19GE5025R0015.pdf

19GE5025R0015

SOLICITATION,OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19GE5025R0015 SEALED BID (IFB)

X NEGOTIATED (RFP)

2. TYPE OF SOLICITATION 3. DATE ISSUED

01/08/2025

RATING

IMPORTANT -The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

7. ISSUED BY

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

8. ADDRESS OFFER TO

9. FOR INFORMATION

CALL:

a. NAME

David D. Machen

b. TELEPHONE NO. (Include area code)(NO COLLECT CALLS) c. EMAIL machendd@state.gov

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" means "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Section A - Solicitation, Offer, and Award Section B - Supplies or Services and Price/Costs Section C - Description/Specifications/Statement of Work Section D - Packing and Marking Section E - Inspection and Acceptance Section F - Deliverables and Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Attachments J.1 Project Specifications J.2 Sample Administrative Documentation J.3 Supplementary Documents Section K - Representations, Certifications and other Statements of Offerors Section L - Instructions, Conditions, and Notices to Offerors Section M - Evaluation factors for Award

11. The Contractor shall begin performance calendar days and complete it within calendar days after receiving15 F.1

Section F.1award, X notice to proceed. This performance period is X mandatory negotiable. (See __________________________.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12b).

X YES NO

12b. CALENDAR DAYS

Sealed offers in original and copies to perform the work required are due at the place specified in item 8 by (hour) local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

2 15:00 Europe/Amsterdama.

02/04/2025

b. An offer guarantee is, X is not required.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.c.

90d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

13. ADDITIONAL SOLICITATION REQUIREMENTS:

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

CGFS // CGFS

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CONTACT: UEI:

CODE FACILITY CODE

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ___________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

17.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

G.4.2

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY OPEAQM

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

AMERICAN EMBASSY BRUSSELS

REGENTLAAN 27, BOULEVARD DU REGENT

ATTN: FMC

BRUSSELS, BELGIUM 1000

27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return __________ copies to issuing office) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a.NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

Nicolas Wilhelm

31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

01/08/2025

31c. DATE

STANDARD FORM 1442 (REV. 4-85)BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

SECTION B - SUPPLIES OR SERVICES AND PRICES / COSTS

B.1 SERVICES

B.2 TYPE OF CONTRACT

B.3 CONTRACT PRICE

B.4 VALUE ADDED TAX (VAT)

B.5 DEFENSE BASE ACT (DBA) INSURANCE

B.6 ABBREVIATIONS

C Descriptions/Specifications/Statement of Work

C.1 PROJECT NAME & LOCATION

C.2 STATEMENT OF WORK

C.3 PROJECT SPECIFICATIONS

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

D Packaging and Marking

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE

UNITED STATES (JUL 1988)

E Inspection and Acceptance 52.246-12 Inspection of Construction (Aug 1996)

E.1 INSPECTION OF CONSTRUCTION

E.2 SUBSTANTIAL COMPLETION

E.3 USE OF EQUIPMENT BY THE GOVERNMENT

E.4 QUALITY ASSURANCE AND CONTROL

E.5 FINAL COMPLETION AND ACCEPTANCE

F Deliveries or Performance 52.242-14 Suspension of Work (Apr 1984) 52.242-17 Government Delay of Work (Apr 1984) 52.249-10 Default (Fixed-Price Construction) (Apr 1984)

F.1 COMMENCEMENT, PROSECUTION & COMPLETION OF WORK (FAR 52.211-10 APR

1984)

F.2 LIQUIDATED DAMAGES

F.3 CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

F.4 DELIVERABLES

F.5 ACCEPTANCE OF SCHEDULE

F.6 NOTICE OF DELAY

F.7 RESERVED

F.8 NOTICE TO PROCEED

F.9 WORKING HOURS

F.10 EXCUSABLE DELAYS

F.11 PRE-CONSTRUCTION CONFERENCE (FAR 52.236-26 FEB 1995)

G Contract Administration Data

G.1 AUTHORITY OF CONTRACTING OFFICER

G.2 CONTRACT ADMINISTRATION DATA

G.3 SUPERINTENDENCE BY THE CONTRACTOR (FAR 52.236-6 APR 1984)

G.4 PAYMENT FOR CONSTRUCTION SERVICES

G.5 ADVANCE PAYMENT

H Special Contract Requirements 52.228-15 Performance and Payment Bonds-Construction (Jun 2020)

