0200000 15020000 J Management and Administration ELEVATORS.doc

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT J-0200000-01

DEFINITIONS AND ACRONYMS

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

All indirect cost associated with construction equipment, such as: the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the equipment price since the cost for these items were included in the labor hour unit price bid. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements shall not be included.

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Non-recurring Work.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

· Identify applicable federal, state, and local regulations pertaining to the generation and management of hazardous waste.

· Identify training requirements and describe procedures for obtaining training and maintaining training records.

· Assign responsibilities for the generation, designation, handling, storage, treatment, disposal, and all documentation.

· Describe all hazardous waste generation and management procedures.

· Include or reference the hazardous waste minimization plan and goals.

· Include or reference contingency plans and emergency response procedures.

The plan shall be kept up to date to include changes in hazardous waste generation and management procedures, as well as changes in applicable federal, state, and local hazardous waste regulations. The plan shall include or reference minimization procedures sufficient to achieve DOD minimization goals. Tenant activities are covered by the host CO's Hazardous Waste Management Plan.

Non-RCRA regulated waste (while not meeting the definition of a Hazardous Waste) must be managed according to its applicable regulations and may not be discarded into the general trash.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management. An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

ATTACHMENT J-0200000-01

ATTACHMENT J-0200000-02

WAGE DETERMINATIONS

Insert current SCA and Davis Bacon wages here.

ATTACHMENT J-0200000-03

DIRECTIVES, INSTRUCTIONS, AND REFERENCES

NAVFAC Elevator Guide

ATTACHMENT J-0200000-04

INVOICE FORM

ATTACHMENT J-0200000-05

FORMS

See Attached Forms

Attachment J-0200000-05 Forms

Used Oil Disposal and Recycling Summary Report Form

Total:

Solid Waste Management Report

Solid Waste Recycled

Glass

Metal (aluminum, circuit boards, steel)

Paper & Paper Board

Plastic

Food (cooking grease & oil, discarded food)

Wood (packaging, pallets, plywood)

Yard/Green Waste (mulch, trees, trimmings)

Concrete

Asphalt

Select Waste

Construction and Demolition Debris

Used Oil

Ethylene Glycol Antifreeze

Lead-Acid Batteries

Other Waste

Sewage Sludge (land applied)

Sewage Sludge (disposed)

Oil Water Separator Liquids

OWWO Oil

OWWO Sludge

Lift Station Grease

Other Waste (SPECIFY)

Directions for Process Material Log Sheets

Chemical Description:

· Material Name - List the brand or generic name of the chemical material.

· Manufacturer - List the name of the manufacturer of the product.

· Constituents of Concern - List the constituents (ingredients) as listed on the Material Safety Data Sheet (MSDS).

· CAS # - List the Chemical Abstract Service (CAS) Number for each Constituent of Concern listed. This information is found on the MSDS. If no CAS number is listed, state “N/L”.

· % - List the concentration of each Constituent of Concern listed. This information is found on the MSDS. If the concentration is not listed, state “N/L”.

· Product Weight - List the weight of material contained in one container of the product. This information is normally listed on the MSDS or can be determined from the density or specific gravity of the product listed on the MSDS.

· In addition, check all the boxes that apply to this chemical:

· Pure or Mix - choose only one.

· Solid, Liquid or Gas - choose only one.

· Extremely Hazardous Substance (EHS), Ozone Depleting Substance (ODS), SARA TITLE III Chemical (SARA III), Air Toxic Chemical (AIR TOX) or Carcinogen

· (CARC) - based on the information provided by the material’s MSDS. Choose all that apply.

· HM exempt - per EPCRA section 312 and based upon user knowledge, choose this box if the material would normally be exempt from reporting for hazardous material storage.

· Tri exempt - per EPCRA section 313 and based upon user knowledge, choose this box if the material would normally be exempt from reporting for the Toxic Release Inventory (TRI).

Physical and Chemical Hazards:

· For each material listed, check all the physical and health hazard boxes that apply. These hazard categories are defined in 40 CFR 370.2.

· Fire Hazard - flammable, combustible liquid, pyrophoric, oxidizer.

· Sudden Release of Pressure - explosive, compressed gas.

