PWS Physical Security Project Anzalduas Dam Building.docx

USIBWC ANZALDUAS DAM AND FIELD OFFICE

SECURITY PROJECT (2025)

Performance Work Statement

International Boundary and Water Commission United States and Mexico United States Section

PERFORMANCE WORK STATEMENT (PWS)

FOR ANZALDUAS DAM & FIELD OFFICE

CONVERSION OF THE ANZALDUAS DAM STORAGE BUILDING TO THE ANZALDUAS DAM SSD SECURITY OFFICE WITH EMERGENCY GENERATOR

I. BACKGROUND

The United States Section of the International Boundary and Water Commission (USIBWC), Security Services Division (SSD), is planning to convert the Anzalduas Dam Storage Building to the Anzalduas Dam SSD Security Office and installing an emergency generator to provide emergency power to the new Security Office as well as to the Anzalduas Dam Headquarters buildings.

1.2 DAM REQUIRING SERVICE

1.2.1 ANZALDUAS DAM

Anzalduas Dam is located south of Mission, Texas and is used to divert the U.S. share of floodwaters into the U.S. interior floodway, to divert water into Mexico’s main irrigation canal, and to release water downstream for users in both countries. The Anzalduas Diversion Dam is a concrete dam and is approximately 524 feet (160 m) long, 23 feet (7 m) high. The United States Section of the International Boundary and Water Commission (USIBWC) is a federal government agency and the U.S. component of the International Boundary and Water Commission (IBWC), which applies the boundary and water treaties of the United States and Mexico. Our mission is to provide binational solutions to issues that arise during the application of United States - Mexico treaties regarding boundary demarcation, national ownership of waters, sanitation, water quality, and flood control in the border region.

The areas along the US-Mexico border are plagued with human and narcotics smuggling and violence surrounding these activities. It is not within the USIBWC’s scope or desires to directly attempt to control, enforce, or prevent these activities. However, USIBWC is committed to upgrading an effective physical security system to enhance its abilities to effectively delay, deter, and deny access to unauthorized persons, vehicles, and decrease its susceptibility to criminal and terrorist action upon its properties.

Condition of Project:

The facility has Physical Access Control Systems (PACS), Intrusion Detection Systems (IDS), Closed Circuit Television Systems (CCTV), fencing, lighting, and other security measures. These systems are managed by the CCURE 9000 Security Management System (SMS).

The hours of operation for the facility are typically, Monday through Friday from 7:00 AM to 3:30 PM, except on holidays.

II. SUMMARY

The purpose of this project is to convert the 20 x 20 (approx.) unheated, uninsulated storage building to an insulated, climate-controlled security office where SSD Public Safety Officers can operate from and monitor activities in the area via CCTV.. The project will also include the turnkey installation of an emergency generator capable of providing emergency power to the Anzalduas Dam Headquarters Buildings and SSD Security Office.

The Contractor shall provide all work plans, designs, drawings, investigations, studies, permits, project supervision, equipment, labor, materials, installation/implementation, integration with current system components, testing, training, annual maintenance estimates, and travel required to meet the project requirements under the Anzalduas Dam and Field Office requirements established by the USIBWC Security Services Division (SSD) and this Performance Work Statement (PWS).

The work supplied under this specification shall be complete in every detail for the purpose required. The Contract shall include the supply of materials and services not specifically mentioned herein, but which may be necessary to complete any portion of the work in compliance with the requirements of this PWS.

III. APPLICABLE CODES, RULES, AND REGULATIONS

The Contractor shall comply with the most updated or recent version of all applicable laws, standards, codes and regulations while designing, manufacturing, finishing, and installing the measures at the Anzalduas Dam and Field Office; including but not limited to the following:

A. Building Codes:

1. Accessibility Code: Texas Government Code, Chapter 469, Texas Accessibility Standards (TAS)

2. American with Disabilities Act: 2010 ADA Standards for Accessible Design

3. Electrical Code: 2014 National Electric Code

4. Energy Code: 2012 International Energy Conservation Code

5. Energy Code: IECC 2009 LEED 2009 New Construction Certification

6. Fire/Life Safety Code: 2012 International Fire Code

7. Gas Code: 2012 International Fuel & Gas Code

8. Mechanical Code: 2012 International Mechanical Code

9. International Building Code 2012 (IBC 2012)

10. ASCE 7-10, Minimum Design Loads for Buildings and Other Structures

11. UFC 1-200-01 “General Building Requirements,”

12. UFC 3-301-01 “Structural Requirements,”

13. UFC 4-010-01 “DoD Minimum Antiterrorism Standards for Buildings”, October 2003

B. Federal Regulations:

1. Archeological and Historic Preservation Act

2. Clean Water Act

3. Endangered Species Act

4. Federal Occupational Safety and Health Act (29 CFR Parts 1910 and 1926).

5. GSA’s “Facilities Standards for Public Buildings Service (P1-2005)” which establishes design standards and criteria for new buildings, major and minor alternations, and work in historic structures for GSA’s Public Building Services.

6. Homeland Security Presidential Directive-12 (HSPD-12), Policy for a Common Identification Standard for Federal Employees

7. Interagency Security Committee (ISC), Risk Management Process for Federal Facilities-Appendix B Countermeasures (FOUO)

8. National Environmental Policy Act of 1969 (NEPA)

9. National Fire Protection Association (NFPA) 70-2011 Standard for Electrical

10. National Historic Preservation Act (NHPA) of 1966

11. Presidential Policy Directive 21, Critical Infrastructure Security and Resilience.

12. Resources Conservation and Recovery Act (RCRA)Safety in the Workplace (also known as the National Electrical Code [NEC])

13. Solid Waste Disposal Act

14. UL Standard: The Contractor shall comply with Underwriter Laboratories (UL) Standard 325-2002 Standard for Door, Drapery, Gate, Louver, and Window Operators and Systems.

15. Uniformed Federal Accessibility Standards

C. Federal Specifications: The Contractor shall comply with the following Federal standards:

1. RR-F-191K/GEN-1990: Fencing, Wire and Post Metal (and Gates, Chain Link Fence Fabric, and Accessories)

2. RR-F-191/lF-2008: Fencing, Wire and Post Metal (Chain-Link Fabric)

3. RR-F-191/2E-2006: Fencing, Wire and Post, Metal (Chain-Link Fence Gates)

4. RR-F-191/3E-2007: Fencing, Wire and Post, Metal (Chain-Link Fence Posts, Top Rails and Braces)

5. RR-F-l91/4F-2008: Fencing, Wire and Post, Metal (Chain-Link Fence Accessories)

6. ASTM Standards: The Contractor shall comply with the following ASTM Standards

7. ASTM Al76-99(2009) Standard Specification for Stainless and Heat

8. Resisting Chromium Steel Plate, Sheet, and Strip

9. ASTM A392-1l a Standard Specification for Zinc Coated Steel Chain Link Fence Fabric

10. ASTM A653-11 Standard Specification for Steel Sheet, Zinc-Coated (Galvanized) or Zinc-Iron Alloy-Coated (Galvanized) by the Hot-Dip Process

11. ASTM C94-12 Standard Specification for Ready Mixed Concrete

12. ASTM F567-11a Standard Practice for Installation of Chain Link Fence

13. ASTM F626-08 Standard Specification for Fence fittings

14. ASTM F1083-10 Standard Specification for Pipe, Steel, Hot-dipped, Zinc Coated (Galvanized) Welded, for Fence Structures

15. ASTM F2200-11b Standard Specification for Automated Vehicular Gate Construction

16. For light poles the USIBWC utilizes the guidelines set forth in the Texas Department of Transportation (TxDOT) standards found in the following:

a. The Texas Department of Transportation Geotechnical Manual of March 2018

b. The Texas Department of Transportation Highway Illumination Manual of January 2018

17. Recommend that all designs meet requirements for 100 mph wind loads

1.4.2

C. Safety: The Contractor shall comply with all applicable provisions of the “U.S. Army Corps of Engineers Safety and Health Requirements Manual”, EM385-1-1, 2024 edition, and the Federal Occupations Safety and Health Administration, 29 CFR 1926 – Construction Standards. In cases of conflicts between the two requirements, the most stringent requirement will apply. Contractor shall be responsible for site utility clearance prior to installation. The Contractor shall contact “811 call before you dig” and coordinate with underground utilities and/or utility location services for site clearance.

IV. ADMINISTRATIVE TASKS

The Contractor shall install all recommended improvements in accordance with this Performance Work Statement (PWS) at the Anzalduas Dam and Field Office, submitted under Contract number 191BWC26R0007. The PWS includes a conceptual design that will be available after Request for Proposal (RFP) is issued. The end result shall be a turn-key operation. The Contractor shall provide all work plans, designs, equipment, labor, materials, installation, testing, annual maintenance estimates, and training required to meet the security requirements under this PWS

A. The Contractor will have the opportunity to attend a Pre-proposal Site Visit at the Anzalduas Dam and Field Office. The dates of the pre-proposal site visits will be scheduled with the Contracting Officer after RFP. After issuance of the RFP, the Contractor shall sign a Non-Disclosure Agreement after which conceptual drawings will be released to the Contractor. The Contractor will have the opportunity to participate in a site walk around during the site visits. Each participant shall attend at their own expense. The government will not pay for any site visits.

B. The Contractor shall appoint a Project Manager (PM) to serve as the single point-of-contact and liaison between the Contractor and the Contracting Officer and Contracting Officer's Representative (COR) for all work under the Contract. The selected Contractor (appropriate personnel) will sign a non-disclosure agreement. Upon receipt of the Notice to Proceed (NTP), the Contractor shall immediately furnish for approval, the name of the designated individual who will act as the PM to the Contracting Officer, in writing. The Project Manager will be responsible for the complete coordination of all work developed under the Contract. The PM shall be the liaison between the work plan drafting phase and installation of the work and must promote a “team” approach for the project and monitor its progress. The PM must stay involved, be knowledgeable about the project, perform periodic regular visits and be proactive in dealing with issues that may arise.

C. The Contractor selected shall have 5 years of experience working with Department of Defense (DoD) Tier III Security project design and installation. DoD experience can be substituted for relevant experience with other similar Federal agencies as the DoD. The Contractor should be very familiar with Interagency Security Committee (ISC) standards for federal facilities.

D. All work will be accomplished with adequate internal controls and review procedures which will eliminate conflicts, errors, and omissions, and ensure the technical accuracy of all designs, drawings, and specifications.

E. Schedule-The Contractor shall prepare a detailed project schedule that identifies all tasks and milestones for presentation and discussion at each of the kickoff meetings. The schedule shall be prepared in a graphical format using the critical path method, which depicts the order and inter-dependence of tasks, subtasks, milestones, and deliverables for each of the requirements identified herein. The Contractor shall ensure that all tasks and work sequences in the schedule are logical and show a coordinated plan of the work. The agreed upon Project Schedule shall be used by the USIBWC to measure the progress of the work, to aid in evaluating time extensions, and to provide the basis for payments and performance.

F. Monthly Reports -Contractor shall prepare and submit to the USIBWC a monthly update report by the fifth (5th) of every month on the work performed the previous month. The report shall include major accomplishments for the reported period, significant problems and proposed solutions, and any issues with contractual requirements. The report, along with an updated schedule, shall be submitted by e-mail no later than the fifth day of the following month.

G. Meetings

1. The Contractor shall conduct one (1) project kickoff meeting. The location of the kickoff meetings will be at the Anzalduas Dam and Field Office, 6900 Anzalduas Dam Road, Mission, Texas. The date and time of the meeting shall be scheduled with the USIBWC's Contracting Officer or COR. The Contractor shall prepare an agenda and minutes of the kickoff meeting.

2. The Contractor shall submit the draft minutes of all meetings to the USIBWC and to any primary stakeholders that participated in the meeting within three (3) calendar days, excluding weekends and federal holidays, after the day of the meeting. The USIBWC will provide comments within three (3) business days, of receipt of the draft minutes. The Contractor shall address the comments and submit the final minutes to the USIBWC and primary stakeholders within three (3) business days, after receipt of all comments.

H. The Contractor shall appoint a project superintendent for the Anzalduas Dam Security Office that shall be onsite at all times during installation activities. The Superintendent is the first point of contact for the USIBWC inspectors on the project. The Superintendent reports directly to the Project Manager. The Onsite Superintendent is responsible for the safety and execution of the project on a daily basis and reports to the Project Manager. The Superintendent shall sign a non-disclosure agreement.

I. Coordination with Stakeholders: The Contractor shall be responsible for coordination with all required stakeholders during the design and installation of the project. Stakeholders include, but are not limited to, utilities, local, state, and federal permitting agencies, etc. Coordination with USIBWC’s Environmental Management Division (EMD) may be required during the design process. EMD will coordinate with the appropriate state’s Historical Commission and other resource agencies for NEPA. The Contractor will be required to coordinate with EMD should additional information be needed during this review.

J. The Contractor shall coordinate work activities with all other ongoing contracts to minimize any disruptions to work and USIBWC facilities. Work shall be coordinated so access to job sites under all contracts and access to USIBWC facilities is maintained. The Contractor shall keep the COR informed of all ongoing coordination activities. The Contractor shall immediately notify the CO, if there are any deviations from the approved work plan or coordination issues that may affect work requirements, period of performance, and/or cost. Adjustments to the conceptual design provided may occur and should be presented to the CO through the COR if they arise before performing any tasks associated with the adjustment.

K. The Contractor shall include provisions for accessibility in the installation of the project: New systems and alterations to existing facilities are to be installed to meet the requirements of the Americans with Disabilities Act Architectural Guidelines (ADAAG), and the Uniform Accessibility Standards (UFAS), with the most stringent standards applied in the event of conflicts.

L. The Contractor shall address all questions regarding the Contract from the Project Manager to the Contracting Officer in writing.

M. Establish, furnish and maintain suitable installation office facilities in the vicinity of the Anzalduas Dam Security Office (within 20 miles), to serve as the project office for the duration of the project in the location specified in the Contractor's Technical Proposal. A nonpermanent office (trailer, CONEX) may be positioned just outside of the facility if coordinated with the CO.

N. The Contractor shall maintain an adequate staff of qualified support personnel to perform the work necessary to complete the project. Contractor awarded the Contractor will be required to sign a non-disclosure agreement prior to beginning any work.

O. The Contractor shall establish internal accounting methods and procedures for documenting and monitoring project costs and monitor schedule.

P. The Contractor shall establish and maintain Contract administration procedures, which shall include preparation of supplemental agreements and requests for time extensions as well as administration of subcontracts.

Q. The Contractor shall include the complete project name and number on all correspondence related to this Contract.

R. The Contractor shall participate in work plan consensus, status and team building meetings with all appropriate participants at the start, on a monthly basis during the project development period and as needed to maintain the project schedule. If requested by the USIBWC COR, the Contractor shall act as the lead. The Contractor shall attend and participate in all review conferences pertinent to the work under the Contract. Project Manager or other designated Contractor’s representative shall attend all Conferences and Meetings. Contractor shall submit monthly reports to the USIBWC COR (or designee) by the 5th of each month to review progress reports for the preceding month, identify issues and process invoices.

