19GE5026R0013_Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION

Management and Operations of @america Center

U.S. Embassy Jakarta, Indonesia

SOLICITATION NO. 19GE5026R0013

Issued by:

Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

January 30, 2026

COMBINED SYNOPSIS/SOLICITATION 19GE5026R0013

Regional Procurement Support Office (RPSO) Frankfurt hereby issues this Combined Synopsis/Solicitation for the Management and Operations of @america Center in Jakarta, Indonesia. All interested and responsible sources may submit a proposal in accordance with the instructions, terms, and conditions contained in this solicitation.

Type of Contract:

The Government intends to award a single firm-fixed-price, indefinite-delivery/indefinite-quantity (IDIQ) contract as a result of this solicitation. Task orders will be issued under the contract to obtain the required services, in accordance with the stated minimum and maximum quantities specified in the solicitation.

The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

List of Attachments:

Attachment 1 - Schedule & Contract Clauses Attachment 2 - Price Proposal Breakdown Attachment 3 - Representations & Certifications Attachment 4 - Equipment List

UNITED STATES DEPARTMENT OF STATE

Regional Procurement Support Office (RPSO)

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Attachment 5 - IRS Form W-14 Attachment 6 - Instructions to Complete IRS Form W-14

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Proposals are being requested and a separate written solicitation will not be issued.

Solicitation number 19GE5026R0013 is issued as a request for proposal (RFP) for the Management and Operations of @america Center at Jakarta, Indonesia.

This acquisition is not set-aside for small business concerns and is issued pursuant to the Revolutionary FAR Overhaul (RFO). The RFO applies to this acquisition unless otherwise determined by the Contracting Officer. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) See Attachment 1 – Schedule and Contract Clauses and Attachment 2 - Price Proposal Breakdown for complete list of line item numbers and items, quantities, and units of measure including options.

(iii) Description of requirements.

The Government intends to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract consisting of one (1) Base Year and four (4) Option Years.

Offerors shall provide a complete price proposal using the Attachment 2 - Price Proposal Breakdown. This breakdown is necessary for the Government’s evaluation of price reasonableness and completeness. Failure to submit a fully completed Attachment 2 - Price Proposal Breakdown may result in your offer not being considered.

The firm-fixed price shall include all materials, equipment, labor, overhead, profit, general liability insurance, and transportation necessary to deliver the required services. No additional sums will be payable due to any escalation in the cost of labor, materials, equipment, overhead, profit, transportation, insurance, or due to the Contractor’s failure to properly estimate or accurately predict the cost or http://www.acquisition.gov/ difficulty of performing the required services. The contract price will not be adjusted based on fluctuations in currency exchange rates. Price adjustments will be made only for changes directed by the Government or delays caused by the Government. Any cost element not separately priced will be considered included within overhead or other indirect costs.

Refer to Attachment 1 - Schedule and Contract Clauses, for the full description of the Government’s requirements. This attachment outlines the Statement of Work (SOW), the applicable clauses, performance obligations, and conditions that will govern the resulting contract. Offerors are responsible for reviewing the requirements in their entirety and must demonstrate, within their proposal, a clear and feasible approach to meeting all stated performance, delivery, and compliance obligations. Failure to address any portion of the requirements may render the proposal incomplete.

Defense Base Act (DBA) Insurance Indonesia is not on the waiver list. Therefore, DBA coverage is required for all personnel regardless of nationality. Proof of DBA coverage shall be submitted within 15 days after award. Insurance must be obtained from a DOL-authorized broker. DBA premiums will be evaluated as part of the firm-fixed price and reimbursed at actual cost, not to exceed the amount proposed for DBA, upon submission of acceptable proof of payment.

(iv) Date and Place of Performance.

Period of Performance: The anticipated period of performance for this contract is April 2026 through March 2031 (one base year plus four option years), subject to the availability of funds and the Government’s exercise of options in accordance with the terms and conditions of the contract.

Place of Performance: All services required under this contract shall be performed on-site at the @america Center, located at: Pacific Place Mall, Level 3, SCBD, Jakarta, Indonesia, or at any other location as directed in writing by the Contracting Officer.

(v) List of solicitation provisions that apply to the acquisition.

