15.) LSS Janitorial MDOS Secretary of State (SOS) - Sample.xlsx
XLSX spreadsheet 43 KB Posted
- Solicitation number
- RFP 171 260000002197 2
- Issued by
- West Branch City, Michigan
About this file
This is a Location Specification Sheet (LSS) for janitorial services at the Michigan Department of State (MDOS) Secretary of State building in Marquette, prepared by the Department of Technology, Management & Budget (DTMB) for procurement evaluation purposes. The document outlines comprehensive janitorial service requirements for a 4,722 square-foot, single-story facility including 4,356 square feet of carpet, 96 square feet of vinyl flooring, 320 square feet of ceramic flooring, and nine restrooms. Services are to be performed Monday through Friday from 7:00 p.m. to 7:00 a.m. daily, with 156 cleaning sessions per year. The scope includes standard office cleaning, restroom sanitation, lobby and corridor maintenance, stairway cleaning, elevator cleaning, breakroom cleaning, and specialized tasks such as window cleaning (interior and exterior, weather permitting), floor care, and carpet cleaning. Periodic services are required quarterly or semi-annually, including partition and window cleaning, wall dusting, air vent cleaning, baseload maintenance, blind cleaning, light fixture cleaning, power scrubbing of restroom floors, carpet runner cleaning, and top-strip floor finishing. The contractor must provide two weeks' advance written notice to the Program Manager before performing periodic services and obtain prior approval before proceeding.
The pricing structure requires bidders to submit hourly rates for daytime cleaners, nighttime cleaners, supervisory staff, and other personnel, with calculations for basic annual janitorial wages, annual business costs including supplies, equipment, insurance, and wage overhead at 19.26%, and profit margin. Additional services quoted separately at hourly rates include emergency services, infectious disease control procedures, carpet shampooing, chair cleaning, and miscellaneous facility maintenance. The state provides all replenishable supplies including paper towels, hand soap, feminine sanitary disposal bags, toilet tissue, plastic trash can liners, hand sanitizer dispensers and refills, and air fresheners. Special considerations include the facility's compliance with federal bloodborne pathogenic requirements, staff chemical sensitivities requiring pre-approval of cleaning products by the Program Manager, prohibition of specific pesticides (ortho-phenylphenol and piperonyl butoxide) that interfere with residue testing, and professional conduct requirements for all contractor personnel. The contract does not have a set-aside designation, and no specific contract start date, contract term, or award timeline is identified in this sample document.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 5.) Schedule A - Statement of Work 7.14.26.docx | DOCX document | |
| 13.) LSS Janitorial DTMB State Office Building - Sample.xlsx | XLSX spreadsheet | |
| 8.) Schedule C - Insurance Requirements - Standard 4.docx | DOCX document | |
| 10.) Schedule F - Federal Provisions Addendum.docx | DOCX document | |
| 3). Vendor Questions Worksheet.docx | DOCX document | |
| 12). LSS Janitorial DHHS County Office R10 - Sample.xlsx | XLSX spreadsheet | |
| 14.) LSS Janitorial MDARD Laboratory - Sample.xlsx | XLSX spreadsheet | |
| 7.) Schedule B Pricing 7.14.26.xlsx | XLSX spreadsheet | |
| 4). Standard Contract Terms.docx | DOCX document | |
| 9.) Schedule D - Service Level Agreement.docx | DOCX document | |
| 2.) Confidential Treatment Form.docx | DOCX document | |
| 6.) Exhibit A2 - Location List -Informational - to post.pdf | ||
| 11.) Schedule G Equipment and Supplies List.docx | DOCX document | |
| 1.) Proposal Instructions RFP 260000002197 - Revised 7.16.26.docx | DOCX document |
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Text version
