Requests for Clarification and Government Responses (Final 10-12-2023).xlsx
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- Attached to
- Operation of the Los Angeles Job Corps Center
- Solicitation number
- 1605JW-23-R-00009
About this file
This document contains government responses to offeror questions regarding solicitation number 1605JW-23-R-00009 for the operation of the Los Angeles Job Corps Center. The solicitation seeks a contractor to provide career technical training in occupations including automotive technology, construction trades, health care, information technology, and transportation. Training will take place at the center's facilities as well as off-center training provider locations. The Department of Labor Employment and Training Administration is the contracting agency. The incumbent contractor's staffing levels and parking costs will not be disclosed. Offerors should propose budgets that account for minimum wage and benefits requirements in California. The response clarifies that 725 student arrivals per year will be the contracted enrollment level.
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RFC & Responses Requests for Clarification and Government Responses Solicitation No. 1605JW-23-R-00009
| Section of the Request for Proposals (RFP) | Questions | Responses |
| Section C (Statement of Work) | Is the center currently using the YWCA's facilities for recreational activities? | No. The center has it's own recreation facilities. |
| Section J.9 (Facility Survey) | During the site visit, there were several areas of the center under construction. Please indicate whether current projects will be completed prior to the end of the current contract. | Yes, it is anticipated that all construction will be complete by the end of the current contract. |
| Section L.7 (Factor 3 / Staff Resources) | Please provide a list of the staff that the School for Integrated Academics and Technologies (SIATech) employs at the Los Angeles Job Corps Center. | The current partnership with SIATech will not automatically transfer to the next contract. Instead, offerors will propose their own staff . |
| Section L.7 (Factor 4 / Business Management Proposal) | During the pre-proposal conference, it was noted that there is no staff parking at the center. The parking lots close by may be used for a daily or monthly fee. Is it permissible to include reimbursement for staff parking in the proposed budget? | Yes; offerors should include parking expenses in their proposal as there is no dedicated onsite parking available. |
| Section C Statement of Work CTT List, Page 12 | Please provide the contracted FTE levels and positions in support of the 60 slot TCU Advanced Training Program. | This is proprietary information. The current levels and positions supporting the Transportation Communications Union’s (TCU) Advanced Training Program is supplied by a separate contract. |
| Section C.2, Page 17 | Please provide “select zip codes” in the northern part of Foothill Employment and Training Consortium, Los Angeles City, Los Angeles County, Pacific Gateway, SELACO (Southeast Los Angeles County Consortium), South Bay Consortium, and Verdugo Consortium. | Zip codes are: 90001, 90002, 90003, 90004, 90005, 90006, 90007, 90008, 90009, 90010, 90011, 90012, 90013, 90014, 90015, 90016, 90017, 90018, 90019, 90020, 90021, 90022, 90023, 90024, 90025, 90026, 90027, 90028, 90029, 90030, 90031, 90032, 90033, 90034, 90035, 90036, 90037, 90038, 90039, 90040, 90041, 90042, 90043, 90044, 90045, 90046, 90047, 90048, 90049, 90050, 90051, 90052, 90053, 90054, 90055, 90056, 90057, 90058, 90059, 90060, 90061, 90062, 90063, 90064, 90065, 90066, 90067, 90068, 90069, 90070, 90071, 90072, 90073, 90074, 90075, 90076, 90077, 90078, 90079, 90080, 90081, 90082, 90083, 90084, 90086, 90087, 