(1) 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) (RFO DEVIATION January 30, 2026)

(2) Addendum to FAR 52.212-1 Instruction to Offerors - Commercial Products and Commercial Services (Sep 2023) (RFO Deviation Date January 30, 2026) The provision at FAR 52.212-1, Instruction to Offerors - Commercial Products and Commercial Services (Sep 2023) (RFO Deviation January 30, 2026) is augmented as follows:

• Period for Acceptance of Proposals: The period for acceptance of proposals, as stated in FAR 52.212-1 (Nov 2025) (RFO DEVIATION January 30, 2026), is extended from 60 calendar days to 90 calendar days.

• Preparation and Submission of Proposals: Each proposal shall consist of the following separate volumes:

VOLUME 1 – PRICE PROPOSAL

Offerors shall submit a complete Price Proposal as Volume I. The Price Proposal shall be submitted as a separate volume from the Technical Proposal and shall not include any technical, management, or staffing information.

Failure to submit the required pricing or required certifications may result in the proposal being determined incomplete and ineligible for award.

Requirements:

1. Price Proposal Breakdown Offerors shall submit a completed Price Proposal Breakdown using Attachment 2 - Price Proposal Breakdown. All required pricing fields shall be completed.

Proposals submitted without complete pricing may be rejected as incomplete.

2. Representations and Certifications https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1

Offerors shall complete all applicable representations and certifications contained in Attachment 3 - Representations & Certifications. Any missing or incomplete representations or certifications may render the proposal incomplete.

3. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION

Offerors shall provide evidence of an active registration in the System for Award Management (SAM) in accordance with FAR 52.204-7, System for Award Management Maintenance (Oct 2018) (RFO DEVIATION January 30, 2026).

SAM registration shall be active at the time of proposal submission and shall remain active throughout evaluation, award, and the entire period of contract performance. Acceptable evidence of active SAM registration includes a copy of the entity’s active SAM status.

Failure to provide evidence of an active SAM registration may result in the proposal being considered incomplete.

4. Tax Documentation for Foreign Offerors (IRS Form W-14) Non-U.S. offerors that claim an exemption from, or a reduced rate of, U.S.

withholding tax under an applicable income tax treaty shall submit a completed IRS Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, provided as Attachment 5 - IRS Form W-14.

Pursuant to FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, the United States Government is required to collect tax-related information prior to contract award. Offerors shall ensure that IRS Form W-14 is accurate and complete prior to submission. Instructions for completing the form are provided in Attachment 6 - Instructions to Complete IRS Form W-14.

Failure to submit IRS Form W-14 when applicable will result in tax withholding at the full statutory rate.

5. Certification and Information for Third Country Nationals (TCNs) In addition to the representations and certifications submitted in Attachment 3, offerors shall submit supplemental documentation related to the recruitment and housing of Third Country Nationals (TCNs), as applicable.

If the offeror certifies that it will provide housing for TCNs, the offeror shall submit:

• A Recruitment Plan;

• A Housing Plan; and

• The certifications and statements required under Subparts 2 and 3 of

DOSAM 652.222-800.

If the offeror certifies that it will not provide housing for TCNs, the offeror shall submit:

• A Recruitment Plan; and

• The certifications and statements required under Subpart 3 of DOSAM

652.222-800.

In all cases, the submitted documentation shall demonstrate compliance with solicitation requirements and applicable regulations governing the recruitment and employment of TCNs.

VOLUME 2 – TECHNICAL PROPOSAL

The Technical Proposal shall demonstrate the offeror’s capability to meet the requirements of the solicitation and the performance standards described in the SOW. No pricing information shall appear in this volume.

Requirements:

1. Organizational Capability The Offeror shall provide a brief narrative describing its organizational capability to perform the required services. The description shall include the Offeror’s legal name, business address, and type of business entity; a summary of its core business activities relevant to public engagement, cultural or visitor-serving facilities, event programming, or facility operations; an overview of its experience managing public-facing centers or similar operations; and a high-level description of the organizational structure and management resources that will support effective contract performance.

2. Key Personnel and Staffing A. Key Personnel A.1. Identify the Key Personnel proposed for this contract, as defined in the Statement of Work (SOW).

A.2. For each Key Personnel, provide:

o Name and proposed role o Resume demonstrating relevant experience, qualifications, and language proficiency (English and Indonesian as required by SOW)

B. Staffing Plan The Offeror shall describe its proposed staffing approach, including the overall staffing structure and labor mix, how staffing levels will support required hours of operation, and the general approach to recruiting, training, and retaining qualified personnel. The narrative shall also describe how on-site staff will be utilized to support daily operations.

