QAs Letter19GE5023Q0055.pdf

RFP No. 19GE5023Q0055– Amendment 0001 Questions and Answers (Q&A) INL, U.S. Embassy Kyiv, Ukraine Page 1 of 3 Motorola Equipment For SBG

Questions and Answers (Q&A)

RPSO has received the following questions (Q) and is hereby providing the following answers (A).

1. Q: After speaking with multiple Motorola agents in the US, Europe and the

Middle East, it appears that the Motorola DP4401e radios are no longer in production and have been replaced by the R7. Will you accept the R7 model (or another equivalent model) instead?

A: Yes. The government newer models which meet or exceed the required specifications will be acceptable.

Shall any specifications deviate from the original requirement, is the offeror responsibility to provide such information with their technical proposal and reasoning accordingly.

2. Q: Can the lead time for the Digital Portable Two-way radio, Motorola R7 FKP be extended? We are having difficulty finding vendors who can meet the currently mandated 1800day delivery timeframe.

A: Yes. The government will accept a delivery in 365 days. Offerors shall clearly state and specify their delivery time in the Delivery Schedule Matrix and with its technical proposal.

3. Q: We wanted to see if the radio models indicated in the solicitation have to be the exact models or any other Motorola radios “newer Model” would be acceptable? The R7’s are being discontinued from the manufacturer “Motorola” and we can submit our offer for the R10 model, This fact can be verified by

Motorola if needed and we can provide with a certified letter confirming this.

A: Yes, newer models which meet or exceed the required specifications will be acceptable.

Shall any specifications deviate from the original requirement, is the offeror responsibility to provide such information with their technical proposal and reasoning accordingly.

4. Q: f the State Department is looking for a higher tier First Responder radios - BK has P25 AES encrypted that are interoperable with Motorola P25 radios.

A: This is a brand name requirement for Motorola equipment. The government requirement is for items and equipment listed in the solicitation.

Proposed equipment that is not in accordance to the requirements established may be found unacceptable. Alternative brands are NOT acceptable.

5. Q: To satisfy the requirement for SAM registration, will a statement from

Offerors attesting to our current SAM registration suffice, or does the Government require a printout of the entity dashboard from SAM.gov as proof of SAM registration?

A: The Government requires a printout of the entity dashboard from

SAM.gov as proof of SAM registration

INL, U.S. Embassy Kyiv, Ukraine Page 2 of 3 Motorola Equipment For SBG

6. Q: SAM registration is listed as one of the elements required in the Price Proposal.

However, PROOF of SAM registration is also listed as a separate row in the table listing the required volumes. Would the Government please clarify if proof of

SAM registration should be included withing the Price Proposal, or submitted as a separate document/volume (or both)?

A: The contractor shall submit their Sam registration as part of their Price proposal – Volume 1

7. Q: "Sectikon I.6, subset (b), Pgs. 14-15 Section III.2, Table, Volume 2, Pg. 35"

Would the Government please clarify and/or provide example(s) of what is meant by contract "types" and "categories"?

A: The past performance shall be similar in equipment features and complexity (i.e., telecommunication equipment, radios) and similar in other contract features including but not limited to delivery overseas, capacity to deal with customs authorities, etc and similar in magnitude (amount).

The offerors shall provide the following information for each contract and/or subcontract: (a) Customer's name, address, and telephone numbers of customer's lead contract and technical personnel; (b) Type(s) and category(ies) (c) Contract number; (d) Contract dollar value; and (e) Any terminations (partial or complete) and the reason (convenience or default).

8. Q: The Evaluation Factors require "Labor Services: Installation, Training, Testing and Technical Requirements" including a statement of understanding/capability as part of the determination of technical acceptability; however, in Section III.2 -

Detailed Instructions there is no mention of this aspect of the Technical

Capability. Would the Government please expound on specifically what information should be included in this capability statement?

A: This is clearly stablished under section III.2 Technical capability.

The offeror shall clearly state and confirm if assembly of the equipment is required; this will be provided immediately or subsequently after the equipment have been delivered to End User in Ukraine and the cost for it is included as part of the cost’s proposal.

9. Q: Which contracting vehicle are we using for this quote request? Open Market, GSA, or TACCOM?

A: This requirement is being advertised via sam.gov https://sam.gov/opp/cf690eb7700a45a8bb83bb3da8bb7da1/view

10. Q: Do you need spare parts for the requested radios as well ? if yes, can you provide the list of spare parts needed?

A: No additional spare parts needed other than those that are listed in the specifications.

11. Q: We have seen at quite a few places in solicitation that installation and assembly is required, can you confirm its an oversight and not applicable and, in that case, https://sam.gov/opp/cf690eb7700a45a8bb83bb3da8bb7da1/view

INL, U.S. Embassy Kyiv, Ukraine Page 3 of 3 Motorola Equipment For SBG the CLIN 0005 becomes invalid. In case it is required, can you please provide the locations coordinates for installation and more details of the facility?

A: There is no need in performing installation/assembly works. CLIN 0005 is hereby remove from the pricing.

Shall the vendor identify an assembly is required for any of the required equipment, this must be clearly identified and stated in its technical proposal.