FY2026 RFQ - HAZMAT CONTAINER PURCHASE.pdf

SOLICITATION

For the purchase of a Storage Container (HAZMAT)

Facility Maintenance

SOLICITATION No:19GB5026Q0017

US Embassy Libreville

ATTN : Contracting Officer

BP. 4000 Sablière

Libreville – GABON.

GENERAL

The Facility office of the American Embassy Libreville has a requirement for the purchase of one (1) 20-Foot Prefabricated Hazardous Materials (HAZMAT) Storage Container.

Please note that this is a this is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

The solicitation/contract will include all applicable provisions and clauses in effect through

Federal Acquisition Circular 2024-05.

Offers are due by Tuesday June 18, 2026, at 10:00 a.m., local time.

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time (In pdf and Microsoft Excel formats). The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Offers are to be sent to LibreContracting@state.gov.

All responsible sources may submit an offer that shall be considered.

PRICING TABLE

CLIN

Description Quantity UOM Unit Price Total

001 20-Foot Prefabricated

Hazardous Materials

(HAZMAT) Storage Container

1 Each

002 Pre-Commissioning & Testing

Plan

1 All

003 User Orientation for Embassy

Staff

1 All

004 Technical Documentation

Package (O&M manuals, certification, etc.)

1 All

005 Warranty minimum 1 year

(preferred 3 years)

1 All https://www.acquisition.gov/far/subpart-12.6#FAR_Subpart_12_6 mailto:LibreContracting@state.gov

006 Other Specify 1 All

007 Shipping CIF to Libreville Port 1 All

PRODUCT SPECIFICATIONS

1. Background

The U.S. Embassy in Libreville requires safe, compliant storage for hazardous materials to meet Overseas Buildings Operations (OBO) Safety, Health, and Environmental

Management (SHEM) and OBO/FIRE requirements. Current storage options (e.g., standard sheds or open areas) are not adequate to meet strict legal and regulatory standards and could expose the U.S. Government to safety risks, environmental damage, and legal penalties.

A dedicated, prefabricated HAZMAT storage container will provide compliant storage, protect personnel and the environment, and ensure the Embassy meets applicable U.S. and host-nation requirements.

2. Objective

The objective is to procure one (1) 20-foot prefabricated hazardous material storage container that:

• Safely stores a range of hazardous materials (e.g., flammables, combustibles, corrosives, and other chemicals as identified by Post);

• Meets or exceeds OBO/SHEM, OBO/FIRE, NFPA 30, OSHA, EPA, and applicable host-nation requirements;

• Provides integrated spill containment, ventilation, and fire protection; and

• Shall be ready for operational use.

3. Scope of Work

The Contractor shall provide all labor, materials, equipment, tools, supervision, and services necessary to:

1. Design/manufacture or supply one (1) 20-foot prefabricated HAZMAT storage container meeting the technical and regulatory requirements in this

SOW.

2. Deliver the container to Libreville Port in Gabon, including all export/import, customs, and shipping arrangements as specified in the contract terms (see below shipping instructions).

3. Pre-Commission the container, including verification of ventilation, spill containment, and any leak detection and alarm systems. Test report shall be provided to confirm that these verifications were conducted and were satisfactory.

4. Provide all required technical documentation, certifications, and warranty information.

5. Provide basic user orientation for designated Embassy staff on safe use, inspections, and routine maintenance accordingly.

4. Applicable Regulations, Codes, and Policies

The HAZMAT storage container shall comply with, at a minimum:

• OBO/SHEM and OBO/FIRE requirements applicable to hazardous materials storage at overseas posts.

• NFPA 30 (Flammable and Combustible Liquids Code) and other relevant NFPA standards, as applicable to the materials stored.

• OSHA standards for hazardous materials storage and segregation of incompatible materials.

• EPA requirements regarding spill containment and environmental protection, to the extent applicable to storage at overseas facilities.

• EPA's Spill Prevention, Control, and Countermeasure (SPCC) regulations (40 CFR Part 112)

• Resource Conservation and Recovery Act (RCRA) requirements for hazardous waste storage

• Federal Acquisition Regulation (FAR) Subpart 23.1 and FAR Clause 52.223-23, Sustainable Products and Services, including consideration of EPA

Recommendations of Specifications, Standards, and Ecolabels in effect as of

October 2023.

Offerors shall identify all applicable standards and codes used in the design and construction of the container and provide supporting documentation.

