14.) LSS Janitorial MDARD Laboratory - Sample.xlsx

XLSX spreadsheet 42 KB Posted Jul 17, 2026

Attached to: RFP 260000002197 Janitorial Services SW-Regions 1-10ll
Solicitation number: RFP 171 260000002197 2
Issued by: West Branch City, Michigan

About this file

Written by GovTribe AI · Jul 20, 2026

This is a Location Specification Sheet (LSS) for janitorial services at the Michigan Department of Agriculture and Rural Development (MDARD) Laboratory facility in Lansing, Michigan, prepared by the Department of Technology, Management and Budget (DTMB). The LSS details comprehensive janitorial cleaning services required for a 41,021 square foot, two-story laboratory building with 50 employees and approximately 20 daily visitors. Cleaning services are scheduled Monday, Wednesday, and Friday from 12:00 p.m. to 4:30 p.m., with specific tasks assigned for office areas (9,544 square feet of carpet including 500 square feet of high-traffic carpet), restrooms (9 total, with 2 urinals, 11 toilets, 2 showers, and 9 sinks), breakrooms (2 designated areas), and various other spaces including corridors, elevators, and stairways. The LSS specifies basic daily, weekly, monthly, and quarterly cleaning frequencies, as well as periodic services performed on a quarterly (4x per year) basis such as general glass cleaning, wall dusting, air bar cleaning, and intensive floor care including carpet cleaning and floor refinishing.

Pricing for the contract is to be submitted by vendors using the provided rate structure, which requires bidders to calculate hourly wage rates for daytime cleaners, nighttime cleaners, supervisors, and other staff, plus annual business costs including cleaning supplies, equipment, insurance, and profit. Replenishable supplies including paper towels, hand soap, feminine sanitary disposal bags, toilet tissue, trash liners, hand sanitizer, and air fresheners are provided by the state agency, while all other cleaning supplies must be provided by the contractor. The facility operates under federal blood borne pathogenic compliance requirements, and vendors must be aware that staff members have chemical sensitivities; all cleaning products require Program Manager approval prior to service start. Vendors must also submit quotes for additional services on an hourly basis, including emergency services, infectious disease control procedures, carpet cleaning, chair cleaning, and miscellaneous facility maintenance. Periodic services require two weeks' advance written notice and Program Manager approval before performance, with failure to comply potentially delaying payment.

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5.) Schedule A - Statement of Work 7.14.26.docx	DOCX document	Jul 17, 2026
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8.) Schedule C - Insurance Requirements - Standard 4.docx	DOCX document	Jul 17, 2026
10.) Schedule F - Federal Provisions Addendum.docx	DOCX document	Jul 17, 2026
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7.) Schedule B Pricing 7.14.26.xlsx	XLSX spreadsheet	Jul 17, 2026
4). Standard Contract Terms.docx	DOCX document	Jul 17, 2026
9.) Schedule D - Service Level Agreement.docx	DOCX document	Jul 17, 2026
2.) Confidential Treatment Form.docx	DOCX document	Jul 17, 2026
6.) Exhibit A2 - Location List -Informational - to post.pdf	PDF	Jul 17, 2026
11.) Schedule G Equipment and Supplies List.docx	DOCX document	Jul 17, 2026
1.) Proposal Instructions RFP 260000002197 - Revised 7.16.26.docx	DOCX document	Jul 17, 2026

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Std DTMB LSS Schedule B - Location Specification Sheet (LSS)

A. CONTRACT INFORMATION
SERVICE BEGIN DATE:	Service Begin Date:
	TBD
CONTRACTING AGENCY:	MDARD
BUILDING NAME and NUMBER:	Laboratory
BUILDING ADDRESS:	Sample for RFP Evaluation - Lansing
IS LOCATION ON CRO “SET ASIDE”?	No
SCHEDULED TO BE IN FUTURE?	No
PROSPERITY REGION	COUNTY NAME
7	Ingham

B. PROCUREMENT CONTACT INFORMATION
CONTACT	NAME	EMAIL	PHONE
DTMB BUYER:	Lisa Spitzley	spitzleyL4@michigan.gov	517-249-0440
AGENCY BUYER:	TBD
PROGRAM MANAGER:	TBD