· Reactive - unstable reactive, organic peroxide, water reactive.

· Immediate (acute) Health Hazard - highly toxic, toxic, irritant, sensitizer, corrosive.

· Delayed (chronic) Health Hazard - carcinogens, mutagens, other long-term health hazards.

Storage Description: Storage Code:

· List the appropriate storage type, pressure and temperature condition codes for the material based upon the codes listed below. List the storage type in the first box, the applicable pressure code in the second box and the applicable temperature code in the third box. More than one storage code may apply if material is stored in different types of containers.

Storage Type:

A - Above Ground Storage Tank F Can L Cylinder

B - Below Ground Storage Tank G Carboy M Glass Bottle or Drum

C - Tank Inside Building I Fiber Drum N Plastic Bottle or Drum

D - Steel Drum J Bag R Other

E - Plastic/Non-metallic Drum K Box

Pressure and Temperature Conditions:

1 - Ambient Pressure 4 Ambient Temperature

2 - Greater than Ambient Pressure 5 Greater than Ambient Temperature

3 - Less than Ambient Pressure 6 Less than Ambient Temperature but not Cryogenic

7 - Cryogenic Conditions

Inventory in Pounds:

· Maximum Amount - List the maximum amount of a material that was on-hand (stored) at any one time. Amount must be recorded in pounds.

· Average Amount - List the average amount of a material that was on-hand during the reporting period. Amount must be recorded in pounds.

· Days on Site - List the number of days during the reporting period each material was on-site. If the material was present for the whole year, record as 365.

Amount Used in Pounds:

· List the amount of each material used during the reporting period. Amount must be recorded in pounds. Amount used is the best estimate based on the contractor material tracking system.

Contractor Hazardous Material Inventory Log

(EPRCA)

PRIME COMPANY NAME: ______________________________CONTRACT NO: ______________________

PROJECT TITLE / LOCATION: ________________________________________________________________

(Liquid, Solid, Gas)

Contractor(s) certifies that the hazardous material(s) removed from installation will be used/reused for its intended purpose.

Company Using Material Listed Above Company Representative’s Signature

Submitted By: ________________________ Phone: ______________ Fax: __________ Date: _________

Printed Name

Contracting Officer _____________________Phone: ______________ Fax: __________ or ROICC Representative

Page ____ of ____

SECTION 01 57 19.00 20 – APPENDIX A

Totals:

Emission Data

Product Type (I.E. Paint, Solvent, Adhesive)

Usage

(I.E. Surface Prep, Or Clean-Up)

AUL

Unique

Identifier

Number

Quantity Used (Gal)

Product

Density

(Lb./Gal.)

VOC

Content

(lb./gal.)

Total VOC

Weight (lbs.)

REPORTING PERIOD (Month):

HAP Name

(NONE if none present in product)

% Weight of

HAP in

Product

Weight of

HAP (lbs.) (N/A if NONE present)

ATTACHMENT "A"

Contractor Name (Print Legibly):

Contractor Name (Signature):

CRANE AND RIGGING GEAR ACCIDENT REPORT

Accident Category:

Rigging Gear Accident Crane Accident

From:

UIC:

Navy Crane Center

Bldg. 491 NNSY

Portsmouth, VA 23709

Fax: 757-967-3808

Activity:

Report No:

Crane No:

Category:

Accident Date:

Time: hrs:

Category of Service:

GPS SPS

Crane Type:

Crane Manufacturer:

Yes

Location:

Weather:

Crane Capacity:

Hook Capacity:

Weight of Load on hook:

Fatality or Permanent Disability? No Yes

Material/Property Cost Estimate:

Reported to NAVSAFECEN? No Yes

Accident Type:

Personal Injury Overload Derail Damaged Rigging Gear

Load Collision Two Blocked Dropped Load Damaged Crane

Crane Collision Damaged Load Other: Specify

Cause of Accident:

Improper Operation Equipment Failure Inadequate Visibility

Improper Rigging Switch Alignment inadequate Communication

Track Condition Procedural Failure

Chargeable to:

Crane Walker Rigger Operator

Maintenance Management/Supervision

Crane Function:

Travel Hoist Rotate Luffing Telescoping Other N/A

Is this accident indicative of a recurring problem?