5. Technical Requirements

5.1 General Configuration

The container shall:

• Be a prefabricated, 20-foot hazardous material storage container designed specifically for chemical storage.

• Be suitable for outdoor installation and local environmental conditions in Libreville

(temperature, humidity, rainfall, wind).

• Include a secure entry/entries (e.g., double doors) that allow safe access and egress.

• Provide sufficient internal capacity and layout to store the anticipated volume and types of hazardous materials, while maintaining required segregation of incompatible materials and respecting Maximum Allowable Quantities (MAQs).

Note: The Government will provide vendors with an estimate of the types and quantities of chemicals (flammables, corrosives, etc.) for sizing and fire-rating purposes during the solicitation phase.

5.2 Construction and Materials

The container shall:

• Be constructed of durable, corrosion-resistant materials appropriate for long-term outdoor use (e.g., coated steel), with interior materials compatible with the pH and chemical profiles of the stored substances.

• Include a built-in, leak-proof secondary containment sump or floor basin designed to capture and retain spills and leaks, in accordance with NFPA, EPA, and applicable host-nation requirements.

• Provide a non-slip, chemically resistant floor surface (e.g., grating over the containment sump).

• Incorporate adequate structural reinforcement to support shelving, drums, intermediate bulk containers (IBCs), and other typical chemical storage containers.

5.3 Fire Protection, Fire Rating, and Ventilation

The container shall include:

• Fire-resistant construction in accordance with NFPA 30 and OBO/FIRE requirements.

• Optional fire-rated walls with a 2-hour or 4-hour fire rating, as specified by the

Government in the solicitation (offerors shall price and clearly identify available fire-rating options).

• Integrated fire protection features appropriate to the hazard (e.g., compatibility with external fire suppression systems, and/or integral systems such as dry chemical suppression if specified in the RFQ).

• Explosion-proof lighting and electrical fixtures, rated for the applicable hazardous area classification, to prevent ignition of flammable vapors.

• Passive and/or mechanical ventilation sufficient to prevent buildup of toxic or flammable vapors, in accordance with applicable codes and standards.

• If provided, leak detection sensors and emergency alarms to alert personnel to spills or hazardous conditions.

5.4 Spill Containment and Environmental Protection

• Provide internal secondary containment sufficient to capture spills or leaks from stored containers before they can reach soil, groundwater, or stormwater systems.

• Be designed to prevent uncontrolled discharge of hazardous substances in the event of a container failure inside the unit.

• Support risk mitigation and environmental protection goals, reducing the likelihood of soil contamination, water pollution, toxic fumes, and associated ecological impacts.

5.5 Security and Access Control

• Incorporate robust, lockable doors and hardware to prevent unauthorized access and tampering.

• Allow integration with Embassy security practices (e.g., padlocks and hasps compatible with Post-provided locks).

• Include appropriate external safety and hazard signage, including “No Smoking” and other warnings, consistent with OSHA, NFPA, GHS, and host-nation requirements.

5.6 Labeling and Hazard Communication

• Feature permanent, weather-resistant GHS-compliant hazard labels, including pictograms and appropriate text in English.

5.7 Sustainable Products and Ecolabels

In accordance with FAR Subpart 23.1 and FAR Clause 52.223-23:

• The Government will give preference, to the maximum extent practicable, to products that meet recommended environmental specifications, standards, and ecolabels.

• Offerors are strongly encouraged to propose containers and component materials that carry one or more of the following (or equivalent) ecolabels, as applicable:

o Cradle to Cradle Certified;

o USDA BioPreferred;

o GREENGUARD;

o Certified Green (or comparable recognized green building/product certifications).

Offerors shall identify and document any sustainable product attributes or ecolabel certifications in their technical proposals.

5.8 Technical Acceptability Parameters

At a minimum, the proposed container shall:

• Be UN-certified for international shipping or meet Department of Transportation

(DOT) standards for transport, where applicable.

• Align with OSHA and EPA guidance for hazardous material storage and NFPA 30 standards for fire safety.

• Offer materials suitable for the anticipated chemical types (e.g., coated metal, HDPE liners, or other compatible materials).

• Provide secondary containment systems capable of capturing leaks and spills.

• Include adequate environmental controls (ventilation and, if specified, integrated fire suppression).

• Incorporate secure locking systems and tamper-resistant design.

• Provide clear documentation of maximum storage volumes and MAQs based on the container’s fire rating and design.

