1605C3-26-R-00008.pdf

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

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SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

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SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

1605C3-26-R-00008

U.S. DEPARTMENT OF LABOR

200 CONSTITUTION AVE. NW

ROOM S1524

WASHINGTON DC 20210

US Department of Labor Customer Acquisition Services 200 Constitution Ave, NW N-2305 Washington DC 20210

US Department of Labor Customer Acquisition Services 200 Constitution Ave, NW N-2305 Washington DC 20210

06/22/2026 0900 ED Helen Williams 202-693-6384

CAS 100.00

CAS

Emily E. Bear

236220

$45

05/27/2026

OASAM DC BOC SHIP

The United States Department of Labor/Office of the Senior Procurement Executive (OSPE) anticipates establishing a firm fixed price

(FFP) contract for the Upgrade of Public Spaces in the Frances Perkins Building (FPB) on behalf

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

of the Office of the Assistant Secretary for

Administration and Management (OASAM) Business

Operations Center (BOC).

Delivery: 08/02/2028

Period of Performance: 08/03/2026 to

08/02/2028

0001 Frances Perkins Building (FPB) Public Spaces

Upgrade-Auditorium

Firm-Fixed Price

Product/Service Code: Z2AB

0002 Frances Perkins Building (FPB) Public Spaces

Upgrade-Great Hall

Firm-Fixed Price

Product/Service Code: Z2AB

0003 Frances Perkins Building (FPB) Public Spaces

Upgrade-Mezzanine

Firm-Fixed Price

Product/Service Code: Z2AB

B - Supplies or Services/Prices

Price Schedule

Please see Section J-Attachment J.2

C - Description/Specifications

Performance Work Statement (PWS)

PART 1 – GENERAL INFORMATION

1.1 DESCRIPTION OF SERVICES / INTRODUCTION

The Contractor must provide all personnel, equipment, tools, materials, supervision, project management, transportation, and other items and non-personal services necessary to enhance the public meeting spaces at the Frances Perkins Building (FPB), which consists of the Auditorium, Great Hall, and Mezzanine, as defined in this Performance Work Statement (PWS), except those items identified as Government-furnished in Part 3. The Contractor must perform all tasks in accordance with this PWS and all applicable laws, regulations, and standards.

1.2 BACKGROUND

The Frances Perkins Building’s public meeting spaces are widely used for internal and external engagements, making their appearance and functionality critical to supporting a professional and welcoming environment. To enhance the overall aesthetics and usability of these areas, the Department intends to upgrade several design elements, including new curtains, updated carpeting, lighting, Audio/Visual (AV) systems, and other enhancements that will contribute to a modern, cohesive and visually appealing space.

Improvements to the Great Hall, Auditorium and Mezzanine will support a more efficient, comfortable and representative setting for employees, stakeholders, and visitors. Moreover, the modernization of the aging AV systems is critical to hosting virtual and hybrid meetings, press engagements, leadership communications, training, and public events. Many existing systems are beyond end-of-life, lack vendor support, and do not meet modern collaboration needs such as Microsoft Teams Rooms (MTR), Webex, and Zoom integration. This project will modernize these environments to ensure compliance, accessibility, and reliability. For purposes of this procurement, “modernization” refers to a comprehensive overhaul of the Frances Perkins Building’s Great Hall, Auditorium, and Mezzanine that includes both technological and physical space improvements. Modernization encompasses the replacement of end-of-life AV systems; upgrades to room infrastructure such as lighting, carpeting, seating, fabrics, and furnishings; and the integration of current, industry-leading collaboration technologies. The intent is to deliver spaces that represent the most current standard of performance across all aspects of AV, architectural design, and hybrid meeting capability. All solutions must be scalable, support long-term evolution of technology, and ensure the Department’s continued ability to host high-visibility events, hybrid engagements, and mission-critical communications well into the future.

1.3 OBJECTIVES

The objectives of this PWS are to:

• Provide a team of professional and licensed, specialists (e.g., AV, Acoustic Consultants, Sound Reinforcement...etc.) to support the effort in creating modern, up-to-date public meeting spaces in FPB.

• Replace end-of-life AV systems with modern, secure, fully supported solutions.

• Provide seamless interoperability with Microsoft Teams Rooms (MTR), Webex, and Zoom.

• Improve broadcast, recording, and streaming capabilities across FPB spaces.

• Ensure Section 508 accessibility compliance and support assistive technologies.

• Enhance audio quality, visual clarity, and hybrid meeting functionality.

• Deliver comprehensive training, documentation, testing, and warranty support to commence upon completion of the overall project for at least one (1) year (not including the manufactures warranty).

