1809025 Final DB-RFP.pdf

***UNCLASSIFIED***

eProjects WO#: 1809025

BUILDING 250

REPLACE CRAC UNITS IN FP SERVER ROOM

At the

Naval Air Station Oceana, Dam Neck Annex Virginia Beach, Virginia

PREPARED BY:

NAVFAC MID-ATLANTIC, PWD OCEANA FEAD, PM&E PRA21B2/21B3

NAS Oceana, 953 Hornet Drive, Building 820, Suite 210

Virginia Beach, Virginia 23460-2197

REQUEST FOR PROPOSAL (RFP) PREPARED BY:

DM (Design Manager): Robert D. Lamb Architectural: Alok Anil, R.A.

Mechanical: Robert D. Lamb Electrical: Christopher T. Olin, P.E.

Fire Protection: Curtis D. Lytle, P.E.

REQUEST FOR PROPOSAL (RFP) APPROVED BY:

Design Engineering Branch Manager: Christopher B. Morris, P.E.

Signature/Date:

Submitted By: Christopher B. Morris, P.E. Date: 18 JULY 2024

BUILDING 250 – REPLACE CRAC UNITS IN FP SERVER ROOM eProjects WO#: 1809025

NAS OCEANA, DAM NECK ANNEX, VIRGINIA BEACH, VIRGINIA

TABLE OF CONTENTS

PART 2 – GENERAL REQUIREMENTS

PART 3 – STATEMENT OF WORK / PROJECT PROGRAM

PART 4 – MINIMUM MATERIALS, ENGINEERING AND CONSTRUCTION

REQUIREMENTS

PART 5 – PRESCRIPTIVE SPECIFICATIONS

(Section 01 31 23.13.20 – ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT

CONTRACT MANAGEMENT SYSTEM)

(Section 01 32 16.00 20 – SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES)

(Section 01 35 26.05 20 – GOVERNMENT REQUIREMENTS FOR DESIGN-BUILD)

PART 6 – ATTACHMENTS

REFERENCE PHOTOGRAPHS

REFERENCE RECORD DRAWINGS

ENVIRONMENTAL CHECKLIST

EQUIPMENT INVENTORY FORM

CONTRACTOR’S LAY-DOWN AREA

Engineer ing Depar tment eProjects WO#: 1809025

PART 2 – GENERAL REQUIREMENTS

BUILDING 250 – REPLACE CRAC UNITS IN FP SERVER ROOM

NAS OCEANA, DAM NECK ANNEX

VIRGINIA BEACH, VIRGINIA

Building – 250 Replace CRAC Units in FP Server Room Work Order# 1809025 NAS Oceana, Dam Neck Annex, Virginia Beach, Virginia

PART 2 GENERAL REQUIREMENTS - Page 1

Part 2 General Requirements

PART 2

GENERAL REQUIREMENTS

1/20

• 00 00 00 GENERAL REQUIREMENTS

• 01 11 00 SUMMARY OF WORK

• 01 14 00.05 20 WORK RESTRICTIONS

• 01 20 00.05 20 PRICE AND PAYMENT PROCEDURES

• 01 30 00.05 20 ADMINISTRATIVE REQUIREMENTS

• 01 31 19.05 20 POST AWARD MEETINGS

• 01 32 16.00 20 SMALL PROJECT DESIGN AND CONSTRUCTION PROGRESS

SCHEDULES

• 01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES

• 01 33 10.05 20 DESIGN SUBMITTAL PROCEDURES

• 01 35 26.05 20 GOVERNMENT SAFETY REQUIREMENTS FOR DESIGN BUILD

• 01 45 00.05 20 DESIGN AND CONSTRUCTION QUALITY CONTROL

• 01 50 00.05 20 TEMPORARY FACILITIES AND CONTROLS

• 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

• 01 74 19 CONSTRUCTION AND WASTE MANAGEMENT AND DISPOSAL

• 01 78 00 CLOSEOUT SUBMITTALS

00 00 00 GENERAL REQUIREMENTS

1.1 Definitions

As used throughout the contract, the following terms have the meaning set forth below:

Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding

PART 2 GENERAL REQUIREMENTS - Page 2 questions or problems of a technical nature.

Contract: Contract or task order.

Contractor: The term Contractor refers to both the prime Contractor and all subcontractors, whether in contract with the Prime Contractor or other subcontractors at any tier, including the Designer of Record.

Designer of Record (DOR): Licensed architect/engineer working as subcontractor to or partner with prime Contractor who provides design for this contract.

Quality Control (QC): Contractor's system to control the quality of design, material, equipment and construction.

Quality Assurance (QA) Program: Government's program to evaluate the effectiveness of the Contractor's quality control. The Government's QA Program is not a substitute for the Contractor's QC Program.

Federal Holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day; Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

1.2 Accessibility

Provide barrier-free design in accordance with UFC 1-200-01, DoD Building Code.

1.3 Changes

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract.