90088, 90089, 90090, 90091, 90093, 90094, 90095, 90096, 90099, 90101, 90103, 90189, 90201, 90202, 90209, 90210, 90211, 90212, 90213, 90220, 90221, 90222, 90223, 90224, 90230, 90231, 90232, 90233, 90239, 90240, 90241, 90242, 90245, 90247, 90248, 90249, 90250, 90251, 90254, 90255, 90260, 90261, 90262, 90263, 90264, 90265, 90266, 90267, 90270, 90272, 90274, 90275, 90277, 90278, 90280, 90290, 90291, 90292, 90293, 90294, 90295, 90296, 90301, 90302, 90303, 90304, 90305, 90306, 90307, 90308, 90309, 90310, 90311, 90312, 90401, 90402, 90403, 90404, 90405, 90406, 90407, 90408, 90409, 90410, 90411, 90501, 90502, 90503, 90504, 90505, 90506, 90507, 90508, 90509, 90510, 90601, 90602, 90603, 90604, 90605, 90606, 90607, 90608, 90609, 90610, 90620, 90621, 90622, 90623, 90624, 90630, 90631, 90632, 90633, 90637, 90638, 90639, 90640, 90650, 90651, 90652, 90660, 90661, 90662, 90670, 90671, 90680, 90701, 90702, 90703, 90704, 90706, 90707, 90710, 90711, 90712, 90713, 90714, 90715, 90716, 90717, 90723, 90731, 90732, 90733, 90734, 90744, 90745, 90746, 90747, 90748, 90749, 90895, 90909, 91001, 91003, 91006, 91007, 91008, 91009, 91010, 91011, 91012, 91016, 91017, 91020, 91021, 91023, 91024, 91025, 91030, 91031, 91040, 91041, 91042, 91043, 91046, 91066, 91077, 91101, 91102, 91103, 91104, 91105, 91106, 91107, 91108, 91109, 91110, 91114, 91115, 91116, 91117, 91118, 91121, 91123, 91124, 91125, 91126, 91129, 91182, 91184, 91185, 91188, 91189, 91199, 91201, 91202, 91203, 91204, 91205, 91206, 91207, 91208, 91209, 91210, 91214, 91221, 91222, 91224, 91225, 91226, 91301, 91302, 91303, 91304, 91305, 91306, 91307, 91308, 91309, 91310, 91311, 91313, 91316, 91319, 91320, 91321, 91322, 91324, 91325, 91326, 91327, 91328, 91329, 91330, 91331, 91333, 91334, 91335, 91337, 91340, 91341, 91342, 91343, 91344, 91345, 91346, 91350, 91351, 91352, 91353, 91354, 91355, 91356, 91357, 91358, 91359, 91360, 91361, 91362, 91364, 91365, 91367, 91371, 91372, 91376, 91377, 91380, 91381, 91382, 91383, 91384, 91385, 91386, 91387, 91390, 91392, 91393, 91394, 91395, 91396, 91401, 91402, 91403, 91404, 91405, 91406, 91407, 91408, 91409, 91410, 91411, 91412, 91413, 91416, 91423, 91426, 91436, 91470, 91482, 91495, 91496, 91499, 91501, 91502, 91503, 91504, 91505, 91506, 91507, 91508, 91510, 91521, 91522, 91523, 91526, 91601, 91602, 91603, 91604, 91605, 91606, 91607, 91608, 91609, 91610, 91611, 91612, 91614, 91615, 91616, 91617, 91618, 91702, 91706, 91714, 91715, 91716, 91722, 91723, 91724, 91731, 91732, 91733, 91734, 91735, 91740, 91741, 91744, 91745, 91746, 91747, 91748, 91749, 91750, 91754, 91755, 91756, 91759, 91765, 91770, 91771, 91772, 91773, 91775, 91776, 91778, 91780, 91788, 91789, 91790, 91791, 91792, 91793, 91795, 91801, 91802, 91803, 91804, 91896, 91899, 91903, 91917, 92003, 92009, 92364, 92365, 93001, 93002, 93003, 93004, 93005, 93006, 93007, 93009, 93010, 93011, 93012, 93013, 93014, 93015, 93020, 93021, 93022, 93023, 93024, 93030, 93031, 93032, 93033, 93034, 93035, 93036, 93040, 93041, 93042, 93043, 93044, 93060, 93061, 93062, 93063, 93064, 93065, 93066, 93067, 93094, 93099, 93101, 93102, 93103, 93105, 93106, 93107, 93108, 93109, 93110, 93111, 93116, 93117, 93118, 93120, 93121, 93130, 93140, 93150, 93160, 93190, 93199, 93203, 93205, 93206, 93220, 93222, 93224, 93225, 93226, 93238, 93240, 93241, 93243, 93249, 93250, 93251, 93252, 93255, 93257, 93258, 93263, 93268, 93274, 93275, 93276, 93280, 93283, 93285, 93287, 93301, 93302, 93303, 93304, 93305, 93306, 93307, 93308, 93309, 93311, 93312, 93313, 93314, 93380, 93383, 93384, 93385, 93386, 93387, 93388, 93389, 93390, 93401, 93402, 93403, 93405, 93406, 93407, 93408, 93409, 93410, 93412, 93420, 93421, 93422, 93423, 93424, 93427, 93428, 93429, 93430, 93432, 93433, 93434, 93435, 93436, 93437, 93438, 93440, 93441, 93442, 93443, 93445, 93446, 93447, 93448, 93449, 93451, 93452, 93453, 93454, 93455, 93456, 93457, 93458, 93460, 93461, 93463, 93464, 93465, 93475, 93483, 93501, 93502, 93504, 93505, 93510, 93516, 93518, 93519, 93523, 93524, 93527, 93528, 93531, 93532, 93534, 93535, 93536, 93539, 93543, 93544, 93550, 93551, 93552, 93553, 93554, 93555, 93556, 93560, 93561, 93563, 93581, 93584, 93586, 93590, 93591, 93599. |