H.1 BOND REQUIREMENTS

H.2 INSURANCE

H.3 DEFINITIONS

H.4 OWNERSHIP AND USE OF DOCUMENTS

H.5 SECURITY

H.6 GOVERNING LAW

H.7 LANGUAGE PROFICIENCY

H.10. CONSTRUCTION OPERATIONS

H.11 TEMPORARY FACILITIES AND SERVICES

H.12 SAFETY

H.13 SUBCONTRACTORS AND SUPPLIERS

H.14 CONSTRUCTION PERSONNEL

H.15 MATERIALS AND EQUIPMENT

H.16 RESERVED

H.17 SPECIAL WARRANTIES

H.18 EQUITABLE ADJUSTMENTS

H.19 NONCOMPLIANCE WITH CONTRACT REQUIREMENTS

H.20 ZONING APPROVALS & BUILDING PERMITS

H.21 ASSIGNMENT

H.22 AVAILABILITY OF FUNDS

H.23 ASBESTOS-CONTAINING MATERIALS RESTRICTION

H.24 PERFORMANCE OF WORK BY THE CONTRACTOR (FAR 52.236-1 APR 1984)

H.25 RECRUITMENT OF THIRD COUNTRY NATIONALS FOR PERFORMANCE ON

DEPARTMENT OF STATE CONTRACTS (MAY 2023)

H.8 LAWS AND REGULATIONS

H.9 RESPONSIBILITY OF CONTRACTOR

I Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-14 Service Contract Reporting Requirements (Oct 2016) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023) 52.204-30 Federal Acquisition Supply Chain Security Act Orders-Prohibition (Dec 2023) 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Feb 2024) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.249-2 Alt I Termination for Convenience of the Government (Fixed-Price) (Apr 2012) - Alternate I (Sept 1996) 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) 52.215-21 Alt IV Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data-Modifications (Nov 2021) - Alternate IV (Oct 2010) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) 52.222-50 Combating Trafficking in Persons (Nov 2021) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas (Apr 1984) 52.229-12 Tax on Certain Foreign Procurements (Feb 2021) 52.236-15 Schedules for Construction Contracts (Apr 1984) 52.247-63 Preference for U.S.-Flag Air Carriers (June 2003) 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

652.215-70 EXAMINATION OF RECORDS (JAN 2022)

652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD (AUG 1999)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

J List of Attachments

J.1 PROJECT SPECIFICATIONS

J.2 SAMPLE ADMINISTRATIVE DOCUMENTATION

J.3 SUPPLEMENTARY DOCUMENTS

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.204-8 Annual Representations and Certifications (May 2024) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.209-13 Violation of Arms Control Treaties or Agreements-Certification (Nov 2021) 52.229-11 Tax on Certain Foreign Procurements--Notice and Representation (Jun 2020)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

K.1 AUTHORIZED CONTRACT ADMINISTRATOR

K.2 CONTRACTOR RECRUITMENT OF THIRD COUNTRY NATIONALS (TCNs)

K.3 CERTIFICATION

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-22 Alternative Line Item Proposal (Jan 2017) 52.215-1 Instructions to Offerors-Competitive Acquisition (Nov 2021) 52.232-38 Submission of Electronic Funds Transfer Information with Offer (Jul 2013) 52.236-27 Site Visit (Construction) (Feb 1995) 52.236-28 Preparation of Proposals-Construction (Oct 1997) 52.204-7 System for Award Management (Nov 2024) 52.214-34 Submission of Offers in the English Language (Apr 1991) 52.215-20 Alt IV Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (Nov 2021) - Alternate IV (Oct 2010) 52.216-1 Type of Contract (Apr 1984) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020) 52.233-2 Service of Protest (Sept 2006)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

L.1 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

L.2 SOLICITATION PROVISIONS IN FULL TEXT

L.3 MAGNITUDE OF CONSTRUCTION PROJECT

L.4 REVIEW OF DOCUMENTS

L.5 SUBMISSION OF OFFERS

L.5.4 SUMMARY OF PROPOSAL INSTRUCTIONS

L.5.5 DETAILED INSTRUCTIONS

L.6 SITE VISIT (FAR 52.236-27 Alt I FEB 1995)

L.7 PROPOSAL DUE DATE

M Evaluation Factors for Award 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

M.1 EVALUATION OF PROPOSALS

M.2 AWARD WITHOUT DISCUSSIONS

M.3 CONTRACT AWARD

Line Item Summary

Solicitation Number:

19GE5025R0015

Contract Number: Title: Brussels - NEC Site Protection Date of Solicitation:

01/08/2025

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 CLIN 0001 - DESIGN AND CONSTRUCTION

SERVICES

Construction services and design services necessary to secure the U.S. Government owned property, as described in the Statement of Work, to include the supply and delivery of all equipment, all labor, materials, overhead, other indirect costs, costs for insurance (other than DBA), Letters of Credit, and profit;

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

002 CLIN 0002 - DEFENSE BASE ACT (DBA)

INSURANCE

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

003 CLIN 0003 - VALUE ADDED TAX (VAT)

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date FOB:

1.00 LT $0.00 $0.00

SECTION B - - SUPPLIES OR SERVICES AND PRICES / COSTS

B.01 - JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE:

UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO

AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

B.1 - SERVICES

The Contractor shall provide design and construction services necessary to secure the U.S. Government owned property, formerly the ING Building, in Etterbeek, Brussels.

All work shall be performed in accordance with the specifications contained at Section J, List of Attachments, and all other documents incorporated into this contract. The Contractor is to perform the services in accordance with the terms and conditions of this contract/ solicitation, and in strict conformance with the contract clauses and any special conditions contained herein.

B.2 - TYPE OF CONTRACT

This is a firm fixed-price contract payable entirely in the currency indicated by the Contractor in Sub-Section B.3. No additional sums will be payable on account of any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. Changes in the contract price or time to complete will be made only due to changes made by the Government in the work to be performed, or by delays caused by the Government (see Sub-Section F.10, Excusable Delays), as determined and approved by the Contracting Officer.

B.3 - CONTRACT PRICE

The Contractor shall complete all work (including furnishing all labor, material, equipment, and services) required under this contract for the following firm fixed-price and within the time specified herein. This price shall include all labor, services, materials, equipment, overhead, costs for insurance, costs of obtaining Irrevocable Letters of Credit, profit, travel, DBA Insurance, and any other costs required to perform and complete all construction services, in accordance with the Statement of Work (SOW), drawings, specifications, and all other contract terms and conditions stated within the contract.

The cost of any materials or equipment required in conjunction with the services rendered herein shall be included in the proposed firm fixed-price.

A Price Proposal Breakdown is provided under Section J, Attachment J.3.1 - Breakdown of Price Proposal. The Contractor shall complete the attachment and ensure that the total amount matches that of the total firm fixed-price proposal in the offeror’s price proposal in Section B.3.1.

Insurance required by FAR 52.228-3, Workers’ Compensation Insurance (Defense Base Act), shall be part of the firm fixed-price.

Any costs not priced will be included in overhead and other indirect costs.

B.3.1 Total Contract Price The Offeror shall insert their total price proposal costs as follows:

CLIN Description Price

0001 CONSTRUCTION SERVICES

Construction services as specified in the Statement of Work

0002 DEFENSE BASE ACT (DBA)

INSURANCE

0003 VAULE ADDED TAX (VAT)

Total Contract Price

(CLIN 0001 - CLIN 0003)

State Currency: __________________________________________

The offeror shall clearly identify and state the currency for all costs in their price proposal. After award, the Contractor shall invoice in and payment will be made according to the currency identified in the offeror's proposal, unless otherwise specified by the Contracting Officer.

B.4 - VALUE ADDED TAX (VAT)

Value Added Tax (VAT) is included as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT. It is reflected for each performance period.

For services over € 2,500.00 the contractor is required to add VAT to all invoices.The contractor shall insert the following text on all invoices over € 2,500.00:

“VAT Exemption, Article 151, § 1st, a, of the Council Directive 2006/112/EC”. Failure to add all of the required text will result in the return of your invoice for correction.

The contractor will receive a Certificate 151, validated by the Belgian Ministry of Finance. Upon receipt of the Certificate 151, the contractor reimburses the VAT to the U.S. Embassy.

B.5 - DEFENSE BASE ACT (DBA) INSURANCE

B.5.1 DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers: https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

B.5.2 The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR 1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at https://www.dol.gov/ owcp/dlhwc/lscarrier.htm.

B.5.3 The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

B.5.4 DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

B.5.5 Belgium is currently included on the DOL’s active waiver list, therefore DBA insurance is only required for employees performing work on this contract who are either U.S. citizens or residence, or were recruited in the U.S.

B.6 - ABBREVIATIONS

CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer's Representative DOSAR Department of State Acquisition Regulations FAR Federal Acquisition Regulations ILOC Irrevocable Letter of Credit INL International Narcotics and Law Enforcement (US Department of State) LNTP Limited Notice to Proceed OBO Overseas Buildings Operations SOW Statement of Work QTY Quantity

Section C - Descriptions/Specifications/Statement of Work

C.1 - PROJECT NAME & LOCATION

The Contractor shall furnish and install all materials required by this contract for construction services in support of the Department of State's (DoS) Mission:

- Project Id: Securing of Property Perimeter

- Location: Etterbeek, Brussels, Belgium

C.2 - STATEMENT OF WORK

The objective is to enhance the security of the former ING Building in Etterbeek, Brussels, by establishing a perimeter barrier, access gates, and boarding solutions that mitigate unauthorized entry, trespassing, and vandalism.

Site Preparation for Fence Installation:

• Conduct thorough site preparation to ensure the fencing can be installed without obstruction. At a minimum, the contractor shall clear 1 meter on each side of the planned fence line.

• Remove any bushes, trees, or other vegetation that overlaps or encroach on the planned fence line.

• Clear debris, wooden boards, existing fence (if applicable), rocks, or other obstacles preventing a smooth installation of the fencing.

• Dispose of removed vegetation and materials in compliance with local environmental regulations.

Perimeter Security:

• The contractor shall establish a secure perimeter around the building using anti-climb fencing of at least 3 meters in height and approximately 750 meters in length.

• The contractor shall install approximately 36 running-meters of barbed wire fencing consisting of Y-shaped posts along an existing concrete fence on the north side of the property

• The fencing shall be able to deter unauthorized climbing or tampering and ensure a continuous, unbroken boundary to prevent access to the site.

Perimeter Gates:

• Install three anti-climb access gates at specified locations (to be specified by the COR) with precise dimensions:

• North Gate: 1.2 meters wide and 3 meters high.

• East Gate: 4 meters wide and 3 meters high.

• West Gate: 5 meters wide and 3 meters high.

• The Contractor shall ensure gates are fully operable, secure, and resistant to tampering or forced entry.

• The Contractor shall provide for provisional, temporary gates no later than March 15th.

Perimeter Boarding:

• The Contractor shall secure all windows and entry points at levels -1, ground floor, and the 1st floor using weather-resistant boarding with a minimum of 1.8 cm of thickness, capable of withstanding harsh weather conditions and tampering for up to four years.

• The Contractor shall provide an access point to be integrated into the North-side perimeter boarding to allow controlled entry and exit.

System Durability and Resilience:

• All installed components shall maintain structural integrity, withstand local weather patterns, and resist tampering for a period of four years.

1. Performance Standards

• Security Effectiveness: The perimeter fencing, and gates must prevent unauthorized access and withstand climbing, tampering, or breaches.

• Durability: All boarding materials and structures must demonstrate resilience to weather conditions and remain functional for the entire specified period.

• Access Control: The designated access points must enable controlled, secure entry without compromising overall security integrity.

• Quality Assurance: The contractor must ensure all installations meet industry best practices and government quality standards at the time of installation.

2. Contractor Responsibilities

• Installation:

• Complete the installation of all perimeter security elements (fencing, gates, and boarding) by March 15, 2025, adhering strictly to the specified performance objectives.

• Installation of the gates shall be completed no later than March 31, 2025. Temporary gates shall be installed no later than March 15, 2025, such that the property is secure from intrusion.

• Quality Control: Ensure that all installed elements meet specified performance criteria and quality standards. The contractor must inspect and validate the installation upon completion, providing a report to the Contracting Officer’s Representative (COR).

• Compliance: Maintain adherence to all applicable U.S. and Belgian safety and security protocols during installation.

3. Deliverables

• Initial Installation Completion Report: Certifying that fencing, gates, and boarding installations meet the specified performance criteria and quality standards.

• Quality Assurance Documentation: Provide evidence that all installations meet performance and safety standards, including materials specifications, installation verification, and compliance certificates where applicable.

