J-9_Ramey_Facilty_Survey_Part1.pdf

RAMEY

Job Corps Center Aguadilla, PR

Facility Planning Report Volume I

Planning Strategy

Final June 2014

Department of Labor/ Office of Job Corps

RAMEY

Job Corps Center Aguadilla, PR

Facility Planning Report Volume I

Planning Strategy

Final June 2014

One of the entrances

VOLUME I - Planning Strategy

• Acronyms and Abbreviations

• Defi nition of Terms

• Executive Summary

• Existing Site Plan

• Center Statistics

• Facility Survey Assessment Results and Recommendations

1.0 Introduction

• Objective and Scope

• Report Contents

2.0 Existing Conditions

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Evironmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Completed and Current Projects

• Defi ciency Summary

3.0 Planning Analysis

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Building Condition Site Plan

• Planning Analysis Results and Conclusions

4.0 Recommendations

• Status of Previous Plan

• Signifi cant Issues

• Proposed Plan

• Funding Not Corrected (FNC) Defi ciencies

• Summary of Proposed Projects

• Proposed Site Plan

• Implementation Plan

• Summary List of National Projects

• Project Data Sheets

VOLUME II - Supporting Data

Acronyms and Abbreviations Defi nition of Terms

Executive Summary

1.0 Site Layout and Plans

• Vicinity Map

• Location Map

• Existing Site Plan

2.0 Descriptions

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Enviromental Management Report

• Asbestos Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 Defi ciencies

Appendices: Correspondence and Reports Appendix A. Center Review Meeting Minutes, Survey Brief and Student Questionnaire Appendix B. Life Safety Defi ciencies and List Appendix C. O&M Defi ciencies List Appendix D. Active Warranty Report Appendix E. FRPC Performance Measures Matrix

Acronyms and Abbreviations

ACRONYMS AND ABBREVIATIONS

A Amperage ABA Architectural Barriers Act ABAAS Architectural Barriers Act Accessibility Standard ACM asbestos-containing materials ADT Alphanumeric Display Terminal AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit AMA American Medical Association ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 ASD Active Subslab Depressurization BTU/hr British Thermal Units/hour BTU/GSF/ British Thermal Units/Gross Square Foot/Year CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television CDC Child Development Center CDC Centers for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Feet per Minute CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CIS Center Information System CO Carbon Monoxide CO Contracting Officer COTR Contracting Officer’s Technical Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CTP Career Transition Period CTS Career Transition Services

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CWA Clean Water Act DDC Direct Digital Controls DFAM Division of Facilities and Asset Management DOL Department of Labor

EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language ESP Evaluation of Student Progress oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAL/GSF Gallon/Gross Square Foot GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallons per Hour GPRA Government Performance Results Act GSA General Services Administration GSF Gross Square Feet HID High Intensity Discharge HP Horsepower HSD High School Diploma HVAC Heating, Ventilation, and Air Conditioning IAC Industry Advisory Council IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code KBTU/GSF/YR Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Amps JCC Job Corps Center

JCDC Job Corps Data Center JCH Job Corps Handbook JTM Job Training Match kWh Kilowatt Hours LAN Local Area Network LED Light Emitting Diode LF Linear Feet MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch NEC National Electric Code NEMA National Electrical Manufacturers Association NEP National Employer Partnership NFPA National Fire Protection Association NJCAA National Job Corps Alumni Association NMD Not Mission Dependent NOA Notice of Acceptance NSF Net Square Feet OBS On Board Strength OA Outreach and Admissions OIG Office of Inspector General O&M Operations and Maintenance OMS Outcome Measurement System OSHA Occupational Safety and Health Administration PA Public Address PAG Program Assessment Guide PCDP Personal Career Development Plan pCi Picocurie PLF Pounds Per Linear Foot PM Preventative Maintenance PV Photovoltaic

PVC Polyvinyl Chloride QMS Quality Measurement System RCRA Resource Conservation and Recovery Act RTU rooftop-Packaged Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Feet SPCC Spill Prevention, Control and Countermeasure SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency) T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards UL Underwriters Laboratories USDA U. S. Department of Agriculture v Volt VCR Video Cassette Recorder VST Vocational Skills Training w Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board