S. Daily Progress Reports will be submitted on Mondays following the reported week.

T. The Contractor shall assume complete responsibility for the accuracy and completeness of Installation Documents prepared under this project.

U. The Contractor shall furnish written and electronic (pdfs) documentation of communications between the Contractor and any party pertaining specifically to this project to USIBWC for their records within one week of the communication. The Contractor is responsible for recording and distributing to the participants the minutes of all meetings pertaining to this project within two (2) business days of the meeting.

V. The Contractor will be required to provide a complete list of all components installed which will include warranty information, operating instructions, configuration information, other details, etc.

V. WORK PLAN REQUIREMENTS

A. Examination of Site:

1. Prior to submitting a Proposal for Work, it is recommended the Contractor perform the following:

a. The Contractor shall visit the Project site to become familiar with existing site conditions, including the site location and size, review of the conceptual drawings report and 30% Plans.

b. At time of site visit, contractor shall request and confirm receipt of existing USIBWC Asbestos and Lead Based Paint surveys from facility staff for consideration in development of contractor Work Plans.

B. The work plan consisting of first draft, second draft, and final work plans, and other supplemental installation documents as needed for the comprehensive conversion of the storage building to the Anzalduas Dam Security Office shall comply with the following:

1. The work plan shall meet all applicable requirements as recommended in this PWS. The plan shall comply with all applicable codes, standards, and regulations.

2. The work plan shall follow industry standards in respect to format and content. The work plan should outline the plan for installation for each item outlined in this PWS.

3. The work plan shall include product data sheets for all equipment to be installed under this Contract.

4. The work plan shall include product maintenance requirements and annual opinion of probable costs.

5. The work plan shall include all survey control maps/data required for installation of the project.

6. Drawings shall be provided in AutoCAD 2012 or greater and shall be geo-referenced to the Anzalduas Dam Security Building.

7. The Contractor shall prepare a work plan report for the project to include the basis for the installation, existing conditions within the project limits, survey information compiled for the project, datum information for the drawings, product data sheets, product maintenance requirements and yearly estimated costs, designs to include drawings and details as required, and any other data found to be pertinent by the Contractor.

B. Site Investigation and Design Data Research: The Contractor shall perform field reconnaissance, surveys, and site investigations as required to complete the project. The Contractor shall be required to make his own field investigations to verify dimensions and other information shown on USIBWC furnished reference drawings. The Contractor is responsible for all travel, reproduction costs, permitting costs, and work required to obtain engineering information and design data for the accomplishment of the Contract documents of the project in accordance with requirements of this PWS.

1. The Contractor shall become familiar with existing site conditions, including location of existing utilities.

2. The contractor shall document in the plan any confirmed or potential asbestos or lead based paint facility features that may be impacted by the proposed work including drilling, cutting, or cabling activities and all contract worker and USIBWC personnel safety precautions that may be required. Any asbestos or lead based paint hazard abatement or mitigation plans prepared by the contractor must be submitted to USIBWC for safety and environmental compliance review and concurrence prior to initiation of material disturbing activities.

C. Submitted work plans will reference all applicable laws, standards, codes and regulations and will be subjected to review and approval by USIBWC. In order to accomplish the USIBWC’s commitment to the protection and preservation of the environment and historical sites, the Contractor shall provide all drawings and supporting design analysis based on the requirements set forth in this PWS and in compliance with National Environmental Policy Act (NEPA). USIBWC’s Environmental Management Division will coordinate NEPA compliance. Areas to be avoided (historical sites, etc.) shall be provided to the Contractor upon request.

D. The Contractor shall be responsible for contacting, coordinating and obtaining review comments, approvals, permits and certifications by any and all applicable regulatory agencies except coordination with the State Historical Preservation Officer (SHPO) and resource agencies. EMD will coordinate with HC and other resource agencies based on the first draft of the work plan submittal for NEPA clearance. Contractor will be required to coordinate with EMD if additional project information is required by the resource agencies. The Contractor shall be required to coordinate, schedule, and conduct all necessary meetings with the regulatory agencies in order to accomplish the installation of the project. The Contractor shall coordinate with the USIBWC’s Contracting Officer’s Representative (COR) prior to commencing review and compliance confirmation with regulatory agencies.

E. The USIBWC’s COR shall be kept informed of all coordination efforts and communications with outside agencies and shall be provided with design comments and any pertinent documentation, and approval letters for each review submittal to all regulatory agencies.

F. The Contractor shall be responsible for incorporating revisions requested by the regulatory agencies. The Contractor will coordinate with the USIBWC’s COR prior to incorporating such revisions. The Contractor shall present its preliminary design to the USIBWC at the first draft stage and shall discuss with the USIBWC alternative approaches to installation of the project, including the feasibility of incorporating environmentally responsible approaches. The Contractor shall reach an understanding with the USIBWC regarding the requirements of the project.