| Section C.2 Page 17 and Section F.5 Page 26 | The most recent NEAP goals updated on 3/16/22 shows the Los Angeles OA has 544 arrivals for the Los Angeles JCC, 114 arrivals for Long Beach, and 100 arrivals for Clearfield. The NEAP goals also show 181 arrivals from Long Beach OA. The Solicitation does not include arrivals from other contractors. Please clarify whether the Los Angeles JCC can expect 181 arrivals from Long Beach OA. If so, please clarify whether 544 arrivals from LA OA and 181 arrivals from Long Beach will enable the Los Angeles JCC with a contracted capacity of 614 students be able to achieve design capacity with 725 total arrivals. | The solicitation will be amended to reflect arrival goals of 725 for Outreach/Admissions. There will be no arrival goals for Long Beach and Clearfield. |
| Section C, Statement of Work, Page 18 | The CTT Trade Offerings and Training Slots do not match the DOL Master Profile. Please clarify whether the Offerings and Slots noted in the solicitation have been implemented at the center or whether the changes will need to be addressed upon award. | The trade slots in the solicitation are correct and these trades will be operational for the start of the new contract. |
| Section C, Statement of Work, Page 18 | Please confirm the whether the OTP offerings are being administered at the Maxine Waters Employment Preparation Center and/or the Los Angeles Trade-Technical College | OTP training occurs at the Maxine Waters Employment Preparation Center. |
| Page 67, Attachment J.5 | Please clarify if the Computer Networking CTT Offering is eligible for CTST funding. Network Cable Installation is listed on PRH Appendix 508. | Computer Networking CTT is not eligible for CTST funding. |
| Page 68, Attachment J.9 | Please clarify whether the leased parking lot for GSA vehicles is included in the existing lease. If not, please provide lessor information. Also, please advise regarding provisions of staff parking, including the number of spaces and whether the parking lot is covered by the existing lease. | There is no parking covered under the existing lease with the YWCA. The offeror should proposed parking expenses in their proposal. |
| Attachment J.10 | There does not appear to be any washer or dryers listed on the EMPS. Please provide the quantity, make (Speed Queen), and model numbers of washers and dryers and advise whether they are DOL owned or rented. | There are 32 Speed Queen Commercial Washers (Model# SWNMN2SP115TW01) and 32 Speed Queen Commercial Dryers (Model# - SSEMNAGS153TW01). These machines are leased. |
| Attachment J.22 | Please provide the Class-Tag or VIN vehicle(s) being used for driver’s education. Clarify if the vehicles are equipped with dual brakes. | There are two vehicles used for Driver's Education. Both are equipped with dual brakes. These vehciles are: |
G10-3564U (3FA6P0UU7JR122705) Sedan FORD FUSIONHEV 2018 G10-3565U (3FA6P0UU9JR122706) Sedan FORD FUSIONHEV 2018
| There is uncertainty about future costs to FFP contracts, especially in the current environment where inflation or CPI is 8.5%. Contractors try to include risk premiums in their bids to ensure viability through these unprecedented circumstances, causing overall higher bid prices. In accordance with FAR 16.203-1, will the government consider adding an Economic Price Adjustment (EPA) or Price Adjustment Clause to the contract? By minimizing long term unknown inflationary risks factors from the contractor, the need for inflationary risk contingency costs is eliminated, resulting in a more realistic and competitive overall bid price. | On a case-by-case basis, the Government may honor requests for equitable adjustment. However, Section I (Contract Clauses and Provisions) of the solicitation will remain in its present format. No additional clauses will be incorporated at this time. | |