• Ensure safety, prevent damage, and minimize disruptions to other spaces.

• Deliver the project on time and within budget.

• Complete the project with no security violations or safety incidence.

• Manage the completion of the project with the spirit of partnering and without litigation.

• Provide timely reports and communications.

• Ensure that all sensitive documents are handled, distributed, archived, and destroyed according to established project procedures.

• Close off and complete the upgrades one space at a time. This work must be coordinated with DOL to ensure that building occupants have access to other available public meeting spaces for large meetings and gatherings. To the greatest extent feasible, removal and mobilization work should not begin until the necessary supplies are on hand to perform new work.

1.4 SCOPE

The Contractor must provide a complete upgrade for the public meeting spaces in the Frances Perkins Building (FPB), including the Auditorium, Great Hall, and Mezzanine. This includes architectural, interior, mechanical, electrical, plumbing, communications/data, fire protection, security, structure, audio/visual system, furniture, equipment and other related infrastructure, to create modern, up-to-date, and code complaint public meeting assembly spaces. Additional facility architectural information, environmental conditions, existing AV inventories, and infrastructure details required for design, demolition, and installation are provided in Technical Exhibits.

1.5 PERIOD OF PERFORMANCE

The period of performance will consist of twenty-four (24) months. The services are anticipated to start on 8/01/2026 and end on 7/31/2028.

1.6 GENERAL INFORMATION

This section includes requirements for Quality Control (QC), Quality Assurance (QA), Recognized Holidays, Hours of Operation, Place of Performance, Security Requirements, Special Qualifications, Contract Type, Phase-In/Phase-Out, COR designation, Contract Manager responsibilities, identification of contractor personnel, and Organizational Conflict of Interest (OCI) compliance.

1.6.1 Quality Control

The contractor must develop and maintain an effective quality control program to ensure that services are performed in accordance with this PWS. The contractor must develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. As a minimum, the contractor must develop quality control procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary”. After acceptance of the quality control plan, the contractor must receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. The Quality Control Plan shall be submitted within 7 calendar days after contract award.

The contractor must conduct post award conferences, before the start of upgrades, and prior to acceptance by the Government of QC plan. During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the QC operations, design activities, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's Management and control with the Government's Quality Assurance. Minutes of the meeting will be prepared by the QC Manager and signed by the Contractor, the Architect/Engineer (A/E), and the Government. Provide a copy of the signed minutes to all attendees and incorporate into the relevant QC Plan. At a minimum the Coordination and Mutual Understanding Meeting must be repeated when a new QC Manager is appointed. There can be other occasions when subsequent conferences will be called by either party to reconfirm mutual understandings or address deficiencies in the CQC system or procedures which can require corrective action by the Contractor

This QC program is a key element in meeting the objectives of the Commissioning Process. The QC program consists of a QC Organization, QC Plan, QC Plan Meeting(s), a Coordination and Mutual Understanding Meeting, QC meetings, phases of control, submittal review and approval, testing, completion inspections, QC certifications, independent Special Inspections involving periodic special inspections by registered design professional, and documentation necessary to provide materials, equipment, workmanship, fabrication, and operations that comply with the requirements of the Contract. The QC program must cover on-site and off-site work and be keyed to the work sequence. The QC Manager is the primary individual responsible for quality control, all individuals will be held responsible for the quality of work on the job.

1.6.2 Quality Assurance

The government must evaluate the contractor’s performance under the resultant contract action in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Reference Quality Assurance Plan and surveillance methodology to be used to ensure quality assurance.

1.6.3 Recognized Holidays

The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.4 Hours of Operation

Normal operational hours are 6:00 AM to 6:00 PM, Monday through Friday (excluding holidays), during which routine, non-disruptive activities may occur, including inspections, administrative tasks, system monitoring, and minor repairs that do not affect tenants or require shutdowns. Non-disruptive fire protection, plumbing, electrical, lighting, and architectural work may also be performed during regular hours. Any activity that creates noise, vibration, dust, utility interruptions, system shutdowns, alarm activation, temperature disruptions, or other impacts to tenant operations—especially near the Child Development Center—must be performed after hours (i.e. 6:00 PM to 6:00AM). This includes planned utility shutdowns, disruptive services, electrical outages, major repairs, fire alarm or life safety testing, water-based system work requiring shutdowns, HVAC work affecting comfort, and audible tests that activate emergency equipment. All after-hours work is required throughout the project duration at no additional cost to the Government.

1.6.5 Place of Performance:

The work will be performed at the DOL Headquarters building, the Frances Perkins Building at 200 Constitution Ave NW, Washington, DC 20210.

1.6.6 Type of Contract

The government anticipates award of a firm-fixed price contract.

1.6.7 Security Requirements:

1.6.7.1 Physical Security

The contractor must be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control

The contractor must establish and implement methods of making sure all Keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government must be duplicated. The contractor must develop procedures covering key control that must be included in the Quality Control Plan. Such procedures must include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor must immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.3 Lost Keys

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or rekeying or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government and the total shall replace all locks and keys for that system cost deducted from the monthly payment due the contractor.

1.6.7.4 Key Use

The contractor must prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees.

The contractor must prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.5 Lock Combinations

The contractor must establish and implement methods of ensuring that not all lock combinations are revealed to unauthorized persons.

The contractor must ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures must be included in the contractor’s Quality Control Plan.

1.6.8 Conservation of Utilities

The contractor must instruct employees in utilities conservation practices. The contractor must be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.6.9 Special Qualifications

The prime contractor is responsible for ensuring all employees and subcontractors possess all required licenses for operating used in the execution of this contract action.

1.6.10 Post Award Conference/Periodic Progress Meetings

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office The

Contracting Officer, Contracting Officer’s Representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action must be taken to resolve outstanding issues. These meetings must be at no additional cost to the government.

1.6.11 Contracting Officer’s Representative

A COR will be delegated separately.

1.6.12 Key Personnel

The following personnel are considered key personnel by the government:

1) Contract Manager

2) Project Manager

1.6.12.1 Contract Manager

The contractor must provide a Contract Manager who must be responsible for managing the overall contract, ensuring that the project is completed on time and within budget, and handling any contractual issues or changes arise throughout the period of performance.

The name of this person and an alternate who must act for the contractor when the manager is absent must be designated in writing to the Contracting Officer. The Contract Manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract action.

1.6.12.2 Project Manager

The contractor must provide a Project Manager to oversee day-to-day upgrade/enhancement activities, ensuring the project is completed on time, within budget, and to required quality standards. Responsibilities include coordinating across disciplines to meet design process requirements, schedules, and cost targets; managing materials, labor, and equipment; ensuring compliance with safety and quality regulations; and identifying and mitigating risks. The Project Manager may also serve as the project Superintendent.

1.6.13 Loading Dock

Use of the existing loading dock at Frances Perkins Building will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 6:00 AM to 6:00 PM weekdays. Deliveries outside normal business hours must be coordinated with prior notice to the Contracting Officer Representative. Access to the loading dock is located between Second Street and Constitution Avenue NW Washington D.C. The loading dock height is measured at a maximum of 12 feet 1 inch. Loading dock activities must be coordinated with the DOL Building Manager, a minimum of 72 hours in advance.

1.6.14 Parking

Limited parking is available on-site. The Contractor must make their own arrangement for parking off site.

1.6.15 Staging and Storage

The Contractor may be provided a staging area within the building, including the area of work, contingent upon DOL approval, and provided that its use will not interfere with operations of the Government. The D/B Contractor must provide all personnel, tools, and equipment necessary for unloading, transporting, and assembling the materials.

1.6.16 Dumpster

Limited space is available on-site for a dumpster. Dumpster size and location must be coordinated with the DOL Building Manager, a minimum of 72 hours in advance. Use of the existing building dumpsters and trash bins is strictly prohibited.

1.6.17 Freight Elevator

A freight elevator is available for use at the project site and will be shared with Government activities on a first-come-first-served, wait-your-turn basis. Freight elevator activities must be coordinated with the DOL Building Manager, a minimum of 72 hours in advance.

1.6.18 Existing Conditions

All Government property or systems displaced, altered, or damaged during the performance of the contract other than stated in this PWS must be restored to its original condition at no cost to the Government. These repairs, if needed, must be executed immediately when the Contractor is notified by the Contracting Officer that such repairs are required due to action by the contractor or his/her subcontractors.

1.6.19 Electrical Circuits Updates

The Contractor must update the circuit-panel index for every electrical circuit modified as a part of this PWS. The D/B Contractor must update the panel schedule for all new circuits added and identify all new outlets by indicating the electrical room, panel and breaker identification. All junction boxes must be labeled with panel and breaker numbers.

PART 2 – DEFINITIONS & ACRONYMS

Definitions

• Audio/Visual (AV): Systems and equipment used to capture, process, transmit, or display audio and visual content. Authentication Information: Credentials and configuration details required to securely administer AV systems.

• As-Built Documentation: Final technical drawings, diagrams, and system configurations reflecting the installed AV systems.

Contracting Officer (CO): The Government official with the authority to award, administer, and terminate contracts.

