19GE5023Q0055 0001.pdf

Page 1 of

19GE5023Q0055

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

07/12/2023

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

GERMANY

Alexandra Perez Acevedo

NAME

TEL.

PerezAcevedoA@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19GE5023Q0055

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/23/2023

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Eric N. Moore

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

07/12/2023

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

1. Provide Questions and Answers Letter

2. Offerors shall replace page 5, 12, 34, 38 and 39 of the original combined synopsis and replace it with those hereby attached.

Changes are marked with a line on the right margin.

3. Proposal submission deadline is hereby extended not later than 15:00 Hours Central European Time on July 27, 2023.

4. Offerors shall provide acknowledgment of Amendment 0001 with their proposal.

RFQ No. 19GE5023Q0055 U.S. Embassy Kyiv, Ukraine

INL – Motorola Communication Equipment and Accessories For SBG Page 5 of 52

0004 VHF digital mobile two-way radio, Motorola DM 4601e

As per SOW Specification subsection 4

Each 100

0005 LABOR SERVICE: Assembly Lot 1

0006 Shipping Costs to Ukraine Lot 1

0007 VAT (Not Applicable)** Lot 1

GRAND TOTAL FIRMED FIXED PRICE

* All shipping related costs, customs clearance, warehousing costs shall be included into delivery cost indicated in CLIN 0006

**See Section 2.2.VAT

2.1 CURRENCY

The currency shall be fixed and cannot be changed by modification to the contract.

The contract will be issued in the currency, the price proposal has been quoted in.

Currency: (Please insert currency of the offer)

2.2 VAT:

The INL section of the U.S. Embassy Kyiv, Ukraine is VAT exempted and can provide VAT exemption letter to local vendors upon award.

3. DELIVERY

3.1 DELIVERY PLACE

SHIPPING ADDRESS FOR CONTRACTOR:

Delivery shall be made F.O.B destination as soon as possible but not later than one hundred eighty (180) calendar days from the date of contract award. Delivery shall be coordinated with the

Point of

Contact (POC) as below.

Shipping Address

ATTN. TBA

State Border Guard Service Of Ukraine

Svitla Street, 6, Kyiv, Ukraine

Email: TBA

The Equipment shall be delivered on F.O.B destination in accordance with FAR clause 52.247-34, F.o.b. Destination (Nov 1991)

INL – Motorola Communication Equipment and Accessories For SBG Page 12 of 52

4.3 MANUAL OF INSTRUCTIONS

Manuals shall be furnished in English language. If available - manuals shall be furnished in the

Ukrainian language as well.

4.4 WARRANTY / GUARANTEE OF CONDITIONS

Standard manufacturer warranty must be provided for all items in Ukraine.

Official service centers authorized by the manufacturer shall be available/present in Ukraine to support licenses and warranty for the proposed equipment.

The Warranty Period shall commence after all the equipment (items) have been installed and tested as prescribed in Section I, Sub-Section 4.3.

4.5 SERVICE AND MAINTENANCE

The vendor shall provide information regarding service maintenance (all parts, accessories, service and repairs) available in Ukraine and it shall be obtainable within reasonable period.

4.6 DELIVERY SCHEDULE /PERIOD OF PERFORMANCE

All Equipment must be delivered to INL / U.S. Embassy, Kyiv, Ukraine not later than one hundred eighty (180) calendar days from the date of contract award.

Shall the successful contractor identify Assembly of the items is required this information shall be provided with the technical proposal.

4.7 PLACE OF PERFORMANCE

Ukraine at State Border Guard Service Of Ukraine

Specific Location to be provided upon contract award.

4.8 SHIPPING COSTS

If the vendor is international (located outside Ukraine) all shipping costs and shipping mode to U.S.

Embassy, Kyiv, Ukraine and the end user State Border Guard Service of Ukraine should be included into the proposal and under Section I- Subsection 2 Pricing

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

Final destination services (cost of shipping, customs clearance, local delivery, local temporary warehousing services if required) are vendor’s responsibility and should be included to the price.

Please Note:

Defense Articles, 600 series assets, and items/units that cost $2,500 or more should be tagged with barcodes and serial numbers. Vendors should consult MIL-STD-129 and other industry best practices for recommended placement of barcodes. Vendors may consult INL/Kyiv POC Yuliia

Yarmak at kyivinleum@state.gov with additional questions.

mailto:kyivinleum@state.gov

INL – Motorola Communication Equipment and Accessories For SBG Page 34 of 52

SECTION III – SOLICITATION PROVISIONS

III.1 Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Mar 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors –

Commercial Items (Jan 2017) is augmented as follows: Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

III.2 DETAILED INSTRUCTIONS

(a) Each offer shall consist of the following electronic separate volumes:

Volume Description / Tittle

PRICE PROPOSAL:

• Section I, Sub Section 2. PRICING

• Delivery Schedule Matrix, Attachment Appendix A

• Section V – Completed Section Representations, Certifications and Other

Statements Of Offerors

• Sam Registration

• W-14 Form (if applicable)