Std DTMB LSS Schedule B - Location Specification Sheet (LSS)
| A. CONTRACT INFORMATION | |
| SERVICE BEGIN DATE: | Service Begin Date: |
| TBD | |
| CONTRACTING AGENCY: | DTMB for MDOS |
| BUILDING NAME and NUMBER: | Secretary of State Location (SOS) |
| BUILDING ADDRESS: | Sample for RFP Evaluation - Marquette |
| IS LOCATION ON CRO “SET ASIDE”? | No |
| SCHEDULED TO BE IN FUTURE? | No |
| PROSPERITY REGION | COUNTY NAME |
| 1 | Marquette |
| B. PROCUREMENT CONTACT INFORMATION | |||
| CONTACT | NAME | PHONE | |
| DTMB BUYER: | Lisa Spitzley | spitzleyL4@michigan.gov | 517-249-0440 |
| AGENCY BUYER: | TBD | ||
| PROGRAM MANAGER: | TBD |
| BUILDING LOCATION INFORMATION | |||
| WORKING DAYS of BUILDING OCCUPANTS: | M-F | WORKING HOURS of BUILDING OCCUPANTS: | 8:00am - 5:00pm |
| NUMBER of EMPLOYEES: | APPROXIMATE DAILY VISITORS: | ||
| DAYS of CLEANING SERVICE: | M-F | IDENTIFY CLEANING SERVICE HOURS: | 7:00 pm - 7:00 am |
| TOTAL SQ. FT. to be CLEANED: | 4,722 | NUMBER of STORIES in BUILDING: | 1 |
| SQ. FT. CARPET: | 4,356 | List Areas: | All Floors /Office Areas |
| SQ. FT. HIGH TRAFFIC CARPET: | 0 | List Areas : | |
| SQ. FT. VINYL: | 96 | List Areas: | |
| SQ. FT. CERAMIC: | 320 | List Areas: | |
| SQ. FT. CONCRETE: | 0 | List Areas: | |
| SQ. FT. TERRAZO: | 0 | List Areas: | |
| SQ. FT. RUBBER FLOORING: | 0 | List Areas: | |
| NUMBER of RESTROOMS: | 9 | NUMBER of DTMB-DESIGNATED BREAK ROOMS in BUILDING: | 1 |
| TOTAL NUMBER OF RESTROOM(S): Includes Urinals, baby changing stations, toilets, showers and sinks | 10 | Child play area(s), gymnasium, locker room? | No |
| TOTAL NUMBER OF TOILETS | see above | Window cleaning required? | Yes - Interior and Exterior (weather permitting) |
| TOTAL NUMBER OF SHOWERS | see above | Cafeteria/café/ snack bar? | Break Room only |
| TOTAL NUMBER OF SINKS | see above | ||
| Total Number OF Baby Changing Stations | see above | ||
| For Additional Information see Tab below. | |||
| Basic Services | |||
| C. DESCRIPTION OF SERVICE NEEDS TASK AND FREQUENCIES |
Frequency
| Services | Daily (156x per year) | |
| (Each time scheduled to clean) | Weekly |
(Once per
| week) | Monthly |
| (Once per month) | Quarterly |
| (Once per Quarter) | Semiannual |
| (2-3 times per year) | Annual |
(Once Per Year)
| 1. Office Cleaning | ||||
| Flooring - Refer to Schedule A, Items 5.1.1. through 5.1.5. | 1x day | |||
| Empty waste receptacles - Refer to Schedule A - Items 5.1.10 through 5.1.11 | 1x day | |||
| Dust high and low, including all surfaces - Refer to Schedule A - Item 5.1.8 and 5.2.5. | 1x day | |||
| 2. Restrooms | ||||
| Clean Restrooms - Refer to Schedule A - Item 5.2 | 1x day | |||
| Empty waste receptacles - Refer to Schedule A - Items 5.1.10 through 5.1.11 | 1x day | |||
| Fill dispensers - Refer to Schedule A - Item 5.2.5 | 1x day | |||
| Dust - Refer to Schedule A - Item 5.2.5 | 1x day | |||
| Clean and sanitize waste receptacles - Refer to Schedule A - Item 5.2.5 | 1x wkly | |||
| Dust mop - Refer to Schedule A - Item 5.2.5 | 1x day | |||
| Clean and sanitize sinks - Refer to Schedule A - Item 5.2.4 | 1x day | |||
| Clean glass and mirrors - Refer to Schedule A - Item 5.2.4 | 1x day | |||
| Clean and sanitize toilets and urinals - Refer to Schedule A - Item 5.2.3 | 1x day | |||
| Empty and sanitize all sanitary napkins receptacles - Refer to Schedule A - Item 5.2.5 | 1x day | |||
| Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning - Refer to Schedule A - Item 5.2.3 | 1x day | |||
| Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.) - Refer to Schedule A - Item 5.2.6 | 1x day | |||
| Vacuum carpet if applicable - Refer to Schedule A - Item 5.2.6 | 1x day | |||
| Maintain floor drain(s)/traps free of odors - Refer to Schedule A - Item 5.2.6 | 1x day | |||
| Service restrooms as requested by Program Manager or designee | 1x day | |||
| 3. Drinking Fountains | ||||
| Clean, sanitize and wipe dry - Refer to Schedule A - Item 5.1.7 | 1x day | |||
| 4. Lobbies and Corridors | ||||
