Questions and Answers.pdf
PDF 105 KB Posted
- Attached to
- Supply and Delivery of Generator Sets
- Solicitation number
- 19RP3825Q0110
- Issued by
-
Department of State
About this file
This document is a Questions and Answers file for Solicitation Number 19RP3825Q0110, related to the Supply and Delivery of Generator Sets for the U.S. Embassy in the Philippines. The Q&A addresses 20 specific technical and logistical inquiries about generator set requirements, including details about Automatic Voltage Regulators (AVR), generator sizes (ranging from 6.5 kVA to 126 kVA), start mechanisms, testing procedures, delivery conditions, and installation specifications.
Key points include: contractors must provide specifications for civil work, electrical connections, and grounding arrangements; the contractor is responsible for providing a load bank for the largest (126 kVA) unit; working hours are 8am-5pm; no training certificates are required; and most detailed technical specifications are referenced in document A004. The solicitation requires electronic submission via email to manilapurchasing@state.gov by July 15, 2025, with offers in English, firm fixed-price, and VAT-exempt. Contractors must be registered in the System for Award Management (SAM) and submit technical specifications in MS-Word, MS-Excel, or PDF format.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Amendment 005 - 19RP3825Q0110.pdf | ||
| A004 - Technical Specification.xlsx | XLSX spreadsheet | |
| Amendment No. 004 19RP3825Q0110.pdf | ||
| AMENDMENT - SF30 003 25Q0110 (signed).pdf | ||
| Amendment No. 002 - 19RP3825Q0110.pdf | ||
| Amendment No. 001 - 19RP3825Q0110.pdf | ||
| Technical Specification.xlsx | XLSX spreadsheet | |
| SOLICITATION PACKAGE 19RP3825Q0110.pdf |
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Text version
SBU - CONTRACTING AND ACQUISITIONS
Questions & Answers
19RP3825Q0110
Q.1. Is the AVR (Automatic Voltage Regulator) required for all generator sizes, including the
6.5 kVA units?
A. 1. Refer to A004
Q.2. For the 6.5 kVA gasoline units, are manual-start units acceptable, or is electric start mandatory?
A. 2. Refer to A004
Q.3. Do the enclosures for larger diesel generators require a specific IP rating (e.g., IP55) for weatherproofing?
A.3. Refer to A004
Q.4. Are factory load tests acceptable instead of on-site testing for smaller generator sets?
A.4. Refer to A004
Q.5. Is civil work (foundation pads, supports, trenching, etc.) included in our scope?
A.5. No. However, offer shall include as specifications for these features as additional/supporting information. Refer to A004.
Q.6. Will electrical connections to the building’s Main Distribution Panel (MDP) be completed by us (the contractor)?
A.6. No. However, offer shall include as specifications for these features as additional/supporting information. Refer to A004.
Q.7. Are we responsible for the installation and commissioning of the Automatic Transfer Switch (ATS)?
A.7. Refer to description to Line Item 1.
Q.8. Does an existing earthing system exist, or should we provide grounding arrangements for each unit?
A.8. No. However, offer shall include as specifications for these features as additional/supporting information. Refer to A004.
Q.9. Will the Embassy supply a load bank for testing, or should the contractor provide one?
A.9. Contractor should provide one for the largest unit (126 kVA) only.
Q.10. Will fuel and lubricants for testing and commissioning be supplied by the Embassy?
A.10. Refer to A004
Q.11. Are there specific noise-level restrictions (dB at 7m) applicable to the generators?
A. 11. Refer to A004
SBU - CONTRACTING AND ACQUISITIONS
Q. 12. What are the site access requirements (permits, escorts, clearances) for the Embassy and Palawan locations?
A.12. Refer to A004.
Q.13. Is there adequate on-site storage space available for temporary material handling?
A.13. No. The allocated space is intended as the permanent location of the generators.
Q.14. Are delivery schedules flexible, or is there a strict timeline of 2 weeks as mentioned in the RFP?
A.14. Refer to Other Requirements to Line Item 1.
Q.15. Should all nine generator units be delivered in a single shipment, or are staggered deliveries acceptable?
A.15. Vendors prerogative as long as the specified delivery lead time is satisfactorily addressed.
Q.16. What are the defined working-hour windows and access control requirements for Palawan and Manila sites?
A. 16. Working hours from 8am-5pm. Refer to A004.
Q.17. Do you have assistance and equipment available on the delivery point to download the generators from the delivery truck?
A.17. Refer to A004
Q.18. Please clarify the acceptable formats and requirements for the submission of as-built drawings. – A.18. No particular formats, provided that the conditions outlined in the Technical Specifications (page 6) are fulfilled.
Q. 19. Are training certificates required post-commissioning?
A. 19. No training certificates required.
Q. 20. Could you please specify the warranty enforcement procedure, particularly if on-site support is required?
A. 20. Refer to A004
File details come from the government source that posted it. Updated .