2 TECHNICAL CAPABILITY

The proposed Motorola Telecommunication equipment and all items shall meet all of technical specifications set forth in Section I, subsection 4, and the delivery terms contained herein. In addition, offerors shall provide:

• Section I, Sub-Section 5- Compliance with Specifications and Descriptive

Literature of the offered product and Appendix A, Technical Specifications under subsection 4

• Section I, Sub Section 3 & 4.6 - Delivery Schedule:

o Offerors should clearly state the delivery dates and shipping mode for all equipment in their responses to this RFP.

o A delivery confirmation providing delivery within one hundred eighty

(180) calendar days of award to final destination.

o Shall the offeror identify Assembly of any of the items is required this information shall be provided with the technical proposal.

• Section I, Sub Section 4.4 & Sub Section 4.5 – Warranty description and proposal for corrective maintenance service o Confirmation and description of the standard warranty covering all delivered equipment have.

o Detailed description for services and maintenance, dealers available in

Ukraine and options for corrective maintenance

• Section I, Sub Section 6 - Experience and Past Performance

PROVIDE PROOF OF SAM (System of Award Management)

INL – Motorola Communication Equipment and Accessories For SBG Page 38 of 52

IV. 2 BASIS FOR AWARD

a. The Government intends to award a contract resulting from this solicitation to the lowest priced, technically acceptable offeror who is determined to be a responsible contractor within the meaning of FAR Part 9, paragraph 9.104

b. Prices reasonableness will be established in accordance with FAR 15.404-1 and FAR

15.402.

The Government reserves the right to reject proposals that are unreasonably high in price. The

Government will also perform a limited price realism analysis, and may reject an offer if such analysis demonstrates that the total price offered is so low as to present an unacceptable risk of failure to perform. In establishing whether or not a price proposed has been understated, one or more of the following techniques may be used (1) a comparison may be made between the proposed price and that of the independent government estimate; (2) a comparison may be made between the proposed price and current price information from manufactures and independently obtained cost and price data; (3) a comparison may be made between the proposed price and current established fabrication, transportation, and installation costs, and (4) a comparison may be made between the proposed price current labor rates.

Compliance: The Government will perform an initial review of proposals received to determine compliance with the terms of the solicitation, i.e. if the proposals submitted are complete, including

Sections I through V. The USG may reject as unacceptable proposals that do not conform to the solicitation terms and do not include all items stipulated for submission.

The evaluation will be conducted in accordance with the procedures set forth below:

IV.3 EVALUATION FACTORS AND PROCEDURES

1. Price: The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, etc.

Note: INL U.S. Embassy Kyiv, Ukraine is exempted on paying VAT.

2. Technical Capability/Acceptability: The determination of technical acceptability will be based on the review of:

A. Compliance with Required Equipment:

• The proposed Equipment shall meet all of the technical specifications and the delivery terms contained herein. The offerors shall provide with their proposal, at a minimum, existing product literature or descriptive literature to substantiate the acceptability of their offered products.

• The products offered shall be in compliance with the specifications (brand name) set forth in Paragraph 4 Description/Specifications of requested equipment & parts of this solicitation.

INL – Motorola Communication Equipment and Accessories For SBG Page 39 of 52

• New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way.

Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment.

• Shall the offeror identify Assembly of the items is required this information shall be provided with the technical proposal.

B. Labor Services: Installation, Training, Testing And Technical Requirements:

Offerors shall clearly state and indicate statement of understanding and capability to provide assembly of the equipment if required or necessary

• The end result of this review will be a determination of technical acceptability or unacceptability.

C. Delivery schedule: Offerors shall clearly state the delivery dates in their responses to this RFP, Detailing the availability of items from their manufacturers and a shipping schedule via air freight.

• Confirmation that delivery can be provided within one hundred eighty

(180) calendar days of award to final destination.

D. Warranty conditions and corrective maintenance & Service and maintenance

• Provide confirmation and detailed description of the standard commercial warranty covering the delivered equipment.

• Provide details on service and maintenance and dealers were spare parts are available in Ukraine.

E. Past Performance: offerors shall provide a minimum of three contracts and/or subcontracts that they have held over the past five years to demonstrate their prior experience in supplying the equipment in the required category

Other Evaluation Requirements:

• An offer MUST be valid for 90 calendar days after submittal.

- Offerors must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the

SAM website at https://www.sam.gov/portal/public/SAM/.

- A completed copy of the “Representations and Certifications-Commercial Items”, provided under

FAR clause reference 52.212-3 must be submitted with the offer.

AWARD WITHOUT DISCUSSIONS: In accordance with FAR provision 52.215-1 and pursuant to FAR 15.601 9a, the USG may award these contracts based on initial proposals and without holding discussions. Therefore, it’s in your best interest to offer your best price and technical terms in your initial proposal.

(a) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding