16_Maine DOT Standards.pdf

Standard Specifications Department of Transportation

March 2020

STATE OF MAINE

MaineDOT i

Table of Contents Chapter 1 DIVISION 100 - GENERAL CONDITIONS ......................................................................................... 1-1

SECTION 101 - CONTRACT INTERPRETATION .......................................................................................... 1-1

SECTION 102 - BIDDING ................................................................................................................................ 1-22

SECTION 103 - AWARD AND CONTRACTING .......................................................................................... 1-27

SECTION 104 - GENERAL RIGHTS AND RESPONSIBILITIES ................................................................. 1-32

SECTION 105 - GENERAL SCOPE OF WORK ............................................................................................. 1-48

SECTION 106 - QUALITY ............................................................................................................................... 1-72

SECTION 107 - TIME ....................................................................................................................................... 1-89

SECTION 108 - PAYMENT ............................................................................................................................. 1-95

SECTION 109 - CHANGES ............................................................................................................................ 1-106

SECTION 110 - INDEMNIFICATION, BONDING, AND INSURANCE .................................................... 1-118

SECTION 111 - RESOLUTION OF DISPUTES ............................................................................................ 1-122

SECTION 112 - DEFAULT AND TERMINATION ...................................................................................... 1-128

APPENDIX A TO DIVISION 100 ..................................................................................................................... A-1

I. GENERAL .................................................................................................................................... A‐16

II. NONDISCRIMINATION ............................................................................................................... A‐17

III. NONSEGREGATED FACILITIES ................................................................................................... A‐22

IV. Davis‐Bacon and Related Act Provisions ................................................................................. A‐22

V. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT ....................................................... A‐29

VI. SUBLETTING OR ASSIGNING THE CONTRACT ........................................................................... A‐30

VII. SAFETY: ACCIDENT PREVENTION ............................................................................................. A‐31

VIII. FALSE STATEMENTS CONCERNING HIGHWAY PROJECTS ....................................................... A‐31

IX. IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT ...... A‐32

X. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY

EXCLUSION ..................................................................................................................................... A‐33

XI. CERTIFICATION REGARDING USE OF CONTRACT FUNDS FOR LOBBYING ................................. A‐37

Chapter 2 DIVISION 200 - EARTHWORK ........................................................................................................... 2-1

SECTION 201 - CLEARING RIGHT-OF-WAY ................................................................................................ 2-1

SECTION 202 - REMOVING STRUCTURES AND OBSTRUCTIONS .......................................................... 2-5

SECTION 203 - EXCAVATION AND EMBANKMENT ............................................................................... 2-11

SECTION 204 - SHOULDER REHABILITATION ......................................................................................... 2-30

SECTION 205 - SHOULDER RECONSTRUCTION ...................................................................................... 2-32

SECTION 206 - STRUCTURAL EXCAVATION ........................................................................................... 2-34

SECTION 207 - BRUSH MATTING ................................................................................................................ 2-39

SECTION 208 - SAND DRAINS ...................................................................................................................... 2-39 ii

SECTION 209 - WICK DRAINS ...................................................................................................................... 2-39

SECTION 211 - DITCH AND INSLOPE EXCAVATION .............................................................................. 2-39

Chapter 3 DIVISION 300 - BASES ........................................................................................................................ 3-1

SECTION 304 - AGGREGATE BASE AND SUBBASE COURSE .................................................................. 3-1

SECTION 306 - RECLAIMED MATERIAL FOR STABILIZED BASE .......................................................... 3-5

SECTION 307 FULL DEPTH RECYCLING ..................................................................................................... 3-5

SECTION 308 FULL DEPTH RECYCLING WITH CEMENT ...................................................................... 3-13

SECTION 309 - FOAMED ASPHALT ............................................................................................................. 3-20

SECTION 310 - PLANT MIXED RECYCLED ASPHALT PAVEMENT ...................................................... 3-29

SECTION 311 - COLD IN-PLACE RECYCLED ASPHALT PAVEMENT ................................................... 3-35

Chapter 4 DIVISION 400 - PAVEMENTS ............................................................................................................. 4-1

SECTION 401 - HOT MIX ASPHALT PAVEMENT ........................................................................................ 4-1

SECTION 402 - PAVEMENT SMOOTHNESS ............................................................................................... 4-25

SECTION 403 - HOT MIX ASPHALT PAVEMENT ...................................................................................... 4-27

SECTION 404 - 408 VACANT ......................................................................................................................... 4-28

SECTION 409 - BITUMINOUS TACK COAT ................................................................................................ 4-28

SECTION 410 - BITUMINOUS SURFACE TREATMENT ........................................................................... 4-30

