SCOPE OF SERVICES

Roofing and Waterproofing Consultant Services

1. GENERAL

1.1 To help the County assess and maintain the condition of its facilities, a Consultant is being solicited to provide comprehensive services related to roofing and waterproofing assessments and improvements, to include tasks such as the inventory and assessment of building structures, identification of repair needs, development of specifications, solicitation assistance, construction administration, and monitoring services, as applicable. Consultant services requested relates to the building envelopes of County facilities, including roofs, walls, storefronts, doors and window systems. Services include reviewing and updating specifications, inventorying facility components, inspecting facility components, developing construction documents, providing project administration services, and developing scopes of work for work authorizations.

1.2 Each assigned project will require a work authorization with mutually agreed upon, project-specific scope of services, schedule of deliverables and cost breakdown.

1.3 Award of an Agreement does not guarantee assignment, quantity, or type of work. Award of an Agreement does not limit the County’s ability to procure the services included in the Agreement from other vendors or from completing all or part of the described services by the County’s own forces.

1.4 The County reserves the right to review all potential conflicts of interest on a case-by-case basis and to make determinations regarding the assignment of future work in its sole discretion.

2. REVIEW AND UPDATE SPECIFICATIONS AND LINE ITEMS

2.1. These specifications and line items are for roofing or waterproofing services that typically do not require a site-specific design.

2.2. Consultant will review and update specifications for roofing and waterproofing solicitations as requested by the County. The specifications must be organized in accordance with the Construction Specifications Institute's Master Format edition that is current on the date of review.

2.3. For each solicitation, the Consultant will:

2.3.1. Develop material specifications.

2.3.2. Develop installation specifications.

2.3.3. Provide detail drawings.

2.3.4. Define contractor qualification requirements.

2.3.5. Define general working conditions.

2.3.6. Provide sufficient details to properly illustrate repairs.

2.3.7. Determine submittals required.

2.3.8. Define warranty requirements.

2.4. Review and update line items for roofing and waterproofing solicitations advertised by County.

2.5. For each solicitation, the Consultant will:

2.5.1. Determine which tasks are to be included as line items.

2.5.2. Determine if the line item should be priced as unit pricing or hourly rates.

2.5.3. Provide estimated quantities for each line item. Estimated quantities should reflect a percentage of the potential use of the line item to ensure that infrequently used lines do not negatively impact the award.

2.6. Consultant will submit to the County draft documents for review at 50% and 90% intervals.

Consultant will meet with the project manager at each review interval as requested. County will provide Consultant written comments within 14 calendar days of receiving draft documents.

2.7. Consultant will provide draft and final specifications and bid forms in Microsoft Word and

Microsoft Excel, respectively. Construction detail drawings are to be provided in AutoCAD.

3. INVENTORY

3.1. Consultant will conduct inventories of roofs and exterior elevations as requested by County.

Existing plans and shop drawings will be provided for use when available. These may not be “as-builts” and will require validation. Categorization of components and assemblies are to be based upon the Omni-class system that the Facilities Management Division has adopted, which will be provided to the Consultant at the time of request.

3.2. Roof inventory:

3.2.1. Consultant will identify each roof section and provide scaled plans showing the entire roof and the location of each section.

3.2.2. The Consultant will provide the roof section inventory data in an Excel spreadsheet that contains the following at a minimum:

3.2.2.1. Facility identifier (County provided).

3.2.2.2. Each section area in square feet.

3.2.2.3. Type of roof material for each section.

3.2.2.4. Remaining useful life for each section.

3.2.2.5. Photograph of each section.

3.2.3. County will then provide a unique asset identifier for each roof section that the

Consultant will add to the scaled plan.

3.3. Exterior wall elevations inventory:

3.3.1. Consultant will identify each exterior wall elevation and provide scaled plans showing the location of windows, louvers, doors and other building components that are associated with the elevation.

3.3.2. Consultant will identify the amount and type of windows and finished surfaces that will be used to determine repair/replacement quantities.