Defi nition of Terms

DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): An efficiency rating that depicts the extent to which the Centers operate at full capacity. The measure is calculated by the percent of planned capacity (number of students that center is authorized to serve on any given day) that is utilized on a cumulative basis. The national goal for OBS is 100%.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

Executive Summary

EXECUTIVE SUMMARY

This report documents the results, conclusions and recommendations for the facility survey completed at Ramey JCC, Puerto Rico the week of February 10, 2014. The U.S. Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 28-acre Center are noted in Figure ES-1 and Table ES-1, respectively. The survey results indicate the site and buildings generally are in good condition.

Operation and maintenance of the Center and preventive maintenance practices are good. For the PY 13 reporting year, 11 regional life safety deficiencies valued at $53,401 were identified. An additional 35 life safety O&M deficiencies were identified. The Center had corrected all life safety deficiencies previously funded. The long range plan includes one National and four Regional projects, involving $4,750,195. Table ES-2 summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

Table ES - 1 Center Statistics Date: 06/20/2014

Leased 1979Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Puerto Rico Elec. Pwr. Authority

Propane

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

120,607

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

03/27/1990

Site Access: No

6Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Osvaldo Ubina

(787)890-2030Phone No.:

Center Director:

ResCare, IncOperating Contractor:

Lease Expiration:

Contract Strength: Resident Men: Resident Women: Non-residents:

LPN 60 Office Administration 30 Medical Office Support 30 ACT (Off-Ctr) 30 Cement Masonry 24 Electrical 24 Plumbing 24 Auto Repair Tech/Helper 20 Carpentry 20 Culinary Arts 20

No. Of Buildings:

335 136 136 63

Real Estate Management

Buildings

Program

JCC# 209 RAMEY 760 Belt Road, Aguadilla, PR 00604-0463

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 16%

0Building Age Unknown :

(787)890-4749Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 18,878

Energy Audit Done: Yes

Status of ECM: Not Implemented

1/14/2009

10,649

85%

101,988

Buildings with Access to Services: 7

2Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 4

3Buildings in Total Compliance:

87,931

GSF

11,250 9 18,534 15

2,892 2

Average Building Age: 57

Vocations (282):

Radon Surveys Reqd: 4

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

RAMEY JCC

Puerto Rico Telephone Company

13.00

06/01/2011Start / End Dates: 05/31/2016/

209 Ramey Job Corps Center Background Site Condition

Located on 13 acres of land in Aguadilla, PR.

Leased and Operated by ResCare, Inc.

Activated as a Job Corps center in 1979. Previously it was part of the Ramey Air Force Base.

120,607 GSF in 10 buildings.

101,988 NSF within DOL space guideline range Provides residential living, academic education, recreation and vocational training for 136 resident female students, 136 resident male students and 63 non-resident students. At the time of the February 2014 Facility Survey, the student population was temporarily reduced to 264.

Roads and Pavement

GOOD

Power FAIR Natural Gas N/A Central Plant N/A Water Supply GOOD Sewage GOOD

Building Condition (By Function)

Student Housing FAIR National Project

Education GOOD Food Service GOOD Recreation GOOD Medical/ Dental GOOD Administration GOOD Storage Support

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The primary objective of the PY 13 Plan is to improve living conditions by improving the condition of the dormitories. The plan also recommends grouping of related recreation spaces and site and building condition improvements. A National Project would address the dormitories and Regional projects would address other issues.

National Project Recommendation Improve Dormitory Buildings 758A and 760A.

$4.33 million

Regional Project Recommendations Provide a covered walk between Voc./Rec Building 702 and Building 702A (Gym). Improve gym doors and windows and floor. As hard voc.

programs change, exchange rec and selected voc. spaces to consolidate rec. Enlarge gazebo on main campus for rain protection.

$343,060 Replace Building 702B roofing.

$29,749 Improve cafeteria loading dock paving;

add a concrete apron to the overflow lawn parking area.

$18,510 Increase water storage capacity at satellite campus.