1.4 No Waiver by the Government

The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a wavier or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

1.5 Equitable Adjustments

a. Whenever the Contractor submits a claim for equitable adjustment under a clause which provides for equitable adjustment of the contract, such claim must include all types of adjustments in the total amounts to which the clause entitles the Contractor, including, but not limited to, adjustment arising out of delays or disruptions.

b. Except as the parties may otherwise expressly agree, the Contractor must be deemed to have waived: (1) any adjustments to which he otherwise might be entitled under the clause where such claim fails to request such adjustments; and (2) any increase in the amount of equitable adjustments additional to those requested in its claim.

c. If required by the Contracting Officer, the Contractor agrees to execute a release, in form and substance satisfactory to the Contracting Officer, as part of the supplemental agreement setting forth the aforesaid equitable adjustment. The Contractor further agrees that such release will discharge the Government, including its officers, agents, and

PART 2 GENERAL REQUIREMENTS - Page 3 employees, from any further claims, including, but not limited to, further claims arising out of delays or disruptions caused by the aforesaid change.

1.6 Warranty

Warrant all materials and work for not less than one year after final acceptance of the work, except as otherwise indicated in this RFP. If required to provide remedial repair of previously installed work due to latent defect or unacceptable work performance, warrant the repaired work for one year after the completion and acceptance of the repair. For warranted items, furnish the manufacturer’s original written warranty accompanied by a copy of the supplier's receipt showing place of purchase, telephone number of supplier, address, delivery order number if applicable, and ticket number.

1.7 Equipment Inventory Forms

The Contractor must submit an Equipment Inventory Form for existing equipment to be demolished/removed, or for new equipment to be provided under this contract. The Equipment Inventory Form must be completely filled-out and provided for each piece of equipment, for the entire equipment listings. Further clarification on the equipment types will also be discussed at the PAK or Pre-Construction Meetings, or as directed by the Contracting Officer. Submit all Equipment Inventory Forms to the Contracting Officer, prior to demolition of the existing equipment and prior to installation of the new equipment. (See PART 6 – ATTACHMENTS for the Equipment Inventory Form to utilize).

01 11 00 SUMMARY OF WORK

1.0 Protection of Government Property

Take special care to protect Government property. Return areas damaged as a result of construction under this contract to their original condition. In addition to FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, perform the following:

a. Remove or alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities that remain.

b. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

c. Preserve the natural resources in accordance with the approved environmental protection plan prepared in accordance with UFGS 01 57 19 Temporary Environmental Controls.

1.1 Protection of Existing Government IT System Equipment and Racks

The existing IT System Equipment Racks and UPS will remain in place and operational for the duration of the project. Provide necessary labor and materials to temporary protect the racks and UPS from dust and debris. The activity shall remove all moveable furniture, and equipment prior to start of work. Contact Mr. Jeremy Yeiter, N10 Facilities Engineering USSOCOM at 757-862-9006, jeremy.yeiter.civ@socom.mil 2 weeks prior to start of work to coordinate. Provide a nominal 5 Ton capacity spot cooler for temporary A/C of the racks and UPS. Coordinate condenser air discharge duct termination with the facility A/C Mechanic, Mr. Joe Jacobs (757) 319-6361 as he has previously modified an existing return duct in the corridor outside of the server room for this service.

mailto:jeremy.yeiter.civ@socom.mil

PART 2 GENERAL REQUIREMENTS - Page 4

1.2 Government Furnished Material and Equipment

If applicable, the Government will furnish the materials and equipment for installation by the Contractor pursuant to contract clause FAR 52.245-2, Government Property (Fixed Price Contracts). Notify the Contracting Officer in writing at least 15 calendar days before the materials and equipment are required. Pick up materials and equipment no later than 30 calendar days after such date. When materials and equipment are not picked up by the 30th day, the Contractor will be charged for storage at the prevailing rate. The Contracting Officer will specify the location of materials and equipment and the delivery location.

01 14 00.05 20 WORK RESTRICTIONS

1.1 Existing Underground Utilities

Verify on-site utilities and have them marked out by a third party utility locator service prior to the start of construction. Determine the elevations of existing utilities and underground obstructions indicated as existing to remain in locations to be traversed by new utilities and other work provided herein before new work is laid closer than the nearest manhole or other structure at which an adjustment in grade could be made. Where dig permits are required, obtain permits and notify the Contracting Officer 30 calendar days prior to any excavation.

Maintain all utility markings for the duration of the contract.

1.2 Work Hours, Access and Passes

All Contractor employees, including subcontractors, subcontractors' employees, suppliers, and suppliers' employees are required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access to the jobsite. Nothing in the contract is to be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the station, including but not limited to, the rights of search of all persons or vehicles aboard the station.