| The RFP shows a total of 578 CTT slots. However, the most recent CTT-10 report shows 608 total slots (including ACT Program slots). Can DOL please confirm that 578 CTT slots is accurate for the upcoming contract? | It is confirmed that the upcoming contract will have 578 CTT slots. | |
| Page 28 Section G.2 | Will DOL please clarify the language in the 2nd paragraph. Should REAs from new WDs include a Management Fee or not include a Management Fee? | Equitable adjustments for new wage determinations shall not include general and administrative expenses (G&A), profit, or management fee. |
| Page 69, Attachment J.15 | Will DOL please provide the DBA Wage Determinations for this solicitation? | The wage determinations will be issued when a service order is issued for Construction, Rehabilitation, and Acquisition (CRA). |
| Page 69, Attachment J.16 | Please clarify the SCA WD is the correct ones for this solicitation. On Sam.gov there is a more recent WD issued in July 2023. | Please refer to Service Contract Act Wage Determination No. 2015-5613 (7/27/2023). (See attachment.) |
| Page 69, Attachment J.16 | Will DOL please provide Wage Determinations for all counties in the NEAP zone? | The U.S. Department of Labor will not provide the Wage Determinations for all counties in the National Enrollment Assignment Plan. Contractors must notify the Government of the location of any staff not covered in the Wage Determinations published in the solicitation. The Government will provide the Wage Determinations for those areas once identified. |
| As the LA Job Corps Center does not have any staff parking and the cost to provide daily parking for staff is significant, has the government included these parking costs in its cost model/estimate? | Yes | |
| California requires exempt employees to be paid a minimum of $65,000 per year. Does the government cost model/estimate account for this requirement? | Yes. | |
| Los Angeles County requires a minimum wage for employees to be paid a minimum of $16.90 per hour. Does the government cost model/estimate account for this requirement? | Yes. | |
| Are the washers and dryers leased or owned? | Leased | |
| In our experience, some states do not fully recognize the sales tax exemption that should be available to DOL contractors and currently have seen this in California. Should bidders include sales tax in their pricing or will DOL allow an REA in the event the State of California requires the winning bidder to pay sales tax on purchases made during contract performance? | Section 158(d) of the Workforce Innovation and Opportunity Act sets forth the following prohibition: |
“Transactions conducted by a private for-profit or nonprofit entity that is an operator or service provider for a Job Corps center shall not be considered to be generating gross receipts. Such an operator or service provider shall not be liable, directly or indirectly, to any state or subdivision of a state (nor to any person acting on behalf of such a state or subdivision) for any gross receipts taxes, business privilege taxes measured by gross receipts, or any similar taxes imposed on, or measured by gross receipts in connection with any payments made to or by such entity for operating or providing services to a Job Corps center." Thus, the Contracting Officer will issue a letter stating: "This prohibition is valid for the duration of the subject contract."