6. Power and Utilities

If the container includes powered systems (e.g., lighting, mechanical ventilation, leak detection, alarm systems, or fire suppression controls), the Contractor shall:

• Provide a complete electrical system, designed for (Gabon voltage/frequency – e.g., 220–240 V, 50 Hz)

• Ensure all electrical components within hazardous areas are appropriately rated

(explosion-proof or intrinsically safe as required).

• Provide a single point of power connection at the container for the Embassy’s electrical contractor to connect to site power.

7. Delivery, Installation, and Commissioning

The Contractor shall:

1. Coordinate with the Embassy shipping and facilities sections to arrange delivery.

2. Perform system testing to verify proper functioning of:

o Ventilation systems;

o Leak detection sensors (if provided);

o Emergency alarms (if provided);

o Lighting and other electrical systems.

3. Participate in a joint inspection with the Government representative to confirm compliance with this SOW prior to acceptance.

8. Documentation and Submittals

The Contractor shall provide, at a minimum:

• Product data sheets and detailed technical specifications for the container and major components.

• Certifications and test reports demonstrating compliance with relevant standards

(NFPA 30, OSHA, UN/DOT, fire rating certifications, explosion-proof ratings, etc.).

• Documentation of any ecolabels or sustainable product certifications.

• As-built drawings or layout diagrams.

• Operation and Maintenance (O&M) manuals, including recommended inspection and maintenance schedules.

• Warranty documentation.

9. Warranty

The Contractor shall provide a warranty of not less than 12 months from the date of

Government acceptance, covering defects in materials and workmanship for:

• Structural components;

• Interior and exterior protective coatings;

• Doors, locking systems, and hardware;

• Electrical and mechanical components (e.g., lighting, fans, alarms, leak detection systems).

Under the warranty, the Contractor shall repair or replace defective items at no additional cost to the Government within a reasonable time frame stipulated in the contract.

10. Government-Furnished Responsibilities

• Not Applicable

CONTRACT CLAUSE

Applicable FAR clauses: The selected offeror must comply with all applicable FAR clauses, the full text of which may be accessed electronically at https://www.acquisition.gov/far.

Contracting Authority: This request for quotation does not constitute a contract with the U.S Government. Per FAR 1.602, the sole representative of the Government authorized to enter into an agreement is a warranted Contracting Officer. The selected

Offeror must ensure that a valid obligating document (e.g. Government Purchase Order) signed by a Contracting Officer is in place before commencement of work or delivery of items. Any and all modifications after the commencement of work or delivery of items must, likewise, be authorized by a Contracting Officer.

FAR clause at 52.212-4, Contract Terms and Conditions – Commercial

Products and Commercial Services (Nov 2023), applies to this acquisition and a statement regarding any addenda to the clause.

FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement

Statutes or Executive Orders-Commercial Products and Commercial Services (JAN

2025) (DEVIATION FEB 2025) applies to this acquisition. It also encompasses the below clauses:

• (5) 52.204-10,

• (7) 52.204-14 (ONLY APPLICABLE TO U.S. FIRMS),

• (8) 52.204-15 (ONLY APPLICABLE TO U.S. FIRMS),

• (9) 52.204-27,

• (12) 52.209-6,

• (32) 52.222-19,

• (39) 52.222-50,

• (51) 52.225-13,

• (55) 52.226-8,

• (57) 52.232-29,

• (59) 52.232-33.

FAR Clause 52.223-23 - Sustainable Products and Services

FAR Clause 52.223-3 - Hazardous Material Identification and Material Safety Data

All contractors have to be registered in the SAM (System for Award Management)

Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-

7 (b)(1).

Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. Please note that an Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

https://www.acquisition.gov/far http://www.acqnet.gov/far https://www.acquisition.gov/far/52.212-4#FAR_52_212_4 https://www.acquisition.gov/far/52.212-5#FAR_52_212_5 https://www.sam.gov/

DOSAR PROVISIONS AND CLAUSES

The following DOSAR provisions/clauses will also apply to this acquisition:

652.206-70, Competition Advocacy/Ombudsman;

652.214-71, Authorization to Perform;

652.225-70, Arab League Boycott of Israel;

652.225-71, Section 8(a) of the Export Administration Act of 1979, as Amended;

652.242-70, Contracting Officer’s Representative; and, 652.243-70, Notices.