• Contracting Officer’s Representative (COR): The Government official designated to oversee technical performance. Controlled Unclassified Information (CUI): Government information requiring safeguarding or dissemination controls. Defective Service: A service output that fails to meet the requirements or performance standards in the PWS.

• Help Desk Support (12x5x365): Support available 12 hours per day, 5 days per week, 365 days per year.

• Hybrid Meeting: A meeting supporting both in-person and remote participants through AV conferencing technology. Quality Assurance (QA): Government actions taken to ensure that Contractor services meet contract requirements.

• Quality Control (QC): Contractor processes used to ensure services meet the requirements of the PWS. Section 508 Compliance:

Federal accessibility requirements for electronic and information technology. Technical Exhibit (TE): Attachments to the PWS providing detailed technical or performance information.

Acronyms

• AV: Audio/Visual

• AVIXA: Audiovisual and Integrated Experience Association

• BOC: Business Operations Center

• BYOD: Bring Your Own Device

• CART: Communication Access Real-time Translation

• COR: Contracting Officer’s Representative

• COTS: Commercial Off-The-Shelf

• CTS/CTS-I/CTS-D: Certified Technology Specialist

• CUI: Controlled Unclassified Information

• DMS: Digital Media System

• DOL: Department of Labor

• DSP: Digital Signal Processor

• EIT/ICT: Electronic and Information Technology / Information and Communication Technology

• FAR: Federal Acquisition Regulation

• FIPS: Federal Information Processing Standard

• FISMA: Federal Information Security Modernization Act

• FF&E: Furniture, Fixtures, and Equipment

• FFP: Firm Fixed Price

• GFE: Government-Furnished Equipment

• HDCP: High-bandwidth Digital Content Protection

• HDMI: High-Definition Multimedia Interface

• HSPD-12: Homeland Security Presidential Directive 12

• IPTV: Internet Protocol Television

• LAN: Local Area Network

• MBI: Minimum Background Investigation

• MTR: Microsoft Teams Rooms

• NACI: National Agency Check with Inquiries

• NIST: National Institute of Standards and Technology

• OCIO: Office of the Chief Information Officer

• OASAM: Office of the Assistant Secretary for Administration and Management

• OPA: Office of Public Affairs

• PIV: Personal Identity Verification

• PII: Personally Identifiable Information

• PoE: Power over Ethernet

• PRS: Performance Requirements Summary

• PTZ: Pan-Tilt-Zoom

• QASP: Quality Assurance Surveillance Plan

• QoS: Quality of Service

• SIP: Session Initiation Protocol

• TE: Technical Exhibit

• TIC: Trusted Internet Connections

• UPS: Uninterruptible Power Supply

• UHD: Ultra High Definition

• USB-C: Universal Serial Bus Type-C

• VTC: Video Teleconferencing

• VoIP: Voice over Internet Protocol

• WCAG: Web Content Accessibility Guidelines

PART 3 – GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 GENERAL

The Government will provide the facilities, equipment, materials, and information identified in this section for use by the Contractor in performing the requirements of this PWS. Government-furnished items remain the property of the U.S. Government and must be used only for purposes directly related to contract performance. The Contractor must safeguard all Government-furnished property and report any loss, damage, or misuse to the COR immediately.

3.2 GOVERNMENT-FURNISHED INFORMATION (GFI)

• Facility floor plans for the Great Hall, Auditorium, and Mezzanine.

• Access to knowledgeable personnel from OASAM, OCIO, BOC, and OPA.

• Applicable policies, standards, and compliance documentation (e.g., Section 508, IT security requirements).

• Available legacy AV documentation such as schematics, equipment inventories, and wiring diagrams.

See Technical Exhibits for Government-provided architectural drawings, material specifications, environmental and acoustic characteristics, existing AV inventories, and power and network infrastructure details.

3.3 GOVERNMENT-FURNISHED EQUIPMENT (GFE)

The Government may provide certain equipment for the Contractor’s use, including temporary workstations, network access for integration and testing, IPTV sources, and approved network switches. The Contractor must maintain accountability for all GFE, ensure proper safeguarding, and return all items in good condition upon project completion.

3.4 GOVERNMENT-FURNISHED FACILITIES (SITE ACCESS)

The place of performance is the Frances Perkins Building (FPB) at 200 Constitution Avenue NW in Washington, DC, where the Government will provide access to necessary rooms, staging areas, and utilities. Contractors must follow all facility access, security, escort, and safety requirements to protect DOL facilities and systems. Physical access to the FPB is tightly controlled and must be coordinated. All building access requests—such as contractor access lists—must be submitted at least 72 hours prior and include full names only, with escorts provided when required by the COR. Personnel entering FPB must follow established screening procedures, and access to restricted areas is controlled through PIV card registration and provisioning handled by the Security Center, regarding FPB access for new occupants and visiting groups. The Security Center oversees physical security, approves access, resolves credentialing issues, and ensures compliance with DOL access control policies.