$24,585

Recently Funded 10 $51,776 1 $21,253 Prior Funded 0 $0 7 $259,527

O&M 35 NON CRA

FUNDED

21 NON CRA FUNDED

Unfunded 1 $1,626 50 $5,061,433

OMB Score Card Metrics Current

Goal Ramey

JCC

Recommendations

EO13423 FY 2013

GOAL

KBTU/GSF/YR

43.1 41.9

O&M Costs $/

GSF

5.10 6.62 National project would reduce conditioned air leak

% MC 58 97.18

% MDNC 37 1.14

% NMD 5 1.68

%Utilization

Office 97 100

Housing 98 75.5 National project Warehouse 96 100

FCI .919 0.88

%FCI < 0.90 15.2 50.9

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red =

Beyond 10% of Goal

Compliance Comments Category Status Energy Good. 41.9 KBTU/GSF is 3% better than goal of 43.1 Environment Recycles 8% solid waste Sustainability Leaks were fixed to eliminate huge water loss; occupancy sensors added in restrooms Accessibility 3 out of 10 buildings are in total compliance; additional 4 buildings offer limited accessibility.

1.0 Introduction

1.0 INTRODUCTION

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey for Ramey Job Corps Center the week of February 10, 2014. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

2.0 Existing Conditions

2.0 EXISTING CONDITIONS

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, and storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided. The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

Background

Ramey Job Corps Center is located on thirteen acres of land over two sites in Aguadilla, Puerto Rico. The location is an urban setting north of the city of Aguadilla near Rafael Hernandez Airport (formerly Borinquen Airport). The Center sites are within a development that was at one time the Ramey Air Force Base. The main campus is approximately nine acres and the satellite campus is approximately four acres. The two sites are approximately one quarter mile apart.

The land and buildings are owned by the Commonwealth of Puerto Rico and operated by ResCare, Inc. The Center was activated for Job Corps utilization in 1979. The Center has 120,607 gross square feet (GSF) in 10 buildings and 4,406 GSF in 19 structures. Ramey Job Corps Center provides residential living, academic education, recreation, and vocational training for a population of 335 students, consisting of 136 resident women, 136 resident men, and 63 non-residents. At the time of the February 2014 Facility Survey, the student population was temporarily reduced to 264. The total building area at the Center is 101,988 net square feet (NSF) and is within the DOL suggested space guideline range of 87,091 NSF to 111,335 NSF for a Center with this student population.

General Site Conditions

The Center is located in the Atlantic Time Zone at approximately 18 degrees north latitude and 67 degrees west longitude. It has an average elevation of 220 feet above sea level.

Temperatures in Aguadilla are fairly stable throughout the year with averages between 70 and 87 from January to December. Puerto Rico has a distinct wet season from June through November when hurricanes can strike the island. Aguadilla is considered to be part of the Tropical climate region, with annual rainfall of 50 inches; there is no snowfall.

The main campus sits at the intersection of Belt Road and Fourth Street. It is bound by West Parade Street to the east, Crown Road to the south and Belt Road to the north. The Aguadilla campus of the University of Puerto Rico lies across West Parade. A Marriott hotel and casino is located just north of the main campus across Belt Road, while a U.S.

Customs and Border Protection office sits diagonally on the other side of West Parade Street. Single family homes border the main campus along its western boundary. The satellite campus is approximately a quarter of a mile away on East Parade Street at Wing Road. Both campuses are enclosed by fencing of various types. The main campus features a wrought iron fence along most of its perimeter, with a chain link fence along part of its western boundary. The satellite campus is fully enclosed by a chain link fence.

Although the address to the Center indicates Belt Road, the entrance to the main campus is actually located on Crown Road. Roadways and parking lots are asphalt and sidewalks are concrete and generally in good condition. Parking at the main campus is limited and inadequate to the needs of the Center. The topography at both sites is generally flat, although the southeast corner of the main campus features a flat grassy hill created by a large outcropping of rock that houses an abandoned Army bunker. The underground storm water system drains well.

