19GE5023Q0033.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Islamabad, Pakistan

INL Vehicles – Brand name

SOLICITATION NO. 19GE5023Q0033

Issued by:

U.S. Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

April 12, 2023

Combined Synopsis and Solicitation

Solicitation Number 19GE5023Q0033

The U.S. Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of Toyota vehicles - Brand Name for the U.S. Embassy Islamabad, Pakistan on behalf of the Bureau of International Narcotics and Law Enforcement Affairs (INL). All interested sellers shall review the solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets or exceeds the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5023Q0033 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2023-02, effective March 16, 2023.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: +49 69 7535-3334

E-mail: PetersenTA@state.gov

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered.

(d) Offers which do not present sufficient information to permit complete technical evaluation by the

Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Basis of Price:

Final destination services (cost of shipping, customs clearance, local delivery, local temporary warehousing services if required) are vendor’s responsibility and should be included to the price.

The price of all items shall include their transportation F.O.B. destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items.

Offers failing to meet this condition may be rejected.

Warranty:

The offeror shall provide with its offer the detailed warranty provisions that will be applicable for the subject vehicles in the provinces of Balochistan and KPK in Pakistan.

Delivery:

20 each vehicles for Balochistan Police are to be delivered to Quetta and 20 each vehicles for KPK police are to be delivered to Peshawar City. Details of complete street address will be provided at the time of actual dispatch/delivery.

It is required for all vehicles to be fully insured during the transportation to final destination, including inland transportation from Karachi seaport to final destination.

The equipment shall be in new condition and all packing and crating must be in line with international shipping standards.

Shipping and customs etc. shall be coordinated with the following POCs from U.S. Embassy Islamabad:

Nasir Ali Choudhari, INL, U.S. Embassy Islamabad, Pakistan, ChoudhariNA@state.gov

Receiving POC details will be provided at the time of actual dispatch/delivery.

mailto:ChoudhariNA@state.gov

Condition of Delivered Equipment:

The vendor shall supply equipment as described in the following specifications. The requested items shall meet/demonstrate these minimum specific requirements.

Only new supplies are authorized, no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

Inspection and Acceptance of Vehicles:

A U.S. Government representative will inspect the products delivered to determine the quality and acceptability.

Substandard products and work shall be notified to vendor. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the vehicles, and upon presentation of the vehicle titles or certificates of origin to the Office of INL in Islamabad, Pakistan.

The vendor is required to replace any defective items at no additional cost to the Government.

Delivery Schedule:

The offeror shall propose a binding delivery schedule for 20 each vehicles to the final destination Quetta in

Pakistan and for 20 each vehicles to the final destination Peshawar City in Pakistan. The delivery schedule shall be expressed in calendar days based on the date of the order award.

Please provide earliest possible delivery schedule, warranty terms and after sales services for the vehicles in your quote. A binding delivery schedule shall be submitted by the vendor.

Customs Clearance and Tax Exemptions:

a) Customs Clearance: The U.S. Government will be responsible for obtaining customs clearances and exemption certificates for duty free customs clearance of the imported vehicle. The vehicle shall be shipped in the name of INL-P, U.S. Embassy Islamabad, Pakistan. The offeror shall provide scanned copies of shipping documents (Bill of Lading, invoice, packing list and etc) as the vehicles are shipped.

b) Taxes and duties on vehicles assembled or manufactured in Pakistan: The U.S. Government will be responsible for obtaining exemption certificates for sales taxes and duties on locally assembled or manufactured vehicles. The offeror’s manufacturer shall be responsible for filing and obtaining exemptions from the appropriate authorities of the Government of Pakistan on behalf of the U.S.

Government.

Requirement of After Sales Service:

The offeror shall have a complete setup within Pakistan to provide facility for repair, maintenance & spares of the offered vehicles specifically in Balochistan and KPK province to be able to respond to emergency repairs.

The offeror shall have the network to have availability of spare parts ex-stock from independent parts dealers

Balochistan and KPK provinces in Pakistan. As well as data on the availability of expert knowledge required for servicing and repairing the vehicles in local workshops in Balochistan and KPK provinces in Pakistan.

List of Attachments:

Attachment 1 – Representations and Certifications to be completed by the Offeror and to be submitted with the proposal.

Attachment 2 – IRS Form W-14 (to be used with FAR52.229-11 Tax on certain Foreign Procurements –

Notice and Representation (June 2020))

Attachment 3 – Justification for other than full and open competition (JOFOC)

APPLICABLE CLAUSES AND PROVISIONS:

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition (Mar 2023);

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021);

FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Dec 2022);

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Products and Commercial Services (Mar 2023) - the applicable clauses under paragraph (b) are:

52.203-6; 52.204-10; 52.209-6; 52.209-9; 52.222-19; 52.222-21; 52.222-16; 52.222-26; 52.222-35; 52.222-36;

52.222-37; 52.222-50; 52.223-18; 52.225-5; 52.225-13; 52.229-12; 52.232-33

FAR: 52.204-7; 52.204-13; 52.204-16; 52.204-18; 52.204-21; 52.209-7; 52.247-34

DOSAR: 652.225-70; 652.225-71; 652.232-70; 652.242-73; 652.243-70; 652.247-70

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations

Addendum to FAR 52.212-1, Instruction to Offerors – Commercial Items (Mar 2023)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Items (Oct

2018) is augmented as follows:

1. The period for acceptance of offers is hereby extended to ninety (90) calendar days.

2. Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

(End of Provision)

Addendum to FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR 52.212-2, as provided in this solicitation.

The Government reserves the right to award without any discussions.

(a) The following factors shall be used to evaluate offers:

(i) Price

The price will be evaluated by the lowest aggregate sum of the items including and delivery charges, custom clearance, handling charge, VAT (if applicable) etc.