3.3.3. Consultant will provide the exterior wall elevation inventory data points in an Excel spreadsheet that contains the following at a minimum:

3.3.3.1. Facility identifier (County provided).

3.3.3.2. System type (i.e. windows, louvers, doors, etc.).

3.3.3.3. System quantities.

3.3.3.4. Remaining useful life cycle for each system component.

3.3.4. County will then provide a unique asset identifier for each system that the Consultant will add to the scaled plan.

4. INSPECTIONS

4.1. Consultant will conduct inspections to document the existing conditions of and identify items that need repair as requested by County. Consultant will assess the overall condition of the building envelope systems, determine the remaining useful life estimate and provide a current replacement value. Roofing and exterior wall inspections may be conducted at different times.

4.2. Consultant will provide a report that contains:

4.2.1. An executive summary.

4.2.2. A tabular section identifying the asset identifier and description of all items inspected.

4.2.3. A findings section with pictures of defects and descriptive language.

4.2.4. A recommendations section that provides:

4.2.4.1. A repair scope of work for each unique asset identifier based on the appropriate unit price catalog/open-end contracts for such services.

4.2.4.2. A proposal from the Consultant for suggested project management services if needed due to scope of repair.

4.2.4.3. Recommendations for further evaluation, such as testing, to ascertain the existing conditions.

4.2.4.4. Other recommendations as appropriate.

4.2.4.5. Copies of any test report(s) performed at the facility will be attached to the report.

4.2.5. A review of current preventive maintenance tasks and any recommendation for additional tasks. Additional tasks are to be identified individually with a frequency, skill level for person performing the task and an estimate for time and materials needed to perform task.

4.2.6. A current replacement value.

4.2.7. An estimate of the remaining useful life for each asset assigned a unique identifier code.

4.2.8. The report will be provided in PDF format. Data collected to generate the report will be provided in Excel.

5. CONSTRUCTION DOCUMENT DEVELOPMENT

5.1. Consultant will develop construction documents as requested by County to be used in

County’s procurement process.

5.2. For roof replacement or extensive major roof repair projects the Consultant will provide:

5.2.1. Detailed comprehensive project specifications with permittable drawings as required.

5.2.2. The specifications should include but not be limited to:

5.2.2.1. Disposition of old roof (cover over or remove and dispose).

5.2.2.2. Deck repair and preparation.

5.2.2.3. Recovery board or insulation installation.

5.2.2.4. Drainage design and means of slope-to-drain (lightweight concrete pour or tapered insulation) including specification of materials or system(s).

5.2.2.5. Roofing system, system components and process or procedures for application of the system and components specified.

5.2.2.6. Design of details for sealing roof penetrations and curbs.

5.2.2.7. Design of details for roof attachments and sleepers.

5.2.2.8. Design for all details such as expansion joints, flashing, counter- flashing, wall terminations, nailers, coping caps, parapet wall sealing, etc.

5.2.2.9. Warranty requirements.

5.3. For sealing, painting and waterproofing projects, the Consultant will provide:

5.3.1. Detailed comprehensive project specifications with permittable drawings as required.

5.3.2. The specifications should include but not be limited to:

5.3.2.1. Surface preparation requirements including preparation of existing painted surface, removal of poorly adhered coatings, removal of existing caulking and glazing compounds, treatment of structural cracks and surface cracking, use of backer rods and bond breaker tape and preparation of joints for caulking.

5.3.2.2. Surface finish specifications including application of caulking, coating, wet sealing arid glazing materials. Specifications should include wet and dry film thickness and other applicable quantitative acceptance criteria.

5.3.2.3. Treatment of details and trim.

5.3.2.4. Repair or installation of collector heads, rain gutters and down spouts.

5.3.2.5. Warranty requirements.

5.4. Consultant will submit to the County draft documents for review at 50% and 90% intervals.

Consultant will meet with County at each review interval as requested. County will provide Consultant written comments within 14 calendar days of receiving draft documents.

