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Questions from Vendors Regarding Evolve RFP & DD 254
| Numbers |
| Subject |
| Questions |
| IND Responses |
| 1. |
| Attachment J-23 DD Form DD254, Page 1 |
| Field 2c. reflects the draft solicitation number and incorrect due date. Can the Government please provide updated information? |
| DS/IS/IND provided a new solicitation DD Form 254 to AQM with the correct solicitation number and a DD Form 254 date of 2022-12-02. |
2.
J-23_DDForm254_BIDDERS, Section 13, Page 4
| Paragraph four states that all DD 254s for proposed subcontractors shall be reviewed by DS/IS/IND prior to issuance and that the Prime will need to provide a copy of the Subcontract Agreement prior to performance on the contract. What is the turnaround time for the review of the 254 for Proposed Subcontractors? And since we cannot provide a copy of the Subcontract Agreement prior to Prime Contract award, does that mean we should not list any proposed subs on the 254 at time of proposal submission? |
| The turnaround time for subcontractor DD Forms 254 issued by DS/IS/IND vary and are dependent on the receipt of a complete and accurate subcontractor review package. |
The offeror may propose subcontractors for contract performance in their response and provide draft Subcontractor DD Forms 254 in compliance with Table L3. Post award, the offeror shall comply with the award DD Form 254 requirements to provide a subcontract agreement signed by both entities that includes the prime contract and subcontract numbers, security flow downs, draft subcontractor DD Form 254, and Statement of Work (SOW).
| 3. |
| RFP p. 129, Table L3: Phase 1 Page Restrictions - Attachment J-23 Bidder's DD Form 254 |
| Should the Attachment J-23 DD 254 Form be prepared for the prime and subcontractors or just the prime bidder only? |
| The offeror shall submit subcontractor draft DD Forms 254 for all proposed subcontracting firms. Offerors will receive Prime DD Forms 254 from the DOS post-award. |
| 4. |
| Security Clearance, Attachment J-23 Form DD-254; Facility and Personnel Security Requirements |
| An Offeror is required to complete and submit a copy of the DD-254 with Phase 1. Are all proposed subcontractors required to hold a minimum FINAL SECRET facility clearance at time of proposal submission? |
| The prime contractor must possess the FINAL SECRET facility security clearance (FCL) at time of proposal submission. Subcontractors are not required to possess the FINAL SECRET facility security clearance (FCL) at time of proposal submission if the subcontractor is not expected to begin contract performance at time of award. Prime contractors will not receive task order award until all its subcontractors possess the FINAL SECRET facility security clearance. Upon notice of IDIQ award, Prime contractors shall immediately work with subcontractor on clearance tasks. |
| 5. |
| RFP H.9.2.b and RFP L.13 Table L5 |
| H.9.2.b Facility and Personnel Security Requirements requires a NISS facility verification notification with proposal submittal. Please confirm this should be submitted with the DD254 required in L.13 Table 5 as part of Minimum Standard Criteria due at Phase 1. |
Respondents shall submit NISS facility verification notification for the prime contractor and proposed subcontractors possessing FCLs. Uncleared subcontracting firms should be noted in the submission.
| 6. |
| L.13 Phase 1 – Evolve Minimum Standard Criteria, RFP page 133 |
| The RFP states: "Offerors shall possess, and provide proof of, a valid Secret Facility Clearance or higher at the time of proposal submission. Offerors shall submit their Bidder’s DD254 (Attachment J-23) at time of proposal." The DD254 lists "the level of FCL required" as "Top Secret". Can the Government confirm that ALL (including JVs or their members) must have an active Top Secret clearance? |
| The prime contractor must possess the FINAL SECRET facility security clearance (FCL) at time of proposal submission. The successful Offeror(s) must ultimately possess a TOP SECRET FCL issued by DCSA for Task Order contract performance. As contract performance is contingent upon issuance of a TOP SECRET FCL, it is imperative that the Offeror cooperate with all requirements imposed by DCSA. The JV must obtain the TOP SECRET FCL prior to contract performance. |
| 7. |
| Page 127, Section L.11 Proposal Preparation Instructions |
| In the Table L3: Phase 1, is the “Security Clearance” requirement synonymous with the “Attachment J-23 Bidder’s DD Form 254” requirement? |
Security Clearance is not synonymous with Attachment J-23. The requirement has been amended.
| 8. |
| Attachment J-23 |
| Please confirm that bidders only need to complete is section 6 (a-c) and section 7 (a-c) if we are using subcontractors |
| Respondents should provide a complete draft DD Form 254 for subcontracting firms. |
| 9. |
| Facility Clearance |
| If proposing as a JV but both members have an active TS Facility Clearances, should the JV be the entity on the DD Form 254? |
| Yes. If the JV does not possess an FCL, the FCL status for each member of the JV should be noted in the DD Form 254 Item 13. Security Guidance. |
| 10. |
| RFP 154, Section M-EVALUATION FACTORS FOR AWARD, M.4 Eligibility for Award |
| To be eligible for award, the Offeror must be a U.S. based firm with a current Top Secret (or higher) Facility Clearance. Non-U.S. based firms will not be considered for contract award. What facility Clearance must a Subcontractor hold? |
Subcontractors must possess a FCL commensurate with the level of access required by the task order(s) the subcontractor will perform on.