The domestic water supply and sanitary system is provided by the Puerto Rico Aqueduct and Sewer Authority (PRASA). The main campus is provided with a 50,000 gallon water storage tank. This water supply is for domestic water use only since there are no fire hydrants or sprinkler systems installed at the center. The main campus water storage tank is equipped with a booster pump to increase water pressure. The water supply for the main campus is adequate and serves the Center well. The satellite campus lacks a storage tank and must sometimes shut down because of the frequent water supply outages. The center is supported by the Puerto Rico Fire Department station which is approximately one (1) mile from the center and has a response time of approximately 10 minutes. The center is supplied with propane gas from Rico Gas. The propane gas is stored in tanks throughout both campuses.

Electric service is provided by Puerto Rico Electric Power Authority. The primary distribution systems are overhead pole mounted, with pad-mounted transformers. The secondary distribution system is underground, with pad-mounted transformers. The entire system is owned and maintained by the utility company, and is adequate although not always reliable. The center has two diesel backup generators with automatic transfer switches; a 75 kW, 120/208V, 3-phase, 4 wire unit located in Structure 702C (satellite campus) and a 400 kW, 120/208V, 3-phase, 4 wire unit located in Structure 759D, in the main campus. Site lighting includes pole-mounted and building-mounted fixtures which are controlled by photocells and time clocks. Site lighting is adequate for the campus.

Telephone service is provided by Puerto Rico Telephone Company. The system is owned and maintained by the utility company, and is adequate. Building 760A is utilized as the main communication service entrance for the center telephone and data systems. Building 760A is also where the main network closet is located; DMARK's for the T1 lines are located in this closet. The center has four T1 lines which are provided by JCDC and managed by Puerto Rico Telephone Company, one for long distance and local calls, and three for data. The room is cooled to protect the sensitive equipment. The equipment in this room is protected by surge protectors. The center utilizes a VoIP system installed and maintained by the JCDC. The equipment is manufactured by Cisco. The center's network is both aerial and underground CAT 5 and fiber optic cable. A LAN system is provided for the vocational/educational and administration buildings. Dish cable TV service, provided by the local company serves the dormitories only.

General Building Conditions

Four of the six buildings in the main campus were built in 1942. The remaining two buildings, Education Building 758E and Welcome Center Building 760E, were built in 1998 and 2005, respectively. At the satellite campus, Covered Court Building 702A was built in 1988, Vocation/ Education/Recreation Building 702 was built in 1943, and Automotive/Front End Building 702B was built 1998. A new storage building was constructed near Building 702B in 2011. Most of the buildings on Center are concrete construction and structurally sound. Buildings generally have metal jalousie windows that provide natural ventilation and can be closed to provide protection against violent storms.

However, as buildings are gradually being air-conditioned, these windows do not offer a tight seal. In addition, lightweight jalousies are prone to damage by vandalism. A few windows have been replaced with newer jalousie windows that are sturdier and offer a tighter seal when closed.

Ownership

Ramey Job Corps Center is leased by the Department of Labor from the Department of Education of the Commonwealth of Puerto Rico (Lessor). The lease commenced on January 15, 1979, and the last extension agreement expired on January 14, 2009. The lease is currently in effect under a month-to-month tenancy. The Government pays an annual rent of $1.00 for this lease. Any buildings or structures built by the Government during the term of the lease are owned by the Government and are subject to removal by the Government upon the expiration of the lease. The Government is responsible for keeping the entire premises in general good repair, while the Lessor is responsible for specific structural repairs needed at leased buildings. The Government is currently pursuing extension options for continued occupancy of the premises.

Facility Assessment by Function

Student Housing The Center accommodates 136 resident women and 136 resident men in two buildings. The buildings are World War II era barracks, long and narrow floor plates with double loaded corridors, which have been reconfigured to fit offices and classrooms on the first floor and bedrooms on the second and third. Women’s Dormitory/Infirmary Building 758A, and Men’s Dormitory/ Administration Building 760A were built in 1942. These three story buildings are not sprinklered and are not provided with elevators. Typical sleeping rooms in these dormitories have three beds per room and common bathrooms are located in the middle of the floor. Currently, the Center has a capacity of 288 beds. These facilities are in fair condition, despite being well maintained and functioning well. Humidity controls and air conditioning systems are inadequate, which is leading to moisture buildup and uncomfortable conditions for the occupants. Window air conditioners are used in the dorm rooms at each building. These air conditioners are loud, old, and inefficient and use R-22, a refrigerant being phased out under Title VI of the Clean Air Act. Additionally, jalousie windows do not provide a

Women’s Dorm/Infirmary Building 758A

Interior Court at Building 702 on the satellite campus complete seal. Therefore, humidity condenses on walls and floors in corridors and large open spaces, creating a slipping hazard and leading to deterioration of materials.