SECTION 411 - UNTREATED AGGREGATE SURFACE COURSE ............................................................ 4-30

SECTIONS 412 - 418 VACANT ....................................................................................................................... 4-32

SECTION 419 - SAWING AND SEALING JOINTS IN BITUMINOUS PAVEMENT ................................. 4-32

SECTION 420 - PORTLAND CEMENT CONCRETE PAVEMENT ............................................................. 4-32

SECTIONS 421 THROUGH 423 - VACANT .................................................................................................. 4-32

SECTION 424 - CRACK SEAL ........................................................................................................................ 4-32

SECTION 425 - RECYCLED BITUMINOUS PAVEMENT ........................................................................... 4-32

SECTIONS 426 THROUGH 459 - VACANT .................................................................................................. 4-32

SECTION 460 - HOT MIX ASPHALT PAVEMENT FOR SPECIAL AREAS .............................................. 4-32

SECTION 461 – LIGHT CAPITAL PAVEMENT ........................................................................................... 4-32

SECTION 462 - MICROSURFACING ............................................................................................................. 4-32

Chapter 5 DIVISION 500 – STRUCTURES ........................................................................................................... 5-1

SECTION 501 - FOUNDATION PILES ............................................................................................................. 5-1

SECTION 502 - STRUCTURAL CONCRETE ................................................................................................ 5-17

SECTION 503 - REINFORCING STEEL ......................................................................................................... 5-56

SECTION 504 STRUCTURAL STEEL ............................................................................................................ 5-65

SECTION 505 - STUD WELDED SHEAR CONNECTORS, ANCHORS, & FASTENERS ......................... 5-86

SECTION 506- SHOP APPLIED PROTECTIVE COATING - STEEL .......................................................... 5-88

SECTION 507 - RAILINGS .............................................................................................................................. 5-99

SECTION 508 -WATERPROOFING MEMBRANE ..................................................................................... 5-101

SECTION 509 -STRUCTURAL PLATE PIPES, PIPE ARCHES, ARCHES, AND METAL BOX CULVERTS

.......................................................................................................................................................................... 5-105 iii

SECTION 510 - SPECIAL DETOURS ........................................................................................................... 5-109

SECTION 511- COFFERDAMS ..................................................................................................................... 5-114

SECTION 512 - FRENCH DRAINS ............................................................................................................... 5-117

SECTION 513 - SLOPE PROTECTION ........................................................................................................ 5-118

SECTION 514 - Reserved ................................................................................................................................ 5-119

SECTION 515 - PROTECTIVE COATING FOR CONCRETE SURFACES ............................................... 5-119

SECTION 516 - STYRENE-BUTADIENNE LATEX MODIFIED PORTLAND CEMENT MORTAR AND

CONCRETE ..................................................................................................................................................... 5-120

SECTION 517 - SHOTCRETE ....................................................................................................................... 5-120

SECTION 518 - STRUCTURAL CONCRETE REPAIR ............................................................................... 5-120

SECTION 519 - EXPANSION DEVICES – ASPHALTIC PLUG JOINT ..................................................... 5-126

SECTION 520 - EXPANSION DEVICES - NON-MODULAR ..................................................................... 5-129

SECTION 521 - FINGER JOINT AND FABRIC TROUGH/FABRIC CURTAIN ....................................... 5-131

SECTION 522 - EXPANSION DEVICES - MODULAR ............................................................................... 5-134

SECTION 523 - BEARINGS .......................................................................................................................... 5-137

SECTION 524 - TEMPORARY STRUCTURAL SUPPORTS ...................................................................... 5-148

SECTION 525 - GRANITE MASONRY ........................................................................................................ 5-150

SECTION 526 - CONCRETE BARRIER ....................................................................................................... 5-152

SECTION 527 - ENERGY ABSORBING UNIT ............................................................................................ 5-156

SECTION 528 - STRUCTURAL TIMBER .................................................................................................... 5-157

SECTION 529 - NAVIGATIONAL AIDS...................................................................................................... 5-157

SECTIONS 531 to 533 – VACANT ................................................................................................................ 5-157

SECTION 534 - PRECAST STRUCTURAL CONCRETE ............................................................................ 5-157

SECTION 535 - PRECAST, PRESTRESSED CONCRETE SUPERSTRUCTURE ...................................... 5-166

Chapter 6 DIVISION 600 - MISCELLANEOUS CONSTRUCTION .................................................................... 6-1

SECTION 601 - GABIONS AND MATTRESSES ............................................................................................. 6-1

SECTION 602 - PIPE LINING ........................................................................................................................... 6-5

SECTION 603 - PIPE CULVERTS AND STORM DRAINS ............................................................................ 6-5

SECTION 604 - MANHOLES, INLETS, AND CATCH BASINS .................................................................. 6-13

SECTION 605 - UNDERDRAINS .................................................................................................................... 6-18