3. Technical Approach and Management Plan A. Programming and Engagement The Offeror shall describe its approach to planning, developing, and delivering programs and engagement activities that support U.S. public diplomacy objectives. This description shall address how the Offeror will attract and engage in-person and virtual audiences in accordance with the performance objectives in the Statement of Work, develop partnerships with local organizations and stakeholders, and implement social media and other digital engagement activities.

B. Center Operations The Offeror shall describe its approach to managing day-to-day center operations, including visitor services, coordination with the Contracting Officer’s Representative (COR), staffing and operational coverage during required hours, coordination with security stakeholders, and facility and equipment maintenance.

C. Operational Continuity The Offeror shall describe its approach to maintaining continuity of operations, including methods for managing peak demand, staff absences, and unforeseen disruptions, as well as contingency planning for critical operational functions.

D. Data Management and Reporting The Offeror shall describe its approach to data collection, analysis, protection, and reporting in accordance with contract requirements.

4. Quality Assurance and Performance Management The Offeror shall describe its approach to ensuring quality service delivery and meeting contractual performance standards. This description shall include quality control and performance monitoring processes, methods for assessing program effectiveness and visitor satisfaction, procedures for identifying and correcting performance issues, continuous improvement practices, and support for Government oversight and performance evaluations, including CPARS.

5. Transition Plan The Offeror shall describe its plan for assuming contract performance with minimal disruption to ongoing operations. The transition plan shall address the proposed transition timeline and key activities, knowledge transfer from the incumbent contractor (if applicable), familiarization with facilities, equipment, systems, and databases, coordination with the COR and Embassy stakeholders, and risk mitigation measures to ensure continuity of operations.

6. Past Performance The Offeror shall submit information on relevant past performance for contracts, minimum of three (3), performed within the past eight (8) years that are similar in scope, size, and complexity to this requirement. Similar contracts may include management of cultural or visitor-serving facilities, public engagement programming, event management, public diplomacy support, or comparable services.

For each reference, provide:

- Contract title and description of services

- Customer name and type (government, commercial, non-profit)

- Contract value (approximate)

- Period of performance

- Point of contact name, title, email, and phone number

- Relevance to this requirement (brief description)

If you are a newly formed entity or joint venture, you may provide past performance information for predecessor companies or joint venture partners.

Clearly identify the relationship.

Note: The Government may contact references not provided by the offeror and may use other sources of past performance information, including CPARS and other government databases.

**Failure to furnish and deliver all requested information in accordance with these instructions or who reject the terms and conditions of the solicitation, may result in exclusion from further consideration pursuant to FAR 52.212-1(a). The penalty for making false statements is prescribed in 18 USC 1001.

(3) 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021) (RFO DEVIATION January 30, 2026).

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate proposals:

1. Compliance Review

2. Technical Capability

3. Past Performance

4. Price

Evaluation factors other than price when combined are significantly more important than price than price.

(b) Options. The Government will evaluate proposals for award purposes by adding the total price for all options to the total price for the basic requirement.

The Government may determine that an proposal is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of a proposal furnished to the successful Offeror within the time for acceptance specified in the proposal, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept a proposal (or part of a proposal), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(4) Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) (RFO DEVIATION January 30, 2026).

To be acceptable and eligible for evaluation, proposals shall be prepared in accordance with 52.212-1, Instructions to Offerors-Commercial https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_2

Products and Commercial Services with its addendum and shall meet all the requirements set forth in other sections of this solicitation.

BASIS FOR AWARD

The Government will then evaluate proposals using the Highest Technically Rated with a Fair and Reasonable Price source selection approach in accordance with FAR 15.103-3 (RFO DEVIATION January 30, 2026). Under this approach, technical considerations are of primary importance. The Government will identify the proposal that is determined to be the highest technically rated based on the evaluation factors set forth in this solicitation. The competition will utilize a Highest Technically Rated with Fair and Reasonable Price (HTR) approach, not a Lowest Price Technically Acceptable (LPTA) basis and not a tradeoff process.

For this effort, the best value basis for award will be determined by identifying the highest rated offeror(s) under the non-price evaluation factors whose proposed price is determined to be fair and reasonable. As there will be no tradeoff between any of the Technical Factors and Price, there is no relative weighting between the non-price factors and the price factor. This is because the price evaluation will be conducted only for those offerors who achieve the highest technical ratings.

If multiple proposals are similarly rated at the highest level, the Government will consider price among those top-rated proposals to determine which represents the best overall value. No tradeoff will be made between proposals of differing technical ratings. The Government reserves the right to make award to a lower-priced offeror among the top-rated group if it is determined to provide comparable technical value. Conversely, the Government reserves the right not to make award to the lowest-priced offeror if a higher-priced proposal offers greater technical value that justifies the cost.