Education

Academic functions are housed in Education Building 758E. This building has a long, narrow floor plan with a single loaded, exterior corridor. Although the corridor has code required railing and guard rail, the opening above the guard rail creates anxiety especially at the third floor level.

Non-academic functions are located in Vocation/Education/Recreation Building 702, Women’s Dormitory/Infirmary Building 758A, Education Building 758E, and Men’s Dormitory/Administration Building 760A. The educational functions in these facilities are in good condition. The built-up roof of Building 758E was resealed since the January 2011 Facility Survey to address cracks at the seams. The classroom air conditioners are failing. The ones that work are loud, old, and inefficient and use R-22, a refrigerant being phased out under Title VI of the Clean Air Act.

Soft and hard vocational functions are located in five buildings. Hard vocations are housed in Vocation/Education/Recreation Building 702 and Automotive/Front End Building 702B on the satellite campus. These buildings were built in 1943 and 1998, respectively.

Building 702 houses electrical, cement masonry, plumbing, and carpentry hard vocations as well as the Bilingual LPN soft vocation. Building 758A houses the LPN classrooms and laboratories. Building 758E houses the medical office support and office administration soft vocations. Dining Hall Building 759A houses the culinary arts program. The roof of Automotive/Front End Building 702B is damaged due to poor drainage. Otherwise, soft and hard vocation facilities are well maintained, in good condition, adequate in size, and function well.

Food Service

Dining Hall Building 759A contains food preparation, serving, dishwashing functions, and the dining room. A few older jalousie windows were replaced with new sturdier jalousie windows and the new windows are functioning well. The dining hall lacks public toilets. Otherwise, the building is well maintained, generally functions well, and is generally in good condition. At the

Education Building 758E

Dining Hall Building 759A time of the February 2014 Facility Survey, a portion of the dining hall was being modified for temporary use as administration space.

Recreation

Indoor recreation functions are located in Vocation/Education/Recreation Building 702 and Covered Court Building 702A. Building 702 houses arts and crafts rooms, a weight room and a movie room. It also has a large multi-purpose room with a stage. This building is in good condition and functions well, although the air handlers on the stage of the multi-purpose room are not in fully enclosed rooms and create a noise issue when they are running. Building 702A was constructed in 1988 and houses the indoor basketball court.

The metal roof was replaced in 2012. The concrete floor is not level and spalled that make it an improper surface upon which to play. The walk between Buildings 702 and 702B is damaged and lacks a roof making the link between recreation facilities in two buildings inadequate, especially during rains.

Outdoor recreation facilities are limited and consist of an outdoor half-basketball court on the main campus and a few outdoor spaces and gazebos on the satellite campus. There is no outdoor multi-purpose field on Center.

Administration

Main administration functions are located in Men’s Dormitory/Administration Building 760A and in Vocation/Education/Recreation Building 702. There is also a Welcome Center, Security and Safety Office in Building 760E. Conditions in Building 760A are fair since the same moisture and ventilation problems that plague the dormitory on the second and third floors also affect the administrative offices on the first floor. Damaged floor tiles in the first floor administration area will be addressed by a funded deficiency. Otherwise, the buildings are well maintained, are adequate in size and function well.

Medical/Dental

Medical/Dental functions are located on the first floor of Building 758A. The floor tiles in the main corridor are cracking and delaminating. This will be addressed by a funded deficiency. The lightweight jalousie windows are sealed with plywood for security.

Otherwise, the facility is well maintained, is in good condition, is adequate in size and functions well.