G. The Contractor will make every effort to develop drawings to include materials that are resource-efficient and sustainable. The Contractor shall incorporate these principles into the work plan at the first draft submittal and clearly indicate these inclusions using bold-italicized lettering. A narrative shall also be provided in the work plan analysis which clearly identifies these areas of the specifications.

H. The IBWC Environmental Management Division (EMD) will submit the first draft work plan and applicable drawings provided by the Contractor to each State SHPO and other resource agencies. No work will begin prior to notification from EMD that clearance for installation to proceed has been given from these agencies.

I. The Contractor shall ensure that a migratory bird survey is conducted in this area. Approved U.S. Fish and Wildlife protocols should be conducted prior to initiating any work during the period of 1 March through 31 August. Appropriate documentation and avoidance measures should be taken if there are any active nests. Coordination with the USIBWC’s EMD may be required in advance.

J. Quality Control Plan Requirements: The Contractor is responsible for accuracy and completeness of the plans and related design prepared under this Contract and shall provide QC/QA measures defined in this PWS.

VI. REVIEWS AND OVERSIGHT VISITS

A. The work plan will be reviewed by the project team including representatives of USIBWC technical divisions for conformity with USIBWC procedures and the terms of the Contract according to the QC/QA Plan requirements. Review by USIBWC does not include detailed review or checking of design of major components and related details or the accuracy with which such designs are depicted on the plans.

1. The review by the USIBWC’s Representative of the design work in order to verify that all the requirements of this Contract are adequately met.

2. The Contractor has complete responsibility for the accuracy and completeness of all design documents as well as the installation documents prepared under this project

B. USIBWC may also make periodic visits to the Contractor’s offices to discuss and verify progress and the Contractor’s QC/QA plan. USIBWC will give the Contractor (2) calendar days advance notice of intent to make an oversight visit.

C. Throughout the process, the Contractor may request additional oversight visits by USIBWC to discuss and verify progress and to assist the Contractor and/or its installers(s) in resolving questions and issues. The Contractor shall give USIBWC three (3) calendar days’ notice of any requested oversight visit.

D. Once the USIBWC has accepted the work plan, any item within the accepted work that the Contractor desires to subsequently change must be identified by Contractor through a written request identifying and requesting such change, and the change shall not be incorporated into the project until the USIBWC has agreed to the change.

VII. QC/QA REQUIREMENTS

A. The Contractor shall prepare a Quality Control/Quality Assurance (QC/QA) Plan. The QC/QA Plan must be compliance confirmed by USIBWC prior to Contract execution. No activities may proceed until the Contractor’s Quality Control Plan has been compliance confirmed in writing by USIBWC. The plan shall detail how the Contractor will provide quality control (QC) and quality assurance (QA) for both the work plan and installation elements of the project, obtain samples from Contractor quality control testing, perform tests for Contractor quality control, provide inspection, and exercise management control (i.e. quality assurance testing) to ensure that work conforms to the Contract requirements.

B. The Contractor QC/QA Plan shall include a description of the quality control and quality assurance organization, including the number of full-time equivalent employees with specific Quality Control and/or Quality Assurance responsibilities and including a chart showing lines of authority and reporting responsibilities. The persons and organizations performing Quality Control and/or Quality Assurance functions shall have sufficient authority and organizational autonomy to identify quality problems, and to initiate, recommend, and verify implementation of solutions. All key personnel performing Quality Control and/or Quality Assurance functions shall be exclusively designated to such and shall not be assigned to perform conflicting duties.

C. The USIBWC reserves the right to require the Contractor to make changes in the quality control staff, including removal of personnel, as necessary, to obtain the quality specified.

D. The QC/QA Plan shall name an independent testing laboratory that shall be responsible for all testing required during the installation of the project as required. The Contractor shall employ a certified independent laboratory to perform sampling and testing or provide an onsite laboratory with testing apparatus and qualified laboratory technicians.

1. Testing laboratories shall be accredited by US Army Corps of Engineers (USACE), AASHTO, International Accreditation Service, or American Association for Laboratory Accreditation (A2LA).

2. Testing laboratories must be experienced in the type of testing work to be done. All laboratories must meet the requirements of ASTM E699 and ASTM E329.

a. Laboratories testing concrete and concrete aggregates: Meet requirements of ASTM C1077.

b. Laboratories testing soil and rock: Meet requirements of ASTM D3740.

c. Laboratories engaged in nondestructive testing: Meet requirements of ASTM E543.

3. Laboratories shall calibrate measuring devices, laboratory equipment and instruments at established intervals against certified standards in accordance with National Institute of Standards and Technology requirements.

4. Upon request, the testing laboratory shall make measuring and testing devices available for use by the USIBWC for verification tests.

5. The USIBWC reserves the right to check the laboratory equipment in the proposed laboratory for compliance with the standards set forth in the Contract specifications and to check the laboratory technician's testing procedures and techniques.