SOLICITATION PROVISIONS

The provision at 52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services. (Sep 2023) applies to this acquisition and a statement regarding any addenda to the provision.

Award will be made to the lowest priced, technically acceptable offeror.

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose total quote on all items is deemed to be the Lowest Priced Technically

Acceptable quote.

The final contract award will be based on a combination of factors - a combination of price, compliance review and technical acceptability.

A - Compliance review:

The Government will perform an initial review of proposals / quotations received to determine completeness and compliance with the terms of the solicitation to include:

1. Proof of SAM registration to include the SAM UEI number.

2. All offerors must include a completed copy of FAR 52.212-3, Offeror

Representations and Certifications - Commercial Items with their offer. If you have completed the annual representations and certifications electronically at www.sam.gov, the offeror does not need to complete the FAR clause in the solicitation but should state this in its proposal.

3. The offeror shall fill out the clauses below and include them with its offer:

http://www.sam.gov/

FAR 52.204-24 - FAR 52.204-26.

B - Technical Acceptability:

Technical Acceptability is met if the vendor meets the minimum requirements of the solicitation. In this particular case, we expect contractor to provide (HAZMAT) Storage

Container having specifications meeting or exceeding to the ones provided herein.

Delivery timeline, Warranty and after-sales support will also be taken into consideration for technical acceptability.

Your offer will be evaluated for technical acceptability based on the following minimum requirements:

3.1 Container Specifications (Pass/Fail)

• ✓ 20-foot prefabricated HAZMAT storage container designed specifically for chemical storage

• ✓ Suitable for outdoor installation in Libreville climate (temperature, humidity, rainfall, wind)

• ✓ Secure entry with double doors allowing safe access and egress

• ✓ Sufficient internal capacity for segregation of incompatible materials

3.2 Construction and Materials (Pass/Fail)

• ✓ Durable, corrosion-resistant materials (e.g., coated steel)

• ✓ Interior materials compatible with stored substances (flammables, corrosives, etc.)

• ✓ Built-in, leak-proof secondary containment sump or floor basin

• ✓ Non-slip, chemically resistant floor surface

• ✓ Structural reinforcement for shelving, drums, and IBCs

3.3 Fire Protection and Ventilation (Pass/Fail)

• ✓ Fire-resistant construction per NFPA 30 and OBO/FIRE requirements

• ✓ Fire rating: 2-hour OR 4-hour (clearly specify which)

• ✓ Explosion-proof lighting and electrical fixtures

• ✓ Adequate passive and/or mechanical ventilation

• ✓ Optional: Leak detection sensors and emergency alarms (if proposed)

3.4 Regulatory Compliance (Pass/Fail)

• ✓ Meets OBO/SHEM and OBO/FIRE requirements

• ✓ Complies with NFPA 30

• ✓ Complies with OSHA standards for hazardous materials storage

• ✓ Meets EPA spill containment requirements (40 CFR Part 112)

• ✓ UN certified for international shipping or meets DOT standards

• ✓ Documentation provided for all compliance certifications

3.5 Security and Safety (Pass/Fail)

• ✓ Robust, lockable doors preventing unauthorized access

• ✓ Compatible with Post-provided locks

• ✓ Weather-resistant GHS-compliant hazard labels in English

• ✓ Appropriate external safety signage

3.6 Delivery Capability (Pass/Fail)

• ✓ Ability to deliver within 30 days of contract award

• ✓ Ability to deliver CIF to Libreville Port, Gabon

• ✓ Ability to provide required Gabon documentation (BIETC, Bill of Lading)

• ✓ Ability to coordinate with Embassy shipping section

3.7 Warranty (Pass/Fail)

• ✓ Minimum 12 months warranty from Government acceptance (3 years preferred)

• ✓ Covers defects in materials and workmanship

• ✓ Covers all major components

C - Price offers will be evaluated in accordance with FAR 13.106-3(a) to ensure it is fair and reasonable.

1. Completeness: All price information/data required in the RFQ has been submitted in accordance with the solicitation pricing instructions.

2. All CLINs as stated in the solicitation are priced and proposed prices are inserted in the appropriate blank spaces.

3. The price breakdown is submitted utilizing the designed tables provided under

Product required & Pricing table. If the proposal DOES NOT have a price breakdown, the proposal will be considered incomplete and will be ineligible for an award.