Coordinate with the Contracting Officer for specific security and access requirements.

a. Access to Buildings/ Occupied Buildings: The Contractor may work in or around existing occupied buildings. The Contractor is responsible, via the Contracting Officer, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the Contracting Officer. Keep the existing buildings and their contents secure at all times. Construction work areas must have complete and secure separation from adjacent occupied areas, as approved and directed by the Contracting Officer and Activity’s Security Officer. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

b. Passes and Badges: Contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents (status verified by prime contractor). All Contractor employees must obtain the required employee and vehicle passes. Each employee is required to wear the Government issued badge over the front of the outer clothing. Failure to obtain security and base access passes must not be a cause for contract performance time extension.

PART 2 GENERAL REQUIREMENTS - Page 5

The Contractor is required to immediately turn in all terminated employee's badges to the issuing office.

Obtain access to Navy installations through participation in the Defense Biometrics

Identification System (DBIDS). Requirements for Contractor employee registration, and transition for employees currently under Navy Commercial Access Control System (NCACS), are available at https://www.cnic.navy.mil/om/dbids.html. No fees are associated with obtaining a DBIDS credential. Participation in the DBIDS is not mandatory, and Contractor personnel may apply for One-Day Passes at the Base Visitor Control Office to access an installation. Registration for DBIDS includes: Present a letter or official award document (i.e. DD Form 1155 or SF 1442) from the Contracting Officer, that provides the purpose for access, to the base Visitor Control Center representative.

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license

• Provide completed SECNAV FORM 5512/1 to the base Visitor Control Center representative to obtain a background check. This form is available for download at <URL>https://www.cnic.navy.mil/om/dbids.html</URL >

• Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, finger prints, base restriction and several other assessments

• Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS credential, and will be allowed to proceed to worksite

DBIDS Eligibility Requirements: Throughout the length of the contract, the Contractor employee must continue to meet background screen standards.

Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible. An adjudication process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and Contractor employee does not agree with the reason for disqualification. The Government is the final authority. DBIDS Notification Requirements: Immediately report instances of lost or stolen badges to the Contracting Officer. Immediately collect DBIDS credentials and notify the Contracting Officer in writing under the following circumstances: (1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials. (2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

c. Contractor Vehicles: All vehicles must display a valid state license plate and safety inspection sticker, if applicable, and must be maintained in good repair. The company name must be displayed in a clearly visible manner and size on each Contractor vehicle used in the course of work. [Registration, proof of insurance and driver's licenses are required to obtain a station vehicle pass.]

d. Work Hours: Unless otherwise indicated, work will be located on a Government compound, military installation, or station. Contractor work hours are between 0730 and 1600 Monday through Friday. Obtain advance approval from the Contracting Officer for Contractor personnel to remain on site beyond normal working hours. Notify the Contracting Officer at least 48 hours in advance to obtain approval for access to the jobsite or work outside of normal working hours or on Saturday, Sunday, and Federal https://www.cnic.navy.mil/om/dbids.html%3c/URL

PART 2 GENERAL REQUIREMENTS - Page 6

Holidays.

SOCOM OPTION:

Work Hours: Unless otherwise indicated, work will be located on a Government compound, military installation, or station. Contractor work hours are between 0730 and 1600 Monday through Friday excluding Government Holidays. If the Contractor does not arrive to the SOCOM Visitor’s Center by 0730, the Contractor risks losing escorts for the day. The Contractor will absorb all associated time delays and costs, without additional time extension or compensation, as a result of not arriving on time. Obtain advance approval from the Contracting Officer and the Activity for Contractor personnel to remain on site beyond normal working hours. Notify the Contracting Officer and the Activity at least 2 weeks in advance to request approval for access to the jobsite or work outside of normal working hours or on Saturday, Sunday, and Federal Holidays. After-hours access will typically not be granted, unless for the purposes of an outage.

e. Contractor Personnel: Provide the Contracting Officer the name(s) of the supervisory person(s) authorized to act for the Contractor. Provide, and update as required, a list of the key personnel for the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency.

f. Contractor employees must conduct themselves in a proper, efficient, courteous and businesslike manner. Remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

1.3 Security Requirements

All security requirements apply to all subcontractors and suppliers associated with this contract.

Special or extraordinary security requirements are identified herein. Comply with the following in addition to special or extraordinary security requirements:

a. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

b. Do not disclose or cause to be disseminated any information concerning the operations of the activity's security or interrupt the continuity of its operations.

c. Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

d. Direct to the Contracting Officer and or Installation Security Officer for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

e. Personal photographic equipment of any kind, including but not limited to cameras (Still and Video), film, and cellular telephones are prohibited. All Bluetooth devices, smart watches, headphones, measuring devices, etc. are prohibited.

PART 2 GENERAL REQUIREMENTS - Page 7

f. Special security requirements apply to this contract. All Contractor personnel associated with this contract must obtain personnel security clearances/badges from the Activity’s Security Officer in order to perform work in Building 250. Strict adherence to the rules and regulations, as set forth by the Activity’s Security Officer, must be complied with at all times.

g. Special security requirements apply to this contract. All Contractor personnel associated with this contract must obtain clearance to the NSWDG compound from the Activity's Security Officer in order to perform work in Building 250. Contractor personnel must submit full name, social security number and confirmation of US citizenship to Activity POC. Non-US citizens will not be granted access to the compound. Strict adherence to the rules and regulations, as set forth by the Activity’s Security Officer, must be complied with at all times.

h. Building 250 is a Controlled Access Area (CAA). All Contractor employees/subs will require escorts for all movements within and around the building at all times.

Responsibility for Escorts: The Contractor must be responsible for coordinating escorts with the Building Activity/Tenant at all times. The Contracting Officer and other NAVFAC personnel “will not” be responsible for the coordination of escorts for Contractor personnel.

For SOCOM occupied facilities, a formal request for escorts must be submitted to the SOCOM POC (TBD at the PAK/PRECON Meeting) by NLT COB each Wednesday prior to the week the Contractor requires escorts.

Failure of the Contractor to submit escort requests by NLT COB each Wednesday will result in not having escorts for the following week, thus not allowing work during that week! The Contractor will absorb all associated time delays and costs, without additional time extension or compensation, as a result of not meeting the deadline day for escort requests!

Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and withdrawal of the Government's acceptance and approval of employment of the individuals involved.

01 20 00.05 20 PRICE AND PAYMENT PROCEDURES

1.1 Schedule of Prices

Submit a schedule of prices for approval on forms furnished by the Government. The initial schedule of prices may be preliminary for construction activities until the design is developed.

Include a detailed breakdown of the contract price with quantities and unit prices for each work activity or definable feature of work. Include general conditions, profit, and overhead costs within the unit prices. Break down into design and construction is required. The Contractor may invoice for bonds once the Government has approved the bonds, however, no other requests for payment will be processed without an approved schedule of prices and baseline schedule.

PART 2 GENERAL REQUIREMENTS - Page 8

1.2 Contractor Invoices

Contractor requests for payment must conform and will be processed in accordance with the requirements of FAR 52.232-5 and FAR 52.232-27.

a. Content of Invoice: Requests for payment in accordance with the terms of the contract must consist of the following: (If NFAS Clause 5252.232-9301 is present in the contract, documents must be provided as attachments in Wide Area Workflow (WAWF). The maximum size limit per attachment is less than 2 megabytes, but there are no limits on the number of attachments. If a document cannot be attached to WAWF due to system or size restrictions it must be provided as instructed by the contracting officer). If NFAS Clause 5252.232.9301 is not present in the contract, follow the invoicing instructions provided in the contract.

1. Contractor's Invoice on NAVFAC Form 7300/30, must show, in summary form, the basis for arriving at the amount of the invoice.

2. Contractor's Estimate for Voucher/ Contract Performance Statement on NAVFAC

Form 7300/31 furnished by the Government, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract. Use NAVFAC LANT Form 4- 330/110 (New 7/84) on NAVFAC Atlantic contracts when a Monthly Estimate for Voucher is required.

3. Affidavit to accompany invoice (LANTDIV NORVA Form 4-4235/4 (Rev. 5/81)).

4. Updated copy of submittal register.

5. Updated copy of progress schedule. Furnish as specified in "FAR 52.236-15, Schedules for Construction Contracts."

6. Contractor Safety Self Evaluation Checklist (original)

7. Final release (for final payment only). Final invoice must be accompanied by the certification required by DFARS 252.247.7023 TRANSPORTATION OF SUPPLIES BY SEA, and the Contractor's Final Release.

b. Payment:

1. Payment will be made on Contractor's submission of itemized requests and will be subject to reduction for overpayments or increased for underpayments from previous payments. The Government may withhold payment or reduce payments for the following:

a. Defects in material or workmanship.

b. Claims the Government may have against the Contractor under or in connection with this contract.

c. Contractor's failure to submit an updated schedule.

d. Payroll violations.

e. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor.

2. Payments will not be made for materials stored off construction sites

1.3 Budget Management

The Contractor must be responsible for budget management throughout the entire project. It is the intent of the Government to partner with the Contractor to maximize project value while strictly controlling contract modifications and maintaining overall fiscal control. When required, develop a Budget Management System for each phase of the design.

This project requires a Budget Management System be developed and maintained. The Budget Management System must represent major portions of the work such as HVAC, site work, and

PART 2 GENERAL REQUIREMENTS - Page 9 exterior skin. The purpose of budget management is to balance scope and value during critical project design decisions. Update the budget management status at regular intervals during design, at a minimum with design submittals, for review by and discussion with the COR.

01 30 00.05 20 ADMINISTRATIVE REQUIREMENTS

1.1 Supervision

The Contractor must have a superintendent fluent in English on the job site during working hours.

The Superintendent must have a minimum of 5 years of experience as a Superintendent on previous projects of similar size and complexity. The Superintendent may serve as the Site Safety, Health Officer. Provide a Superintendent Resume for the proposed on-site Project Superintendent describing experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

1.2 Required Insurance

Within 15 calendar days after award, furnish the Contracting Officer a Certificate of Insurance as evidence of the following insurance coverage amounts not less than the amount specified below in accordance with FAR Clause 52.228-5, Insurance Work On A Government Installation:

a. Comprehensive General Liability: $500,000 per occurrence.

b. Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury;

$20,000 per occurrence for property damage.

c. Worker's Compensation: As required by Federal and State Worker's compensation and occupational disease and other laws.

d. Employer's Liability Coverage: $100,000, except in states where worker's compensation may not be written by private carriers.

e. Others as required by state law.

f. Above insurance coverages are to extend to Contractor personnel operating Government owned equipment and vehicles.

g. The Certificate of Insurance must provide for 30 calendar days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

For projects which require removal of asbestos containing materials the Asbestos Contractor or Subcontractor, as the case may be is required to provide occurrence-based liability insurance with asbestos coverages in an amount not less than $1,000,000 and must name the Government and Private Qualified Person (PQP) as additional insureds.

01 31 19.05 20 POST AWARD MEETINGS

1.1 Post Award Kick-off Meeting (PAK)

Prior to commencement of design, and within 14 calendar days of award, meet with

PART 2 GENERAL REQUIREMENTS - Page 10 representatives of the Contracting Officer, installation and client to present the concept design for discussion and acceptance. The project team will develop a mutual understanding relative to the approved proposal, safety program, environmental permits and requirements, quality control procedures, and design and construction schedule. During the meeting, Contractor must propose and gain acceptance for any critical path work activities requiring advance submittal and approval.

If the contract includes work on any fire protection system, including fire alarm and mass notification systems, the Contractor and the appropriate DOR must meet with the NAVFAC Fire Protection Engineer (FPE) to establish clear expectations of fire protection requirements of the project.

The Contractor's key personnel must attend including the Project Manager, Superintendent, Site Safety and Health officer, Construction Quality (CQ) Manager, Design Quality Control (DQC) Manager, Designer of Record (DOR), and major subcontractors.

The Contractor shall take detailed Meeting Minutes/Notes during the PAK meeting, and shall distribute the Meeting Minutes to the Contracting Officer/NAVFAC Team within 3 business days after the PAK Meeting was held.

1.2 Partnering

The Contracting Officer will organize initial and follow-up informal partnering sessions with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session may be a part of the PAK Meeting. The initial partnering session will be conducted and facilitated using electronic media provided by the Contracting Officer. Follow-on partnering sessions will be conducted every 6 months or less frequent as determined by the Contracting Officer.

The Contractor shall take detailed Meeting Minutes/Notes during any Partnering meetings, and shall distribute the Meeting Minutes to the Contracting Officer/NAVFAC Team within 3 business days after the Partnering meetings are held.

1.3 Pre-Construction Conference

Prior to construction or demolition, meet with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the safety programs, environmental issues, safety of building occupants and surrounding area, hazardous materials, waste disposal, construction QC procedures, construction schedule, labor provisions and other construction phase contract procedures.

The Contractor shall take detailed Meeting Minutes/Notes during the PRECON conference, and shall distribute the Meeting Minutes to the Contracting Officer/NAVFAC Team within 3 business days after the PRECON conference was held.

1.4 NAVFAC Red Zone Meeting (NRZ)

Participate in NAVFAC Red Zone (NRZ) meetings with the Contracting Officer to identify strategies to ensure the project is carried to expeditious closure and turnover to the client. The Contracting Officer will provide a template to the Contractor to use to develop a NRZ Checklist.

Revise the template to include critical work activities and their planned completion dates based on the project scope of work and schedule. Discuss any progress changes with items listed on the NRZ Checklist during regularly scheduled NRZ Meetings beginning approximately at 75% stage of construction prior to project completion.

PART 2 GENERAL REQUIREMENTS - Page 11

01 31 23.13 20 ELECTRONIC CONSTRUCTION AND FACILITY

SUPPORT CONTRACT MANAGEMENT SYSTEM – NOT REQUIRED

01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS

SCHEDULES

Develop and implement a design and construction schedule in accordance with UFGS 01 32 16.00 20 in Part 5 of this RFP. (See PART 5 – PRESCRIPTIVE SPECIFICATIONS).

01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES

1.1 Construction submittals are to be Contractor-approved, except those listed below:

a. DOR Approval required for:

1. Fire Protection related submittals pertaining to spray-applied fire proofing and fire stopping, exterior fire alarm reporting systems, interior fire alarm & detection systems, and fire suppression systems including fire pumps and standpipe systems.

2. New CRAC indoor and outdoor units and associated controls.

3. New refrigerant piping supports and hangars.

4. HVAC Testing, Adjusting, and Balancing.

5. New piping thermal insulation systems.

6. Electrical related submittals.

7. Lightning protection submittals.

b. Government Approval required for:

1. Government approved submittals as required by UFGS specification sections edited by the DOR.

2. Section 23 09 13 and 23 09 23.02

3. Section 23 05 93

4. Fire Protection related submittals pertaining to spray-applied fire proofing and fire stopping, exterior fire alarm reporting systems, interior fire alarm & detection systems, and fire suppression systems including fire pumps and standpipe systems.

1.2 Submit the following construction submittals, approved by the DOR, to the Government for Surveillance (Government Surveillance does not prevent the Contractor from proceeding with construction, but allows the Government an opportunity to confirm the submittals have been approved by the DOR, and are in accordance with the contract documents):

a. Submit fire protection related submittals pertaining to spray-applied fire proofing and fire stopping, exterior fire alarm reporting systems, interior fire alarm & detection systems, and fire suppression systems including fire pumps and standpipe systems.

b. Submit HVAC Testing, Adjusting, and Balancing required submittals.

PART 2 GENERAL REQUIREMENTS - Page 12

c. Submit Performance Verification and Acceptance Testing required by IBC or this RFP.

d. All CRAC equipment, associated appurtenances and controls.

e. Submit electrical and lightning protection shop drawings and product data sheets.

1.3 Construction Submittal Process

Provide to the Government submittals as listed. See Section 01 33 10.05 20 "Design Procedures" for specific design and construction submittal format and approval and surveillance requirements.

Design drawings may be prepared more like shop drawings to minimize construction submittals after final designs are approved. Therefore, the Contractor is encouraged to prepare and submit with the design drawings, appropriate connection, fabrication, layout, and product specific drawings.

a. QC Plan, prior to Design/Construction (may be phased).

b. Construction submittals, prior to construction, approved in accordance with QC Plan, the

DOR or QC Specialist is the approving authority for submittals unless otherwise indicated.

c. Not Used.

d. DOR-approved construction submittals identified for Government surveillance (typically

Fire Protection system and Life Safety submittals). Stamp the submittals "FOR SURVEILLANCE ONLY." Submit Surveillance submittals to the Government prior to starting work for that item. Submittals required for surveillance will be returned only if corrective actions are required.

e. Safety Data Sheets (SDS) as applicable.

f. Baseline Schedule: due prior to PAK.

g. Environmental Protection Plan, prior to start of the work.

h. Contractor Safety Self-Evaluation Checklist.

i. Accident Reports - submit if incidence occurs.

j. Accident Prevention Plan and Activity Hazard Analysis: Submit prior to construction.

k. Schedule of Prices, initial due 21 calendar days after award and a detailed due prior to construction.

l. Record Drawings, due at Beneficial Occupancy

m. Operation and Maintenance Information: Due prior to testing as applicable, no later than 30 calendar days before Beneficial Occupancy.

n. Licenses and Permits: Per this section and Part 4.

o. Construction Submittals:

PART 2 GENERAL REQUIREMENTS - Page 13

1) In addition to the design submittals noted in Section 01 33 10.05 20, construction submittals will be required. The list of required submittals will be generated from the Contractor-prepared specifications and indicated in the submittal register.

2) Shop drawing submissions will be governed by UFGS 01 33 00.05 20 Construction Submittal Procedures, available on the Whole Building Design website (www.wbdg.org ).

Contractor must assume a 15 day review period, and provide 3 hard copies of all submittals (in addition to electronic submittals) to be submitted to FEAD.

p. Equipment Inventory Form: Prior to demolition of existing or installation of new. (See PART 6 – ATTACHMENTS for the Equipment Inventory Form to utilize).

1.4 Operations and Maintenance Information (OMSI)

Provide operation and maintenance data on all equipment and material installed under this contract due to prior testing as applicable, but no later than Beneficial Occupancy. This data must be incorporated in an operations and maintenance manual.

Submit Operations and Maintenance data packages, manuals and training according to UFGS 01 78 23 OPERATION AND MAINTENANCE DATA. Quantity and format will also be discussed at the PAK meeting.

Operation and maintenance data information will be furnished by the manufacturer, or the system provider, to the equipment operator and maintenance personnel. Operating and maintenance personnel need this data for the safe and efficient operation, maintenance and repair of the item.

1.5 Licenses and Permits

Obtain all appointments, licenses and permits (inclusive of all Environmental Permits required for Naval Air Station Oceana/Dam Neck/Fentress Field AOR) required to perform work under this contract at no expense to the Government, prior to commencing any construction activities.

Comply with all applicable federal, state, and local laws, and base regulations and procedures.

Provide evidence of such permits and licenses to the Contracting Officer before work commences and at other times as requested by the Contracting Officer (see FAR 52.236-7, Permits and Responsibilities). Coordinate all permit applications and process with the Navy and the local NAS Oceana Environmental Office.

The contractor must submit a complete PROD form with the first design submittal package. A blank PROD form can be obtained from the NAVFAC Design-Build website at the following link http://www.wbdg.org/FFC/NAVFAC/NDBM/ST/PROD_Form.doc . Contractor must determine correct permit fees and pay said fees. Copies of all permits, permit applications, and the completed PROD form must be forwarded to the Government's Civil Reviewer and Environmental Reviewer.