6. PROJECT ADMINISTRATION

6.1. Consultant will provide project administration services as requested.

6.2. Pre-bid Services:

6.2.1. Assistance with the preparation of bid package and contract documents.

6.2.2. Assistance in determining contractor qualification.

6.2.3. Assistance with the pre-bid meeting.

6.2.4. Preparation of specification addenda as a result of the pre-bid meeting.

6.2.5. Assistance with bid analysis and clarification of bid-related questions.

6.3. Services during construction may include but are not limited to:

6.3.1. Review and approve submittals.

6.3.2. Process contractor requests for information.

6.3.3. Process and approve change orders and substitution requests per County's change order and substitution requests process.

6.3.4. Conduct site inspections.

6.3.5. Create punch lists.

6.3.6. Conduct project reviews to determine final acceptance is appropriate.

6.3.7. Review contractor payment requests and forward to County with recommendation.

6.3.8. Confirm all warranty documents are received.

6.4. Review Job Order Contracting proposals and providing recommendations to accept, modify or deny line items.

7. ADDITIONAL SERVICES

7.1. Consultant will provide unanticipated or unique requirements as requested, including but not limited to the following:

7.1.1. Aerial infrared roof inspections.

7.1.2. Rooftop and building exterior wall infrared inspections.

7.1.3. Roof core sampling (Removing & Repairing).

7.1.4. Uplift testing such as bell chamber or bonded pull testing per Florida Building Code

TAS 124.

7.1.5. Nuclear scan roof moisture survey, per Florida Building Code TAS 126.

7.1.6. Field fastener withdrawal resistance testing, per Florida Building Code TAS 105.

7.1.7. Expert witness for roofing and waterproofing litigation.

7.1.8. Electronic Leak Detection (per Florida Building Code.

7.1.9. Building Pressure Testing (ASTM E779)

7.1.10. Rock and Chamber Test (ASTM E1105)

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EXHIBIT A, SCOPE OF SERVICES

ATTACHMENT 1:

Electronic Media Submittal Requirements

The Contract Administrator will be utilizing electronic media as the principal way it develops, communicates and archives information concerning its various construction programs. To that end, COUNTY's standard Professional Services Agreements for consultant services require submittal of documents produced on electronic media. Requirements for that media are presented below.

ELECTRONIC MEDIA

(A) General Requirements:

1) All Work, including surveying work, drawings, maps, details or other drawing information to be provided in electronic media by CONSULTANT shall be accomplished and developed using computer-aided design and drafting (CADD) and other software and procedures conforming to the following criteria.

(B) CADD Graphic Format:

1) Provide all CADD data in Autodesk, Inc.'s AutoCAD release 2026 for Windows in native .dwg electronic digital format. Provide copies of all drawing sheets or other CADD produced documents intended for hardcopy plotting or printing in plot (.plt) and drawing web format (.dwf) versions of all sheets/documents.

2) Target platform: Core i5 personal computer with a Windows 1 1 operating system.

3) Ensure that all digital files and data (e.g., constructs, elements, base files, prototype drawings, reference files, blocks, attribute links, and other files external to the drawing itself) are compatible with the Contract Administrator's target CADD system (i.e., basic and advanced CADD software, platform, database software), and adhere to the standards and requirements specified herein.

4) The term “compatible” means that data can be accessed directly by the target CADD system without translation, pre-processing, or post-processing of the electronic digital data files. It is the responsibility of CONSULTANT to ensure this level of compatibility.

5) Any non-graphical database delivered with prepared drawings: provide in relational database format compatible with Microsoft Access 2 0 2 4 or higher, or other compatible SQL format database.

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6) Maintain all linkages of non-graphical data with graphic elements, relationships between database tables, and report formats.

7) All database tables: conform to the structure and field-naming guidance provided upon request by the Contract Administrator.

(C) CADD Standards:

1) Standard plotted drawing size: 24-inch x 36-inch sheets.

2) Coordinate with the Contract Administrator concerning the standard file naming protocol to be utilized.

