19GE5023Q0065.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Dakar, Senegal

Supply & delivery of Vehicles – Brand name

SOLICITATION NO. 19GE5023Q0065

Issued by:

U.S. Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

June 14, 2023

Combined Synopsis and Solicitation

Solicitation Number 19GE5023Q0065

The U.S. Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of Toyota/Mitsubishi vehicles - Brand Name for the Mbaye Diange Tactical Training

Center (CET7), in Thies, Senegal on behalf of the Bureau of Political-Military Affairs, Office of Global

Programs and Initiatives (PM/GPI) as part of the Global Peace Operations Initiative (GPOI).. All interested sellers shall review the solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets or exceeds the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5023Q0065 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2023-04, effective June 2, 2023.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: +49 69 7535-3334

E-mail: PetersenTA@state.gov

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered.

(d) Offers which do not present sufficient information to permit complete technical evaluation by the

Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Requirements:

The Contractor shall:

• Obtain adequate insurance for damage to, or theft of, materials and equipment including insurance coverage for loose transit to the site or in storage on or off the site. The Contractor shall provide evidence of the insurance required at the Task Order level thirty (30) calendar days after Task Order award.

• Upon delivery at final destination,

• Contractor shall diligently count and examine all goods tendered for shipment, receipt for them, and make appropriate written exception for any goods not in apparent good order. (52.247-14).

• Contractor shall coordinate a bilateral inventory and handover with US government personnel and host nation personnel. Points of contact will be provided by the GPOI Program Office.

• 100 percent inventory is required on all items valued over $200.00. All remaining items will require a ten

(10) percent check to ensure accuracy. If inaccuracies are identified, a 100 percent inventory will be required. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

• Vendor will not deliver partials without the proper approval of the CO and COR

Basis of Price:

Final destination services (cost of shipping, customs clearance, local delivery, local temporary warehousing services if required) are vendor’s responsibility and should be included to the price.

The price of all items shall include their transportation F.O.B. destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items.

Offers failing to meet this condition may be rejected.

Warranty:

The offeror shall provide with its offer the detailed warranty provisions that will be applicable for the subject vehicles in Thies, Senegal.

Delivery:

The vendor shall arrange transportation and delivery to the following address:

U.S. Embassy Dakar

B.P. 49, Rte des Almadies

Dakar, Senegal

The point of contact at the U.S. Embassy, Office of Security Cooperation (OSC), CDR Jennifer Lipscomb

(lipscombjc@state.gov) +221 3387 9454.

Equipment shall be delivered to final destination and inspected with complete bilateral inventory no later than

12 months after award.

Condition of Delivered Equipment:

The vendor shall supply equipment as described in the following specifications. The requested items shall meet/demonstrate these minimum specific requirements.

Only new supplies are authorized, no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

Inspection and Acceptance of Vehicles:

A U.S. Government representative will inspect the products delivered to determine the quality and acceptability.

Substandard products and work shall be notified to vendor. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the vehicles, and upon presentation of the vehicle titles or certificates of origin.

The vendor is required to replace any defective items at no additional cost to the Government.

Deliverables:

• Procurement Status Report. The Contractor shall provide a detailed listing of all items procured and acquired under this task order (TO) at least once per month and upon request.

• Receiving and Inspection Report (Form DS-127). The Contractor shall submit Receiving and Inspection

Reports to maintain 100% accountability for all equipment and materials purchased with US government funds.

• Incident Reports. The Contractor shall report immediately events that endanger the project or require US government guidance and submit a detailed report within 24 hours of the incident.

Invoice Instructions:

• All submitted invoices shall be in English. All backup documentation shall be either in English or accompanied by a substantive translation with an affidavit of accuracy signed by the translator.

• The United States Dollar (USD) is the currency for all values, rates, costs, prices, etc., specified in this task order and all related documents. All submitted invoices shall be in USD. When submitting backup documentation in other currencies, the Contractor shall provide sufficient documentation to support the currency conversion from the currency of payment to USD, to include the applicable exchange rate for the day the cost was incurred.