(ii) Technical Capability/Acceptability:

Technical capability is equal to price.

(iii) Past Performance:

Technical capability and past performance when combined are equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without https://www.acquisition.gov/content/regulations further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following clauses and provision(s) are provided in full text:

52.214-34, Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than

English shall be rejected.

52.225-17, Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

FAR 52.233-2, Service of Protest (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Nicolas A. Wilhelm (WilhelmNA@state.gov).

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

DOSAR 652.206-70 Advocate for Competition/Ombudsman (Feb 2015)

(a) The Department of State's Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting officer for the solicitation. If concerns remain unresolved, contact:

http://ice.cgfs.state.sbu/ https://www.acquisition.gov/content/part-33-protests-disputes-and-appeals#i1080401

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional

Procurement Support Office, the A/LM/AQM Advocate for Competition, at

AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or

Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, [insert name], at [insert telephone and fax numbers]. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the

Department of State Acquisition Ombudsman at (703) 516-1680, by fax at (703) 875-6155, or write to:

Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite

603, SA-6, Washington, DC 20522-0602.

(End of provision)

VOLUME I:

1. Pricing, (the offeror shall complete the table below):

Line

Item Description

Unit of

Issue

Quantity Unit Cost Total Cost

Toyota Single Cabin Utility Pick-

Up truck for Balochistan Police ea 20

Toyota Single Cabin Utility Pick-

Up truck for Khyber Pakhtunkhwa Police ea 20

Shipping & Handling of 20 vehicles to Quetta lot 1

Shipping & Handling of 20 vehicles to Peshawar City lot 1

005 VAT (if applicable) lot 1

TOTAL-FIRM-FIXED PRICE:

CURRENCY:

WARRANTY:

Delivery time in days from contract award:

2. The following Representations and Certifications need to be completed and submitted by the offeror:

• 52.212-3 Offeror Representations and Certifications - Commercial Items

• 52.204-24 Representation Regarding Certain Telecommunications and video surveillance services or equipment

• 52.229-11 Tax on certain Foreign Procurements – Notice and Representation

3. Proof of SAM registration:

Offeror must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/.

An active SAM registration is condition for award.

https://www.sam.gov/portal/public/SAM/

VOLUME II - TECHNICAL CAPABILITY & PAST PERFORMANCE:

The proposed brand of vehicles shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature, at a minimum, existing product literature to substantiate the acceptability of their offered products.

(B) Data detailing their maintenance and repair service network in major cities of all provinces of

Pakistan and their ability to respond to emergency repairs and other vehicles support needs on short notice

(C) Data detailing the availability of spare parts ex-stock from independent parts dealers Balochistan and

KPK provinces in Pakistan

(D) Data detailing the availability of expert knowledge required to maintain and repair the vehicles at local workshops in Balochistan and KPK Provinces in Pakistan.

(E) The offered model shall be compatible with the Pakistan based fuel specifications.

(F) Details of warranty provisions available in Balochistan and KPK Provinces in Pakistan and complete contact information of the 3S-dealerships in Pakistan “specifically in Balochistan and KPK

Provinces” where the warranty of the vehicles can be claimed.

(G) Past Performance: The offerors shall list a minimum of three contracts and/or subcontracts that they have held over the past five years to demonstrate their prior experience in supplying the equipment in the required category, as stated and manifested in this solicitation, to companies, organizations and other Government entities, etc. Any additional information, such as letters, associations and standards to substantiate the past performance shall be furnished by the offerors. The offerors shall provide the following information for each contract and/or subcontract:

(a) Customer's name, address, and telephone numbers of customer's lead contract and technical personnel;

(b) Type(s) and category(ies)

(c) Contract number;

(d) Contract dollar value; and

(e) Any terminations (partial or complete) and the reason (convenience or default).

(H) Completed technical compliance matrix:

SPECIFICATION, CLIN 001 & 002

OFFERERD (TO BE

COMPLETED BY

OFFEROR)

REMARKS

Seating Capacity two (2)

Number of Doors two (2)

Engine 4 Cylinder Diesel, 2982cc

Power Output 120 kw

Transmission 6-Speed manual floor shift

Drive 4x4

Steering

Factory built right-hand drive, power assisted

Suspension

Heavy duty, suitable to Pakistan’s cross country terrain

Brake System

ABS Brakes, Hydraulic, power assisted

Wheels and Tires

Cross country tread pattern. Size

225/70R17C

Wheelbase 3085 mm

Color / Paint acceptable colors are:

white, Black, Silver or gray

Ground Clearance 290 mm

Cabin (exterior & interior)

Instruments and gauges shall be graduated in metric system with description in English language

Seat belts for driver and co-driver

Rearview exterior mirror on both sides and inside the cabin

Air conditioner

Heater and defroster

(for front wind shield)

Provision of fire extinguisher (ozone friendly), 1 Kg capacity, rechargeable

Lockable fuel cap/cover

AM/FM radio with

CD/DVD player

Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

SUBMISSION OF QUESTIONS:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than

10 hrs. Central European Summer Time (CEST) on May 09, 2023 via email to Mr. Thomas Petersen at

PetersenTA@state.gov.

The email subject line must read “Solicitation 19GE5023Q0033”. Late questions may not be considered.

OFFER DUE DATE:

Offers shall be submitted as soon as possible but not later than 10 hrs. Central European Summer Time

(CEST) on May 29, 2023 via email to Mr. Thomas Petersen at PetersenTA@state.gov.

The email subject line must read “Solicitation 19GE5023Q0033”. The size shall not exceed 50MB and the

Emails shall not include zipped files (.zip / .rar).

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United

States of America.

{END OF SOLICITATION}

mailto:PetersenTA@state.gov mailto:PetersenTA@state.gov