• All vendor personnel must receive prior approval from the COR before being granted physical or network access to DOL spaces or systems.

• Vendor staff may only access areas, equipment, and systems necessary to perform their assigned work—no broader access is permitted.

• Requests for elevated or administrative system access must be justified, submitted and approved by COR, before use.

• Vendor personnel must be escorted in restricted or controlled areas unless the COR has granted explicit unescorted access.

• Access credentials, badges, or accounts must not be shared, transferred, or reused across staff.

• Personnel must follow all DOL security directives, including sign-in procedures, visitor controls, and rules governing equipment handling.

• Vendor personnel must immediately report any lost badges, unauthorized access attempts, or security incidents to the COR.

• Any personnel changes (new staff, departures, role changes) must be reported to the COR so access can be granted, modified, or revoked.

• Only personnel certified to work on specific systems (e.g., networked A/V, BAS, or RF-based devices) may perform those tasks.

3.5 GOVERNMENT-FURNISHED UTILITIES

The government will provide all utilities in the facility for the contractor’s use in performance of tasks outlined in this PWS. The contractor must instruct employees in utilities conservation practices. The contractor must be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

• Electrical power

• Heating, ventilation, and air conditioning (HVAC)

• Building lighting

• Water and sanitation facilities

• Network connectivity (as approved by OCIO)

3.6 GOVERNMENT RESPONSIBILITIES

• Provide facility access for Contractor personnel.

• Approve AV system designs, installation schedules, and staging plans.

• Coordinate acceptance testing and participate in system validation.

• Provide timely technical guidance and decisions to avoid delays.

• Coordinate disposal of legacy AV equipment after Contractor preparation.

PART 4-CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1 GENERAL

The Contractor must furnish all personnel, equipment, tools, materials, supervision, software, licenses, test equipment, transportation, and any other resources necessary to perform the requirements of this PWS. Except for those items specifically identified as Government-furnished in Part 3, all resources required for contract performance must be provided by the Contractor.

4.2 CONTRACTOR-FURNISHED LABOR

The Contractor must provide personnel with the qualifications, certifications, and experience necessary to perform all tasks. At a minimum, the following labor categories must be provided:

• Contract Manager

• Project Manager (PMP-certified)

• Lead AV Engineer (CTS-D or CTS-I, or equivalent)

• Senior AV Programmer (e.g., Crestron Certified Programmer or equivalent)

• AV Installation Technicians

• AV installers must be AVIXA CTS-certified or possess equivalent industry-recognized certification.

• Network Specialists (for AV-over-IP integration)

• Training Specialists

• Help Desk Support Technicians (12x5x365 coverage)

All Contractor personnel must maintain required certifications, comply with DOL security and conduct policies, and present a professional appearance while onsite. The Contractor must ensure continuity of personnel throughout performance and obtain COR approval prior to replacing key personnel.

4.3 CONTRACTOR-FURNISHED EQUIPMENT AND MATERIALS

The Contractor must provide all AV hardware, components, and installation materials required to execute this contract. These include, but are not limited to:

• Displays, projectors, PTZ cameras, microphones, DSPs, loudspeakers, control processors, and stage lighting fixtures.

• Mounting hardware, racks, fasteners, and structural supports.

• Cabling (HDMI, CAT6A, fiber, audio, control, PoE, and power cable).

• Cable trays, conduit, raceways, labeling supplies, and connector hardware.

• Programming software, licenses, drivers, and firmware updates.

• Tools and diagnostic equipment required for installation, tuning, and verification.

• Lifts, carts, protective coverings, and other handling equipment.

4.4 CONTRACTOR SYSTEMS AND TECHNOLOGY

All Contractor systems used to deliver services under this contract, including Help Desk systems, remote monitoring platforms, documentation systems, or collaboration tools, must comply with federal cybersecurity requirements, including FISMA Moderate and FIPS-validated encryption for data in transit and at rest. Prohibited technologies may not be used.

4.5 CONTRACTOR-FURNISHED SERVICES

The Contractor must provide all services required to ensure complete, fully functional AV systems. These include:

• Project Management Services:

• Develop and maintain project schedule.

• Coordinate with OCIO, OASAM, BOC, and OPA.

• Produce status reports and maintain risk register.

• Manage procurement, logistics, and inventory.

• Installation Services:

• Remove existing AV equipment.

• Install new AV systems and infrastructure.

• Route, terminate, and label all cabling.

• Program control systems and touch panels.