SECTION 606 – GUARDRAIL ........................................................................................................................ 6-21

SECTION 607 - FENCES .................................................................................................................................. 6-28

SECTION 608 - SIDEWALKS ......................................................................................................................... 6-33

SECTION 609 - CURB ...................................................................................................................................... 6-37

SECTION 610 - STONE FILL, RIPRAP, STONE BLANKET, AND ............................................................. 6-41

STONE DITCH PROTECTION ........................................................................................................................ 6-41

SECTION 611 - Reserved .................................................................................................................................. 6-44

SECTION 612 - BITUMINOUS SEALING ..................................................................................................... 6-44

SECTION 613 - EROSION CONTROL BLANKETS ...................................................................................... 6-44 iv

SECTION 614 - GEOCELL SLOPE PROTECTION ....................................................................................... 6-45

SECTION 615 - LOAM ..................................................................................................................................... 6-49

SECTION 616 - SODDING .............................................................................................................................. 6-52

SECTION 617 - SOIL CONDITIONERS ......................................................................................................... 6-54

SECTION 618 - SEEDING ............................................................................................................................... 6-54

SECTION 619 - MULCH .................................................................................................................................. 6-58

SECTION 620 – GEOTEXTILES ..................................................................................................................... 6-60

SECTION 621 - LANDSCAPING .................................................................................................................... 6-67

SECTION 622 - TRANSPLANTING SHRUBS, HEDGES, AND TREES ..................................................... 6-77

SECTION 623 – MONUMENTS ...................................................................................................................... 6-80

SECTION 624 - VACANT ................................................................................................................................ 6-80

SECTION 625 - WATER SERVICE SUPPLY LINES ..................................................................................... 6-80

SECTION 626 - FOUNDATIONS, CONDUIT, AND JUNCTION BOXES FOR .......................................... 6-82

HIGHWAY SIGNING, LIGHTING, AND SIGNALS ..................................................................................... 6-82

SECTION 627 - PAVEMENT MARKINGS .................................................................................................... 6-92

SECTION 628 - VACANT ................................................................................................................................ 6-97

SECTION 629 - HAND LABOR ...................................................................................................................... 6-97

SECTION 630 - VACANT ................................................................................................................................ 6-97

SECTION 631 - EQUIPMENT RENTAL ......................................................................................................... 6-97

SECTION 632 and 633 - VACANT ................................................................................................................ 6-101

SECTION 634 - HIGHWAY LIGHTING ....................................................................................................... 6-101

SECTION 637 - DUST CONTROL ................................................................................................................ 6-113

SECTION 638 - BRIDGE LIGHTING ............................................................................................................ 6-114

SECTION 639 - ENGINEERING FACILITIES ............................................................................................. 6-114

SECTION 640 - VACANT .............................................................................................................................. 6-119

SECTION 641 - REST AREA FACILITIES ................................................................................................... 6-119

SECTION 642 - STEPS ................................................................................................................................... 6-119

SECTION 643 - TRAFFIC SIGNALS ............................................................................................................ 6-121

SECTION 644 - GLARE BARRIER ............................................................................................................... 6-132

SECTION 645 - HIGHWAY SIGNING ......................................................................................................... 6-132

SECTION 646 through 651 VACANT ............................................................................................................ 6-147

SECTION 652 - MAINTENANCE OF TRAFFIC .......................................................................................... 6-147

SECTION 653 - POLYSTYRENE PLASTIC INSULATION ........................................................................ 6-162

SECTION 654 - INTELLIGENT TRANSPORTATION SYSTEMS ............................................................. 6-164

SECTION 655 - ELECTRICAL WORK ......................................................................................................... 6-164

SECTION 656 - TEMPORARY SOIL EROSION AND WATER POLLUTION CONTROL ...................... 6-164

SECTION 657 - REHABILITATION OF PITS .............................................................................................. 6-172

SECTION 658 - ACRYLIC LATEX COLOR FINISH ................................................................................... 6-172

SECTION 659 - MOBILIZATION ................................................................................................................ 6-174 v

SECTION 660 ON-THE-JOB TRAINING ..................................................................................................... 6-174

SECTION 670 – GABION WALL .................................................................................................................. 6-177

SECTION 671 – DRY CAST SEGMENTAL BLOCK WALL ...................................................................... 6-178

SECTION 672 - PRECAST CONCRETE BLOCK GRAVITY WALL ......................................................... 6-178

SECTION 673 - WET CAST SMALL LANDSCAPE BLOCK WALL ......................................................... 6-188

SECTION 674 - PREFABRICATED CONCRETE MODULAR GRAVITY WALL .................................... 6-198

SECTION 675 – SOIL NAIL WALL .............................................................................................................. 6-205