No Yes

ATTACH COMPLETE AND CONCISE SITUATION DESCRIPTION AND CORRECTIVE/PREVENTIVE ACTIONS TAKEN AS ENCLOSURE (1). Include probable cause and contributing factors. Assess damages and define responsibility. For equipment malfunction or failure, include specific description of the component and the resulting effect or problem caused by the malfunction or failure. List immediate and long term corrective/preventive actions assigned and respective codes.

Preparer:

Phone:

E-mail:

Code:

Date:

Concurrences: (Include Code, Signature and Date)

Code:

Date:

Code:

Date:

Certifying Official (Crane Accident Only):

Code:

Date:

CRANE AND RIGGING GEAR ACCIDENT REPORT INSTRUCTIONS

This form is designed for fax transmission without a cover page or by e-mail and, with enclosures and signatures, shall be the official document. Electronic submission will be accepted without signatures but the names of the preparer, concurring personnel, and certifying official (for crane accidents only) shall be filled in. The e-mail address is m_nfsh_ncc_accident@navy.mil. The fax number is (757) 967-3808.

1. Accident Category: Indicate either crane accident or rigging gear accident.

2. From: The naval activity that is responsible for reporting the accident and UIC number.

3. Activity: The naval activity where the accident took place.

4. Report No.: The activity assigned accident number (e.g., 95-001).

5. Crane No.: The activity assigned crane number (e.g., PC-5), if applicable.

6. Category: Identify category of crane (i.e., 1, 2, 3, or 4), if applicable.

7. Accident Date: The date the accident occurred.

8. Time: The time (24 hour clock) the accident occurred (e.g., 1300).

9. Category of Service: Check the applicable service (SPS as defined by NAVSEA 0989-030-7000).

10. Crane Type: The type of crane involved in the accident (e.g., mobile, bridge), if applicable.

11. Crane Manufacturer: The manufacturer of the crane (e.g., Dravo, Grove, P&H), if applicable.

12. SPS: Was the crane or rigging gear being used in an SPS lift?

13. Complex lift: Was the crane or rigging gear being used in a complex lift?

14. Location: The detailed location where the accident took place (e.g., building 213, dry dock 5).

15. Weather: The weather conditions at time of accident (e.g., wind, rain, cold).

16. Crane Capacity: The certified capacity of the crane (e.g., 120,000 pounds), if applicable.

17. Hook Capacity: The capacity of the hook involved in the accident at the max radius of the operation, if applicable.

18. Weight of Load on Hook: If applicable, the weight of the load on the hook.

19. Fatality or Permanent Disability?: Check yes or no.

20. Material/Property Cost Estimate: Estimate total cost of damage resulting from the accident.

21. Reported to NAVSAFECEN?: Self-explanatory.

22. Accident Type: Check all that apply.

23. Cause of Accident: Check all that apply.

24. Chargeable to: Check all that apply.

25. Crane Function: Check all functions in operation at time of accident. Check N/A if a rigging gear accident.

26. Is this a recurring problem?: Check yes or no. Identify any other similar accidents.

27. Situation Description/Corrective Actions: Self-explanatory.

28. Preparer: Self-explanatory.

29. Concurrences: Self-explanatory.

30. Certifying Official (Crane Accidents Only): Self-explanatory.

31. Brief Description: No more than one paragraph summarizing the resultant incident.

32. Background and Detailed Description: Provide the relevant background in a descriptive timeline of preconditions leading up to the event, as well as a detailed description of the event.

33. Corrective Actions: List all short term and long term corrective actions that are taken to prevent recurrence of the incident. Short Term Corrective Actions are those actions taken that will allow return to work in short time frame. Long Term actions are more ‘programmatic’ in nature and typically include: process revision, changes in training, ‘mistake proofing’, etc.

Attachment J-0200000-05 Forms

CRANE AND RIGGING GEAR NEAR MISS REPORT

Near Miss Category:

Crane Near Miss

Rigging Gear Near Miss

From:

UIC:

To: Navy Crane Center

Bldg 491 NNSY

Portsmouth, VA 23709

Fax (757) 967-3808 nfsh_ncc_accident@navy.mil

Category of Service:

SPS

Is this near miss indicative of a recurring problem?