| Do contractors have to follow California’s meal break law? The law states that if such a violation occurs, then the employer must pay the employee one extra hour of pay at their regular hourly rate. | Contractors must follow the laws of the state concerning rest periods for employees. | ||
| Page 9, Section B.1 | Will the successful operator be required to submit an OBS Build-Up Plan? | Yes | |
| Page 9, Section B.1 | Will the current operator be required to update applicant files that have been pending if the Center has been placed ON PAUSE? | Yes | |
| Page 18, Section C.2C | Will the successful operator be required to submit a plan per PIN 21-12 and 21-04? | No, plans per PIN 21-12 and 21-04 are not required. | |
| Page 18, Section C.2D | It is unknown where the ACT is being provided. Can the Government provide clarification on the location of ACT? | The offeror should propose where they would provide ACT. | |
| Page 20, Section C2I | Can the Government share the current staffing vacancy rate? Does the center currently have significant staffing vacancies? | The staff vacancy rates of the current operator will not be shared. Offerors should propose adequate staffing and wages to ensure that services and programs meet Government requirements. | |
| Page 26, Section F.5 | The expected arrivals are between are between 62 and 65 monthly, however will there be an adjusted COVID OBS of 84% per the recent release from JCAS? | Contract OBS has not changed. Build-up plans to the reduced OBS numbers were drawn for more realistic goals as the system was getting over the effects of the pandemic on recruitment. The On-board Strength in the solicitation will not be adjusted. | |
| Page 67, Attachment J.5 | Has the CTST Plan for PY 2023 been submitted? | No, the contract does not have CTST funding | |
| Page 67, Attachment J.5 | Are there any incomplete/pending CTST projects pending from the pre-pandemic period? | No, there are not. | |
| Page 68, Attachment J.4 | Can positions not being proposed be deleted from the J.4? | Positions that are not being proposed on the J-4 can be deleted | |
| Page 68, Attachment J.4 | Should NTC personnel be listed in the J.4 Staffing Chart, under the subcontractor column, and be assigned a “Position Number?” | Please include personnel from National Training Contractors (NTCs) on Attachment J-4 (Staffing Chart) and indicate these positions as such. Please assign numbers to each position. | |
| Page 68, Attachment J.9 | Are there any pending major facility HVAC issues? | None at this time. | |
| Page 70, Attachment J.28 | Should the offeror omit substitutes and paid WBL students from the J-28? | Please include substitutes and paid Work-based Learning (WBL) students on Attachment J-28 (Staff Compensation Plan) and indicate these positions as such. | |
| Page 70, Attachment J.28 | Can positions not being proposed be deleted from the J.28? | Positions that are not being proposed on the J-28 can be deleted. | |
| Page 70, Attachment J.28 | Should NTC personnel be listed in the J.28 and be given a “Position Number?” | Please include personnel from National Training Contractors (NTCs) on Attachment J-28 (Staff Compensation Plan) and indicate these positions as such. Please assign numbers to each position. | |
| Page 20, Section C.2 SITE SPECIFIC INFORMATION. I. Failure to maintain staffing levels | States “The value of the salary for a vacant position shall be determined by the value listed for that position in attachment J.28.” Attachment J-28 is not included - please provide attachment J.28. | Attachment J-28 (Staff Compensation Plan) will be posted on the System for Award Management (SAM) website under Solicitation No. 1605JW-23-R-00009. | |
| Page 30, G.5 REMEDIES FOR CONTRACTOR FAILURE TO COMPLY WITH SEPARATION | |||
| AND LEAVE REQUIREMENTS | Please confirm the table for “Calculation of Student Per Day Amount” does not need to be submitted with the proposal. | Yes, the Student Pay Day Amount is not needed to be sumitted with the proposal. | |
| Please provide a Microsoft Word version of the solicitation document. | A Microsoft Word version of the solicitation cannot be posted. | ||
| Are there any unique facility challenges or concerns? | No, there are not. | ||
| Will there be any outstanding CRA projects at the time of transition or allotted funds that will require rapid expenditure? | The Government does not expect this to be the case. All CRA projects should be completed by the end of the current contract period. | ||
| Who are the current off center training providers? | This is proprietary information. | ||
| What are the average annual costs of each of the off-center trainings? | This is variable. The offeror should propose costs based on their proposed OTP sites. | ||
