.8 past-performance requirements cannot be waived; references from Vietnam-based subcontractors are acceptable if they manage the work; offerors may quote unit prices in Vietnamese Dong (VND) or U.S. Dollars (USD), with VND required for vendors with Vietnam business licenses; the lowest-priced quotation will be determined by total estimated annual spending across all 25 line items; VAT applies only to imported items; items may be printed outside Vietnam if delivery timelines and requirements are met; written authorization is required for subcontractors to receive Embassy files; and consent covers named subcontractors for the entire BPA period. Additional guidance addresses pricing methodology, the SF-18 form completion, item specifications (including page definitions for copying, poster dimensions, and frame specifications), delivery confirmation procedures, fixed-price period dates, and Commercial Clause documentation requirements. The document clarifies that material samples are not required and that event-specific items may be quoted case-by-case outside the firm-fixed price list.