The Government will not evaluate or consider the price proposals of offerors who do not achieve the highest technical rating, and the Government will not make award to an offeror whose price is determined to be unreasonable or unbalanced.

The selected offeror must be determined to be technically acceptable and responsible, as defined in FAR Part 9, specifically FAR 9.104 (RFO DEVIATION January 30, 2026). Evaluations will be conducted in accordance with the procedures set forth below:

(a) Initial Evaluation: All proposals received will be evaluated to ensure that each proposal is complete in terms of submission of each required volume, as specified in addendum to 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services. Those proposals that are missing a significant amount of the required information may be eliminated from consideration at the Government's discretion.

(b) Technical Evaluation: Proposals will be evaluated to assess the degree to which they meet or exceed the requirements outlined in addendum to 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, VOLUME 2 – TECHNICAL PROPOSAL. The evaluation will consider the strengths, weaknesses, and risks associated with each technical proposal. Technical merit will be the primary driver in the selection process. Only those proposals that receive the highest technical ratings will be considered for price evaluation. Each proposal will be rated under the non-price factors, and a ranking will be established from highest to lowest technically rated.

TECHNICAL AND PAST PERFORMANCE EVALUATION RATINGS

Under the Highest Technically Rated with Fair and Reasonable Price approach per FAR 15.103-3, technical merit is paramount in determining best value. The Government will evaluate technical proposals using the adjectival rating scheme outlined in Tables 1 – 3 below and an Overall Performance Confidence Assessment that provides an overall rating of the Government's confidence in the offeror's ability to successfully perform the required effort. Only those proposals receiving the highest technical ratings will proceed to price evaluation. The Government will not award a contract to an offeror whose proposal contains a deficiency in any of the non-price factors.

Table 1: Technical Evaluation Factors This table will be used to evaluate the following technical factors:

Rating Definition

EXCEPTIONAL Proposal meets and significantly exceeds requirements with comprehensive approach.

Demonstrates exceptional merit with very low performance risk. Significant strengths; no deficiencies.

SATISFACTORY Proposal meets requirements with sound, feasible approach. Demonstrates good understanding with moderate performance risk. Strengths outweigh weaknesses.

MARGINAL Proposal meets some requirements but shows limited understanding. Presents significant performance risk.

Weaknesses equal or outweigh strengths.

UNSATISFACTORY Proposal fails to meet requirements or requires major rewrite. Presents unacceptable performance risk. Ineligible for award.

Table 2: Past Performance Ratings This table will be used to evaluate Past Performance.

SATISFACTORY Recent, relevant performance demonstrates quality work. Government has reasonable expectation of successful performance.

NEUTRAL No relevant past performance or insufficient information available. Not rated favorably or unfavorably; acceptable for award.

UNSATISFACTORY Recent, relevant performance shows poor quality.

Substantial doubt exists about ability to perform. Ineligible for award.

Table 3: Overall Performance Confidence Assessment The Government will assign an Overall Performance Confidence Assessment based on an integrated evaluation of Factor 1 (Technical Capability) and Factor 2 (Past Performance). This assessment reflects the Government’s overall confidence in the offeror’s ability to successfully perform the contract requirements.

In making this assessment, the Government will consider the soundness and feasibility of the proposed technical approach, organizational capability, staffing and management processes, as well as the quality, relevance, and recency of the offeror’s past performance. The evaluation will assess how well the offeror’s demonstrated experience and performance history support successful performance of the current requirement.

The Overall Performance Confidence Assessment will be based on a holistic consideration of strengths, weaknesses, and risks identified under the non-price factors and will reflect the likelihood of successful performance with minimal Government oversight. Only proposals that are technically acceptable and contain no deficiencies under the non-price factors are eligible for award consideration.

Proposals containing a deficiency in any non-price factor will be ineligible for award.

Based on this integrated evaluation, the Government will assign an Overall Performance Confidence Assessment rating as follows:

Overall Performance Confidence Assessments Rating Description

Substantial Confidence

The proposal demonstrates exceptional or strong technical capability with very low performance risk, supported by recent and relevant past performance of high quality. The Government has a high expectation that the offeror will successfully perform the required effort, and Government intervention is unlikely to be required.

Satisfactory Confidence

The proposal demonstrates sound technical capability with manageable performance risk, supported by satisfactory or neutral past performance. The Government has a reasonable expectation that the offeror will successfully perform the required effort, and minimal Government intervention is expected.

