Approved Carville Maintenance and Caretaker Services PWS 10.22.26.pdf

10/22/2026

PERFORMANCE WORK STATEMENT

FOR

SECURITY, CARETAKER, AND MAINTENANCE SERVICES

AT

CARVILLE JOB CORPS CENTER, CARVILLE, LA

U.S. DEPARTMENT OF LABOR

PREPARED BY:

OCTOBER 2026

PROJECT NO. 4281

PWS

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FOR

SECURITY, CARETAKER, AND MAINTENANCE SERVICES

AT

CARVILLE JOB CORPS CENTER

TABLE OF CONTENTS

Contents I. Introduction II. Purpose and Background III. Key Personnel IV. Performance Work Statement V. Deliverables VI. Contractor Capabilities VII. Pricing Schedule VIII. Objective IX. Acceptance Of Deliverables X. Period of Performance XI. Place of Performance XII. Appendices

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FOR

SEURITY AND MAINTENANCE SERVICES AT

CARVILLE JOB CORPS CENTER

I. Introduction

This Performance Work Statement sets forth the contract performance requirements for security and caretaker services at the Carville Job Corps Center, located in Carville, LA. The center is not currently training students. DOL is seeking services to maintain security and general maintenance of this campus.

Job Corps is a national residential training and employment program administered by the Department of Labor to address the multiple barriers to employment faced by disadvantaged youth throughout the United States. Job Corps was originally established by the Economic Opportunity Act of 1964; current authorization for the program is the Workforce Innovation and Opportunity Act (WIOA) of 2014

II. Purpose and Background

The purpose of this contract is to secure and maintain the Carville Job Corps campus buildings, systems and equipment, and grounds while it is in a non-training status. As DOL determines the future steps in resuming training at the campus, it is important to maintain and secure the premises for future training use.

Table 1 below provides general background information regarding the site:

Property Ownership Leased Total Site Area 26 Acres Number of Buildings 9 Number of Structures 6 Landscape Area Approx. 20 Acres Hard Scape Area Approx. 6 acres Parking Lots (Quantity/Total Area) N/A Fence Yes Entry Gate Yes Security Cameras Yes, but nonfunctional

III. Key Personnel

Key Personnel for this contract are as follows:

Position Experience Experience and Minimum Qualifications

Project Manager 15 years 15 Years of progressive facilities and personnel management experience

IV. Performance Work Statement

The Contractor shall provide all labor, materials, and equipment as required to perform the following requirements outlined below:

1. Provide security services for the campus on the 26-acre site having approximately 117,000 GSF among 9 buildings, to protect against theft of government property and vandalism. Security of the facility is required. Services include:

a. The contractor shall provide full-time unarmed security personnel 24-hours per day and a vehicle to adequately protect the campus. Perform daily security patrols as often as necessary to prevent trespassers from entering the site and prevent damage and theft of the government’s property. The daily patrols shall include inspection of the exterior of all buildings and include a walkthrough of all interior spaces on all levels of all buildings. Provide minimum of 2 security guards per shift, one guard shall be stationed at the main entrance/gate and another for roving patrols.

b. Controlled access – The contractor shall control access to the campus. It may be necessary to let maintenance contractors and other persons on site from time to time. Access to this site shall be limited to DOL approved personnel. The contractor shall ensure that all personnel who enter the facility shall present valid identification and maintain a log of all entry and exit from the campus. Access is limited to personnel approved by the Contracting Officer's Representative (COR).

c. Develop and maintain effective liaison with local law enforcement and emergency services.

2. Contractor is responsible for providing grounds maintenance to provide an attractive visual appearance. This includes, but is not limited to:

a. Mowing and edging

b. Pruning

c. Watering will be manual.

d. Removing plants, leaves, and lawn residue during mowing and pruning activities

3. The site is leased by DOL for the JCC Program. The lessor has agreed to maintain the infrastructure of the Gillis Long Center, meaning the demised premises and the compound which surrounds it, without interruption.

4. Pest control. Pest control will be performed twice per month. Pest control applies to any infestation that would contribute to deterioration of facilities and grounds.