Contractor is exclusively responsible for his full compliance with patent laws and must affirm that the company is licensed to use equipment and processes the company employs in this project.

1.6 Record Drawings

The as-built modifications must be accomplished by electronic drafting methods on the Contractor-originated DWG design drawings to create a complete set of record drawings. For each record drawing, provide CAD drawing identical to signed Contractor-originated PDF drawing that incorporate modifications to the as-built conditions. After all as-built conditions are recorded on the DWG files, produce a PDF file of each individual record drawing in conformance with FC 1-http://www.wbdg.org/ http://www.wbdg.org/FFC/NAVFAC/NDBM/ST/PROD_Form.doc

PART 2 GENERAL REQUIREMENTS - Page 14

300-09N. Electronic signatures are not required on record drawings.

01 33 10.05 20 DESIGN SUBMITTAL PROCEDURES

1.1 Summary

This section includes requirements for contractor-originated design documents and design submittals.

1.2 Reference Standards

This RFP references published standards, the titles of which can be found in the Unified Master Reference List (UMRL) on the Whole Building Design Guide at the Unified Facilities Guide Specification (UFGS) Website. The publications referenced form a part of this specification to the extent referenced.

The advisory provisions of all codes, requirements, and standards are mandatory; substitute words such as "must" or "required" for words such as "shall", "should", "may", or "recommended," wherever they appear. The results of these wording substitutions incorporate these code and standard statements as requirements. Reference to the "authority having jurisdiction" is interpreted to mean Contracting Officer or Contracting Officer Representative. Comply with the required and advisory portions of the current edition of the standard at the time of contract solicitation.

Provide work in compliance with the following design standards and codes, as a minimum.

Government standards listed in this RFP take precedence over industry standards. The following list of codes and standards is not comprehensive and is augmented by other codes and standards referenced and cross-referenced in the RFP. Refer to Parts 3 and 4 for specific requirements within other UFC's.

a. U.S. Department of Defense (DoD) Unified Facilities Criteria (UFC)

UFC 1-200-01

DoD Building Code (General Building Requirements)

UFC 1-200-02

High Performance and Sustainable Building Requirements

UFC 1-300-08

Criteria for Transfer and Acceptance of

DoD Real Property

FC 1-300-09N

Navy and Marine Corps Design Procedures

UFC 3-410-01

Heating, Ventilating, and Air Conditioning Systems, With Latest Change

UFC 3-600-01

Fire Protection Engineering

UFC 3-810-01N

Navy and Marine Corps Environmental

Engineering for Facility

PART 2 GENERAL REQUIREMENTS - Page 15

Construction

b. UFC 1-200-01

UFC 1-200-01, DoD Building Code is a hub document that provides general building requirements and references other critical UFCs. A reference to UFC 1-200-01 in the RFP document requires compliance with the Tri-Service Core UFCs. Refer to the UFC 1-200-01 for a complete list of all applicable Tri-Service Core UFCs at website location http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc . Contractor-originated design documents must provide a project design that complies with the Request For Proposal (RFP), FC 1-300-09N, UFC 1-200-01, UFC 3-810-01N, the Core UFCs, and other UFC's listed above.

1.3 Design Requirements

a. Provide design documents that include basis of design, design drawings and design specifications, reports and submittal register in accordance with FC 1-300-09N Navy and Marine Corps Design Procedures. Scanning of the existing record drawings to create contract drawings for this project is unacceptable.

b. The mechanical drawings shall indicate locations of and equipment schedules for all existing and new equipment, diffusers, grilles and hydronic balance valves to be TAB’d.

In addition to the UFC required details, design specific details shall be provided for the following:

• Detail of indoor CRAC units indicating sizes and arrangement of all associated piping and accessories.

• Detail of outdoor CRAC condensing units indicating sizes and arrangement of all associated piping and accessories.

• Detail of outdoor condensing units roof supports, refrigerant piping and electrical roof penetrations indicating sizes and arrangement of all associated piping and accessories.

• Support of all new interior and exterior piping.

• Service clearances indicated around the new indoor CRAC units and outside condensing units.

• Wall penetration details for all piping.

• Lightning protection details for mechanical unit air terminals, and conductor connections to existing conductors etc. coordinated with mechanical design and indicated on separate electrical/lightning protection plans.

c. Design is the work necessary to ensure functionality, quality, and safety for critical facets of the project. Special coordination requirements such as for phone, LAN and cable, are included herein.

d. Part 3 contains the project description, functional and performance requirements, scope items, and expected quality levels that exceed Part 4. Part 4 identifies design criteria, verification requirements, and performance and quality requirements of products.

http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

PART 2 GENERAL REQUIREMENTS - Page 16

e. Provide professional registration and design signing and stamping requirements per requirements of FC 1-300-09N, Design Procedures. ***Each design drawing must only be signed, sealed, and dated by the Registered Architect or Professional Engineer who is registered to practice in the particular field involved for work depicted on that drawing, and serves as the Designer of Record for work depicted on that drawing!*** Interior Designers must be NCIDQ certified per UFC 3-120-10 Interior Design.