• Testing & Commissioning Services:

• Perform end-to-end system testing.

• Conduct audio tuning and video calibration.

• Validate AV-over-IP network performance.

• Complete acceptance testing with the COR.

• Training Services:

• Provide instructor-led training for operators and end users.

• Develop 508-compliant training materials.

• Provide Quick Reference Guides and user documentation.

• Warranty, Maintenance, and Support Services:

• Coordinate vendor warranty services.

• Provide firmware updates and software patches.

• Deliver Help Desk support (12x5x365).

• Provide onsite troubleshooting as needed.

4.6 SECURITY, CLEARANCE, AND BADGING REQUIREMENTS

All Contractor personnel performing onsite work must successfully complete all required background investigations, including a National Agency Check with Inquiries (NACI), fingerprinting, and issuance of a DOL Personal Identity Verification (PIV) credential in accordance with HSPD-12. Contractor personnel must comply with all DOL security and Rules of Behavior requirements.

4.7 SAFETY REQUIREMENTS

The Contractor must comply with all applicable OSHA regulations, NFPA codes, DOL facility rules, and building safety requirements. The Contractor must ensure safe use of ladders, lifts, rigging, electrical systems, and personal protective equipment. The Government reserves the right to halt work if safety standards are not met.

4.8 CONTRACTOR RESPONSIBILITY

The Contractor is responsible for the conduct and performance of its employees and subcontractors. The Contractor must ensure that work does not disrupt Government operations and must repair or replace any Government property damaged due to Contractor actions at no cost to the Government.

PART 5 – SPECIFIC TASKS

5.0 BASIC SERVICES

The Contractor must provide a complete upgrade for the Auditorium, Great Hall, and Mezzanine within the Frances Perkins Building (FPB), including but not limited to, the architectural, interior, structure, fire protection, mechanical, electrical, lighting (room and stage), plumbing, data, security, audio/visual, furniture, fixtures, equipment, and other corresponding infrastructure.

The contractor must conduct a field survey for the entire worksite and review existing documentation to be familiar with the existing conditions. This includes all areas of the building, structure, and site affected by the removal, demolition, alterations and new enhancement work, prior to the initiation of design work.

The building must remain fully operational throughout the entirety of the project, with minimal disruption to building occupants, visitors, and maintenance activities. All work areas must be cleaned at the end of every workday.

The Contractor must have a dedicated Project Manager for the duration of the project. The Contractor must take the initiative in helping to resolve problems and minimize claims by taking all reasonable measures to anticipate problems and delays and to minimize or eliminate their adverse impact to the project schedule, budget, and approved design. A detailed work plan and schedule must be submitted within 7 calendar days from the contract award. All plans and schedules must include the start date, finish date, working hours, activities, and durations. All durations must be expressed in calendar days. The Contractor must be responsible for adhering to this schedule and updating it biweekly.

This scope of service also includes Architectural and Engineering (A/E) services for providing architectural, mechanical, electrical, Fire & Life Safety design documents, interior design, Furniture, Fixture, and Equipment (FF&E), and as-built drawings. The successful contractor must provide a team of professionally licensed and registered A/E plus specialists to survey the site and provide design calculations/ drawings, finish options, project documents, post-award administrative services and as-built drawings for the project.

The Contractor must establish and maintain communication and professional relationships with DOL, tenant agency representatives, and all Project Delivery Team members throughout all project stages. Members of the Project Delivery Team include DOL Project Managers from OASAM, OCIO and OPA.

Mold found at jobsite must be isolated and remediated according to EPA's Guide for Mold Remediation in Schools and Commercial Buildings.

Notice of Asbestos Containing Materials (ACM): Various areas within the Frances Perkins Building have floor tile and mastic securing the floor tile to the underlying concrete floor. The vendor must ensure that appropriate testing for ACM is performed before disturbing any floor areas and if flooring must be disturbed, appropriate mitigation and ACM management procedures/processes are in place and used.

5.1 TASK 1 – REMOVAL OF EXISTING AV SYSTEMS

• Disconnect and remove AV components including displays, projectors, cameras, DSPs, speakers, control processors, wall plates, and cabling.

• Cap or secure unused wiring without damaging walls, ceilings, or floors.

• Segregate removed equipment by room and prepare for Government eDisposal processes.

Existing AV equipment information and inventory references are provided in Technical Exhibit 4.

5.1.1 Inventory Requirements

• Record makes, model, and serial number for all removed equipment.

• Identify room and physical location for each item.

• Submit complete inventory to the COR for review.

5.2 TASK 2 – INSTALLATION OF NEW AV SYSTEMS

• Install displays, projectors, PTZ cameras, microphones, speakers, DSPs, control processors, and touch panels.