6. Technicians and Inspectors

a. In addition to the above, technicians and inspectors shall be employed when necessary. The Testing Technicians and Inspection Technicians shall have the following qualifications:

b. For all concrete work, the operator is either ACI certified or qualified by a recognized equivalent, for written or performance testing program for all of the tests to be performed.

c. For all other work, industry standard certification and/or training shall be required for all technicians and inspectors.

7. If any reference material is outdated, contractor is responsible for using the most up to date requirements.

E. USIBWC Review of Work Plan

If USIBWC at any time determines that the Work Plan or Installation is proceeding which does not conform to Contract requirements, USIBWC reserves the right to suspend work for cause until resolution of the issue at no additional cost to the government.

F. Work Plan Quality Review

1. Prior to the release of final Work Plan Documents and Installation Documents, the Contractor shall complete review with personnel experienced in the appropriate disciplines(s).

2. The review shall verify that the Work Plan Documents and Installation Documents were prepared in such a manner as to ensure that they will be acceptable to USIBWC, as well as the Management/Installation Team.

3. The criteria used in such review shall include:

a. Conformity of the final Work Plan documents and Installation Documents with the Contract Provisions.

b. Assurance that all materials, equipment and elements of the Work provided for in such documents which shall be incorporated into the Project have been provided to perform satisfactorily for the purpose intended.

c. The appearance, organization, technical and grammatical accuracy of such documents.

d. Verification that such documents have been checked and signed by the drafter, designer, checker and reviewers.

Assurance that such documents fully provide for proper installation, compatibility of materials and conformity to acceptance criteria for inspections and tests as provided in the Contract and in accordance with all documents listed in section III Applicable Codes Rules and Regulations.

G. Installation Quality Control (IQC) Plan Requirements The IQC Plan shall include, as a minimum, the following to cover all installation operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers and purchasing agents:

1. Describe the Installation Contractor’s quality control organization, including the number of full-time equivalent employees with specific Quality Control and/or Quality Assurance responsibilities and including a chart showing lines of authority and reporting responsibilities.

2. List by discipline the name, qualifications, duties, responsibilities and authorities for all persons proposed to be responsible for Installation Quality Control and/or Quality Assurance.

3. Installation progress schedule

4. Installation submittal schedule.

5. Inspection requirements.

6. Quality control sampling, testing, and analysis plan with frequencies, location and methods.

7. Specify documentation for QC/QA activities, including control charts.

8. Contractor’s requirements for corrective action when quality control and/or acceptance criteria are not met.

9. Procedures for tracking preparatory, initial and follow up control phases and control, verification and acceptance tests including documentation.

10. A list of the definable features of work.

11. A definable feature of Work is a task that is separate and distinct from other tasks and has separate control requirements. It could be identified by different trades or disciplines, or it could be work by the same trade in a different environment. This list will be agreed upon during the coordination meeting.

12. The USIBWC may supplement the IQC testing with independent assurance tests and inspections (Quality Assurance).

H. Acceptance of the Work by the Installation QC Manager does not mean the USIBWC accepts the Work.

I. Control of Phases of Work

1. Prior to the start of any work activity the Contractor shall hold a meeting to ensure that all project personnel have a thorough understanding of work to be done. The meeting should include discussions relating to what will be accomplished, by whom it will be performed, and where, when, and how the work will be done. These meetings are to ensure that all parties have the same understanding of the installation intent, have the appropriate plans and any special details, and are aware of safety regulations and procedures that need to be followed. At this time the QC inspection checklist for this activity should be reviewed.

J. Installation QC/QA Documentation:

i. The Contractor, Project Manager, Installation Contractor, and/or subcontractor shall maintain current records providing factual evidence that required quality control activities and/or tests have been performed. These records shall include the work of subcontractors and suppliers.

K. These records shall indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. These records shall cover both conforming and deficient features and shall include a statement that equipment and materials incorporated in the work and workmanship comply with the Contract.

L. IBWC Form 163, Contractor's Daily Quality Control Report, shall be used to document this data. The original Form 163 with copies of these records in report form shall be hand carried to the USIBWC daily within twelve (12) hours after the date(s) covered by the report, except that reports need not be submitted on calendar days on which no work is performed. As a minimum, one (1) report shall be prepared and submitted for every seven (7) calendar days of no work and on the last day of a no work period. All calendar days shall be accounted for throughout the life of the Contract. The first report following a day of no work shall be for that day only.

M. IBWC Form 163 shall be signed and dated by the Installation QC/QA Manager. The report from the Installation QC/QA Manager shall include copies of test reports and copies of reports prepared by all subordinate quality control personnel. All of these items shall also be provided to the COR in electronic format. IBWC Form 163 can be provided as a pdf scan of the original or as a pdf or word document containing a scanned electronic signature. All test reports and other items attached to the daily report shall also be scanned into pdf format.

1. The minimum scan resolution shall be 300 dpi by 300 dpi.

2. Color documents shall be scanned in color.

3. Test reports, QC/QA reports, inspections, minutes, etc. shall all be submitted in separate electronic files.

4. The file names for the electronic files shall always start with the Contract day number and shall also contain a brief description as well as the calendar date. For example, 065 DR Contractor Name IBM16C0012 12-13-2016.pdf or 065 QC IBM16C0012 12-13-2016.pdf.

