19-Special Instructions to Vendors PNC2132023C1.pdf

SPECIAL INSTRUCTIONS TO VENDORS

QUOTATION REQUEST OR INVITATION TO BID

Broward County Health Department Clinic HVAC and BAS Replacement

A. Scope This fixed contract is for the furnishing of all labor, materials, equipment, services, and incidentals for the Broward County Health Department Clinic HVAC Replacement Project located at 2421 SW 6th Avenue, Fort Lauderdale, FL., to replace the building’s Heating Ventilation and Air Conditioning (HVAC) systems to improve the interior working environment. The work includes, but is not limited to, HVAC replacement for the first and second floors. This scope involves removal and reinstallation of interior finishes as required for HVAC and structural work. Roof work is limited to the replacement of an existing chiller, exhaust fans, and Variable Air Volume (VAV) boxes. Associated ceiling work will be required for the replacement of VAV boxes, and related equipment. Roof patching will be performed only in areas directly adjacent to the work. This is not a full re-roofing project.

B. Contract Type

Definite Quantity Contracts. This solicitation is for a definite quantity of goods or services. Purchase order(s) for the quantity(ies) stated in the solicitation will be issued to the Vendor after notification of award and receipt of all required documents or as otherwise stated in the solicitation.

The Contract, including Standard Terms and Conditions, Contract Supplemental Conditions (as applicable), Contract General Conditions, Contract Supplemental General Conditions (as applicable), Specifications and Requirements, and Drawings, apply to this Project.

C. Office of Economic and Small Business Requirements

This solicitation has the following Broward County Business Enterprise Goal: 25% CBE. Refer to the Office of Economic and Small Business Development Requirements: CBE Goal and submit all required forms and information as instructed.

D. Funding Requirements (ex. Grant, State, or Federal)

Not applicable to this solicitation.

E. Specifications and Requirements Specifications and Requirements and Drawings included apply to this solicitation.

F. Requests for Approved Equals

A Vendor may submit a request for determination of approved equal status. Requests must be submitted on the Request for Approved Equals form and delivered by email to the Purchasing Agent no later than the deadline to the Questions due date listed in BPro, 5:00p.m. Late requests will not be considered. The County’s response to any such request will be issued by addendum.

G. Vendor Responsibilities

The Vendor will be responsible for the provision, installation (if applicable, per Specifications and Requirements, and performance of all equipment, materials, services, etc. offered in their submittal. The Vendor is not relieved of responsibility for the performance of all equipment furnished, or of ensuring timely delivery of materials, equipment, etc., even if the equipment or materials are not of their own manufacture.

The Vendor must itself perform, without subcontracting or other forms of outsourcing, work that constitutes at least 10 percent of the total contract price.

H. Fiscal Year End

I. Basis of Award Award of this contract will be made to the lowest responsive, responsible bidder on a total bid price (sum of all items) basis.

J. Multiple Awards

K. Price Adjustment/Escalation

L. Maintenance and Service Requirements Refer to Specifications and Requirements.

M. Licensing Requirements Proof of licensing should be returned with the Vendor’s submittal. If not provided with submittal, the Vendor must submit within three business days after the County’s request. Vendors may be deemed nonresponsive for failure to fully comply with stated timeframes.

In order to be considered a responsible and responsive Vendor for the scope of work set forth in this solicitation, the Vendor must possess the license(s) indicated below (including any specified State registration, if applicable) at the time of solicitation submittal. Any certificate of competency that meets or exceeds the licensing requirements specified herein, as determined in the sole and absolute discretion of the County, will be considered responsible and responsive to the licensing requirements of this solicitation.

State of Florida License: Certified General Contractor;

OR

Broward County: Class “A” General Building Contractor [Must be registered with the State]

Any work performed under this contract that requires licensure or registration must be performed by a licensed or registered contractor or subcontractor, as applicable.

Joint Venture submittal requirements (If applicable):

A Joint Venture should submit satisfactory proof with its submittal that the Joint Venture, or at least one of the Joint Venture partners, shall be required to possess one of the above licenses (including any specified State registration, if applicable) at the time of submittal. If not submitted with its response, the Joint Venture must submit such proof within three business days of County’s written request. A Joint Venture may be deemed non-responsive for failure to comply within stated timeframes.

If a Joint Venture is recommended for contract award, it must either 1) submit satisfactory proof that the Joint Venture holds the specified license (if applicable) or that a licensed contractor has qualified the Joint Venture, or

2) provide satisfactory proof it applied for the specified license (if applicable) or the licensee has applied to qualify the Joint Venture, within three business days of County’s written request. The license or qualification, as applicable, in the name of the Joint Venture, must be effective prior to contract execution.

Additional submittal requirements (for construction services only):

A Joint Venture proposer should submit satisfactory proof with its submittal that the Joint Venture complies with all applicable legal requirements, including but not limited to, Section 489.119, Florida Statutes and Rule 61G4- 15.0022, Florida Administrative Code, at time of submittal. If not submitted with its response, the Joint Venture must submit such proof within three business days of County’s written request. A Joint Venture may be deemed non-responsive for failure to comply within stated timeframes.

N. Certification Requirements

O. Permits and Fees

P. Allowances

Q. Public Bid Disclosure Act In compliance with the Public Bid Disclosure Act, Section 218.80, Florida Statutes, each permit, license, impact, inspection, and/or certificate of occupancy fee that will be payable by the Vendor to the County by virtue of this work/project (before or during construction) is set forth below, and includes the dollar amount or the percentage method or unit method to be paid of all permits, licenses, and/or fees.

The using agency will be responsible for paying for any and all permit, license, impact, inspection, and/or certificate of occupancy fees imposed on the work by Broward County. This does not alleviate the Vendor from the obligation to file any necessary applications or obtain any necessary permits or licenses.

Licenses, permits, and fees that may be required by the State of Florida, State agencies, or other local governmental entities are not included in the above list.

R. Recycling Preference

S. Prevailing Wage Rates

T. Liquidated Damages Refer to Contract (BCF170), Summary of Terms and Conditions and Article 3.3.

U. Payment Refer to Contract (BCF 170).

V. Additional Information/Instructions

Form Date 10/10/25