4. Special Considerations

• Travel and Access: Ensure work is completed within allowable timeframes, avoiding local and USG holidays, and comply with local access restrictions.

• Safety Protocols: Adhere to U.S. Embassy and Belgian safety regulations, including the use of personal protective equipment (PPE).

• Waste Management: Properly dispose of all waste materials per Belgian regulations

C.3 - PROJECT SPECIFICATIONS

Specifications for the fence

• Posts need to be at least 60/60mm, and minimum 3.20m in height

• All posts are mounted on the retaining wall using base plates and secured with mechanical anchors OR in foundation of lean concrete.

• Fence type should be a minimum Nylofor 2D 6/5/6 panels and cover minimum 3.20m in height (2 pieces mounted one above the other is an authorized configuration)

• Link should be secured with polyamide clamps

• The posts and panels are galvanized and coated in green or black plastic.

Specifications for the gates:

A) For the placement of a gate (5m x 3m):

• A double swing gate type Industry of 5.00 m wide by 3.00 m high including the necessary hanging posts 140/140, adjustable suspension diam18, lock and latch in the middle;

• Gate galvanized, then applied with a base coat and green or black oven-baked finish;

• Gate equipped with uprights in tube 60/60/2 and square bars in tube 25/25/2 placed 135mm axe/axe;

• Posts provided with a base plate and attached to the existing concrete floor with mechanical anchors.

B) For the placement of a gate (4m x 3m):

• A double swing gate type Industry of 4.00 m wide by 3.00 m high, including the necessary hanging posts 120/120, adjustable suspension diam18, lock and latch in the middle;

• Gate galvanized, then applied with a base coat and green or black oven-baked finish;

• Gate equipped with uprights in tube 60/60/2 and square bars in tube 25/25/2 placed 135mm axe/axe;

• Posts provided with a base plate and attached to the existing concrete floor with mechanical anchors.

C) For the placement of a gate (1.20m x 3m):

• A single Industry type swing gate of 1.20 m wide by 3.00 m high, including the necessary hanging and closing post 100/100, adjustable suspension diam18 and lock;

• Gate galvanized, then applied with a base coat and green or black oven-baked finish;

• Gate equipped with uprights in tube 60/60/2 and square bars in tube 25/25/2 placed 135mm axe/axe;

• Posts provided with a base plate and attached to the existing concrete floor with mechanical anchors.

Specification for the barbed wire

Barbed wire approximately 36 running meters of fencing consisting of Y-shaped posts with a diameter of 60mm, mounted on base plates and secured with mechanical anchors to the concrete wall; Galvanized concertina wire is installed between the posts.

Specification for the boards Below are the minimum requirements for the materials to be used for the board installation:

• OSB3 plates 2440x590mm thickness 18mm;

• Douglas wooden beam of 70x90mm;

• Clamping sleeves diameter 8mm;

• Wood screws diameter 5mm-6mm.

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR, who will be appointed at the time of contract award, is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval (except for the final invoice, which must be approved by the Contracting Officer), and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, random inspection of Contractor performance to ensure compliance with contract specifications and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the Contractor during the term of this contract. The COR is not authorized to alter the contract's terms, or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract.

Section D - Packaging and Marking

652.229-70 - EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES (JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S. Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

(End of clause)

Section E - Inspection and Acceptance

52.246-12 - Inspection of Construction (Aug 1996)

(a) Definition. "Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not--

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this- section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may--

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor's right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately.

Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government's rights under any warranty or guarantee.

(End of clause)

E.1 - INSPECTION OF CONSTRUCTION

The Contractor is required to maintain an adequate inspection system that ensures all contractual obligations are meet under the terms and conditions of the contract. The Contractor must maintain inspection records and make them readily available to the Government upon request of the Contracting Officer or the Contracting Officer's Representative (COR), in accordance with FAR 52.246-12.

E.2 - SUBSTANTIAL COMPLETION

Please see the following definitions below:

E.2.1 Substantial Completion

The stage in the progress of the work as determined and certified by the Contracting Officer or Contracting Officer’s Representative (COR) in writing to the Contractor, on which the work or a portion thereof designated by the Government is sufficiently complete and satisfactory, in accordance with the requirements of the Contract Documents, that it may be occupied or utilized for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) Do not interfere with the intended occupancy or utilization of the work, and;

(2) Can be completed or corrected within the time period required for final completion.