| Empty trash/recyclable paper pick up - Refer to Schedule A - Items 5.1.10 through 5.1.11 | 1x day | |||
| Pickup for miscellaneous recyclable materials - Refer to Schedule A - Item 5.1.11 | N/A | |||
| Remove carpet runners, clean floor underneath and replace runners - Refer to Schedule A - Items 5.1.2 | 1x day | |||
| Vacuum carpet and runners - Refer to Schedule A - Items 5.1.2 | 1x day | |||
| Dust mop - Refer to Schedule A - Items 5.1.4 | 1x day | |||
| Damp mop or machine scrub - Refer to Schedule A - Items 5.1.4 | 1x day | |||
| Maintain clean glasss - Refer to Schedule A - Item 5.1.7 | 1x day | |||
| Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames - Refer to Schedule A - Item 5.1.8 | 1x wkly | |||
| Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms. - Refer to Schedule A - Item 5.1.9 | 1x day | |||
| Vacuum upholstered lobby furniture - Refer to Schedule A - Item 5.1.9 | N/A | |||
| 5. Wall /Partition Cleaning / Washing | ||||
| Spot cleaning - Refer to Schedule A - Item 5.1.7 | 1x mo | |||
| 6. Stairway Cleaning, including those in parking ramps | ||||
| Vacuum/dust mop/sweep - Refer to Schedule A - Item 5.1.2, 5.1.4 | 1x wkly | |||
| Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas. - Refer to Schedule A - Item 5.1.2, 5.1.4 | 1x day | |||
| Dust - Refer to Schedule A - Item 5.1.8 | 1x wkly | |||
| Clean w/ sanitizer & wipe dry handrails & doorknobs | 1x day | |||
| Damp mop - Refer to Schedule A - Item 5.1.6 | 1x wkly | |||
| Damp mop - Winter (November 1 - April 1) for designated areas. - Refer to Schedule A - Item 5.1.6 | 1x day | |||
| Spot clean walls and glass - Refer to Schedule A - Item 5.1.7 | 1x wkly | |||
| 7. Elevator Cleaning | ||||
| Clean door guide tracks Refer to Schedule A - Item 5.1.7 | 1x mo | |||
| Dust, damp wipe and wipe dry handrails, cab walls, doors - Refer to Schedule A - Item 5.1.6 | 1x day | |||
| Vacuum carpet/damp mop Refer to Schedule A - Item 5.1.2, 5.1.4 | 1x day | |||
| 8. Thoroughly Clean Store Rooms/Janitor Closets | ||||
| Organize, tidy, and clean Refer to Schedule A - Item 5.2.10 | 1x mo | |||
| 9. Designated Breakroom Cleaning | ||||
| Empty waste receptacles and clean receptacle covers - Refer to Schedule A - Items 5.1.10 | 1x day | |||
| Sweep/dust mop/vacuum floors - Refer to Schedule A - Item 5.2.9 | 1x wkly | |||
| Refill paper towel dispensers - Refer to Schedule A - Item 5.2.9 | 1x wkly | |||
| Damp mop - Refer to Schedule A - Item 5.2.9 | 1x day | |||
| Clean, scour and sanitize sinks - Refer to Schedule A - Item 5.2.9 | 1x wkly | |||
| Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators - Refer to Schedule A - Item 5.2.9 | 1x day | |||
| Clean under small counter top appliances - Refer to Schedule A - Item 5.2.9 | 1x wkly | |||
| Clean top of paper towel dispensers - Refer to Schedule A - Item 5.2.9 | 1x wkly | |||
| Damp mop spills - Refer to Schedule A - Item 5.2.9 | ||||
| Damp mop and shine vinyl floors - Refer to Schedule A - Item 5.2.9 | 1x wkly | |||
| 10. High Use Areas | ||||
| Cafeterias and cafes/snack bars - Refer to Schedule A - Item 5.2 | N/A | |||
| Clean tables and counter tops except for food serving and prep areas - Refer to Schedule A - Item 5.1.8 through 5.1.9 | N/A | |||
| Vending machine areas, concession stands, lounges and recreation areas - Refer to Schedule A - Item 5.1 | N/A | |||
| Empty trash - Refer to Schedule A - Items 5.1.10 | 1x day | |||
| Conference rooms - Refer to Schedule A - Item 5.1 | N/A | |||
| Clean drawing boards in conference rooms - Refer to Schedule A - Item 5.1.7 | N/A | |||
| 11. Variable Procedures | ||||
| Emergency stain/gum removal from carpet - Refer to Schedule A - Item 5.1.2 | N/A | |||
| Empty exterior ashtrays/trash receptacles & clean all general areas including entrances during Winter months of November 1 - Mar 31.- Refer to Schedule A - Item 5.2.11 | 1x mo | |||
