19GE5023Q0055 0002.pdf

19GE5023Q0055

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

07/24/2023

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT

GERMANY

Alexandra Perez Acevedo

NAME

TEL.

PerezAcevedoA@state.gov

EMAIL

6. ISSUED BY OPEAQMCODE

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19GE5023Q0055

CONTACT: UEI:

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

06/23/2023

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

1. Vendors shall Provide/include a letter from Motorola certifying the offeror is an approved Motorola Solutions Resseller as part of its proposal.

2. Offerors shall replace page 34, 35 and 40 of the original combined synopsis and replace it with those hereby attached. Changes are marked with a line on the right margin.

3. Proposal submission deadline is hereby extended not later than 15:00 Hours Central European Time on July 31, 2023.

4. Offerors shall provide acknowledgment of Amendment 0002 with their proposal.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Nicolas Wilhelm

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

07/24/2023

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

CGFS // CGFS

RFQ No. 19GE5023Q0055 U.S. Embassy Kyiv, Ukraine

INL – Motorola Communication Equipment and Accessories For SBG Page 34 of 53

SECTION III – SOLICITATION PROVISIONS

III.1 Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Mar 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors –

Commercial Items (Jan 2017) is augmented as follows: Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

III.2 DETAILED INSTRUCTIONS

(a) Each offer shall consist of the following electronic separate volumes:

Volume Description / Tittle

PRICE PROPOSAL:

• Section I, Sub Section 2. PRICING

• Delivery Schedule Matrix, Attachment Appendix A

• Section V – Completed Section Representations, Certifications and Other

Statements Of Offerors

• Sam Registration

• W-14 Form (if applicable)

2 TECHNICAL CAPABILITY

The proposed Motorola Telecommunication equipment and all items shall meet all of technical specifications set forth in Section I, subsection 4, and the delivery terms contained herein. In addition, offerors shall provide:

• Section I, Sub-Section 5- Compliance with Specifications and Descriptive

Literature of the offered product and Appendix A, Technical Specifications under subsection 4

• Vendors shall include a letter, confirmation from Motorola certifying the offeror is an approved Motorola Solutions Resellers or distributor, etc.

• Section I, Sub Section 3 & 4.6 - Delivery Schedule:

o Offerors should clearly state the delivery dates and shipping mode for all equipment in their responses to this RFP.

o A delivery confirmation providing delivery within one hundred eighty

(180) calendar days of award to final destination.

o Shall the offeror identify Assembly of any of the items is required this information shall be provided with the technical proposal.

• Section I, Sub Section 4.4 & Sub Section 4.5 – Warranty description and proposal for corrective maintenance service o Confirmation and description of the standard warranty covering all delivered equipment have.

o Detailed description for services and maintenance, dealers available in

Ukraine and options for corrective maintenance

• Section I, Sub Section 6 - Experience and Past Performance

PROVIDE PROOF OF SAM (System of Award Management)

INL – Motorola Communication Equipment and Accessories For SBG Page 35 of 53

III.3 PROPOSAL DUE DATE

The complete offer package shall be e-mailed to Ms. Alexandra Perez Acevedo

PerezAcevedoA@state.gov. Named on the subject “Proposal 19GE5023Q0005”, no later than

15:00 hours Central European Time (C.E.T) July 31, 2023.

All documents shall be submitted in the Microsoft word or the Adobe pdf format and shall be named

/ numbered to appear in the e-mail(s) in the correct sequence. The only Exception is Appendix A-

Delivery Schedule Matrix which may be submitted in Microsoft Excel format. The limit per e-mail is 50MB. Zipped files (.zip or .rar) are not permitted.

NOTE: No proposals will be accepted after the time specified above. Delay due internet connection issues / failure, delay on electronic correspondence transmission or processing will not be an acceptable excuse for late delivery of a proposal.

USE OF ELECTRONIC DEPOSITORIES IS NOT PERMITTED (for example, Google Drive).

a) Definition. “Electronic proposal,” as used in this provision, means a proposal, revision, or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via electronic means.

b) Offeror shall submit electronic proposals as responses to this solicitation. Electronic proposals are subject to the same rules as paper proposals.

c) Individual file names shall include the offeror's name as well as a concise description of the file (e.g., "Company XYZ Technical Proposal"). In the event that the proposal is sent in multiple emails, the email shall be labeled accordingly (e.g., File 1 of 2).

d) The electronic address for receiving the proposal is: PerezAcevedoA@state.gov.

III.4 SUBMISSION OF QUESTIONS / REQUEST FOR CLARIFICATION

The offeror shall identify / explain / justify any deviations, exceptions, or conditional assumptions taken with respect to any of the instructions or requirements of this solicitation.

The offeror shall immediately report to the contracting officer any ambiguity in the solicitation.

Any prospective offeror who requires a clarification, explanation or interpretation of the requirements shall make a written request to the contracting officer no later than 15:00 German time on June 30, 2023. Offerors may rely ONLY upon written interpretations by the contracting officer.

III.5 COMMUNICATION CONCERNING SOLICITATION

Only the contract administrator shown in Section I, Sub-section 9 or the Contracting Officer, may be contacted regarding this solicitation. Communication concerning this solicitation with any other

Government personnel, including contractor support personnel, is prohibited unless specifically authorized elsewhere herein. If such contact occurs, the Offeror making such contact may be excluded from award consideration.

mailto:PerezAcevedoA@state.gov

INL – Motorola Communication Equipment and Accessories For SBG Page 40 of 53

• New equipment ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way.

Components of the requested equipment, to include memory, must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment.

• Vendors shall include a letter, confirmation from Motorola certifying the offeror is an approved Motorola Solutions Resellers or distributor, etc.

• Shall the offeror identify Assembly of the items is required this information shall be provided with the technical proposal.

B. Labor Services: Installation, Training, Testing And Technical Requirements:

Offerors shall clearly state and indicate statement of understanding and capability to provide assembly of the equipment if required or necessary

• The end result of this review will be a determination of technical acceptability or unacceptability.

C. Delivery schedule: Offerors shall clearly state the delivery dates in their responses to this RFP, Detailing the availability of items from their manufacturers and a shipping schedule via air freight.

• Confirmation that delivery can be provided within one hundred eighty

(180) calendar days of award to final destination.

D. Warranty conditions and corrective maintenance & Service and maintenance

• Provide confirmation and detailed description of the standard commercial warranty covering the delivered equipment.

• Provide details on service and maintenance and dealers were spare parts are available in Ukraine.

E. Past Performance: offerors shall provide a minimum of three contracts and/or subcontracts that they have held over the past five years to demonstrate their prior experience in supplying the equipment in the required category

Other Evaluation Requirements:

• An offer MUST be valid for 90 calendar days after submittal.

- Offerors must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the

SAM website at https://www.sam.gov/portal/public/SAM/.

- A completed copy of the “Representations and Certifications-Commercial Items”, provided under

FAR clause reference 52.212-3 must be submitted with the offer.

AWARD WITHOUT DISCUSSIONS: In accordance with FAR provision 52.215-1 and pursuant to FAR 15.601 9a, the USG may award these contracts based on initial proposals and without holding discussions. Therefore, it’s in your best interest to offer your best price and technical terms in your initial proposal.