1502000 C Facility ELEVATORS.doc

1502000 – Facility Investment Table of Content

1502000 – Facility Investment

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems -Vertical Transportation Equipment (VTE)

1502000 – Facility Investment

Personnel performing inspections and tests on VTEs must be qualified per NAVFAC MO-118.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

The Contractor shall replace parts on VTE equipment from the OEM or of equivalent value. Written documentation shall be submitted by the contractor if the original equipment is not available.

1502000 – Facility Investment

The Contractor shall develop, implement, and execute a Trouble Call, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair VTE.

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and CMMS in accordance with Annex 2.

The Contractor shall provide all necessary keys, test instruments, equipment, and tools required to perform maintenance and repair.

All work shall be performed by trained/qualified personnel in accordance with the current version of ASME A17.1 (2013) and Maintenance Control Program.

The current facility inventory for FI is provided in J-1502000-02.

Site maps are provided in J-1502000-03.

VTE systems are in normal working condition and function properly in accordance with specified standards.

VTE are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimize disruptions to customers and Government operations.

The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work. Samples of required work and historical service order workload are provided in J-1502000-04.

Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J-1502000-01.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2.

Service orders shall not exceed $2,000.00 in total cost (combined labor and material)

If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits. See J-1502000-08 for examples.

The Contractor shall submit a Service Order Summary Report per Section F.

Service order work is responded to and completed within the specified time.

VTE systems are restored to normal working condition in accordance with ASME and OEM specifications, including recertification if applicable.

When repair is complete the VTE does not present danger to personnel or equipment.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a ceiling of $2,000 in total cost (combined labor and material) The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.

Emergency service orders responded to within two hours of receipt of call during regular Government working hours and four hours of receipt of calls outside of regular Government working hours.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

Urgent service orders service orders are limited to a ceiling of $2,000 in total cost (combined labor and material) Urgent service orders responded to within four hours of receipt of call during normal working hours and the end of the next business day after normal working hours

Urgent service orders are completed within five working days unless materials are not readily available and the KO agrees to extend completion time to 21 working days.

Routine service orders are limited to $2,000 in total cost (combined labor and material) Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders are completed within 30 calendar days.

Routine service orders are responded to by the end of the next business day.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $2000 per occurrence in direct material and labor cost under recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. Service orders or non-recurring work may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach for manufacturers’ recommended procedures, OEM standards, NAVFAC MO-118, and maintenance required to satisfy equipment warranties and keep facilities, and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes will be made at no additional cost to the Government.

The elevator technician will inspect, clean and keep the sump pumps in the elevator pits in good working order. Clean and dispose of any debris in the sump pump pits. Clean strainers on pumps, and test pumps for proper operation.

As part of the PM program, the Contractor shall perform equipment condition assessments to support the Infrastructure Condition Assessment Program (ICAP).

The Contractor shall assess and document equipment condition annually. Depending on the type of equipment, as related by Uniformat Classification, the Contractor must assess the condition of one to 12 meters. The description of meter groups for each Uniformat Classification is listed in J-1502000-05. The general direct condition rating guidance is shown in J-1502000-06 and condition rating guidance specific to each meter group is provided in J-1502000-07.

Direct condition ratings shall be reported as specified in the Computerized Maintenance Management Systems (CMMS) Spec Item in Annex 0200000.

The PM program inventories are provided in J-1502000-02.

The Contractor shall submit a monthly PM work schedule, unaccomplished maintenance report, and maintenance summary report per section F.

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

The Contractor shall notify the facility occupants prior to any type of work on VTEs.

The Contractor shall not use breakdown maintenance as part of the maintenance program.

If the KO determines that the objective and standards are not met, the Contractor shall adjust or modify the Contractor’s maintenance program at no additional cost to the Government.

All batteries for emergency DC lowering systems on hydraulic elevators and for all car emergency lights and phones replaced according to OEM recommendations. Batteries shall be replaced prior to their expiration date according to the OEM. Replacement batteries shall have a date listed on them.

The Contractor shall submit a hydraulic oil log, recycling report, battery replacement log and elevator history reports per Section F.

Facilities, installed equipment and systems are maintained in normal working condition, including recertification if applicable.

Facilities, installed equipment and systems are maintained to maximize useful life.

No unscheduled system outages due to missed or improper maintenance.

The Contractor shall submit an inspection, testing, and certification program summary report per Section F.

The Contractor shall submit an inspection, testing and certification schedule and a copy of all the equipment certifications per Section F.

The Contractor shall submit certification reports semi- annually per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during inspection, testing, and certification work up to $2000 per occurrence in direct material and labor cost under recurring work portion of the contract. Incidental repairs work performed are not considered a service order.

Note: 5-year tests are done in the 4th option year.

All certifications are current.

Testing, inspection, and certification services performed and completed in accordance with the inspection, testing, and certification program and schedule.

Testing, inspection, and certification services performed in accordance with applicable references.

The Contractor shall provide five working days advance notification to the KO when VTE is ready for testing and certification for coordination with the Government provided inspector.

An elevator Tech will be provided to test all elevators with smoke detectors and sprinkler flow switches (with; Fire alarm Tech & Elev. Inspector). Fire recall Service- phases 1 & 2 & flow switches may need to be tested after hours annually in all activities. Testing will include the Base year and all four Option years.

The Contractor shall submit the Inspection and Test Report for Vertical Transportation Equipment (VTE) per Section F.

The VTE system inventory including date of latest certification is provided in J-1502000-02 The contractor shall comply with the inspection and testing criteria defined in the most current ASME A17.1 specifically parts 1 and 8 and Maintenance Control Program.

Notification of repair work necessary to maintain certification is reported to the Government within two hours of identification.

VTE inspection and testing is completed when due.

Inspection and testing of VTE performed and completed in accordance with the inspection and testing program and schedule.

VTE prepared for inspection and certification in accordance with NAVFAC MO-118.

The Contractor shall submit an Other Recurring Services Program Summary Report per Section F.

Other recurring services are accomplished in accordance with the Contractor's program and work schedule.

Services are performed in accordance with manufacturers’ recommended procedures and OEM standards.

The Contractor shall perform start-up and shutdown to ensure proper operation if necessary for other contractors/public works personnel to accomplish work.

The Contractor shall perform start-up and shutdown of VTE systems when directed by the KO.

The Contractor may be required to shut down or start up VTE to assist in the completion of others assigned work. The frequency shall be scheduled but not limited to normal government working hours.

The VTE Systems inventory is provided in J-1502000-02.

Start-up and shutdown work schedule will be negotiated with the KO

Services are performed in accordance with manufacturers’ recommended procedures and OEM standards.

1502000 – Facility Investment

Task orders will be completed in time frame awarded, unless a formal request is submitted and approved by the KO.