SECTION 676 - SOLDIER PILE AND LAGGING WALL ........................................................................... 6-205

SECTION 677 - MECHANICALLY STABILIZED EARTH RETAINING WALL ..................................... 6-205

SECTION 678 – GEOSYNTHETIC REINFORCED MECHANICALLY STABILIZED EARTH RETAINING

WALL .............................................................................................................................................................. 6-220

SECTION 679 – FIELDSTONE RETAINING WALL .................................................................................. 6-220

SECTION 680 – ROCKERY WALL .............................................................................................................. 6-224

SECTION 681 – PRECAST AGGREGATE-FILLED, CONCRETE BLOCK GRAVITY WALL ............... 6-225

Chapter 7 DIVISION 700 - MATERIALS .............................................................................................................. 7-1

SECTION 701 - STRUCTURAL CONCRETE RELATED MATERIAL .......................................................... 7-3

SECTION 702 - BITUMINOUS MATERIAL .................................................................................................... 7-5

SECTION 703 - AGGREGATES ........................................................................................................................ 7-9

SECTION 704 - MASONRY UNITS ................................................................................................................ 7-17

SECTION 705 - JOINT MATERIAL ................................................................................................................ 7-17

SECTION 706 - NON-METALLIC PIPE ......................................................................................................... 7-18

SECTION 707 - METALLIC PIPE ................................................................................................................... 7-19

SECTION 708 - PAINTS AND PRESERVATIVES ........................................................................................ 7-21

SECTION 709 - REINFORCING STEEL AND WELDED STEEL WIRE FABRIC ...................................... 7-21

SECTION 710 - FENCE AND GUARDRAIL .................................................................................................. 7-22

SECTION 711 - MISCELLANEOUS BRIDGE MATERIAL .......................................................................... 7-25

SECTION 712 - MISCELLANEOUS HIGHWAY MATERIAL ..................................................................... 7-28

SECTION 713 - STRUCTURAL STEEL AND RELATED MATERIAL ....................................................... 7-41

SECTION 714 - JOINT SEALS ........................................................................................................................ 7-45

SECTION 715 - LIGHTING MATERIAL ........................................................................................................ 7-46

SECTION 716 - STRUCTURAL ALUMINUM AND RELATED MATERIAL ............................................. 7-52

SECTION 717 - ROADSIDE IMPROVEMENT MATERIAL ......................................................................... 7-53

SECTION 718 - TRAFFIC SIGNALS MATERIAL ......................................................................................... 7-57

SECTION 719 - SIGNING MATERIAL .......................................................................................................... 7-77

SECTION 720 - STRUCTURAL SUPPORTS FOR HIGHWAY SIGNS, ....................................................... 7-82

LUMINAIRES AND TRAFFIC SIGNALS ...................................................................................................... 7-82

SECTION 721 - BREAKAWAY DEVICES ..................................................................................................... 7-88

SECTION 722 - GEOTEXTILES ...................................................................................................................... 7-89 vi

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Chapter 1 DIVISION 100 - GENERAL CONDITIONS

100.1 Replacement of Former Standard Specifications and Standard Details This 2020 edition of the Maine Department of Transportation’s Standard Specifications and Standard Details for Construction (“Standard Specifications”) was drafted and adopted by the Department pursuant to the authority granted to it by 23 MRSA § 4243. These Standard Specifications replace and supersede all previous Standard Specifications and Standard Details. The Standard Specifications are Contract provisions issued by the Department that govern the relationship between the Department and the Department’s Contractors. By virtue of submitting a Bid on a project, each Bidder is bound by the terms of these Standard Specifications.

SECTION 101 - CONTRACT INTERPRETATION

Scope of Section This Section consists of abbreviations, definitions, and general rules of interpretation.

101.1 Abbreviations Abbreviations are defined in the following list. Abbreviations not defined in this Section or otherwise in the Contract shall have the meaning that is commonly accepted in the engineering and construction industry.

AAN American Association of Nurserymen, Incorporated AAR Association of American Railroads AASHTO American Association of State Highway and Transportation Officials ACI American Concrete Institute ADA Americans with Disabilities Act AGC Associated General Contractors of America AIA American Institute of Architects AISC American Institute of Steel Construction ANLA American Nursery & Landscape Association ANSI American National Standards Institute ARA American Railway Association AREMA American Railway Engineering and Maintenance-of-way Association ARTBA American Road & Transportation Builders Association ASCE American Society of Civil Engineers ASD Allowable Stress Design ASLA American Society of Landscape Architects ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials ATSSA American Traffic Safety Services Association AWWA American Water Works Association AWPA American Wood Protection Association AWS American Welding Society

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BMP The Department’s “Best Management Practices for Erosion and Sediment Control”

