16-Texas CJIS Systems Access Policy.pdf
PDF 230 KB Posted
- Solicitation number
- 25/0348
- Issued by
- Harris County, Texas
About this file
This is a Texas Criminal Justice Information System (CJIS) Access Policy document applicable to the Texas state criminal justice system and all agencies requiring access to CJIS networks, including the Harris County Sheriff's Office managing jail facilities. The policy establishes mandatory criminal history record review and adjudication requirements for all applicants, employees, and contractors seeking access to CJI systems or areas where such information is received, maintained, or stored. The policy applies to commissioned peace officers, terminal operators, network users, and support staff such as custodians and maintenance personnel. Agencies must independently adjudicate each individual at the time of employment or contract engagement and cannot assume access granted at one agency transfers to another. The policy was revised effective April 1, 2025.
The policy establishes differentiated access criteria based on criminal history. Felony convictions and deferred adjudications result in permanent disqualification for new applicants with permanent access revocation for current users, while felony deferred adjudications suspend access for 20 years from final disposition. Class A misdemeanor convictions and deferred adjudications create permanent disqualification with 10-year and term-of-deferral suspensions respectively. Class B misdemeanor convictions and deferred adjudications disqualify applicants for 10 years with corresponding access suspensions. Open arrests maintain applicant eligibility pending court disposition but allow continued access for current users. Family violence convictions or deferred adjudications result in permanent disqualification and permanent access revocation. Both Class A and Class B convictions may receive agency-sponsored waivers after five years from final disposition, provided waivers are valid only at the sponsoring agency and cannot transfer. Peace officers holding active valid Texas Commission on Law Enforcement (TCOLE) licenses maintain access regardless of criminal history background.
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Text version
TEXAS CJIS SYSTEMS ACCESS POLICY
APPLICANT’S, EMPLOYEE’S, AND CONTRACTOR’S
CRIMINAL HISTORY RECORD INFORMATION
This System Access Policy applies to commissioned peace officers, terminal operators and others with network access to CJI systems, as well as, an employee who may have access to an area where this information is received, maintained or stored either manually or electronically if having access is not part of their job. (i.e. custodian, maintenance). Agencies are required to adjudicate applicants to the policy every time an individual/contractor is to be employed/contracted by an agency. Agencies should not assume an individual that had access at one Agency will automatically have access at the new Agency.
Both Class A and Class B convictions/deferred adjudications can receive an agency sponsored waiver after 5 years from final disposition.
If approved, agency sponsored waivers are only valid at that agency and cannot transfer with the individual.
Waivers submitted where the individual has multiple convictions/deferred adjudications for class A misdemeanors or above will NOT be considered unless the individual holds an active valid license from the Texas Commission on Law Enforcement (TCOLE). The Department will not revoke a peace officer’s access as long as the TCOLE license remains valid and active regardless of any criminal history background.
Offenses that were committed while the individual was a juvenile will receive the same consideration and will be held to the same standard as adult offenses.
Deferred Adjudications where the subject’s conviction has been set aside resulting in the proceedings being dismissed and the individual discharged are not considered a permanent disqualifier. The criminal history will display a disposition coding of PROCEED DISM/DEF DISCHARGED. Please note a subject being solely discharged from deferred adjudication is a permanent disqualifier.
Revised 04/01/2025
APPLICATION FOR TLETS ACCESS PERSON WHO ALREADY HAS TLETS ACCESS
FELONY CONVICTION
Permanent Disqualifier Permanent Revocation of Access
FELONY DEFERRED ADJUDICATION
Permanent Disqualifier
Suspension of Access for 20 years from final disposition
CLASS A MISDEMEANOR CONVICTION
Permanent Disqualifier
Suspension of Access for 10 years from final disposition
CLASS A MISDEMEANOR DEFERRED ADJUDICATION
Permanent Disqualifier Suspension of Access for term of deferral
CLASS B MISDEMEANOR CONVICTION
Disqualifier for 10 years from final disposition Suspension of Access for 10 years from final disposition
CLASS B MISDEMEANOR DEFERRED ADJUDICATION
Disqualifier for 10 years from final disposition Suspension of Access for term of deferral
OPEN ARREST FOR ANY CRIMINAL OFFENSE
(FELONY OR MISDEMEANOR)
Disqualifier until disposition Maintain Access pending court disposition
FAMILY VIOLENCE CONVICTION OR
DEFERRED ADJUDICATION
Permanent Disqualifier Permanent revocation of Access
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