Yes

No

If yes, list report numbers:

In the space below, include a brief description of the event and corrective actions taken to prevent recurrence:

Preparer:

Phone and email

Forms

CRANE AND RIGGING GEAR NEAR MISS INSTRUCTIONS

This form is designed for fax transmission without a cover page or by e-mail and, with enclosures and signatures, shall be the official document. Electronic submission will be accepted without signatures but the names of the preparer, concurring personnel, and certifying official (for crane accidents only) shall be filled in. The e-mail address is nfsh_ncc_accident@navy.mil. The fax number is (757) 967-3808.

1. Near Miss Category: Indicate either crane or rigging gear near miss.

2. From: The naval activity that is responsible for reporting the near miss and UIC number.

3. Activity: The naval activity where the near miss took place.

4. Report No.: The activity assigned near miss number (e.g., 95-001).

5. Crane No.: The activity assigned crane number (e.g., PC-5), if applicable.

6. Category: Identify category of crane (i.e., 1, 2, 3, or 4), if applicable.

7. Near Miss Date: The date the near miss occurred.

8. Time: The time (24 hour clock) the near miss occurred (e.g., 1300).

9. Category of Service: Check the applicable service (SPS as defined by NAVSEA 0989-030-7000).

10. Crane Type: The type of crane involved in the near miss (e.g., mobile, bridge), if applicable.

11. Crane Manufacturer: The manufacturer of the crane (e.g., Dravo, Grove, P&H), if applicable.

12. Location: The detailed location where the near miss took place (e.g., building 213, dry dock 5).

13. Weather: The weather conditions at time of the near miss (e.g., wind, rain, cold).

14. Crane Capacity: The certified capacity of the crane (e.g., 120,000 pounds), if applicable.

15. Hook Capacity: The capacity of the hook involved in the near miss at the maximum radius of the operation, if applicable.

16. Weight of Load on Hook: If applicable, the weight of the load on the hook.

17. Is this a recurring problem?: Check yes or no. Identify any other similar near misses or accidents.

18. Situation Description/Corrective Actions: Self-explanatory.

19. Preparer: Self-explanatory.

ATTACHMENT J-0200000-06

GOVERNMENT-FURNISHED PROPERTY, MATERIALS, AND SERVICES

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and activity codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

ATTACHMENT J-0200000-07

SERVICE PROVIDER INFORMATION

See Attached

ATTACHMENT J-0200000-08

ASSET INFORMATION

See Attached

ATTACHMENT J-0200000-09

SPECIFICATION INFORMATION

See Attached

ATTACHMENT J-0200000-10

CHARACTERISTIC METER READING INFORMATION

See Attached

ATTACHMENT J-0200000-11

NAVFAC MAXIMO DATA REPORTING

PURPOSE AND OVERVIEW

The purpose of this attachment is to provide guidance on how data is to be recorded and provided by the Contractor in reporting Service Provider, Asset, Specification, and Characteristic Meter Reading Information for NAVFAC MAXIMO. This document outlines the methods that must be utilized by the Contractor and associated NAVFAC business process and procedures for how data is to be submitted.

GENERAL TYPES OF DATA

Work Order Data

Work order data includes all necessary information for the documentation of all completed work orders, including, but not limited to, service orders, preventive maintenance (as performed under the PM program), and work issued as Non-recurring. Specific NAVFAC MAXIMO fields required for work order data are listed on the Service Provider Information spreadsheet provided in J-0200000-07.

Asset Data

Asset data includes the specific details necessary for proper identification and tracking of assets. Asset data must be updated for all completed work orders where an asset is repaired, replaced, installed, or otherwise affected. Specific NAVFAC MAXIMO fields required for asset data are listed on the Asset Information spreadsheet provided in J-0200000-08. Utilities assets require the additional data listed on the Specification Information spreadsheet provided in J-0200000-09. When replacing existing assets, the Contractor shall change the status of the current asset which will remove it from the maintenance plan and add the new asset.