Storage/Support

Maintenance supervisor’s office is located on the first floor of Men’s Dorm/Admin Building 760A. The adjacent small Maintenance Storage Building 760C with a covered shed extension accommodates

New Warehouse Building 702K maintenance supplies. New Warehouse Building 702K constructed on the satellite campus in 2012 has been a welcome addition to accommodate Center warehouse functions.

Resource Use/Conservation

Energy and Water Conservation Energy and water use and associated trends are summarized below for the Ramey JCC.

Background: Table 1 has current energy and water consumption and cost. The Ramey JCC utility costs are higher than Job Corps averages.

Table 1: Energy and Water Statistics – FY2013 Energy Consumption Cost Unit Cost Average Cost in Job Corps Electricity 1,303,295 kWh $392,339.00 $0.301/kWh $0.100/kWh Fuel Oil 800 gal $2,992.00 $3.740/gal $3.351/gal Propane 5,155 gal $15,466.00 $3.000/gal $1.541/gal Water 8,104 kgal $67,966.02 $8.387/kgal $5.509/kgal Total $478,763.02

This analysis is based on the latest energy information available. FY2013 data are the latest entire year available for analysis. Note that energy and water data are available through March 2014.

Energy Data Issues:

The following data issues have been identified from the Center supplied data:

The water data for FY2012 is much higher than the average consumption for other years.

The data issues identified above should be verified and corrected as necessary.

Benchmarking: Table 2 is based on the EO13423 goals of 3% annual energy reduction since the FY2003 baseline and 2% annual water reduction since the FY2007 baseline.

Table 2: Energy and Water Benchmarking Category Year Current

Consumption Baseline

Consumption

FY 2013

Target

Difference from

Target Energy FY2013 41,872 BTU/GSF 56,731

BTU/GSF

43,115

BTU/GSF

-2.9%

Water FY2013 67.19 gal/GSF 60.96 gal/GSF

53.64 gal/GSF

25.3%

Green – meeting target. Red – not meeting target.

The energy consumption reported by the Center meets the energy conservation target, while the water consumption reported does not meet the water conservation target. Figure 1 documents the annual energy intensity in BTU/GSF compared to the baseline from FY2003 to FY2013. Energy intensity is the amount of energy used per gross square foot at the Center. Figure 2 indicates the water intensity compared to the annual targets for the years FY2007 to FY2013. Water intensity is the amount of water used per gross square foot at the Center.

Figure 1: Energy Intensity Compared to FY2003 Baseline and Annual Targets.

Figure 2: Annual Water Intensity Compared to FY2007 Baseline and Annual Targets.

Electricity: Electricity Consumption at the Ramey JCC is consistent during the course of the year; this is attributed to the use of direct expansion heat pumps for cooling. Figure 3 tracks the monthly electricity consumption since FY2010.

Figure 3: Monthly Electricity Consumption

Figure 4 shows the average electricity consumption per month and potential reductions of 5% and 10% below the average for the years FY2010 to FY2013. The 5% and 10% lines can be used as targets for energy reduction.

Figure 4: Average Electricity Consumption, 5% And 10% Below The Average.

Propane: Propane is used for domestic water heating and food preparation at the Ramey JCC. The cumulative monthly consumption since FY2010 is shown in Figure 5.

Figure 5: Monthly Cumulative Propane Consumption

Figure 6 shows the average propane consumption per month and potential reductions of 5% and 10% below the average for the years FY2010 to FY2013. The 5% and 10% lines can be used as targets for energy reduction.

Figure 6: Average Propane Consumption, 5% And 10% Below The Average.

Fuel Oil: Fuel oil is used for the backup generators at the Ramey JCC. The cumulative monthly consumption since FY2010 is shown in Figure 7.

Figure 7: Monthly Cumulative Fuel Oil Consumption

Figure 8 shows the average fuel oil consumption per month and potential reductions of 5% and 10% below the average for the years FY2010 to FY2013. The 5% and 10% lines can be used as targets for energy reduction.

Figure 8: Average Fuel Oil Consumption, 5% And 10% Below The Average.

Water: Water consumption at the Center had been steady for multiple years but in the last two years there has been an increase in use.