E.2.2 Date of Substantial Completion Inspection The date determined by the Contracting Officer or Contracting Officer’s Representative (COR) of which substantial completion of the work has been achieved.

E.2.3 Request for Substantial Completion Inspection The Contractor shall give the COR at least 15 days advance written notice of the date the work will be substantially completed and ready for inspection and tests. The inspection and tests will be started not later than the date specified in the aforesaid notice unless the COR determines that the work is not ready for inspection and so informs the Contractor.

E.2.4 Use and Possession upon Substantial Completion The Government shall have the right to take possession of and use the work upon substantial completion thereof. Upon notice by the Contractor that the work is substantially complete and verification thereof on the basis of an inspection by the COR and any required tests, the COR shall furnish the Contractor a Certificate of Substantial Completion, accompanied by the Schedule of Defects enumerating items of work remaining to be performed, completed or corrected before final completion and acceptance. However, failure of the COR to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

E.3 - USE OF EQUIPMENT BY THE GOVERNMENT

The following sections below describe the use of equipment by the Government in performance of the contract requirements.

E.3.1 Right to Use The Government may take over and operate, with Government employees, such equipment as is necessary for heating or cooling such areas of the building as require the service, and other equipment such as elevators, electrical, plumbing and mechanical systems, as soon as the installation is sufficiently complete to permit operation.

E.3.2 Notice The COR will advise the Contractor in writing, prior to the use of the equipment, which items of equipment will be operated, and the date and time such operation shall begin.

E.3.3 Effect on Warranties The COR will advise the Contractor in writing, prior to the use of the equipment, which items of equipment will be operated, and the date and time such operation shall begin.

E.4 - QUALITY ASSURANCE AND CONTROL

A principal factor of performance on a project is the Contractor’s control of the quality of workmanship. The Contractor shall establish and maintain a project-specific Quality Management Program (QMP) which defines and implements a quality system. The quality system is a documented organizational process which describes responsibilities, procedures, and resources for providing quality control and quality assurance on a project. Effectiveness of the QMP is achieved through adequate planning, forceful direction, and checking in the sense of measurement and evaluation. The QMP applies to the control of quality throughout all areas of contract performance.

E.4.1 Quality Management Program

The Contractor’s QMP, as approved by the COR, shall provide employees, consultants, and/or joint-venture partners with established, uniform procedures for production of project data and documents throughout the construction process. Principal functions of the QMP are the following:

E.4.1.1 Quality Control (QC) Operational techniques and activities that are used to fulfill requirements for construction quality.

E.4.1.2 Quality Assurance (QA) Documentation of planned and systematic actions required to provide confidence that construction services provided are based on project requirements and satisfy stated requirements for quality.

E.4.2 Audits After award of the Contract The Government may perform audits of the Contractor’s QMP to periodically assess conformance with the QMP in accordance with the provisions of Section E of the contract. Disapproval of the program, or major portions, may be cause for a delay in progress of the project’s development or, in some cases, withholding acceptance of the Contractor’s performed services. The Government may examine the Contractor’s existing quality system prior to award of this contract as part of a pre-contract assessment, in order to determine the ability of the Contractor to satisfy the “quality” requirements of this contract.

E.4.3 Agreement on Quality Assurance The Contractor shall develop a clear understanding with all his consultants on quality assurance matters for which the contractor are responsible, and the quality assurance program of the contractor shall be integrated with that of the Contractor of record.

E.4.4 QMP Submittal Requirements The QMP shall be structured and developed to include the following minimum requirements:

E.4.4.1 Organizational Structure The Contractor shall define and submit a QMP organizational structure within 7 days of contract award, including charts and a description of responsibilities of key persons who will perform the services. Persons responsible for interface with the Government, including the security manager and QMP Manager must be identified. A separate list should also include all team members, including consultants with telephone and email addresses.

In addition to the submittal of a Quality Management Plan within seven (7) calendar days after contract award, the Contractor shall also submit a preliminary Quality Management Program as part of their proposal (See L.5.5.3 (E)).

E.4.4.2 Quality Policy The Contractor shall have a stated corporate quality policy. This policy shall be consistent with the Contractor’s quality policy in the QMP. Necessary measures shall be taken by the Contractor to ensure that the corporate quality policy is understood, implemented, and maintained by all employees of the Contractor and the Contractor’s subcontractors.