CFR Code of Federal Regulations DBE Disadvantaged Business Enterprise DREW Daily Reports of Extra Work DRB Dispute Review Board EIA Electronic Industries Association EEO Equal Employment Opportunity EMS Emergency Medical Service FAA Federal Aviation Administration FHWA Federal Highway Administration FRA Federal Railroad Administration FSS Federal Specifications and Standards, General Services Administration IES Illuminating Engineering Society IMSA International Municipal Signal Association IPCEA Insulated Power Cable Engineers Association ISEE International Society of Explosives Engineers ISO Insurance Services Office ITE Institute of Transportation Engineers LFD Load Factor Design LRFD Load and Resistance Factor Design LUPC Land Use Planning Commission - Maine MCTCB Maine Concrete Technician Certification Board MDEP Maine Department of Environmental Protection MaineDOT Maine Department of Transportation MIL Military Specifications MRSA Maine Revised Statutes Annotated MUTCD Manual on Uniform Traffic Control Devices NBS National Bureau of Standards NEC National Electrical Code NEMA National Electrical Manufacturers Association NEPCOAT Northeast Protective Coating Committee NESC National Electric Safety Code NETTCP New England Transportation Technician Certification Program NHS National Highway System NICET National Institute for Certification in Engineering Technologies OJT On-The-Job Training OSHA Occupational Safety and Health Administration PCI Precast/Prestressed Concrete Institute PIN Project Identification Numbers QA Quality Assurance QC Quality Control QCP Quality Control Plan QPL Qualified Products List RFI Request for Information SAE Society of Automotive Engineers

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SEWPCP Soil Erosion and Water Pollution Control Plan SHA State Highway Agency (as used by FHWA, referring to the Department) SPCCP Spill Prevention Control and Countermeasure Plan SSPC The Society for Protective Coatings TAPPI Technical Association of Pulp and Paper Industry TCP Traffic Control Plan USC United States Code USDA United States Department of Agriculture UL Underwriter's Laboratory VECP Value Engineering Change Proposal

101.2 Definitions Certain words, terms, and phrases are defined below. Capitalized words in this Standard Specifications book are defined under this Section. Words, terms, or phrases that are not defined in this Section 101.2 or otherwise in the Contract shall have the meaning commonly accepted in the engineering and construction industry.

Acceptable Work Work that Conforms or Substantially Conforms to the Contract and is satisfactory to the Department.

Acceptance Consideration of operations, inspections, samples, tests, certifications, proper QCP implementation, and end product properties to determine whether the product will be accepted for payment, including any adjustments to compensation as provided in the Contract.

Acceptance Test Test utilized by the Department to evaluate the quality of a Material or product.

Actual Costs Direct, Project-specific, costs actually incurred by the Contractor in the performance of Work. Actual Costs consist of labor, Material, Equipment, and administrative overhead. For related provisions, see Section 109.7, Equitable Adjustments to Compensation and Time and Section 109.7.2 – Basis of Payment.

Addendum See Bid Amendment.

Aggregate Inert Material such as sand, gravel, broken stone, crushed stone, or a combination of any of these Materials.

Agreement Agreement means Contract Agreement.

Apparent Low Bidder A Bidder that submits the lowest apparently responsive Bid. The

Apparent Low Bidder may not be Awarded the Contract if a) the Bid is later found to be non-responsive in accordance with Section 102.11, b) the Bidder is found to be not responsible, c) the Bidder fails to comply with all applicable pre-Award Conditions or other pre-execution requirements of the Contract, or d) the Department chooses not to Award a Contract.

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Apparent Successful Bidder The Bidder with the lowest responsive Bid as determined by the Department. A responsive responsible Bidder, usually the Apparent Low Bidder, that is Awarded the Contract. The Department may not execute the Contract with the Apparent Successful Bidder if a) the Apparent Successful Bidder fails to comply with all applicable pre-Award conditions or other pre-execution requirements of the Contract or b) if the Department chooses not to Award a Contract.

Award The execution of the Contract by the Department, conditioned upon the

Successful Bidder’s performance of all pre-execution requirements of the Bid Documents.

Award Conditions Pre-Award or pre-execution requirements that the Contractor must meet before Contract Execution, including bonding and insurance. For a related provision, see Section 103.5 - Award Conditions.

Best Value Procurement Process Using a Request for Proposals A process for procuring contractual services in which price is only one of several factors used in determining the successful Proposer. See Proposer, Request for Proposals, and Design-Build Contract.

Bid The offer by a Bidder on forms prescribed by the Department to perform the Work in Conformity with all provisions of the Bid Documents for the price(s) set forth.

Bid Amendment A written change to the Bid Documents issued by the Department after advertisement and before the Bid Opening.

Bid Bond A bond furnished with a Bid by a Bidder and its Surety in the amount set forth in the Notice to Contractors or elsewhere in the Bid Documents. The Bid Bond is forfeited if the Apparent Low Bidder refuses to enter into a Contract with the Department.

Bid Contact Person The person identified in the advertised Notice to Contractors, usually the Project Manager, as the person to whom the Bidder must refer technical or Engineering questions from the time of advertisement through Contract Execution, said person being duly authorized by the Commissioner. The Contracts Engineer may be contacted regarding Bidding and contracting procedures. If no one is so identified, the Bidder must refer questions to the Contracts Engineer. All technical or project specific questions must be submitted as described in the Notice to Contractors.

Bidder An individual, firm, corporation, limited liability company, partnership, joint venture, sole proprietorship, or other entity that submits a Bid. Upon Contract Execution, the successful Bidder becomes the Contractor.

Bid Documents Documents issued by the Department to solicit Bids from Contractors.

Bid Documents generally include the Project Specific Bid Book, Notice to Contractors, Plans and Specifications (including these Standard Specifications), Standard Details, Special Provisions, Bidding instructions, and any Bid Amendments issued by the Department.

Documents attached to or referenced in the Bid Documents are part of the Bid Documents.

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Contrast “Bid Documents” with “Bid Escrow Documentation” as may be defined by Special Provision.

Bid Escrow Documentation All writings, working papers, computer printouts, charts, schedules of prices, and data compilation that contain or reflect information, quantities, unit costs, data, or calculations used by the Bidder to determine the Bid price, or technical and price proposal in the case of a Design-Build or Best Value Procurement type of Contract, shall be submitted, including but not limited to material relating to the determination and application of:

Design Costs Equipment rates Overhead rates and related time schedules Labor rates Arithmetic extensions Subcontractor and Material Supplier Quotations

Any manuals standard to the industry used by the Bidder in determining the Bid are also considered Bid Escrow Documentation. These manuals may be included in the Bid Escrow Documentation by reference and shall show the name and date of the publication and the publisher. Bid Escrow Documentation need not include Bid Documents provided by the Department to all Bidders.

Bid Guaranty A bond or other acceptable security specified in the Notice to Contractors or elsewhere in the Bid Documents that is forfeited if the Apparent Low Bidder refuses to enter into a Contract with the Department. For a related provision, see Section 102.6 - Bid Guaranty.

Bid Opening The date and precise time by which the Bidder must Deliver its Bid to be publicly opened and read as specified in the Notice to Contractors or any applicable Bid Amendment. For related provisions, see Sections 102.7 - Delivery of Bids and 102.9 - Bid Opening.

Blue Book The edition of publications entitled “Rental Rate Blue Book for Construction

Equipment” or “Rental Rate Blue Book for Older Construction Equipment,” as applicable, published by Primedia Information Inc., that was current when the Work being priced was performed.

Bridge A structure that is erected over a depression or an obstruction, such as water, a highway or a railway, and has an opening measured along the centerline of the Roadway of more than 20 feet between: the faces of abutments; spring line of arches; extreme ends of openings of box culverts, pipes or pipe arches; or the extreme ends of openings for multiple box culverts, pipes, or pipe arches.

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A. Length The length of a Bridge structure is the overall length measured along the construction centerline back to back of backwalls of abutments, if present; otherwise end to end of the Bridge floor; but in no case less than the total opening of the structure.

B. Roadway Width The width measured at right angles to the longitudinal centerline of the Bridge between the bottom of curbs or guard timbers or in case of multiple heights of curbs, between the bottoms of the lower risers.

Business Day Every Calendar Day other than Saturdays, Sundays, and Holidays.

Calendar Day Every day shown on the calendar, beginning at 12:01 a.m. and ending at midnight.

Change Order See Contract Modification

Chief Engineer The Chief Engineer of the Department.

Closeout Documentation All documentation required by the Department to finish the

Project in accordance with State, federal, and other requirements. These documents include:

Letter “All Bills Paid” on Contractor’s letterhead Request for Final Payment on Contractor’s letterhead “Buy America” Statement Certificate of Materials DBE Goal Attainment Verification Form Agreement with Final Quantities on Contractor’s letterhead Testing Compliance Letter

The Department reserves the right to amend this list of required Closeout Documentation

Commissioner The Commissioner of Transportation established by 23 MRSA § 4205.

Compensable Delay See Section 109.5.1 - Definitions - Types of Delays.

Completion Completion occurs when the Contractor has finished all Work pursuant to the Contract, including Delivery of all Closeout Documentation. Completion does not mean substantial Completion. Unless the context indicates otherwise, Completion also does not mean Completion of Physical Work.

Completion of Physical Work Completion of Physical Work occurs when the Work is complete and has undergone a successful final inspection.