N. Notification of Noncompliance - The USIBWC will notify the Contractor of any detected noncompliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the worksite, shall be deemed sufficient for the purpose of notification.

O. Contractor Responsibilities - The Contractor shall be responsible for the quality of installation and materials incorporated into the project. The Contractor’s Quality Control measures are to ensure that operational techniques and activities provide material of acceptable quality. Contractor sampling and testing shall be performed to control the processes and determine the degree of material compliance with the Contract Provisions.

VIII. INSTALLATION TASKS

Installation shall not commence until after USIBWC review and compliance confirmation of design and NEPA review.

The Contractor shall furnish all services, materials, supplies, equipment, investigations, studies, project supervision, and travel as required in connection with this PWS and as outlined in the items listed below (including but not limited: water, restroom facilities, office space, and electricity).

A. Anzalduas Dam Storage Building Conversion Work Details:

1. Contractor will replace the current roof with a new metal roof with blown insulation of R-30 factor

2. Contractor will remove the overhead door and replace the opening with CMU blocks of similar color and design. An opening for a standard 36x84 metal door with frame will be built into the new wall.

a. Contractor will install a new 36x84 metal door with frame and associated hardware (locks, hinges, etc) into the opening mentioned above. Handles will be IC door handles. Door will be opening to the outside. Door and frame will be painted to match exterior’s color.

3. Contractor will replace or install new Wall Pack lights on the back and sides of the building. Wall Packs shall be of 16,800 lumens or equivalent.

4. Contractor will convert the uninsulated, non-climate-controlled storage building into an insulated, climate-controlled security building.

a. All inner walls will have metal studs to include the interior walls. Sprayed insulation will be used to insulate the inside of the CMU walls. Interior walls will be finished with gypsum board, taped, floated and painted an off-white color.

b. Standard pre-hung solid lockable wooden door with associated hardware will be installed for the Lead’s Office as noted in drawing, opening to the inside.

c. Drop ceiling with lights will be installed. Two 2x4 integrated daylight LED drop ceiling fluorescent lights will be installed in the Lead PSO office, another LED fluorescent light within the cage area and 2 dimmable lights LED fluorescent lights in the Monitoring Area.

d. A 10-gauge steel mesh 10’ high cage with hinged lockable 7’x3’ door with opening out will be installed as shown. This cage will have the front, left and top sides caged.

e. Contractor will also perform a termite pre-treatment in and around the building.

f. A built-in desktop with cabinets will be installed on the West Wall.

g. 5 – 30-watt USB Power Delivery C receptacles will be installed along the top of the desktop.

h. Receptacles, lights and switches will be located as shown in the conceptual drawing. Receptacles for the CCTV monitors will also be shown in the conceptual drawing indicating the approximate location and height.

i. Contractor will install 2 – 4 inch conduits with pull lines running from the Administration building SSD Server Room to the inside of the new Security Building at the southwest corner.

j. Contractor will install a 20ft wide x 6 ft deep fixed metal awning on the front of the Security Building positioned over the height of the door.

5. Contractor will install a 24,000 BTU wall mounted 2-zone AC/Heater mini-split with the smaller unit installed in the Lead PSO office and the larger unit in the Monitoring Area.

6. A 80-kilowatt, 240-volt, 60 Hertz, single phase diesel emergency generator, an automatic transfer switch panel (ATS) and associated electrical connections will be installed in “turnkey” fashion. The emergency generator will provide emergency power to the Administrative Office, Storage Rooms, Servers, new Security Building, gates, etc. The Government shall not exercise any supervision or control over the Contract service providers performing the services herein. Such Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

a. Description of Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform new installation of an emergency generator and Automatic Transfer Switch Panel in Anzalduas Dam Field Office. The contractor shall perform to the standards in this contract.

b. Work for this project requires the Contractor to be responsible for supplying all labor, materials, equipment, utilities, miscellaneous items, freight and delivery, disposal of the waste materials and any trash or debris generated and all necessary valid licenses for the work summarized as follows:

c. Remove existing emergency generator.

d. Transport and deliver generator (Generator shall be 80KW with 132-gallon fuel tank for approximately 65 hours of run time) set to Anzalduas Dam Field Office Building. Generator shall be installed in a reinforce concrete platform in accordance with manufactory recommendation.

e. Install an automatic transfer switch (ATS), includes power and control wiring, electrical piping and accessories shall be EMT for surface mount areas and PVC to be used underground. ATS shall be properly grounded as per described in the National Electric code section 250.

f. Install grounding protection system for generator set as per described in the National Electric Code section 250 grounding and bonding, section 225.31-225.39,702,445 and all applicable codes.

g. All electrical labor related to installation included electrical materials. Main feeder from generator set to the ATS and from ATS to main distribution panel shall support of amperes needed, use copper wire THHN for phases and ground line. Electric load calculation and electric load demand design shall be done according to the National Electric Code articles 210, 215, 220, 240 and 250.

h. Starting and testing all the system in automatic mode simulating power failures from the utility. Electrical wires, pipes and devices shall comply with UL standard and meet National Electric Codes.

i. Contractor shall provide all electrical diagrams, power and control wiring related to this project.

j. Provide at least 20 Year Warranty on Materials And 1-Year Labor Warranty.

k. The Contractor shall submit a Job Safety Analysis (JSA) Form filled out to be reviewed by O&M Personnel.