Condition Assessment Data

Condition assessment data includes all necessary information for the accurate condition rating of all assets in support of the Infrastructure Condition Assessment Program (ICAP). Specific NAVFAC MAXIMO fields required for condition assessment data are listed on the Characteristic Meter Reading Information spreadsheet provided in J-0200000-10.

METHODS FOR DATA SUBMISSION

The Contractor shall provide work order, asset, specification, and condition assessment data using the methods as specified in Section C. Additional details are provided below for submission of data via Direct Entry and Flat File methods.

METHOD 1: Direct Data Entry

In this method a Contractor obtains authorized access as specified in Section C and directly enters data into NAVFAC MAXIMO. Detailed guidance on NAVFAC MAXIMO System Access Procedures is provided in J-0200000-12. All reference value verification is provided by NAVFAC MAXIMO.

All Contractors who obtain authorized access will be granted entry only within the applicable NAVFAC MAXIMO screens necessary to enter work order, asset, specification, and condition assessment data. Contractors are only authorized to view, edit, report or otherwise access data related to their work. Any unauthorized attempt to do otherwise may be grounds for removal of access privileges. Contractors will be assigned a specific work center code for their work and shall utilize this code for all such data entry and retrieval.

METHOD 2: NAVFAC MAXIMO Flat File Data Exchange

The Contractor will utilize the data formats contained in the Service Provider Information provided in J-0200000-07, Asset Information provided in J-0200000-08, Specification Information provided in J-0200000-09, and Characteristic Meter Reading Information provided in J-0200000-10. The Contractor shall use their own internal systems to generate the flat file data into the format required. The Contractor is responsible for ensuring that data is correct and validated to meet the Maximo data requirements. If any data gets rejected the Contracting Officer will send the “rejected” data back to Contractor and the Contractor shall correct and resubmit the data within 24 hours. In all cases of data rejects the Contractor shall communicate with the Contracting Officer to rectify the data rejects.

Flat File Data Validation and Preparation

NAVFAC MAXIMO has several interfaces to assist in data transfer, many interfaces are used for multiple purposes to efficiently load or modify existing data in the system. Because of those multiple uses for each interface there are strict rules on how the data must be prepared for successful submission and loading.

The format required for flat files is detailed in the spreadsheets described below:

· SERVICE PROVIDER INFORMATION – (Spreadsheet provided in J-0200000-07) –contains the format and data elements for submission of Work Order Information.

· ASSET INFORMATION – (Spreadsheet provided in J-0200000-08) – contains the format and data elements for submission of new or updated Asset Information.

· SPECIFICATION INFORMATION – (Spreadsheet provided in J-0200000-09) – generally only used for Utilities assets, contains the format and data elements for submission of additional fields related to new or updated Asset Information.

· CHARACTERISTIC METER READING INFORMATION – (Spreadsheet provided in J-0200000-10) – contains the format and data elements for submission of updated Condition Assessment Information.

Service Provider, Asset, Specification, & Characteristic Meter Reading Information Spreadsheet Format

· Tab 1 – General Information - Version number, change log, etc.

· Tab 2 – Field Information – Field Name, Data Type, short description on field use and related information including Content Notes and NAVFAC MAXIMO Field Name.

· Tab 3 – Flat File Data Layout

The Contractor is required to validate their data prior to submission to minimize data rejects. To assist the contractor in data validation, the appropriate reference values will be provided by the Government and updated as changes occur. The reference files contain the valid data values for specific fields within MAXIMO at a specific time. Due to the frequent nature of changes for some value lists within MAXIMO (e.g., new assets added or status being changed), this file will be directly transferred from a local PW Representative to the Contractor as changes occur. The Contractor shall communicate with the Contracting Officer if any data values need to be added.

Examples of data requiring validation:

· A current list of the valid Manufacturer’s (Company) Name values in NAVFAC MAXIMO. When adding a new asset, the contract will select the appropriate Company value so it will permit the successful asset record insert.

· A current list of the valid Assets for the contract. The file must be refreshed periodically to reflect assets added over the contract period. Assets must be added prior to Work Order being submitted for work on the asset or the Work Order will be rejected.

Sample Reference Value “asset”

· For some fields, NAVFAC MAXIMO may have many valid values such as SiteID and Work Center, however the Contractor…