Conduit A pipe used for receiving and protecting wires or cable.

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Conform or Conformity The performance of an item of Work in strict compliance with all applicable provisions of the Contract. For a related definition, see Substantially Conform.

Construction Easement A right acquired by the Department to use or control property, outside of the established Right-of-Way.

Construction Limit Line A line, usually outside of the Right-of-Way, within which the

Contractor may Work and outside of which Work may not be performed without authorization by the Department.

Contract All documents affecting the respective rights and responsibilities of the

Department and the Contractor. These documents include, but are not limited to, the Contract Agreement, Project Specific Bid Book, the Notice to Contractors, Plans, the Department’s Standard Specifications and Standard Details, Special Provisions, Bid Amendments, Contract Modifications, Geotechnical Information, Permits, Bid Escrow Documentation (if any), the Contractor’s Bid prices (as corrected mathematically pursuant to Section 103.1.1 - Unit Prices Govern, if necessary), and all documents incorporated by reference.

Contract Bonds The forms of security approved by the Department, executed by the

Contractor and its Surety or Sureties, guaranteeing performance of the Work, and the payment of all obligations pertaining to the Work. For related provisions, see the definitions of Bid Guaranty, Performance Bond, and Payment Bond.

Contract Completion Time Length of time allowed under the Contract to complete the

Work pursuant to the terms of the Contract.

Contract Completion Date The required completion date of all Work pursuant to the

Contract, except the landscape establishment period and warranty work. The Contract Completion Date is usually included in Special Provision 107 and on the Contract Agreement, Offer, & Award form.

Contract Documents Contract Documents are all documents, whether physically attached or incorporated by reference, which make up the Contract.

Contract Execution Execution of the Contract by the Commissioner or his or her authorized agent by signing the Contract Agreement, Offer, & Award form, which action, upon written notification to the Contractor, forms a Contract as provided in Section 103.8 - Execution of Contract by Department.

Contract Modification A general term describing a formal change to a Contract. Types of Contract Modifications include; change orders, extra work orders, resident work orders, and supplemental agreements. For a related provision, see Section 109.8 - Contract Modification

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Contract Time See Contract Completion Time and Section 107.1 - Contract Time and Completion Date.

Contractor After the Department has executed the Contract by cosigning the Contract

Agreement, Offer, & Award form provided in the Bid Documents, previously signed by the successful bidder, the Successful Bidder in a low Bid process or the successful Proposer in a best value type of Contract becomes the Contractor. The Contractor will be the single point of responsibility for all Contract obligations to the Department. The Contractor shall be an independent Contractor with respect to the Department and shall not be an employee, agent, or representative of the Department. Alternatively, “contractor,” with a lower case “c,” may mean a firm engaged in construction Work.

Critical Path The sequence of activities from the Project start to its Completion having the greatest cumulative elapsed time, thereby determining the minimum time duration of the entire Project. The Critical Path is identified by the sequence of those activities with the least float.

Critical Rock Slopes Critical rock slopes shall be rock slopes higher than 6 feet with an overburden slope steeper than 3H:1V and all rock slopes greater than 10 feet high.

Culvert Any structure not defined as a Large Culvert, Bridge, or Minor Span that provides a Drainage opening less than 5 feet, under the Roadway or approaches to the Roadway.

Days Calendar Days.

Default See Section 112.1 - Default.

Defects or Defective Work Work that is unsatisfactory, faulty, or deficient in that it is not in Conformity with the Contract or with prevailing industry standards applicable to the Work at the time of submission of the Bid as determined by the Department or its agents.

For related provisions, see the definition of Acceptable Work and Section - 101.3.1 Meaning of “Approved,” Etc.

Delay To cause to be late. See Section 109.5 - Adjustments for Delay.

Deliver To cause Receipt by a means set forth in the definition of Received or Receipt.

Department The Department of Transportation of the State of Maine, as established by

23 MRSA § 4205, et seq., for the administration of Highway, Bridge, and other public Works, acting through the Commissioner and his/her duly authorized representatives. For related provisions, see definitions of Project Manager and Resident.

Design-Build Contract A contract in which the Contractor is responsible for both design and construction requirements under the contract. In a Design-Build Contract, the Contractor maybe procured through a Best-Value Procurement process using a Request for

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Proposals and evaluation of submitted Proposals using price as one of several evaluation factors as outlined in 23 MRSA § 4244.

Differing Site Conditions See Section 109.4 - Differing Site Conditions.

Disadvantaged Business Enterprise A business that is at least 51% owned and controlled by a woman, minority, or economically disadvantaged person and certified as such by the Department.