3) Layering:

a. Conform to the guidelines defined by the American Institute of Architect's (AIA)

CAD Layer Guidelines: U.S. National CAD Standard – Version 2 or later.

b. Provide an explanatory list of which layer is used at which drawing and an explanatory list of all layers which do not conform to the standard AIA CAD Layer Guidelines including any user definable fields permitted by the guidelines.

c. Layering: The Contract Administrator may, from time to time, supplement the AIA

CAD Layer Guidelines with the Contract Administrator's specific requirements for Facilities Management and other related information. Obtain latest Contract Administrator specific layering from Contract Administrator prior to production of documents and incorporate into drawings.

4) Attribute Definitions:

a. Obtain latest guidance from the Contract Administrator concerning attribute definition, database linking and other information embedding requirements prior to production of documents.

5) Submit a written request for approval of any deviations from the Contract

Administrator's established CADD standards. Pre-coordinate the development, use and submittal of 3-D modeling, Building Information Models (BIM), photo-realistic renderings, animations, presentations and other visualization/information tools utilized during the design and construction process to ensure compatibility of submittal with COUNTY's uses and information systems.

6) No deviations from the Contract Administrator's established CADD standards will be permitted unless prior written approval of such deviation has been received from the Contract Administrator.

(D) Non-CADD Graphic Format: Provide digital photography files and other miscellaneous graphics in JPEG or PNG format.

(E) Non-Graphic Format:

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1) Provide word processing files in Microsoft Word 2024 compatible file formats including all fonts, typefaces, bit-map and vector graphics and other information necessary for remote printing.

2) Provide spreadsheet files in Microsoft Excel 2024 for windows compatible file formats including all fonts, typefaces, bit-map and vector graphics and other information necessary for remote printing.

3) Provide database files in relational database format compatible with Microsoft Access

2024 or higher, or other compatible SQL format database including all tables, form and report formats, fonts, typefaces, bit-map and vector graphics and other information necessary for remote printing. Ensure integrity of relational database structure.

(F) Delivery Media and Format:

1) Submit copies of all CADD data and other electronic files developed under this contract on electronic digital media as required for project phase submittals.

2) Provide electronic digital data and files shall be provided on 5-1/4-inch ISO-9660 CD- ROM or USB Flash Drives.

3) The electronic digital media shall be in the format which can be read and processed by the Contract Administrator's target CADD system.

4) The external label for each electronic digital media shall contain, at a minimum, the following information:

a. The Project Number, Project Title and date.

b. The Facility Name

c. The format and version of operating system software.

d. The name and version of utility software used for preparation (e.g., compression/decompression) and copying files to the media.

e. The sequence number of the digital media.

f. A list of the filenames.

5) Before a CADD file is placed on the delivery electronic digital media, the following procedures shall be performed:

a. Ensure that drawing sheets, viewports, paperspace, lineweights, fonts, and other drawing components are correctly configured for Contract Administrator's viewing and plotting.

b. Make sure all reference files are attached without device or directory specifications.

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c. Compress and reduce all design files using PKZIP, WINZIP or other compatible file compression/decompression software approved by the Contract Administrator. If the file compression/decompression software is different from that specified above, then an electronic digital media copy of the file compression/decompression software shall be purchased for the Contract Administrator and provided to the Contract Administrator with the delivery media.

d. Include all files, both graphic and non-graphic, required for the project (i.e., color tables, pen tables, font libraries, block libraries, user command files, plot files, and other elements of drawing definition). All blocks not provided as Contract Administrator-furnished materials must be provided to the Contract Administrator as a part of the electronic digital deliverables.

e. Make sure that all support files such as those listed above are in the same directory and that references to those files do not include device or directory specifications.

f. Include any standard sheets (i.e., abbreviation sheets, standard symbol sheets, or other listing) necessary for a complete project.

g. Document any fonts, tables, or other similar customized drawing element developed by CONSULTANT or not provided among the Contract Administrator-furnished materials. The contractor shall obtain Contract Administrator approval before using anything other than the Contract Administrator's standard fonts, line types, tables, blocks, or other drawing elements available from the Contract Administrator.