• Perform rack fabrication, cable management, labeling, and termination.

• Program and configure AV control systems including touch panel interfaces.

• Integrate systems with Microsoft Teams Rooms (MTR), Webex, and Zoom.

• Perform end-to-end functionality testing.

• The Contractor must review Technical Exhibit 4 (Existing AV equipment) prior to installation to ensure system designs and mounting methods align with facility constraints

5.3 TASK 3 – POST-INSTALLATION REQUIREMENTS

• Conduct system verification including audio tuning, video calibration, and network validation.

• Provide instructor-led user training with 508-compliant training materials.

• Deliver as-built documentation, rack elevations, device lists, and configuration files.

• Remove all packaging materials, trash, and installation debris

5.4 TASK 4 – GENERAL TECHNICAL REQUIREMENTS

• Provide two touch panels per space (one fixed, one wireless).

• Ensure hybrid support for MTR, Webex, and Zoom.

• Provide HDMI and USB-C connectivity at podium, stage, and control areas.

• Enable wireless content sharing.

• Install HD PTZ cameras with joystick and preset controls.

• Provide distributed audio systems with DSP-based processing.

• Provide assistive listening devices and CART integration.

• Integrate lighting controls where feasible.

• Enable recording and streaming across all rooms.

• Provide UPS protection for all AV racks and critical components.

5.5 TASK 5 – ROOM-SPECIFIC REQUIREMENTS

Room-specific architectural, acoustic, and infrastructure details relevant to system installation are provided in Technical Exhibits.

5.5.1 GREAT HALL

Audio Visual:

• Install video wall above stage or high-quality projection system. Provide all necessary structures, infrastructure, and decorative wall panels to create a modern focal video wall.

• Install six audience displays, one presenter display, and one holding-area display.

• Install Six PTZ cameras with joystick control.

• Install main and fill loudspeakers with optional subwoofers.

• Provide wireless microphone kit (handheld, lavalier, tabletop, over-the-ear).

• Provide minimum four stage mic inputs and four audio outputs.

• Provide two touch panels (fixed and wireless).

• Integrate DMS lighting presets.

• Provide direct OPA communication interface.

• Enable recording and streaming.

• Video Switcher with Physical Outboard Video Switching Control Surface.

• AV Distribution Amplifier and AV Press Mult Box for press and translation.

• Assemble and Install all AV equipment racks and control surfaces in the new Great Hall Control Booth.

• Integrated Video, Audio, and communication fiber-optic connections to DOL’s 6th Floor Master Control room.

• Large scale, self-contained Audio Conference system to support 40 microphones. The system should have individual push-to-talk and on/off lights and be able to integrate into the larger great hall audio system.

Architectural/Interior:

• Replace stage carpet, including all associated steps and accessories with Commercial-grade soundproof flooring.

• Remove and replace the stage skirting, cover, and curtains with rich, heavy-duty flame/fire retardant fabric.

• Provide and install all necessary new safety railings at the stage.

• Remove/ dispose of the existing curtain and hardware at four (4) entries; replace them with new motorized, upward lift operable, frameless, sound-proof, partition doors. Incorporate all necessary headers/ frames to conceal exposed parts and hardware.

• Remove/dispose of the existing curtain and hardware at the back of the Great Hall where AV equipment is currently located.

Design/build a new enclosed, elevated control booth to accommodate all new and existing AV equipment, racks, infrastructure, and controls organized above ceiling with appropriate hokes/trays or inside wall cavities. The new control booth must have one-way mirror/glass viewing directly to support the stage/various events. Install new door with PIV reader.

• Provide six (6) executive fully upholstered soft wingback seats and three (3) side tables. The design team must provide a minimum of three (3) unique furniture styles, allowing customers to choose or customize the finish selection.

All other infrastructure:

Mechanical:

• Demolish and remove existing HVAC system.

• Design and install completely new code-compliant purpose-designed HVAC system for intended use of the space. HVAC cooling source must have redundancy (e.g., dual circuit DX unit)

• Install any required exterior equipment (e.g., chiller, condenser, glycol cooler) adjacent to auditorium condenser (optional: may be placed on roof; designer must recommend location).

• Replace existing condenser fence enclosure with new faux-masonry wall that encloses all outdoor equipment and aesthetically blends with existing architecture.

• Connect new HVAC system to existing Siemens BAS and program.

• Except for BAS connection, separate Great Hall cooling entirely from FPB cooling system; Great Hall must have completely independent cooling system.

• Designer may utilize FPB heating air and fresh air, if they can be brought to code; otherwise, designer must provide new heating and fresh air.

• Provide all required controls and electrical power from source identified by government.