The design effort must be overseen by a Design Quality Control (DQC) Manager who will ensure that the design meets the requirements of this RFP. The DQC Manager will prepare a DQC Plan describing how the design process will ensure conformance to the

RFP.

f. Provide a Contractor-originated design specification that in conjunction with the drawings, demonstrates compliance with requirements of the RFP. The specified products, materials, systems, and equipment that are approved by the DOR; submitted to the Government by the Contractor; and reviewed by the Contracting Officer must be used to construct the project. Prescriptive specification sections contained in RFP Part 5 must become a part of the Contractor-originated specification without modification. The Contractor must prepare design specifications that include a UFGS specification for each product, material, or system on the project. Organize the specifications using Construction Specification Institute (CSI) MasterformatTM .

***ON DRAWING SPECIFICATIONS WILL NOT BE ACCEPTED***

Provide project specifications to include the following:

1. Provide the specification cover sheet with the professional seal and signature of the lead licensed architect or engineer of the project design team. Indicate the Contractor's company name and address on the specification coversheet.

2. Also as “a minimum”, the following “front end” (Division 0 and Division 1) specifications must be provided:

00 01 15 List of Drawings 01 11 00 Summary of Work 01 14 00 Work Restrictions 01 20 00 Price and Payment Procedures 01 30 00 Administrative Requirements 01 31 23.13 20 Electronic Construction and Facility Support Contract Management System 01 32 16 Small Project Construction Progress Schedules 01 33 00 Submittal Procedures 01 35 26 Governmental Safety Requirements 01 45 00.00 10 Quality Control (for Design Build Projects) 01 50 00 Temporary Construction Facilities and Controls 01 57 19 Temporary Environmental Controls 01 78 00 Closeout Submittals 01 78 23 Operation and Maintenance Data

Technical Specifications (Divisions 02 and beyond) must be provided on materials/items that will be provided on the project. As a minimum, projects including DEMOLITION work must include UFGS Specification “02 41 00

DEMOLITION AND DECONSTRUCTION”.

3. Table of contents for entire specification.

4. Individual UFGS specification sections for each product, material, and system required by the RFP. Edit UFGS sections in accordance with RFP Part 3 and 4.

PART 2 GENERAL REQUIREMENTS - Page 17

5. If proprietary information is provided or required, include a coversheets for the product, material, or system information that is being proprietarily specified. This information must comply with the related UFGS specification.

6. If proprietary information is provided or required, include highlighted and annotated Catalog Cuts, Manufacturer's Product Data, Tests, Certificates, Manufactures information and letters for each product, material, or system that is being proprietary specified.

7. Coordinated submittal register for all products, materials and systems with each design submittal. Provide a cumulative register that identifies the design and construction submittals required by each design package along with previous design submittals.

The DOR must assist in developing the submittal register by determining which submittal items are required to be approved by the DOR. Complete all fields in the final submittal register in order to obtain Government approval of the final design.

g. Identification of Manufacturer's Product Data Used as Specifications: Provide complete and legible catalog cut sheets, product data, installation instructions, operation and maintenance instructions, warranty, and certifications for products and equipment for which final material and equipment choices have been made. Indicate, by prominent notation, each product that is being submitted including optional manufacturer's features, and indicate where the product data shows compliance with the RFP. Attach this product data to the end of the applicable UFGS specification section that specifies the material.

h. Specification Software: Submit the final specification source files in either MS Word or

SpecsIntact with a Submittal Register generated in Excel or SpecsIntact.

i. Meet sustainability requirements per UFC 1-200-02 High Performance and Sustainable Building requirements and UFGS Section 01 33 29.05 20 Sustainability Reporting for Design-Build. UFGS Section 01 33 29.05 20 Sustainability Reporting for Design-Build must be included in Part 5 of all project RFPs.

j. Submit design drawings/specifications, calculations and manufacturer's data to demonstrate compliance with contract requirements. Submitted HVAC load calculations shall include ALL input information in support of the respective output.

k. Provide hard and electronic copies of design submittal package(s) to allow the

Government 21 calendar days for reviews. The OnBoard review meeting must take place within 7 calendar days of issuance of Government design review comments. The Contractor must submit their DOR Responses to the Government Review Comments a minimum of 3 business days prior to the OnBoard Review Meeting. OnBoard Review Meetings will occur at the 35% and Pre-Final Review stages. All hard copy drawing submittals must be on 11x17.

l. Completed Design Packages from each discipline at every Design Submittal Stage shall be submitted concurrently, or will be rejected immediately. Specifications submitted during the Pre-Final Design Submittal stage(s) shall be fully edited specific to the project, with red-lines on, with all Specsintact bracket reports resolved (and included within the submittal).

m. Prior to the Final Design Submittal, an Interim…