5. HVAC systems:

a. The existing HVAC systems for the campus compose a variety of decentralized systems and equipment that is detailed in Appendix A, B, and E. Note these lists may not be complete.

b. The thermostats for the campus shall be set as noted below:

i. Spring and Summer: 78 degrees Fahrenheit

ii. Fall and Winter: 55 degrees Fahrenheit

c. Contractor shall be responsible for the proper operations of all HVAC equipment on campus to maintain air temperatures and air quality to include, but not limited to, maintaining setpoints, and changeover from heating to cooling and/or cooling to heating as applicable.

d. Contractor shall engage qualified water quality and treatment subcontractor to check and maintain chilled water chemical treatment bi-annually.

e. Rental HVAC equipment

The following buildings per the table below at Carville JCC have rental HVAC equipment in place, this equipment is required to maintain the building’s temperature and humidity. The contractor shall continue the rental of these pieces of equipment to maintain the building’s interior environmental conditions to prevent damage due to lack of HVAC measures. The contractor shall also be responsible for monitoring and maintaining these pieces of equipment and maintaining a rental contract. Any damage to rental equipment due to lack of required maintenance from the equipment manufacturer and rental agreement will be the responsibility of the contractor and the Government shall not be held liable for it. The contractor shall also be responsible for providing the rental of any required temporary appurtenances including but not limited to travel trailer, electrical cabling, rigid and flexible duct work. Contractor shall be responsible for coordination of required installation of the equipment.

Building HVAC Equipment Cooling Capacity (Tons)

Heating Capacity

(KW)1

Electrical (V)

Bldg. 2 Education 30 36x2 460 Bldg. 3 Recreation 30 36 460 Bldg. 4 Cafeteria 30 36x2 460 Bldg. 4 Cafeteria - Dining Area

12.5 28 460

Bldg. 5 Administration 12.5 28 460 Bldg. 6 Dorm – B Wing 12.5 28 460 Bldg. 6 Dorm - C Wing 12.5 28 460 Bldg. 6 Dorm. – Common Area

15 36 460

Notes:

1. Contractor shall verify unit cooling capacity, electrical heater size and electrical characteristics on the existing rental equipment prior to ordering rental units.

6. Status Update Meetings

a. The contractor shall conduct status update meetings. Meeting will focus on the status of caretaker work, pending RFIs, and issues requiring Government input and direction.

b. The meetings will be conducted via Microsoft Teams. For the first six months of the base contract period status meetings will be conducted bi-weekly. For the remainder of the base contract period meetings will be conducted monthly.

c. For Option Period extensions status update meetings will be conducted monthly.

d. For bidding purposes, the Contractor shall assume that each meeting will last approximately 30 minutes.

e. After each meeting the Contractor shall prepare and submit meeting minutes to the Department CO, COR and the Departments Engineering Support Contractor Project Manager within 3 business days of conducting the meeting.

7. Plumbing Systems:

a. Contractor shall visually examine all hot water heaters for any leaks monthly.

Leaks shall be immediately reported to the COR and coordinated for repair.

b. Once a quarter the Contractor shall operate faucets at all bathrooms, kitchen, and service sinks for 30 seconds each to ensure P trap seals are maintained.

Additionally, contractor shall monthly put 5 gallons of water down each floor drain to maintain P trap seals to prohibit sewer smells within the building.

8. Contractor shall inspect the roofs of all buildings once a quarter and coordinate removal of any leaves and any other debris blocking roof drains and/or gutters.

9. Operations – The contractor shall be responsible for the operation of all building and facility systems to ensure proper building integrity, proper building safety system protection/operation, and building moisture and temperature control.

10. Preventive and Corrective Maintenance – DOL will provide access to Brightly Asset Essentials, the Computerized Maintenance Management System (CMMS) to document, schedule, and perform preventive maintenance on all buildings systems and equipment.

The contractor shall schedule and perform preventive maintenance requirements quarterly on all applicable equipment and systems in all buildings identified in Appendix A and B and C and as identified in the Brightly Asset Essentials CMMS. The list of Brightly Assets is at Appendix E.

Contractor shall have the capability to procure and repair or replace as needed, or contract for repairs or replacement as needed, any and all equipment and/or systems that have failed or whose failure is imminent and that is necessary for proper facility functionality. When such failures arise, the COR shall be notified within 24-hours to coordinate the course of action for such repairs or replacement. The government reserves the right to procure and repair or replace any or all such items.

Preventive and Corrective Maintenance Plan

1. The Contractor must develop and submit within 21 days of contract award, a

Preventive and Corrective Maintenance Plan, that must at minimum address the following:

(a) Procedures for implementing a center corrective and preventive maintenance program by maintaining and repairing all buildings, grounds, roads, sidewalks, and equipment.

(b) Procedures for ensuring all preventive maintenance requirements identified in Appendix C are addressed and documented in the

CMMS.

(c) Procedures for handling emergency maintenance problems at all times including weekends, holidays, and after-hours. Emergency maintenance issues must be responded to within 1-hour of identification.