B. The Contractor shall obtain all required installation related permits including Storm Water Pollution Prevention Plan permit as applicable.

C. Prior to commencing installation, the Contractor shall become familiar with existing site conditions, including location of existing utilities. The Contractor shall be responsible for locating all underground utilities at the site prior to commencing installation. Contractor shall contact a utility locator company and if necessary, contact any utility directly. Prior to utility outages, the Contractor shall submit request for an outage, in writing, a minimum of 10 calendar days before with an estimated duration, to the Contracting Officer or his/her designated representative and notify facility that will be affected.

D. The Contractor shall keep the work site and staging area free from accumulation of waste material and rubbish during the Contract. The work site shall be cleaned daily.

E. The Contractor shall be responsible for the cleanup and disposal/recycling of solid, liquid, and electronic waste materials and rubbish from the installation site, field office(s) and staging area(s). Methods of disposal/recycling and all related service agreements shall be provided in the Work Plan.

1. The disposal of waste materials and rubbish shall be in accordance with applicable federal, state and local laws and regulations and with the requirements in these Contract documents. Should a conflict exist in the requirements for cleanup and disposal of waste materials, the most stringent requirements shall apply. All waste be disposed of at a licensed landfill or waste disposal facility.

2. No excess materials shall be deposited within USIBWC property, unless compliance confirmed by the USIBWC. Excess materials not compliance confirmed by the USIBWC for placement on Government property shall be disposed of or reused by the Contractor.

3. The Contractor shall keep records of the types and amounts of waste materials produced and of the disposal of all waste materials. These records shall be kept current and accurate and shall be available for review by the USIBWC.

4. The Contractor shall maintain work and storage areas free from accumulations of waste materials and rubbish and before completing the work, shall remove all temporary facilities, including, buildings, unused materials, concrete forms and other like materials, which are not a part of the permanent work.

5. Hazardous Materials.

All hazardous materials or wastes used or generated by the Contractor or discovered in work or storage areas defined as hazardous by 40 CFR 261.3, or other federal, state or local laws or regulations shall be disposed of by the Contractor in accordance with these Contract documents and applicable Federal, State and local laws and regulations.

a. Unknown waste materials that may be hazardous shall be tested and the test results shall be submitted immediately to the USIBWC for review.

b. A copy of all hazardous waste manifests shall also be submitted immediately to the USIBWC for review.

6. Non-hazardous Materials.

All non-hazardous materials or wastes used or generated by the Contractor to include, but not limited to, refuse, garbage, sanitary wastes, industrial wastes, paints, sealers, adhesives, oil and other petroleum products shall be disposed of by the Contractor in accordance with these Contract documents and applicable federal, state and local laws and regulations.

a. Disposal of materials shall be by removal from the installation site, Contractor’s field office and staging area(s).

b. All materials within the work site, Contractor’s field office and staging area(s) shall be removed prior to completion of the work under these Contract documents. All materials removed shall become the property of the Contractor.

7. In the event of the Contractor’s failure to perform the Work required by this Specification, the Work will be performed by the USIBWC, and the Contractor shall be responsible for the cost of such work. The costs for temporary controls provided by the USIBWC shall include both direct labor costs and other direct costs associated with the Work.

F. Record Drawings

1. The Contractor shall keep one current and updated record copy of all Contract documents (work plan.) at the Contractor’s field office. Specifications, plans, supplementary drawings and shop drawings shall be annotated to show all changes made during the installation process. These shall be available to the USIBWC on a monthly basis to inspect for accuracy and completeness.

2. The Contractor shall submit to the USIBWC, within ten (10) calendar days after completion of installation of work, a record copy of the Record Drawings for review and compliance confirmed. Record Drawings will be submitted to the COR for review and compliance confirmation.

3. Record Drawings Requirements/Deliverables:

a. Record Drawings are an official record of the project at the time of installation completion. The original "as-designed" Contract drawings are modified to show all additions, deletions and other changes made during installation. Accurate Record Drawings are very important for project operation and maintenance as well as future modifications.

b. Any deviations from plan design elevations, layout, quantities, coordinates, slopes, dimensions, workmanship, material and method of installation shall be clearly noted on the Record Drawings.

c. Cross out words like "equal to" or "similar to" and replace them with the specific information used during the installation process.

d. Detail locations and description of any utilities encountered during installation.

e. Stamp sheet with "RECORD DRAWING" and include Contractor’s name, USIBWC Contract number and date.

f. Record Drawings are required to reflect the same degree of detail as the original plans.

g. The Record Drawings shall contain a certification similar to: "I certify that the locations, elevations, depths and comments regarding installation accurately reflect existing…