Disputes Disagreements, claims, counterclaims, matters in question, and differences of opinion between the Department and the Contractor and those Working for or through the Contractor regarding matters related to the Work that arise after Contract Execution. These include, but are not limited to, interpretation of the Contract, compensation and costs, time for performance, and quality.

Drainage The system of pipes, Drainage ways, ditches, and Structures by which surface or subsurface waters are collected and conducted from the Highway area.

Drawings See Plans.

Dredge Material (Dredge Spoils) Sand, silt, mud, gravel, rock or other sediment or material removed from beneath any surface water. The term, “beneath any surface water,” has been interpreted by the MDEP to mean that area that falls beneath the plane bounded by the normal high water line of any stream, river, brook, pond, lake, vernal pool, etc. Note that the entire area of Dredge Material removal could be dry at the time of excavation.

Environmental Information Hazardous waste assessments, dredge material test results, boring logs, geophysical studies, and other records and reports of the environmental conditions. For a related provision, see Section 104.3.14 - Interpretation and Interpolation.

Equipment All machinery, supplies for repair and maintenance of such machinery, tools, and other apparatus necessary or appropriate for Completion of the Work in Conformity with the Contract.

Equitable Adjustment An adjustment to compensation and time due to a change in the nature or scope of the Work made a part of a Contract by a formal Contract Modification.

For a related provision, see Section 109.7 - Equitable Adjustments to Compensation and Time.

Excusable Delay See Section 109.5.1 - Definitions - Types of Delays.

Extra Work Work that is outside the scope of the Contract and that the Department determines is necessary.

Extra Work Order See Contract Modification.

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Fabrication Engineer The Department’s representative responsible for Quality Assurance of pre-fabricated products that are produced off-site.

Federal Contract Provisions Supplement Appendix A of the Standard Specifications and the Project Specific Bid Book, which sets forth additional provisions that apply to federally funded Contracts.

Final Acceptance Acceptance by the Department for all Work and responsibility for the

Project from the Contractor, except for any Contractor warranty obligations.

Force Account Work Prescribed Work paid on the basis of Actual Costs and additives as set forth in Section 109.7.5 - Force Account Work.

Geometrics The physical location (horizontally and vertically) and shape of the object under consideration.

Geotechnical Information Boring logs, soil reports, geotechnical design reports, ground penetrating radar evaluations, seismic refraction studies, and other records of subsurface conditions. For a related provision, see Section 104.3.14 - Interpretation and Interpolation.

Haul Road A private way leading to a public way that is used by the Contractor to move

Equipment and Materials related to the Work.

Hearing Unless otherwise specified by the Department in writing, a Hearing is a review of a decision that includes a review of existing documentation on file with the Department and any additional documentation, including written arguments and supporting exhibits that may be submitted by any interested party. Unless the context clearly indicates otherwise, a Hearing need not include an evidentiary Hearing for the oral presentation of evidence if such an evidentiary Hearing is not requested or if the Department reasonably determines that such an evidentiary Hearing is not necessary to adequately review the matter at issue.

Unless the context clearly indicates otherwise, a Hearing shall not be construed as an adjudicatory proceeding within the meaning of the Maine Administrative Procedure Act.

Highway A general term denoting a public way for purposes of vehicular travel, including the entire area within the Right-of-Way.

Holidays New Years Day, Martin Luther King Day, Presidents Day, Patriots Day, Memorial Day, Independence Day, Labor Day, Indigenous Peoples Day, Veterans Day, Thanksgiving Day, the Friday after Thanksgiving Day, and Christmas Day. For a related provision, see Section 107.3.3 - Sundays and Holidays.

Incentive/Disincentive Payment An adjustment to the contract price of a predetermined amount for each day the Work is completed ahead of or behind the Contract Time, Contract Completion Date, or some specified intermediary milestone. A disincentive is not a penalty, but an estimate of user and other costs incurred by the people of the State of Maine.

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Incidentals The terms “Incidentals” and “Incidental to the Contract” mean items that are accessory to or incorporated into the Work and that have no separate Pay Item. Unless otherwise provided in the Contract, the cost of Incidentals shall be included in the Contractor’s prices for the Pay Items. There will be no separate payment for Incidentals.

Incomplete Not complete, as defined above by Completion.

Independent Assurance (IA) Independent assessment of the reliability of test results obtained from Acceptance Testing.

Inexcusable Delay See Section 109.5.1 - Definitions - Types of Delays.

Inspector An authorized representative of the Resident assigned to make detailed inspections of the Work to determine compliance with the Contract.

In Stream Work Any activities conducted in the water (see permits in individual contract documents.)

Laboratory Unless the context indicates otherwise, the testing laboratory of the

Department or its designee.

Landscape Establishment Period The period of time commencing at initial Acceptance of each planting and extending for two years, unless otherwise provided in the Contract.