Limited Confidence

The proposal demonstrates weaknesses in technical capability and/or past performance that increase performance risk. The Government has a low expectation that the offeror will successfully perform the required effort, and some Government intervention is expected.

No Confidence

The proposal demonstrates significant technical deficiencies and/or unsatisfactory past performance such that substantial doubt exists regarding the offeror’s ability to successfully perform the required effort. Proposals receiving this rating are ineligible for award.

Evaluation Considerations:

For offerors without relevant past performance, or where past performance information is so limited that no meaningful assessment can be made, the TET will assign a Neutral Past Performance rating in accordance with Section 3.3.2. A Neutral Past Performance rating will not be evaluated favorably or unfavorably;

however, the Overall Performance Confidence Assessment will still consider the offeror’s demonstrated technical capability and performance risk.

RESPONSIBILITY EVALUATION

Contractor responsibility will be determined by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

(a) Adequate financial resources or the ability to obtain them,

(b) Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments,

(c) Satisfactory performance record

(d) Satisfactory record of integrity and business ethics,

(e) Necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them

(f) Necessary production, construction, technical equipment and facilities, or the ability to obtain them, and

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

AWARD SELECTION

To be eligible for evaluation, proposals must meet all solicitation requirements.

Proposals that fail to provide current, complete, and accurate information may be determined unacceptable and ineligible for award. The Government will evaluate acceptable proposals in accordance with Sections (iv)(3) and (4) of the combined synopsis/solicitation and determine offeror responsibility pursuant to FAR Part 9.

In evaluating each factor and subfactor, the Government will assess the offeror’s understanding of the requirements, compliance with the solicitation, and the likelihood of successful contract performance, including the ability to protect Government property, personnel, and visitors.

Under the Highly Rated, Reasonable Price (HRRP) process, the Government will first evaluate technical capability and past performance. Only proposals determined to be among the highest rated under the non-price factors will proceed to price evaluation. Price will be evaluated for fairness and reasonableness in accordance with FAR 15.404-1. The Government reserves the right to reject proposals with prices determined to be unreasonable.

AWARD WITHOUT DISCUSSIONS

In accordance with FAR 52.212-1(d), the Government may award a contract based on initial proposals without conducting discussions. Offerors are encouraged to submit their best proposals initially. The Government intends to make a single award.

CONTRACT AWARD

The Government intends to award a contract to the offeror whose proposal is determined to be among the highest technically rated under the non-price factors and whose price is determined to be fair and reasonable, in accordance with Sections (iv)(3) and (4) of the combined synopsis/solicitation. All responsibility determinations will be made in accordance with FAR Part 9 prior to award.

The successful offeror will be notified of award and required to satisfy all pre-performance requirements, including execution of contractual documents and compliance with applicable security, insurance, and other award conditions, prior to commencement of performance. Failure to meet award conditions within the required timeframe may result in withdrawal of the award, and the Government may proceed with another eligible offeror or take other action in the Government’s best interest.

Unsuccessful offerors will be notified in writing. Debriefings may be provided upon request in accordance with FAR 15.301.

(End of addendum)

The following provisions are incorporated by reference:

(5) FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024)

(6) FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

(7) FAR 52.204-7, System for Award Management (Nov 2024) (RFO DEVIATION January 30, 2026)

The following provisions are provided in full text:

(8) FAR 52.214-34 Submission of Offers in the English Language (Apr 1991) Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of provision)

(9) FAR 52.217-5 Evaluation of Options (Jul 1990) (RFO DEVIATION January 30, 2026)

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_11 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_203_18 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_204_7 requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(10) FAR 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000) If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using Department of State’s foreign currency exchange rate in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(11) FAR 52.233-2 Service of Protest (Sep 2006) (RFO DEVIATION January 30, 2026)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from the Contracting Officer at the following physical address below:

U.S. Consulate General Frankfurt Regional Procurement Support Office (RPSO) Giessener Str. 30 60435 Frankfurt am Main, Germany

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO.

(12) FAR 52.252-5 Authorized Deviations in Provisions (Nov 2020) (a)The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b)The use in this solicitation of any FAR (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(13) DOSAR 652.206-70 Advocate for Competition/Ombudsman (Feb 2015)

(a) The Department of State's Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting officer for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Global Acquisition (GA) or a Regional Procurement Support Office (RPSO), the GA Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Trena N. Mills, at (202) 704 2045. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1680, by fax at

(703) 875-6155, or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 603, SA-6, Washington, DC 20522-0602.

