QUESTIONS AND ANSWERS N2- RFP 19FR6325R0006.pdf

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QUESTIONS AND ANSWERS # 2

August 29 2025

RFP 19FR6325R0006- CONSULAR MICROPHONE SYSTEM REPLACEMENT

A/ Paging speakers

Question 1 – Can you confirm the paging system of the Consular wai�ng room shall be replaced as well?

The requirement to replace the Consular wai�ng area paging speakers is part of Atachment 1, Statement of Work. They are referenced in the following paragraphs:

- Paragraph II- Objec�ves, page 1

- Paragraph III- Work to be performed, Phase III- paging speaker replacement, connec�on, setup and adjustment, page 5

- Paragraph IV- Func�onal descrip�on of system, 4.2 Audio System, page 7

- Paragraph XI- Basis of design, drawing, page 28

Question 2 – How many speakers shall be changed in the wai�ng area?

It is es�mated that 20 (twenty) speakers are currently installed in the Consular wai�ng room area. Some of them may not be func�onal anymore. The Contractor shall verify and replace the adequate number of speakers allowing to provide the required quality of service.

This service shall be quoted in CLIN0006 of the pricing table in part B.1, page 3 of the RFP.

The vendor shall invoice the actual number of speakers that will be replaced a�er work is performed.

Question 3 - Do you have a drawing of the exis�ng wai�ng room paging implementa�on and layout?

Please see Atachment 10- Consular wai�ng room paging layout and current installa�on.

Question 4- Can you share drawings, and eleva�on plans of the wai�ng room?

POST does not have such drawings. The Contractor shall reuse the exis�ng speaker openings in the ceiling.

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Question 5- Can you confirm the nature of the false ceiling in the wai�ng room and the height?

POST does not have the informa�on. The site visit conducted on August 12, 2025, allowed Contractors to check the material and take actual measurements.

Question 6- Do you require replacement of the paging system in the Consular open space office and in the Consular exterior?

Paging within the open space office (GWA) space is not part of the Atachment 1- Statement of work. The exterior of the building does not have such equipment.

B/ The technical Room

Question 7- Do you have a drawing of the exis�ng rack located in the technical room?

POST does not have any drawing of the technical room and the rack inside.

Please see pictures of the inside of the technical room in SF30-0001.

Question 8- Can you provide the distance between the technical room and the interview windows and the technical room and the paging speakers?

POST does not have the informa�on. The site visit conducted on August 12, 2025 allowed Contractors to take actual measurements.

Question 9- You are reques�ng a new rack 45RU which seems oversized for the technical room. Can you confirm the need?

The exis�ng AV cabinet is 25RU. A bigger rack is required to have enough space to separate the AV equipment and allow possible reloca�on of the Q-flow servers from the shelves to the AV rack in this space. The site visit conducted on August 12, 2025, allowed Contractors to check space and take measurements in the technical room.

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C/ Full duplex liaison in the Consular office

Question 10 – Can you clarify your requirement for “full duplex officer window communications, as well as in consular office and public area paging system” in paragraph IV- Func�onal descrip�on system; 4.2 Audio System, in page 6 of the atachment 1- Statement of work?

"Full duplex" means that the teller and applicant can both transmit and receive audio simultaneously. It shall be a two-way communica�on system where both par�es can speak at the same �me. In addi�on, acous�c echo cancella�on (AEC) cards are required for the digital signal processors (DSPs) as specified in as specified in paragraph IV- Func�onal descrip�on system; 4.2 Audio System, in page 6 of the atachment 1- Statement of work.

Question 11- Can you provide the implementa�on drawing with the distance to the AV rack?

POST does not have such drawings. The site visit conducted on August 12, 2025, allowed Contractors to take actual measurements.

D/ Exis�ng installa�on

Question 12- Do you have the exis�ng installa�on drawings and complete file of the past executed work?

The current installa�on is outdated from a technology perspec�ve. Paragraph XI- Basis of design drawings, pages 27 and 28 of the atachment 1- statement of work, provides some design informa�on.

Atachment 10- Consular wai�ng room paging layout and current installa�on shall provide addi�onal informa�on on the current installa�on. Some speakers as shown on page 1 may not be func�oning properly and this shall be verified by the Awardee before the start of the work to determine the exact number of speakers for replacement.