15 - Project No S-679 Documentation Checklist~1.pdf
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- Solicitation number
- S-KS0510-00017594
- Issued by
- Oregon
About this file
This is a Project Documentation Checklist for the Wastewater System Capacity Improvements Project in the City of St. Helens, Oregon, specifically covering infrastructure construction and replacement within Basins 4 and 6 (Project No. S-679). The project aims to increase system capacity, improve reliability, and address conveyance deficiencies in the sanitary sewer collection system. The checklist establishes submission timelines across multiple project phases, beginning with bid opening requirements including bid bonds, firm offers, bid schedules, acknowledged addenda, and first-tier subcontractor disclosure forms. Documentation requirements continue through project award, with contractors required to submit contractor data certifications, certificates of insurance, performance bonds, and payment bonds (each equal to 100 percent of the awarded contract value) within ten business days of award. Additional pre-construction submissions include proof of St. Helens business licensing, filing of a $30,000 Public Works Bond with BOLI, prevailing wage agreements, designations of superintendent and emergency maintenance supervisors with 24-hour contact information, and project safety plans.
Throughout construction, contractors must maintain weekly certified payroll documentation, submit updated construction schedules as required, provide traffic control plans, and furnish American Iron & Steel certifications monthly. Submittals required prior to the start of construction include materials and equipment lists, product data and shop drawings, and project documentation for residents in the project area. The contract specifies submission of certificates of substantial completion at substantial completion, followed by certificates of final completion after punchlist items are resolved. The checklist explicitly notes that this list represents a minimum baseline and may be expanded at the engineer's direction, with contractors responsible for identifying and preparing all submittals required by the contract documents regardless of whether specifically enumerated in this list.
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PROJECT DOCUMENTATION CHECKLIST
Project Wastewater System Capacity Improvements Project Basins 4 And 6
Project No S-679
Bid Forms, pg. 10 -18 At bid opening
Bid Forms, pg. 13 At bid opening
Bid Forms, pg. 14 Not later than 2 hours after bid opening
Bid Forms, Pg. 16 At bid opening
Bid Forms, Pg. 17-18 At bid opening
Supplementary Section 12 At bid opening
Supplementary Section 12 At bid opening
Supplementary Section 12 At bid opening
Supplementary Section 12 At bid opening
Supplementary Section 12 At bid opening
Public Improvement Contract , pg 21 Within 10 business days of project award
Public Improvement Contract , pg 21 Within 10 business days of project award
Public Improvement Contract, Exhibit J Within 10 business days of project award
Public Improvement Contract, Exhibit B Within 10 business days of project award
Public Improvement Contract, Exhibit C Within 10 business days of project award
Public Improvement Contract, Exhibit D Within 10 business days of project award
Public Improvement Contract, Exhibit D Within 10 business days of project award
Supplementary Section 12 Before contract award
Supplementary Section 12 Before contract award
Supplementary Section 12 Before contract award
Supplementary Section 12 Before contract award
Supplementary Section 12 Before contract award
Supplementary Section 12 Before contract award
Supplementary Section 12 Before contract award
Specification Section 01620.1.1 After contract award - before Notice to Proceed
Specification 00180.41, 01310 10 Days after Notice to Proceed
Specification 01210 Submit at Pre-Construction Meeting
Specification 01210 Submit at Pre-Construction Meeting
Specification 01300 Anytime prior to start of construction
Specification 02100 Anytime prior to start of construction
Specification 01300 Anytime prior to start of construction
Specification 01500 Anytime prior to start of construction
Specification 01210 Anytime prior to start of construction
(Refer to Contract Documents) Anytime prior to start of construction
(Refer to Contract Documents) Anytime prior to start of construction
Specification 01500 Anytime prior to start of construction
Specification 01500 Anytime prior to start of construction
(Refer to Contract Documents) Anytime prior to start of construction
(Refer to Contract Documents) Anytime prior to start of construction
Specification 00180.41, 01310 Whenever schedule falls behind by 10+ Days
(Refer to Contract Documents) During construction, as required
(Refer to Contract Documents) During construction, as required
Specification 01500 Submit Before or with Pay Requests
Specification 01600 Submit Monthly for Review
Exhibit E *
Specification 01320, 01700 Before Final Completion
Exhibit F After punchlist items are completed
Exhibit G After punchlist items are completed
Exhibit H After all documentation have been submitted & punchlist items are complete
Cost breakdown of lump sum bid items
Sworn Statement of Compliance
List of Contacted Disadvantaged Business Enterprises
Good Faith Efforts, Contract Administration and Contract Language (Prime Contractor)
DEQ - CWSRF Submittals
Certification Regarding Lobbying Activities
Disclosure of Lobbying Activities
Certification of Non-Segregated Facilities
Non-discrimination in Employment
Debarment and Suspension Requirements
Contractor’s Compliance Statement
Prime Contractor Statement of Qualifications
Good Faith Efforts, Contract Administration and Contract Language (Subcontractor)
Prevailing Wage Agreement
Certificate of Independent Price Determination
PRIOR TO START OF CONSTRUCTION
Materials and equipment list
St Helens business license
DURING CONSTRUCTION
Designation of Superintendent / Competent Person Designation with 24-hour contact information
Payment Bond in amount equal to 100% of awarded contract
Construction Schedule
Proof of filing $30,000 Public Works Bond with BOLI
Location of dump site
Designation of Emergency Maintenance Supervisor with 24-hour contact information
24-Hours - 7 Day Contact Information (Contractor / Subcontractor)
Product Data, including product literature, application, installation requirements, etc.
Shop drawings, schedules, and drawings
MSDS on all materials to be used on site
Documentation to be sent to residents in project area
Project Safety Plan
BID OPENING
Bid Bond (Surety Bond)
Reference When Required
Firm Offer (Bid) and Schedule of Prices and Bid Schedule
Acknowledged Addenda
First-Tier Subcontractor Disclosure Form
Documentation
PROJECT AWARD
Contractor Data, Certification, and Signature
Certificates of Insurance per Contract Requirements
Certification Statement for Corporation or Independent Contractor
Performance Bond in amount equal to 100% of awarded contract
PRIOR TO FINAL ACCEPTANCE
Maintain and submit redline drawings showing all changes
Exhibit F - Certificate of Compliance submitted by Contractor
Exhibit G - Release of Liens & Claims
Pre-Construction jobsite conditions (digital photo or video)
This project submittal list may be incomplete and may or may not list all submittals required on this project. This list shall be considered minimum and may be expanded during the course of the work at the direction of the Engineer. The Contractor shall be responsible for identifying, preparing, and submitting all submittals required by the Contract Documents, regardless of whether such submittals are specifically included in this list. Work is considered substantially complete when, in accordance with the Contract Documents, the Owner can occupy or utilize the work for its intended use.
Exhibit H - Certificate of Final Completion issued by City
AT SUBSTANTIAL COMPLETION
Exhibit E - Certificate of Substantial Completion
Pay Requests
Required Testing
Traffic Control Plan
Weekly certified payroll
WEEKLY BASIS
Updated Construction Schedule, as required
Other required submittals as stated elsewhere in Contract Documents
MONTHLY BASIS
Submit American Iron & Steel (AIS) certifications
Project Documentation Tracker/ Engineering Department/ City of St. Helens 4/13/2026, 5:14 PM
File details come from the government source that posted it. Updated .