• Commission system

Electrical/ Data:

• Plan, design, calculate, coordinate, provide, and install a comprehensive lighting and controls package, including ceiling, wall, stage, and floor lighting locations. The new lightings must be tailored to create various moods and atmospheres, with multiple control settings to be located in the rear control room.

• Provide power and data recessed floor boxes on each side of the stage. Each floor box must match the floor finish and include all necessary connections such as power, data, HDMI, SDI, XLR, USB, etc.

• Coordinate and provide all necessary power, data, wiring, trays, conduits, and electrical panels to support the new equipment throughout the area, including the control room.

• When the contractor makes any changes or connections to existing building electrical panels, the contractor must ensure the building electrical panels and all connections comply with the latest NEC codes requirements.

Fire Protection:

• Reinstall, relocate, or provide a new fire suppression system, fire alarms, and connections to accommodate the new space design and equipment, to comply with GSA building requirements and NFPA codes.

5.5.2 AUDITORIUM

Audio/Visual:

• Install video wall or high-brightness projection system.

• Provide three displays (two audience, one presenter).

• Install Four PTZ cameras with joystick control.

• Provide wireless microphone system with a minimum of 20 channels.

• Provide touch panels at booth and stage.

• Install HDMI and USB-C inputs at podium.

• Upgrade stage, booth, and auditorium lighting.

• Enable recording and streaming.

• Video Switcher with Physical Outboard Video Switching Control Surface.

• AV Distribution Amplifier and AV Press Mult Box for press and translation.

• Integrated Video, Audio, and communication fiber-optic connections to DOL’s 6th Floor Master Control room.

Architectural/Interior:

• Replace carpet/flooring in the Auditorium (sloped floor), stage, control room, hallways, and entrances/exits with commercial-grade soundproof floorings.

• Design, provide, install all necessary railings to meet codes, and standards.

• Re-upholster a total of 231 fixed auditorium seats with durable faux leather; remove/reinstall auditorium seating during carpet replacement.

• Replace stage curtains, hardware, and rail coverings with rich, heavy-duty flame/fire retardant fabric.

• Replace existing wood paneling on stage and doors with a new design appearance and commercial-grade acoustical noise reduction wood paneling solutions.

• Remove the existing acoustical fabric wall panels (3-walls) and associated hardware; design, coordinate, prepare walls, providing acoustical wall panels with a mix of acoustical materials including but not limited to wood slats, panels, fabric panels, baffles...etc.

• The AE team is to provide a minimum of three design concepts and finish options for selection and supply renderings for visual reference.

• Provide a complete design-build for the two ADA compliant powder rooms to create modern, durable, up-to-date spaces, including the replacement of all finishes for floor, walls, ceiling, lighting, switch, all plumbing fixtures (energy efficient toilet and under-mounted sink), faucets, mirror, hardware, and countertop (to solid surface).

• Provide new acoustical decorative ceiling panels in accordance with the new design, infrastructure, and new equipment. The new ceiling system must be a mix of materials and styles including but not limited to wood slats, acoustical ceiling panels, baffles...etc.

• Replace door hardware if existing do not meet codes. The new lock core must comply with the building master key.

• Design, replace, and install new signage, including directional and walkway lights.

• Provide ten (10) executive fully upholstered soft wingback seats and five (5) side tables. The design team must provide a minimum of three (3) unique furniture styles, allowing customers to choose or customize the finish selection.

All other infrastructure:

Mechanical/ Plumbing:

• Investigate and repair existing leaks in Direct Expansion (DX) unit and charge with refrigerant.

• Connect existing DX unit to existing Siemens BAS and program.

• Retro-commission HVAC system in accordance with ASHRAE Guideline 0.2 Commissioning Process for Existing Systems and Assemblies and ASHRAE Guideline 1.2-2019 Technical Requirements for the Commissioning Process for Existing HVAC&R Systems and Assemblies

• Repair bathroom plumbing to include plumbing fixtures replacement, water supply, and drainpipe. Electrical/Data:

• Plan, design, calculate, coordinate, analyze, provide, and install a comprehensive auditorium lighting and controls package, including ceiling, wall, stage, and floor lighting locations. The auditorium lighting and control system must be tailored to allow users to create various moods and atmospheres with multiple control settings to be located in the rear control room.

• Provide power and data recessed floor boxes on each side of the stage. Each floor box must match the floor finish and include all necessary connections such as power, data, HDMI, SDI, XLR, USB, etc.

• Coordinate and provide all necessary power, data, wiring, trays, conduits, and electrical panels to support the new equipment throughout the area, including the control room.

• When the contractor makes any changes or connection to existing building electrical panel, the contractor…