E.4.4.3 Building Standards Construction must comply with the building codes and standards as detailed within the project drawings and specifications in addition to conforming to each volume, as applicable, of the 2009 International Code Council body of codes. Inconsistencies among codes and standards shall be brought in writing to the attention of the COR. The COR will resolve any inconsistencies.

E.4.4.4 Other Procedures Other procedures shall address construction management, procurement activities, construction management, quality records, and audits.

E.4.4.5 Security and Communications Interface The Contractor’s QMP shall provide for integration of security and communications requirements into the project.

E.4.4.6 Checking, Coordinating, and Integrating Drawings Quality Control procedures shall be established to ensure individual drawings and other documentation have been checked and that all documentation, including that of the supporting disciplines (e.g., civil, structural, mechanical, electrical) have been coordinated and integrated. Deficiencies, ambiguities, conflicts, and inconsistencies shall be corrected prior to construction. Similar procedures shall be established to ensure that work in place complies with code requirements without the need for the USG to identify defects and initiate corrective action.

E.4.4.7 Document Control

The QMP shall ensure that documents, including subsequent changes, will be reviewed for adequacy, approved for release by authorized personnel, and properly conveyed to the Government. Persons responsible for reviewing, approving, and releasing new and revised documents shall be identified.

E.4.4.8 Corrective Action The QMP shall clearly define responsibilities and procedures for corrective action in the event that deficiencies in D/B services or resulting deliverables are found to exist.

E.4.5 QMP Reporting The Contractor shall prepare a sample Quality Assurance (QA) Report to be submitted as part of the solicitation package this sample report shall be updated and submitted with 7 calendar days from contract award. This report shall identify the QMP procedures used to review drawings and data for these submissions identifying steps taken to coordinate all drawings and documents provided by the Government and shall show contractors coordination with the subcontractors. The report shall include:

1. QC Status of the project include evidence of QC effort by inclusion of notes, comments, dialogue and discussion among and between disciplines of QC input and adjudication;

2. Significant Program Problems and their solutions/corrective actions;

3. Organization and Key Personnel Changes to be submitted within 5 working days in advance of the proposed change;

4. Certification of completion of QMP procedures and submission completeness;

5. Construction Documents Compliance Letter for the construction works

E.5 - FINAL COMPLETION AND ACCEPTANCE

The following sections below describe the terms and conditions for the final completion and acceptance of construction services.

E.5.1 Definitions The "Final completion and acceptance" means the stage in the progress of the work as determined by the COR and confirmed in writing to the Contractor, on which all work required under the contract has been completed in a satisfactory manner in accordance with the requirements thereof, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

The "date of final completion and acceptance" means the date determined by the COR as of which final completion of the work has been achieved, as indicated by written notice to the Contractor.

E.5.2 Request for Final Inspection and Tests The Contractor shall give the COR at least 15 days advance written notice of the date the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the aforesaid notice unless the COR determines that the work is not ready for final inspection and so informs the Contractor.

E.5.3 Final Acceptance Upon (a) satisfactory completion of all required tests, (b) verification by the COR on the basis of a final inspection that all items listed in the Schedule of Defects have been completed or corrected and that the work is finally complete, subject to the discovery of defects after final completion, and (c) submittal by the Contractor of all documents including contractor close-out documents, and other items required upon completion of the work, including a final request for payment, and if the COR is satisfied that the work under the contract is complete and the contract has been fully performed, with the exception of continuing obligations there under, the COR shall issue to the Contractor a notice of final acceptance and process final payment as required by the contract.

Section F - Deliveries or Performance

Clause Title Fill-ins

Clause Title Fill-ins

52.242-13 Bankruptcy (July 1995)

52.242-14 - Suspension of Work (Apr 1984)

(a) The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the Government.

(b) If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting Officer in the administration of this contract, or (2) by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

(c) A claim under this clause shall not be allowed--

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order); and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract.

(End of clause)

52.242-17 - Government Delay of Work (Apr 1984)

(a) If the performance of all or any part of the work of this contract is delayed or interrupted (1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or (2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed--

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of clause)

52.249-10 - Default (Fixed-Price Construction) (Apr 1984)

(a) If the Contractor refuses or fails to prosecute the work or any separable part, with the diligence that will insure its completion within the time specified in this contract including any extension, or fails to complete the work within this time, the Government may, by…