(G) Drawing Development Documentation:

1) Provide the following information for each finished drawing in the non-plot layer X-****-NPLT:

a. How the data was inputted (e.g., keyed in, downloaded from a survey total station instrument (include name and model), and other identification data).

b. Brief drawing development history (e.g., date started, modification date(s) with brief description of item(s) modified, author's name, and other identifying data.).

c. The names of the reference, blocks, symbols, details, tables, and schedule files required for the finished drawing.

d. Layer assignments and lock settings.

e. Text fonts, line styles/types used, and pen settings.

(H) Submittal:

1) Submit as Project Record Documents specified above and as required for project phase submittals and project record documents.

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2) Submit electronic media with a transmittal letter containing, as a minimum, the following information:

a. The information included on the external label of each media unit (e.g., disk, tape), along with the total number being delivered, and a list of the names and descriptions of the files on each one.

b. Brief instructions for transferring the files from the media.

c. Certification that all delivery media are free of known computer viruses. A statement including the name(s) and release date(s) of the virus-scanning software used to analyze the delivery media, the date the virus-scan was performed, and the operator's name shall also be included with the certification.

The release or version date of the virus-scanning software shall be the current version which has detected the latest known viruses at the time of delivery of the digital media.

d. The following “Plot File Development and Project Documentation Information” as an enclosure or attachment to the transmittal letter provided with each electronic digital media submittal.

1. Documentation of the plot file for each drawing which will be needed to be able to duplicate the creation of the plot file by the Contract Administrator at a later date. This documentation shall include the plotter configuration (e.g., name and model of plotter), pen settings, drawing orientation, drawing size, and any other special instructions.

2. Instructions concerning how to generate plotted, or hard copy, drawings from the provided plot files.

3. List of any deviations from the Contract Administrator's standard layer/level scheme and file-naming conventions.

4. List of all new symbol blocks created for project, which were not provided to CONSULTANT with the Contract Administrator-furnished materials.

5. List of any non-IGES crosshatch/patterns used.

6. List of all new figures, symbols, tables, schedules, details, and other blocks created for the project, which were not provided to CONSULTANT with the Contract Administrator-furnished materials, and any associated properties.

7. List of all database files associated with each drawing, as well as a description and documentation of the database format and schema design.

8. Recommended modifications which will be necessary to make the data available for GIS use.

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(I) Ownership:

1) COUNTY will have unlimited rights under the Professional Services Agreement of which this document is a part to all information and materials developed under these and other contractual requirements and furnished to the Contract Administrator and documentation thereof, reports, and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright.

2) Unlimited rights under this contract are rights to use, duplicate, or disclose text, data, drawings, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from CONSULTANT except where otherwise limited within the Contract.

3) The Contract Administrator will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items.

4) All text, electronic digital files, data, and other products generated under this contract shall become the property of COUNTY except where otherwise limited within the Contract.

(J) Contract Administrator-Furnished Materials to the Construction Contractor:

1) The Contract Administrator and CONSULTANT may make various electronic information available to the Contractor during the Pre-Construction and Construction phases of the Project. To this end, CONSULTANT shall make the following information available to the Contractor in electronic format:

a. Work-files: Selected work product files, reports, spreadsheets, databases, specifications, drawings and other documentation of CONSULTANT's work in progress may be provided to the Contractor, Managing General Contractor, or other COUNTY consultant on an as required basis. CONSULTANT shall cooperate and facilitate the exchange of these electronic media documents.

b. Where electronic media submittals of final site surveys are required, CONSULTANT will provide electronic copies of any existing site survey data already on electronic media.

c. Where Electronic Project Record Documents are required, CONSULTANT will provide the Contractor one set of AutoCAD electronic file format contract drawings, to be used for as-built drawings at the Contractor's option. Make electronic file drawings available on CD ROM media.

(K) Other Digital Information:

1) A variety of digital information may be generated by participants in the design process including the Contract Administrator, CONSULTANT, Subconsultants, Contractor, subcontractors, the Contract Administrator's commissioning authority, local jurisdictional authorities and other project team members.

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2) CONSULTANT shall facilitate and participate wherever possible in this digital exchange of information by conforming to the standards expressed above.

End of Attachment 1: Electronic Media Submittal Requirements