4. Reasonableness: Price is fully justified and supported and is considered fair and reasonable under current market conditions. Reasonableness may be determined by one or more of the proposal analysis techniques identified in FAR 13.106-3(a)(2).

4.2 Award Determination

Award will be made to the Lowest Priced, Technically Acceptable (LPTA) offeror.

The Government will award a firm-fixed price Government Purchase Order to the responsible offeror whose offer:

1. Is compliant with all administrative requirements

2. Is technically acceptable (meets or exceeds all minimum requirements)

3. Offers the lowest total evaluated price

4. Is determined to be fair and reasonable

4.3 Responsibility Determination

Per FAR 9.104-1, the Contracting Officer will make a responsibility determination. Offerors must be prepared to promptly provide additional information/documentation to demonstrate:

• Adequate financial resources

• Ability to comply with required delivery schedule

• Satisfactory performance record

• Necessary organization, experience, and skills

• Necessary equipment and facilities

Failure to promptly respond to requests for responsibility information may result in a non-responsibility determination (since FAR 9.103(c) obligates prospective contractors to affirmatively demonstrate their responsibility.)

4.4 Preference for Sustainable Products

In accordance with FAR Clause 52.223-23, the Government will give preference, to the maximum extent practicable, to products with recognized ecolabels or sustainable certifications. Offerors are strongly encouraged to identify such certifications in their technical proposals.

INSTRUCTIONS TO OFFERORS

2. MANDATORY SUBMISSION REQUIREMENTS

2.1 Administrative Requirements

All offerors must submit the following with their quote:

1. SAM Registration: Proof of active registration in the System for Award Management

(SAM) at https://www.sam.gov, including your SAM Unique Entity Identifier (UEI) number

2. FAR 52.212-3, Offeror Representations and Certifications:

o Complete and submit with your offer, OR https://www.sam.gov/ o State that you have completed annual representations and certifications electronically at www.sam.gov

3. FAR 52.204-24 and FAR 52.204-26: Complete and include with your offer

4. Company Information:

o Legal business name and address o UEI number o Tax Identification Number (TIN) o Point of contact (name, phone, email) o Business size and type

Note: Failure to provide complete administrative documentation will render your offer non-compliant and ineligible for award.

2.2 Technical Proposal Requirements

Your technical proposal must include:

A. Product Specifications and Compliance Documentation

1. Detailed technical specifications for the proposed 20-foot HAZMAT storage container, including:

o Dimensions (external and internal) o Construction materials and coatings o Weight and load capacity o Fire rating (2-hour or 4-hour - clearly identify which option you are proposing) o Spill containment capacity (gallons/liters) o Ventilation specifications (passive and/or mechanical) o Electrical system specifications (voltage, explosion-proof ratings)

2. Regulatory Compliance Certifications demonstrating compliance with:

o NFPA 30 (Flammable and Combustible Liquids Code) o OSHA standards for hazardous materials storage o EPA spill containment requirements (40 CFR Part 112) o UN certification for international shipping or DOT standards o Fire rating certifications o Explosion-proof electrical component ratings (for hazardous area classification)

3. Product Literature:

o Manufacturer's brochures and data sheets http://www.sam.gov/ o As-built drawings or layout diagrams o Photos of similar installations (if available)

4. Sustainable Products Documentation (FAR 52.223-23):

o Identify any ecolabel certifications (e.g., Cradle to Cradle Certified, USDA

BioPreferred, GREENGUARD, Certified Green, or equivalent) o Document sustainable product attributes o Note: The Government will give preference to products meeting recommended environmental specifications

5. Material Safety Data Sheets (MSDS): If applicable for any component materials

B. Delivery and Installation Plan

1. Delivery Timeline: Provide a detailed timeline from contract award to delivery at

Libreville Port, Gabon o Note: Delivery must be completed within 30 days of contract award o Identify any factors that could affect delivery schedule

2. Shipping and Logistics Plan:

o Confirm ability to deliver CIF (Cost, Insurance, and Freight) to Libreville Port o Describe export/import procedures and customs arrangements o Confirm ability to provide required Gabon documentation:

▪ BIETC (Bordereau d'Identification Electronique des Cargaisons)

▪ Bill of Lading or express release (express release is preferred method) o Confirm Bill of Lading will be labeled per specifications in Section 10 below

3. Pre-Commissioning Plan:

o Describe testing procedures for ventilation systems o Describe verification procedures for spill containment o Describe testing for leak detection and alarm systems (if provided) o Confirm provision of test report documenting satisfactory verification