| Empty exterior ashtrays/trash receptacles & clean all general areas including entrances during Summer months of April 1- Oct 31.- Refer to Schedule A - Item 5.2.12 | 1x mo/as needed | |||
| Wash all exterior waste receptacles Refer to Schedule A - Item 5.2.11 | N/A | |||
| Replace waste receptacle liner when soiled or worn - Refer to Schedule A - Item 5.2.11 | N/A | |||
| Shovel snow around main building entrances - Refer to Schedule A - Item 5.2.12 | N/A | |||
| Entry leaf removal/sweeping fall season - Refer to Schedule A - Item 5.2.11 | N/A | |||
| 12. Special – Building Specific Tasks | ||||
| Building Name: SOS Office | ||||
| Insert Task: | ||||
| Periodic Services (the program manager’s prior approval is required for these services.) | ||||
| Frequency | ||||
| Periodic Services | Daily | |||
| (Each time scheduled to clean) | Weekly |
(Once per
| week) | Monthly |
| (Once per month) | Quarterly |
| (Once per Quarter) | Semiannual |
| (2 times per year) | Annual |
(Once Per Year)
| 13. General Tasks | |||
| Clean partition and interior and exterior windows - Refer to Schedule A - Item 5.3 | 4x yr | ||
| Dust walls high and low - Refer to Schedule A - Item 5.3 | 4x yr | ||
| Clean air bars and vents - Refer to Schedule A - Item 5.3 | 4x yr | ||
| Dust/clean baseboards - Refer to Schedule A - Item 5.3 | 4x yr | ||
| Dust/clean blinds, curtains, window treatments - Refer to Schedule A - Item 5.3 | 4x yr | ||
| Vacuum fabric upholstered furniture - Refer to Schedule A - Item 5.3 | N/A | ||
| Light fixture cleaning - Refer to Schedule A - Item 5.3 | 2x yr | ||
| Thorough wall / partition vacuuming and washing, after renovations or modifications as required - Refer to Schedule A - Item 5.3 | As needed and as requested | ||
| Additional/ Emergency services - Refer to Schedule A - Item 5.2.16 | As needed and as requested | ||
| 14. Intensive Floor Care | |||
| Spray buff finished hard surface floors - removing scuff marks included - Refer to Schedule A - Item 5.1.5.6 | N/A | ||
| Power scrub restroom floors - Refer to Schedule A - Item 5.3 | 4x yr | ||
| Clean carpet runners and mats - Refer to Schedule A - Item 5.3 | 2x yr | ||
| Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes - Refer to Schedule A - Item 5.1.3 | N/A | ||
| Carpet Cleaning entire floor including inside cubicles and offices - Refer to Schedule A - Item 5.3 | 2x yr | ||
| Scrub and refinish stairwell floors - Refer to Schedule A - Item 5.3 | N/A | ||
| Top strip & refinish floors - Refer to Schedule A - Item 5.3 | 4x yr | ||
| Strip & refinish floors - Refer to Schedule A - Item 5.3 | N/A |
| Special – Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only - To be performed when requested | ||
| Frequency | ||
| Additional Cleaning Procedures in Response to Infectious Disease | Daily | |
| (Each time scheduled to clean) | Weekly |
(Once per
| week) | Monthly |
| (Once per month) | Quarterly |
| (Once per Quarter) | Semiannual |
| (2 times per year) | Annual |
(Once Per Year)
| Disinfect all interior and exterior entry door hardware. - Refer to Schedule A - Item 5.4 | 1x day |
| Disinfect all handrails in building entries or other common areas. - Refer to Schedule A - Item 5.4 | 1x day |
| Disinfect all lobby mounted and cab mounted elevator call buttons. - Refer to Schedule A - Item 5.4 | N/A |
| Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices on stairwell doors. | 1x day |
| Disinfect all restroom door hardware. - Refer to Schedule A - Item 5.4 | 1x day |
| Wipe down all polycarbonate shields in lobby with a microfiber cloth. NO paper towel, ammonia, abrasives or aromatics. | 1x day |
| Check hand sanitizer levels in all lobby and entrance dispensers. - Refer to Schedule A - Item 5.4 | 1x day |
| Quoted Services must be billed separately at the hourly rate quoted by the Contractor for additional or emergency services. | |
| SUPPLEMENTARY TASKS | |
| To be determined by Program Manager. | |
| **RESPONSIBILITY FOR REPLENISHABLE SUPPLIES** | |
| Replenishable Item | Provided by |