| Do you have a current map/floor plan of the center? If so, could you please provide it. | This is provided in Attachment J-9: Facility Survey of the Solicitation. | ||
| Are there any special/unique supervision or security considerations? Are all aspects of the physical security plan operational? (Cameras, metal detectors etc.?) | The offeror should determine security considerations as part of their proposal. All aspects of the physical security plan (cameras, metal detectors) are operational | ||
| Are there currently any significant equipment needs interfering with operations that will require immediate attention? | No | ||
| What percentage of entering students require significant language supports/English as a second language? | Less than 5%. | ||
| What percent of the population enrolls as homeless/requires housing post enrollment? | Approximately 2% | ||
| How many Significant Incident Reports related to drugs or violence did the center submit from July 1, 2022- June 30, 2023? | There were a total of 37 SIRs submitted during this period for Drugs and/or Assault. | ||
| How many dorms are there and how many students are housed on each dorm? Do all living spaces allow workers a clear line of site/supervision of all halls and common areas? | Please reference attachment J-9: Facility Survey for this information. | ||
| Are there any unique, unusual challenges related to operation of the LA center? | No | ||
| Will the government consider increasing the Phase-In and Phase-Out CLINS NTE amounts for the Los Angeles Job Corps Center? | The not-to-exceed (NTE) amounts for Phase-In and Phase-Out will remain as published in the solicitation. | ||
| Describe the operator's involvement with the lease agreement between the Government and YWCA GLA Urban Campus. Is the operator responsible for pricing the lease? Who is responsible for maintaining the facilities? | The operator has no role in the lease agreement and is not responsible for pricing. The operator is responsible for general upkeep and maintenance of the center. | ||
| Will the government provide an update on future National Projects described in the Facility Survey? | There are no updates available at this time. | ||
| Will the government provide updated utility costs for PY 21, PY 22, and PY 23 to present date? | Attachment J-12 (Utilities and Fuel Usage) will be posted on the System for Award Management (SAM) website under Solicitation No. 1605JW-23-R-00009. | ||
| Are there any current/planned CRA projects that will not be completed by contract start? | No | ||
| What are the locations and/or provisions for employee parking at Los Angeles JCC? | This is not provided as part of the physical property. This is the responsibility of the operator/employees. | ||
| The Los Angeles Job Corps Center's OBS is 614. The RFP states the center will not receive arrivals from other centers; however, the contract is responsible for recruiting for Long Beach and Clearfield. The recruitment numbers for Los Angeles (544) are low for the center's OBS. Please confirm the numbers are correct and no other contractor is responsible for arrivals. | The solicitation will be amended to reflect arrival goals of 725 for Outreach/Admissions. There will be no arrival goals for Long Beach and Clearfield. No other contractor is responsible for arrivals. | ||
| To ensure the continuation and completion of students' current CTT/ACT/OTP programs, please provide the locations of the various ACT and OTP programs at the Los Angeles Job Corps Center. | This is proprietary information. | ||
| Do any of the current OTP, ACT or medical CTT offerings have minimum age requirements or prerequisites/entry requirements (i.e. HSD/GED completion before entry)? | Yes there are age requirements for some OTP offerings; however, age requirements can be waived by the parent/legal guardian if the completion date is projected to be after the student turns 18. Also, there is also other entrance requirements the site requires depending on the CTT offered at the site. Offerors are expected to research these requirements. | ||
| To ensure the continuation and completion of students' current HSE programs, please confirm the center has SIA Tech, other high school diploma providers, and co-enrollment agreements. | This is proprietary information. However, during transition, all necessary information related to students HSE Program will be provided to the new contractor. | ||
| Does the center have pilot programs? | No, the center does not have any pilot programs. | ||
| Please confirm Attachment J-8 is required to be returned upon award and not with the proposal response. | |||
| Attachment J-8 (Statement and Acknowledgment) is to be submitted upon contract award. |
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