4. User Orientation:

o Describe plan for providing basic user orientation to Embassy staff o Topics should include safe use, inspections, and routine maintenance o Specify format (in-person, virtual, written materials, or combination)

C. Operation and Maintenance Documentation

Confirm you will provide:

1. Complete Operation and Maintenance (O&M) manuals

2. Recommended inspection schedules

3. Recommended maintenance schedules

4. Troubleshooting guides

5. Contact information for technical support

D. Warranty Information

1. Warranty Period: Provide warranty details (minimum 12 months from Government acceptance required; 3 years minimum preferred)

2. Warranty Coverage: Clearly state what is covered, including:

o Structural components o Interior and exterior protective coatings o Doors, locking systems, and hardware o Electrical and mechanical components (lighting, fans, alarms, leak detection)

3. Warranty Terms: Describe repair/replacement procedures and response timeframes

4. Provide warranty documentation

E. Past Performance

Provide 2-3 references for similar contracts, including:

• Customer name and point of contact (name, phone, email)

• Contract description and value

• Delivery location (especially if overseas/international)

• Performance dates

• Brief description of work performed

Type of Offer: Open Market.

Set-aside restrictions? There are no set-aside restrictions for this procurement.

Meet or Exceed?

Offers shall be similar or equal to the requested specifications described herein.

Award type:

Firm-fixed price type of Government Purchase Order.

Evaluation criteria :

NAISC Code :

PSC Code :

lowest price, technically acceptable.

332311 – Prefabricated Metal Building and Component

Manufacturing

5410 – Prefabricated and Portable Buildings

Offer validity: 30 days after closing date of this solicitation.

Warranty: Minimum of one year (three years preferred).

Delivery: within 4 months.

Deliver CIF to Post:

LBV # Contract number

American Ambassador

American Embassy

BP. 4000 – Tel: +241 11 45 71 00

Libreville GABON

(DIPLOMATIC CARGO)

Email: LibrevilleShippingandCustoms@state.gov

Shipping:

All quotations/proposals shall include shipping freight, as designated on the contract instrument.

Bill of Lading shall be labelled as follows:

Consignee:

LBV # Contract number

American Ambassador

American Embassy

BP. 4000 – Tel: +241 11 45 71 00

Libreville GABON

(DIPLOMATIC CARGO)

Email: LibrevilleShippingandCustoms@state.gov

Notify: SAME AS Consignee information.

Please note that for all incoming shipment to Gabon, the contractor shall provide the following documents:

mailto:LibrevilleShippingandCustoms@state.gov mailto:LibrevilleShippingandCustoms@state.gov

• BIETC (Bordereau d’Identification Electronique des Cargaisons) ;

• Bill of Lading or express release (preferred method);

• Warranty documents.

9. INSPECTION AND ACCEPTANCE

9.1 Pre-Commissioning Testing

Before final acceptance, the contractor must:

1. Perform system testing to verify proper functioning of:

o Ventilation systems o Leak detection sensors (if provided) o Emergency alarms (if provided) o Lighting and electrical systems

2. Provide a test report documenting satisfactory verification

9.2 Joint Inspection

The contractor must participate in a joint inspection with the Government representative to confirm compliance with the Statement of Work prior to acceptance.

9.3 Acceptance

Final acceptance will be made by the Contracting Officer or designated Contracting Officer's

Representative (COR) after:

• Successful delivery to Libreville

• Satisfactory pre-commissioning testing

• Joint inspection confirming compliance

• Receipt of all required documentation

QUESTIONS AND CLARIFICATIONS

• All questions must be submitted in writing to the Point of Contact listed above

• Questions must be received by May 29, 2026.

• Answers will be provided to all prospective offerors via amendment

• Offerors are responsible for monitoring SAM.gov (or designated platform) for amendments

POINT OF CONTACT

If there are any questions regarding this request for quotation, please contact:

PRIMARY POINT OF CONTACT:

Nathaniel Rudy

Contracting Officer

Phone: 00241 01 45 72 61

Fax: 00241 01 45 71 05 rudynr@state.gov

SECONDARY POINT OF CONTACT:

Judith Abourou

Contract Assistant

Phone : 00214 01 45 72 76

Fax : 00241 01 45 71 05

AbourouJH@state.gov mailto:rudynr@state.gov mailto:AbourouJH@state.gov