| Paper towels | State Agency |
| Hand soap | State Agency |
| Feminine Sanitary Disposal bags | State Agency |
| Toilet tissue | State Agency |
| Plastic Trash Can Liners | State Agency |
| Hand sanitizer dispensers & refills | State Agency |
| Air Fresheners | State Agency |
mailto:spitzleyL4@michigan.gov ALL LSS Pricing
| PRICE | |||
| Agency, Location, & Address: | Laboratory Building - Sample LSS for Evaluation Purposes only | ||
| To be completed by Agency | |||
| Contract # | |||
| TBD | To be complete by Vendor | ||
| Service Start Date: | TBD |
| BASIC JANITORIAL WAGES – Enter hourly PAY rate. Do not include taxes or insurance. | |||||||||
| Employees | Hours | Rate | Days | Total | |||||
| Daytime Cleaners | x | x | x | = | $ - 0 | ||||
| Nighttime Cleaners | x | x | x | = | $ - 0 | ||||
| Supervisor Cleaning | x | x | x | = | $ - 0 | ||||
| Other | x | x | x | = | $ - 0 | ||||
| Other | x | x | x | = | $ - 0 | ||||
| BASIC ANNUAL JANITORIAL WAGES (A) | $ - 0 |
| ANNUAL BUSINESS COSTS | Total |
| Annual Cost for Cleaning Supplies and Equipment | |
| Replenishment Supplies | |
| Insurance (General Liability and Worker’s Compensation) | |
| Wage Overhead - (A) Basic Annual Janitorial Wages x 19.26% | |
| Other – (Provide detailed list. Insert rows as needed) | |
| Profit | |
| TOTAL ANNUAL BUSINESS COST (B) | $0.00 |
| BASIC ANNUAL JANITORIAL WAGES (A) | $ - 0 |
| + TOTAL ANNUAL BUSINESS COSTS (B) | $0.00 |
| TOTAL ANNUAL JANITORIAL BASE RATE (C) | $ - 0 |
| C ÷ 12 = TOTAL MONTHLY INVOICE AMOUNT | $ - 0 |
PERIODIC SERVICES Annual = 1 Semi = 2 Tri = 3
| Qrtly = 4 | Price Per Service | ANNUAL PRICE | |||||
| 13. General Tasks | |||||||
| Clean partition and interior and glass - Refer to Schedule A - Item 5.1.7 | 4 | x | = | $ - 0 | |||
| Dust walls high and low - Refer to Schedule A - Item 5.3. | 4 | x | = | $ - 0 | |||
| Clean air bars and vents - Refer to Schedule A - Item 5.3 | 4 | x | = | $ - 0 | |||
| Dust/clean baseboards - Refer to Schedule A - Item 5.3 - Included in basic cleaning | 4 | x | = | $ - 0 | incl | ||
| Dust/clean blinds, curtains, window treatments - Refer to Schedule A - Item 5.3 | 4 | x | = | $ - 0 | |||
| Vacuum fabric upholstered furniture - Refer to Schedule A - Item 5.3 | 0 | x | = | $ - 0 | |||
| Light fixture/lens cleaning - Refer to Schedule A - Item 5.3 | 2 | x | = | $ - 0 | |||
| 14. Intensive Floor Care | |||||||
| Spray buff finished hard surface floors - removing scuff marks included - Refer to Schedule A - Item 5.1.5.6 | 0 | x | = | $ - 0 | |||
| Power scrub restroom floors - Refer to Schedule A - Item 5.3 | 4 | x | = | $ - 0 | |||
| Clean carpet runners and mats - Refer to Schedule A - Item 5.3 | 2 | x | = | $ - 0 | |||
| Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes - Refer to Schedule A - Item 5.1.3 | 0 | x | = | $ - 0 | |||
| Carpet Cleaning entire floor including inside cubicles and offices - Refer to Schedule A - Item 5.3 | 2 | x | = | $ - 0 | |||
| Scrub and refinish stairwell floors - Refer to Schedule A - Item 5.3 | 0 | x | = | $ - 0 | |||
| Top strip & refinish floors - Refer to Schedule A - Item 5.3 | 4 | x | = | $ - 0 | |||
| Strip & refinish floors - Refer to Schedule A - Item 5.3 | 0 | x | = | $ - 0 | |||
| TOTAL ANNUAL PERIODIC SERVICES (D) | $ - 0 |
| TOTAL ANNUAL JANITORIAL BASE RATE (C) | $ - 0 |
| + TOTAL ANNUAL PERIODIC SERVICES (D) | $ - 0 |
| TOTAL QUOTE FOR ONE YEAR (E ) | $ - 0 |
| TOTAL QUOTE FOR CONTRACT (F) | $ - 0 |
| Square Feet of Area to be cleaned: | |
| TOTAL AVERAGE cost per square foot per month: | Basic Janitorial |
| TOTAL AVERAGE cost per square foot per year: | Basic Janitorial |
| TOTAL AVERAGE cost per square foot per month: | All Services |
| TOTAL AVERAGE cost per square foot per year: | All Services |
| SUBCONTRACTORS | |
| Sub-contractor Total Costs | |
| ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid | |
| Description | Quote Per Hour |
| Emergency Services: |