(End of provision)

(vi) See Attachment 1 – Schedule and Contract Clauses for the clauses that apply to the acquisition.

(vii) Site Visit, Due Dates and Point of Contact.

SITE VISIT

A site visit to the @america center, will be conducted on Thursday, February 5, 2026 at 15:30 local time in Jakarta. The site visit is not mandatory. Each company is limited to a maximum of two (2) representatives.

The meeting location is Pacific Place Mall 3rd floor #325 Jl. Jendral Sudirman Kav.52-53 Kebayoran Baru, South Jakarta, 12190. Attendees shall arrive 15 minutes early for check-in and issuance of visitor badges.

Registration Requirement: Advance registration is mandatory. Offerors shall submit the names of attendees, a scanned copy of a valid photo ID (e.g., passport, national ID, or driver’s license), and a cell phone number for each representative to Brenda Susanto, SusantoBG@state.gov, and a copy to Ms. Jenina Dosch, DoschJK@state.gov, no later than Wednesday, February 4, 2026 at 15:00 Central European Time (CET). Please use subject line “Registration for Site Visit 19GE5026R0013.”

mailto:SusantoBG@state.gov mailto:DoschJK@state.gov

Only pre-registered individuals will be admitted. Substitutions or additional participants will not be permitted. Attendees must present valid photo identification upon entry; failure to do so will result in denial of access.

Security and Devices: Laptop computers are not permitted during the site visit.

Cell phones are permitted, subject to on-site security requirements. Photography or recording is allowed only as directed by the Government Point of Contact (POC). Requests for photos of specific areas will be coordinated with the Government team, and approved images may be provided after the site visit.

Offerors are responsible for all costs associated with attending the site visit. The Government will not assist with visa arrangements.

Submission of Questions: Any questions, comments, exceptions, or clarifications concerning any aspect of the solicitation shall be prepared in writing and submitted to Jenina Dosch at DoschJK@state.gov, and copy to FrankfurtRPSO@state.gov, not later than 15:00 Central European Time (CET) on Monday, February 9, 2026. The email subject line must read “Questions 19GE5026R0013.” Late questions may not be considered.

Submission of Electronic Proposals: Proposals shall be submitted as soon as possible but not later than 15:00 Central European Time (CET) on Wednesday, February 18, 2025, email to Jenina Dosch at DoschJK@state.gov, and copy to FrankfurtRPSO@state.gov. The email subject line must read “Proposal

19GE5026R0013.”

Offerors are advised to carefully review and follow all submission instructions to ensure consistency and compliance. Volume 1 and Volume 2 shall be submitted electronically as separate files, in formats compatible with Microsoft Word, Microsoft Excel, or Adobe PDF, as applicable. Each email submission must not exceed 45 MB in total size. Late submissions will not be considered. The Government will not be responsible for any failure to receive proposals due to excessive file size or incompatible file formats.

mailto:FrankfurtRPSO@state.gov mailto:FrankfurtRPSO@state.gov

Failure to furnish and deliver all requested information in accordance with these instructions may result in exclusion from further consideration pursuant to FAR 52.212-1(a). The penalty for making false statements is prescribed in 18 USC 1001.

Point of Contact:

Jenina Dosch Procurement Agent U.S. Department of State Bureau of Global Acquisitions Regional Procurement Support Office Frankfurt, Germany Email: DoschJK@state.gov

Offerors are encouraged to submit inquiries in writing via email. No phone calls will be accepted. All questions must be received no later than the date specified in the solicitation to ensure a timely response.

(viii) Any other additional information required by 5.101(c).

(1) The applicable North American Industry Classification System (NAICS) code is 541820 - Public Relations Services and PSC is R708 – Support - Management: Public Relations.

(2) All responsible sources may submit a proposal which will be considered by the agency.

(3) Trafficking in Persons Compliance Plan and Annual Certification In accordance with FAR 52.222-50 Combating Trafficking in Persons (Oct 2025) (RFO DEVIATION January 30, 2026), when services are performed outside the United States and the total contract value is USD 700,000 or greater, apparent successful Offeror shall submit, prior to award, a certification, as specified in FAR 52.222-56(c).

These requirements apply to the prime contractor and all subcontractors that meet the applicability thresholds under FAR 52.222-50.

Applicable Laws and Regulations This solicitation and the ensuring award are subject to laws and regulations of the United States of America.

Award and Acceptance of Offer The written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

END OF COMBINED SYNOPSIS/SOLICITATION