• If the Government determines an invoice improper, the invoice is considered rejected, and the Contractor will be promptly notified in writing. In such notification, the Government will identify the reasons for rejection. If the Contractor decides to resubmit the invoice, it shall resubmit it within 60 calendar days of receipt of the rejection notification under the same invoice number but adding “REV_” to the number to indicate the revision. Each revision for a given billing period shall be marked sequentially (e.g., REV1, REV2, REV3, etc.) and submitted within 60 calendar days of receipt of the applicable rejection notification.

Each revision shall include the Government’s reasons for rejecting the invoice, the Contractor’s respective responses, and adequate information and/or documentation.

List of Attachments:

Attachment 1 – Representations and Certifications to be completed by the Offeror and to be submitted with the proposal.

Attachment 2 – IRS Form W-14 (to be used with FAR52.229-11 Tax on certain Foreign Procurements –

Notice and Representation (June 2020))

Attachment 3 – Justification for other than full and open competition (JOFOC)

APPLICABLE CLAUSES AND PROVISIONS:

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition (Mar 2023);

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021);

FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Dec 2022);

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Products and Commercial Services (Mar 2023) - the applicable clauses under paragraph (b) are:

52.203-6; 52.204-10; 52.204-24; 52.209-6; 52.209-9; 52.222-19; 52.222-21; 52.222-26; 52.222-35; 52.222-37;

52.222-40; 52.222-50; 52.223-18; 52.225-5; 52.225-13; 52.229-12; 52.232-33

FAR: 52.204-7; 52.204-13; 52.204-16; 52.204-18; 52.204-21; 52.204-25; 52.204-26; 52.209-7; 52.247-14;

52.247-34

DOSAR: 652.225-70; 652.225-71; 652.232-70; 652.242-73; 652.243-70; 652.247-70

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations

Addendum to FAR 52.212-1, Instruction to Offerors – Commercial Items (Mar 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Items (Oct

2018) is augmented as follows:

1. The period for acceptance of offers is hereby extended to ninety (90) calendar days.

2. Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

(End of Provision)

Addendum to FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR 52.212-2, as provided in this solicitation.

The Government reserves the right to award without any discussions.

(a) The following factors shall be used to evaluate offers:

(i) Price

The price will be evaluated by the lowest aggregate sum of the items including and delivery charges, custom clearance, handling charge, VAT (if applicable) etc.

(ii) Technical Capability/Acceptability:

Technical capability is equal to price.

(iii) Past Performance:

Technical capability and past performance when combined are equal to price.

https://www.acquisition.gov/content/regulations

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following clauses and provision(s) are provided in full text:

52.214-34, Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than

English shall be rejected.

52.225-17, Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

FAR 52.233-2, Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Nicolas A. Wilhelm (WilhelmNA@state.gov).

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

DOSAR 652.206-70 Advocate for Competition/Ombudsman (Feb 2015)

(a) The Department of State's Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are http://ice.cgfs.state.sbu/ https://www.acquisition.gov/content/part-33-protests-disputes-and-appeals#i1080401 encouraged first to contact the contracting officer for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional

Procurement Support Office, the A/LM/AQM Advocate for Competition, at

AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or

Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman. For an

American Embassy or overseas post, refer to the numbers below for the Department Acquisition

Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703)

516-1680, by fax at (703) 875-6155, or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 603, SA-6, Washington, DC 20522-0602.

(End of provision)

VOLUME I:

1. Pricing, (the offeror shall complete the table below):

Line

Item Description

Unit of

Issue

Quantity Unit Cost Total Cost

Toyota Land Cruiser

Pickup Truck ea 15

Toyota HILUX SR5

Pickup Truck ea 5

Mitsubishi FUSO Canter

Light-duty Commercial Vehicle ea 10

004 Shipping & Handling ls 1

005 VAT (if applicable) ls 1

TOTAL-FIRM-FIXED PRICE:

CURRENCY:

2. The following Representations and Certifications need to be completed, signed and submitted by the offeror:

• 52.212-3 Offeror Representations and Certifications - Commercial Items

• 52.204-24 Representation Regarding Certain Telecommunications and video surveillance services or equipment

• 52.229-11 Tax on certain Foreign Procurements – Notice and Representation

3. Proof of SAM registration:

Offeror must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/.