(Includes cleaning services for emergency situations such as restrooms overflow, etc.)
Infectious Disease Control:
(Refer to Attachment A SOW for a complete description) Additional Carpet Cleaning:
Carpet shampooing of tenant areas upon request, per square foot Requested Chair Cleaning:
Shampooing/cleaning/stain removal of upholstered fabric chairs upon request Miscellaneous facility maintenance services:
(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves) Conference Room Cleaning:
Wiping down/disinfecting of the tables Conference Room Cleaning:
Wiping down/disinfecting of the hard surface chairs
| Company |
| Vendor ID |
| Vendor Contact |
| Date |
| Telephone Number |
| Cell Phone Number |
Additional Information
| ADDITIONAL INFORMATION: Note building information Contractor should be aware of in performing janitorial services for this location : (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location): | |
| • | Laboratories are in compliance with federal blood borne pathogenic requirements. |
| • | Some staff within facility have chemical sensitivities. Vendors should note that if the cleaning products used have odors, the products may need to be changed as directed by the Program Manager (PM). |
| • | The contractor must notify the PM in writing at least two weeks prior to the date that any periodic services will be performed. Contractor must receive approval of the date from the PM before performing any periodic services. Failure to adhere to this requirement could delay payment for these services. |
| • | The contractor and contractor's employees will be expected to perform with professional and courteous behavior. |
| • | Square footage of full contract carpet area includes the high traffic carpet area. |
| • | Trash only for Room 218, room number may change in the future. |
| • | The two most likely pesticides found in cleaning products that cannot be used are ortho-phenylphenol and piperonyl butoxide as these interfere with residue testing. Other antimicrobials should not be a problem. All cleaning products must be approved by Program Manager prior to service start date. |
| Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only - To be performed when requested |
In order to minimize the impact of infectious diseases in Michigan Department of State (MDOS) branch offices or any other MDOS office, the following procedures, at the designated frequencies, may be requested and/or discontinued at the discretion of MDOS. The contractor will be required to have sufficient staff in place to accomplish these additional tasks at the start of the contracted dates, or within five (5) working days of notification of the need for implementation by the Program Manager if not requested at contract start.
Disinfectants used for these procedures must meet the minimum standards set forth by the U. S. Government, Center for Disease Control and must be approved by the MDOS Program Manager. The disinfectants used must not damage paint, metal finishes, electrical controllers, electronics or any other materials or surfaces. The contractor will be responsible for all costs associated with the repair of any damage resulting from the improper use of disinfectants which result in damage to paint, metal finishes or other surfaces
These cleaning procedures must be performed nightly at the same time of the regular cleaning. These tasks will be performed on each regularly scheduled State of Michigan work day. Any adjustments or changes to the cleaning times must be approved by the Program Manager for that location. facilities the following procedures, at the designated frequencies, may be requested and/or discontinued at the discretion of DTMB. The contractor will be required to have sufficient staff in place to accomplish these additional tasks within five (5) working days of notification of the need for implementation by the Program Manager.
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