19GE5025R0039 A0001 Naples Janitorial QAs9.pdf

April 23, 2025

SUBJECT: Solicitation Number 19GE50-25-R-0039 dated April 07, 2025 Janitorial Services at the US Consulate General Naples, Italy on behalf of the Facilities Management Office at the US Consulate General Naples, Italy.

To Potential Offerors:

The US Government has received the following questions to solicitation 19GE50-25-R-0039 and is providing the following answers:

Note: The questions are marked with (Q), and the answers are marked with (A).

1. (Q) Section1.3. Price Schedule. Please confirm that offerors shall fill in the tables on page 4 of 57 through page 6 of 57 while the table on page 3 of 57 will be completed by the Contracting Office at award.

(A) Correct. Offerors shall complete the annual price summary table on page 4 including ‘currency’ as well as the CLIN breakdown on pages 5 through 6.

2. (Q) Section 1.18 Defense Base Act (DBA) Insurance. Regarding CLIN 0004 and corresponding option years, Italy has a waiver issued under section 1651(e) of the Defense Base Act (DBA). Will it be sufficient to cite it or shall we attach it to our proposals?

(A) CLIN 0004 and corresponding option years do not currently apply to pricing as Italy was issued a DBA waiver on February 1, 2023 valid through January 31, 2028. Offerors need not reference or attach the DBA waiver.

3. (Q) Section 2 Reference is made to Paragraph 2, Statement of Work; Paragraph 8.0. LAWS AND REGULATIONS page 11. Among other laws and regulations, the Contractor shall comply with the social clause. The social clause stipulates that in the event of a change of contract, the

UNITED STATES CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

E-mail: WalkerAK@state.gov

Q&As (continued from page 1) incoming company is obliged to hire the staff of the outgoing company. This principle is aimed at protecting workers from losing their jobs due to the replacement of the Contractor.

Therefore, in order to submit an offer we need to know: (qui indicate voi cosa dovete sapere, io ho messo queste tre cose)

• number of employees currently employed

• rank of employees

• number of hours worked by employee(s)

(A) Please see SOW Section 4.1 General. The CHAR Force is minimum six (6) members.

1 at level 5;

2 at level 4;

2 at level 3; and 1 at level 2 (total of 6 members)

2 at 8 hours;

3 at 4 hours; and 1 at 3 hours (total of 31 hours/day)

4. (Q) Section 2 . Reference is made to Paragraph 2, Statement of Work, Paragraph 1.4 page 8.

Temporary Additional Services. What are the normal working/duty hours (from - to) and days per week?

(A) The normal workdays are Mondays-Fridays. See holiday schedule 2025 on page 31.

The current working hours of the current six (6) staff members:

1 worker from 06:00 a.m. – 3:00 p.m. (the current onsite supervisor) 1 worker from 08:00 a.m. – 5:00 p.m.

1 worker from 12:00 p.m. – 4:00 p.m.

1 worker from 10:00 a.m. – 2:00 p.m.

1 worker from 08:30 a.m. – 12:30 p.m.

1 worker from 06:00 a.m. – 09:00 a.m.

Q&As (continued from page 2)

5. (Q) Reference is made to Paragraph 2, Statement of Work, Paragraph 3.0 LOCATIONS FOR JANITORIAL SERVICES. All standard services are to be delivered on regular Consulate working days. NOTE: Escort is required in the following areas/offices: Vault, Consular, Consul General Office, FBU.

What are the regular Consulate General working days? What impact on timing can the escort requirement have?

(A) The normal workdays are Mondays-Fridays. See holiday schedule 2025 on page 31.

Escorting services shall be carried out during the regular working hours. If for some reason these services need to be carried out outside of regular work hours, the services will be considered and calculated as “temporary additional services.”

6. (Q) Section 2 What is the annual estimate of the restroom supplies?

(A) The monthly estimate for restroom supplies is €2,500.00 per month. The annual estimate is therefore €30,000.00 per year.

Note: This estimate is for only restroom supplies i.e. cost of supplies/materials

7. (Q) Please specify the current levels of the Char Force.

(A) Please see Question 3. The CHAR Force is currently served by a minimum of six (6) members. Recommendation:

1st level – 1 worker 3rd level – 2 workers 4th level – 2 workers 5th level – 1 worker

8. (Q) Section 2 SOW Paragraph 2.1 page 9. Is the on-site supervisor considered key personnel? The SOW specifies that the 1st level worker supervises on-site and an external supervisor from the company will be coming from time to time to perform spot checks (company supervisor to be specified (name).

Q&As (continued from page 3)

(A) Yes, this individual is key personnel and is dual-hatted. S/he serves as both the 1st level worker and supervises the on-site CHAR Force. An external supervisor from the company shall perform occasional spot checks (project manager is to be named), please see page 9.

9. (Q) Statement of Work, Paragraph 3.0 LOCATIONS FOR JANITORIAL SERVICES:

page 9 “The contractor shall provide cleaning services for the windows only (internally and externally).” If an external elevator is needed for some of the windows, shall this be quoted separately?

(A) Yes. If an external elevator is required to clean the windows, this will be quoted separately.

end of document