An active SAM registration is condition for award.

https://www.sam.gov/portal/public/SAM/

VOLUME II - TECHNICAL CAPABILITY & PAST PERFORMANCE:

The proposed brand of vehicles shall meet all of the minimum technical specifications, delivery and warranty terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature, at a minimum, existing product literature to substantiate the acceptability of their offered products.

(B) Details of Insurance for damage to, or theft of, materials and equipment including insurance coverage for loose transit to the site or in storage on or off the site.

(C) Details of Delivery provisions.

(D) Details of warranty provisions.

(E) Past Performance: The offerors shall list a minimum of three contracts and/or subcontracts that they have held over the past five years to demonstrate their prior experience in supplying the equipment in the required category, as stated and manifested in this solicitation, to companies, organizations and other Government entities, etc. Any additional information, such as letters, associations and standards to substantiate the past performance shall be furnished by the offerors. The offerors shall provide the following information for each contract and/or subcontract:

(a) Customer's name, address, and telephone numbers of customer's lead contract and technical personnel;

(b) Type(s) and category(ies)

(c) Contract number;

(d) Contract dollar value; and

(e) Any terminations (partial or complete) and the reason (convenience or default).

(F) Completed technical compliance matrix:

MINIMUM REQUIREMENTS: OFFERED SPECIFICATIONS (TO BE

COMPLETED BY OFFEROR)

CLIN 001: Toyota Land Cruiser Pickup Truck

(VDJ79L)

- Body Type: Single Cab Pick-up

- Passenger/Seating Capacity: 2

- Steering Wheel: Left-Hand

- Axle-configuration: 4x4

- Engine Power: 195hp

- Transmission: Manual

- Gearbox: 5-Speed

- Suspension: Spring

- Color: White

- Required options to be installed before delivery:

Alloy bull bar(black), snorkel

CLIN 002: Toyota HILUX SR5

- Body Type: Double Cab Pick -up

- Passenger/Seating: 4

- Steering Wheel: Left-Hand

- Axle-configuration: 4x4

- Engine Power: 2.7L diesel

- Transmission: manual

- Gearbox: 5-Speed

- Suspension: Spring

- Color: White

- Required Options to be installed before delivery:

Alloy Bull Bar (black), Snorkel, Bench Seating

(detachable), Tarpaulin Cover with Velcro, winch

Kits (installed)

CLIN 003: Mitsubishi FUSO Canter, Light-duty

Commercial Vehicle

- Body Type: Standard Cab Variant

- Steering Wheel: Left-Hand

- Axle-configuration: 4x4

- Class: Truck 3.5t GVW

- Wheelbase: 3,400mm

- Transmission: Manual

- Gearbox: 5-Speed

- Color: White

- Required: Aluminum side walls, robust puncture-proof steel floor

Warranty:

Delivery time in days from contract award:

Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

SUBMISSION OF QUESTIONS:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than

14 hrs. Central European Summer Time (CEST) on June 29, 2023 via email to Mr. Thomas Petersen at

PetersenTA@state.gov.

The email subject line must read “Solicitation 19GE5023Q0065”. Late questions may not be considered.

OFFER DUE DATE:

Offers shall be submitted as soon as possible but not later than 14 hrs. Central European Summer Time

(CEST) on July 26, 2023 via email to Mr. Thomas Petersen at PetersenTA@state.gov.

The email subject line must read “Solicitation 19GE5023Q0065”. The size shall not exceed 50MB and the

Emails shall not include zipped files (.zip / .rar).

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United

States of America.

[END OF SOLICITATION]

mailto:PetersenTA@state.gov mailto:PetersenTA@state.gov