(d) Procedures to ensure that deficiencies identified during preventive maintenance activities or during facilities rounds checks are documented and corrected, using the computerized maintenance management system (CMMS) to document the requirement and track to completion.

2. DOL utilizes the CRA system for funding repairs. The CRA Funding Requests include the following 2 types of funding requests:

(a) Emergency Repair Fund (B1b) Funds:

1. Use of B1b funds– an Emergency is defined as a condition that if not promptly corrected would pose a serious risk to personnel or facilities. B1b funds may only be used in an emergency and with approval from the COR which is obtained by submitting a request to use B1b funds via the CRA Funding Request System. Once DOL has approved, the caretaker may proceed with the repair.

2. B1b Initial Allotment – When a new caretaker contract begins, the center should request an initial allotment of B1b CRA funds via the CRA Funding Request System. These funds are a lump sum and will be modified to the contract to be used for Emergency Repairs.

3. B1b Replenishment – when the balance of B1b funds has decreased to approximately 20%, a replenishment will be considered.

(b) Regular CRA funds (B1a):

1. If a facility issue occurs that is not an Emergency and requires subcontracting or requires the use of non-consumable materials, the caretaker must submit a request for B1a funds via the CRA funding system.

11. System Winterization – The contractor must properly prepare and winterize all plumbing and sprinkler, and water filled systems to ensure protection from cold weather.

12. At a minimum the contractor shall examine the interior of all buildings twice a day and report any deficiencies such as leaks, cracks, or other general maintenance issues that may be present, and record on a log the interior building temperature.

13. Any non-operational exterior lights observed during night patrol shall be reported to the COR within 24-hours and coordinated for replacement.

14. Provide custodial services of facilities as needed. The campus is expected to be kept clean so that if the facility is needed for use in the future, it is not in disrepair.

15. Utilities – Act as an agent for payment of all utility bills on behalf of Job Corps. Bills for services such as utilities will be in the contractor’s name.

16. Contractor shall daily examine all fire alarm panels and verify any trouble or alarms and notify the COR within 24-hours of any issues.

17. Receipt and Control of Property – The Contractor shall develop and maintain an inventory of all accountable and expendable property assigned to the Carville Job Corps Center identified in Appendix E.1 to this SOW and comply with DOL 2019-04 Asset Reporting Requirements (July 2019) referenced in this contract. Appendix E.2 includes a list of government property located on the Carville JCC. The contractor shall be responsible for ensuring that the property is secure on site.

18. Transition: Appendix D shall be completed and jointly reviewed with the outgoing caretaker. Transition period shall be 30 calendar days for onboarding and offboarding activities.

V. Deliverables

The contractor shall complete the following deliverables within the time periods specified below:

Contract Year Due Deliverable

Base 5 days after award

Work plan including Points of Contact, delivered to the COR for review

Base 21 days after award

Preventive and Corrective Maintenance Plan

Base 21 days after award

Completed Appendix D – Transition Checklist

Entire Period of Performance

Monthly Maintenance Log (PDF Format from Brightly)

Entire Period of Performance

Monthly Visitor Log (PDF Format)

Entire Period of Performance

Daily Patrol Observation Report for each patrol submitted within 24 hours of completion of patrol. (PDF Format)

VI. Contractor Capabilities

The contractor shall provide qualified personnel, all materials and equipment to perform the contract.

VII. Pricing Schedule

NOTE: The pricing table will be inserted for the award based on price quotes received.

VIII. Objective

The contractor shall provide all required equipment, materials, services, and all necessary personnel to provide security, and facilities and grounds maintenance to sustain operational status and prevent damage or deterioration of personal property, real property, and equipment.

IX. Acceptance Of Deliverables

The Government will accept or reject the deliverables by giving written notice. Daily observation reports will be considered accepted unless explicitly noted. In the event of rejection of any deliverable, the COR, giving the specific reason(s) for the rejection shall notify the Contractor in writing within five working days of receipt of deliverable. The Contractor shall correct the rejected deliverable and return it to the COR within five working days, or number of days specified in the written notice by the COR.

X. Period of Performance

The Period of Performance shall consist of a one 12-month Base Period and four (4) 6 month option periods.

XI. Place of Performance

The work proposed under this contract will be performed in Carville, LA. The address of the campus is 5465 Point Clair Rd., Carville, LA 70721.

XII. Appendices

Appendix A – Facility Survey Volume I Appendix B – Facility Survey Volume II Appendix C – Minimum Preventive Maintenance Requirements Appendix D – Transition Checklist Appendix E.1 – Brightly Asset Summary List for Carville Appendix E.2 – Government Property Asset Summary List for Carville