BUILDING LOCATION INFORMATION
WORKING DAYS of BUILDING OCCUPANTS:	M-F	WORKING HOURS of BUILDING OCCUPANTS:	6:30am - 5:30pm
NUMBER of EMPLOYEES:	50	APPROXIMATE DAILY VISITORS:	20
DAYS of CLEANING SERVICE:	MWF	IDENTIFY CLEANING SERVICE HOURS:	12:00 pm - 4:30 pm
TOTAL SQ. FT. to be CLEANED:	41,021	NUMBER of STORIES in BUILDING:	2
SQ. FT. CARPET:	9,544	List Areas:	Office Areas and Conference Rooms
SQ. FT. HIGH TRAFFIC CARPET:	500	List Areas :
SQ. FT. VINYL:	24,070	List Areas:	Laboratories, Restrooms, Breakrooms, and Hallways
SQ. FT. CERAMIC:	N/A	List Areas:	Ground Floor
SQ. FT. CONCRETE:	2,644	List Areas:	Storeroom
SQ. FT. TERRAZO:	N/A	List Areas:	Gym, Fun Area
SQ. FT. RUBBER FLOORING:	N/A	List Areas:
NUMBER of RESTROOMS:	9	NUMBER of DTMB-DESIGNATED BREAK ROOMS in BUILDING:	2
TOTAL NUMBER OF URINALS	2	Child play area(s), gymnasium, locker room?	Yes - Lockers located in Restrooms
TOTAL NUMBER OF TOILETS	11	Window cleaning required?	No
TOTAL NUMBER OF SHOWERS	2	Cafeteria/café/ snack bar?	No
TOTAL NUMBER OF SINKS	9
Total Number OF Baby Changing Stations	N/A
ADDITIONAL INFORMATION: See Add'l Instructions Tab
Basic Services
C. DESCRIPTION OF SERVICE NEEDS TASK AND FREQUENCIES
	Frequency

	Services	Daily (156x per year)
(Each time scheduled to clean)	Weekly

(Once per

week)	Monthly
(Once per month)	Quarterly
(Once per Quarter)	Semiannual
(2-3 times per year)	Annual

(Once Per Year)

1. Office Cleaning
Flooring - Refer to Schedule A, Items 5.1.1. through 5.1.5.	1x day
Empty waste receptacles - Refer to Schedule A - Items 5.1.10 through 5.1.11	1x day
Dust high and low, including all surfaces - Refer to Schedule A - Item 5.1.8 and 5.2.5.		1x wkly
2. Restrooms
Clean Restrooms - Refer to Schedule A - Item 5.2	1x day
Empty waste receptacles - Refer to Schedule A - Items 5.1.10 through 5.1.11	1x day
Fill dispensers - Refer to Schedule A - Item 5.2.5	1x day
Dust - Refer to Schedule A - Item 5.2.5	1x day
Clean and sanitize waste receptacles - Refer to Schedule A - Item 5.2.5	1x day
Dust mop - Refer to Schedule A - Item 5.2.5	1x day
Clean and sanitize sinks - Refer to Schedule A - Item 5.2.4	1x day
Clean glass and mirrors - Refer to Schedule A - Item 5.2.4	1x day
Clean and sanitize toilets and urinals - Refer to Schedule A - Item 5.2.3	1x day
Empty and sanitize all sanitary napkins receptacles - Refer to Schedule A - Item 5.2.5	1x day
Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning - Refer to Schedule A - Item 5.2.3	1x day
Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.) - Refer to Schedule A - Item 5.2.6	1x day
Vacuum carpet if applicable - Refer to Schedule A - Item 5.2.6	1x day
Maintain floor drain(s)/traps free of odors - Refer to Schedule A - Item 5.2.6	1x day
3. Drinking Fountains
Clean, sanitize and wipe dry - Refer to Schedule A - Item 5.1.7	1x day
4. Lobbies and Corridors
Empty trash/recyclable paper pick up - Refer to Schedule A - Items 5.1.10 through 5.1.11	1x day
Pickup for miscellaneous recyclable materials - Refer to Schedule A - Item 5.1.11
Remove carpet runners, clean floor underneath and replace runners - Refer to Schedule A - Items 5.1.2	1x day
Vacuum carpet and runners - Refer to Schedule A - Items 5.1.2	1x day
Dust mop - Refer to Schedule A - Items 5.1.4	1x day
Damp mop or machine scrub - Refer to Schedule A - Items 5.1.4	1x day
Maintain clean glasss - Refer to Schedule A - Item 5.1.7	1x day
Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames - Refer to Schedule A - Item 5.1.8	1x day
Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms. - Refer to Schedule A - Item 5.1.9	1x day
Vacuum upholstered lobby furniture - Refer to Schedule A - Item 5.1.9		1x wkly
5. Wall /Partition Cleaning / Washing
Spot cleaning - Refer to Schedule A - Item 5.1.7		1x wkly
6. Stairway Cleaning, including those in parking ramps
Vacuum/dust mop/sweep - Refer to Schedule A - Item 5.1.2, 5.1.4		1x wkly
Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas. - Refer to Schedule A - Item 5.1.2, 5.1.4	1x day
Dust - Refer to Schedule A - Item 5.1.8		1x wkly
Clean w/ sanitizer & wipe dry handrails & doorknobs	1x day
Damp mop - Refer to Schedule A - Item 5.1.6		1x wkly
Damp mop - Winter (November 1 - April 1) for designated areas. - Refer to Schedule A - Item 5.1.6	1x day
Spot clean walls and glass - Refer to Schedule A - Item 5.1.7		1x wkly
7. Elevator Cleaning
Clean door guide tracks Refer to Schedule A - Item 5.1.7		1x mo
Dust, damp wipe and wipe dry handrails, cab walls, doors - Refer to Schedule A - Item 5.1.6	1x day
Vacuum carpet/damp mop Refer to Schedule A - Item 5.1.2, 5.1.4	1x day
8. Thoroughly Clean Store Rooms/Janitor Closets
Organize, tidy, and clean Refer to Schedule A - Item 5.2.10			1x mo
9. Designated Breakroom Cleaning
Empty waste receptacles and clean receptacle covers - Refer to Schedule A - Items 5.1.10	1x day
Sweep/dust mop/vacuum floors - Refer to Schedule A - Item 5.2.9	1x day
Refill paper towel dispensers - Refer to Schedule A - Item 5.2.9		As needed/ 1x wkly
Damp mop - Refer to Schedule A - Item 5.2.9	1x day
Clean, scour and sanitize sinks - Refer to Schedule A - Item 5.2.9	1x day
Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators - Refer to Schedule A - Item 5.2.9	1x day
Clean under small counter top appliances - Refer to Schedule A - Item 5.2.9		1x wkly
Clean top of paper towel dispensers - Refer to Schedule A - Item 5.2.9	1x day
Damp mop spills - Refer to Schedule A - Item 5.2.9	1x day
Damp mop and shine vinyl floors - Refer to Schedule A - Item 5.2.9	1x day
10. High Use Areas
Cafeterias and cafes/snack bars - Refer to Schedule A - Item 5.2	N/A
Clean tables and counter tops except for food serving and prep areas - Refer to Schedule A - Item 5.1.8 through 5.1.9	N/A
Vending machine areas, concession stands, lounges and recreation areas - Refer to Schedule A - Item 5.1	N/A
Empty trash - Refer to Schedule A - Items 5.1.10	1x day
Conference rooms - Refer to Schedule A - Item 5.1	1x day
Clean drawing boards in conference rooms - Refer to Schedule A - Item 5.1.7	N/A
11. Variable Procedures
Emergency stain/gum removal from carpet - Refer to Schedule A - Item 5.1.2		As needed
Empty exterior ashtrays/trash receptacles & clean all general areas including entrances during Winter months of November 1 - Mar 31.- Refer to Schedule A - Item 5.2.11	1x day
Empty exterior ashtrays/trash receptacles & clean all general areas including entrances during Summer months of April 1- Oct 31.- Refer to Schedule A - Item 5.2.12	1x day
Wash all exterior waste receptacles Refer to Schedule A - Item 5.2.11			As needed, minimum 1x mo
Replace waste receptacle liner when soiled or worn - Refer to Schedule A - Item 5.2.11	1x day
Shovel snow around main building entrances - Refer to Schedule A - Item 5.2.12	N/A
Entry leaf removal/sweeping fall season - Refer to Schedule A - Item 5.2.11		As needed, minimum 1x wkly
12. Special – Building Specific Tasks
Building Name: Laboratory
Insert Task:

Periodic Services (the program manager’s prior approval is required for these services.)

● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM.

● The contractor must notify the PM in writing at least two weeks in advance of the date that any periodic services will be performed. Contractor must receive approval of the date from the PM before performing any periodic services. Failure to adhere to this requirement could delay payment for these services.

		Frequency
	Periodic Services	Daily
(Each time scheduled to clean)	Weekly

(Once per

week)	Monthly
(Once per month)	Quarterly
(Once per Quarter)	Semiannual
(2 times per year)	Annual

(Once Per Year)

13. General Tasks
Clean partition and interior glass - Refer to Schedule A - Item 5.3	4x yr
Dust walls high and low - Refer to Schedule A - Item 5.3	4x yr
Clean air bars and vents - Refer to Schedule A - Item 5.3	4x yr
Dust/clean baseboards - Refer to Schedule A - Item 5.3	included in basic cleaning
Dust/clean blinds, curtains, window treatments - Refer to Schedule A - Item 5.3	4x yr
Vacuum fabric upholstered furniture - Refer to Schedule A - Item 5.3	4x yr
Light fixture cleaning - Refer to Schedule A - Item 5.3	4x yr
Thorough wall / partition vacuuming and washing, after renovations or modifications as required - Refer to Schedule A - Item 5.3		As needed and as requested
Additional/ Emergency services - Refer to Schedule A - Item 5.2.16		As needed and as requested
14. Intensive Floor Care
Spray buff finished hard surface floors - removing scuff marks included - Refer to Schedule A - Item 5.1.5.6
Power scrub restroom floors - Refer to Schedule A - Item 5.3
Clean carpet runners and mats - Refer to Schedule A - Item 5.3
Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes - Refer to Schedule A - Item 5.1.3	4x yr
Carpet Cleaning entire floor including inside cubicles and offices - Refer to Schedule A - Item 5.3	4x yr
Scrub and refinish stairwell floors - Refer to Schedule A - Item 5.3	4x yr
Top strip & refinish floors - Refer to Schedule A - Item 5.3	N/A
Strip & refinish floors - Refer to Schedule A - Item 5.3	4x yr

	Special – Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only - To be performed when requested
		Frequency
	Additional Cleaning Procedures in Response to Infectious Disease	Daily
(Each time scheduled to clean)	Weekly

(Once per

week)	Monthly
(Once per month)	Quarterly
(Once per Quarter)	Semiannual
(2 times per year)	Annual

(Once Per Year)

Disinfect all interior and exterior entry door hardware. - Refer to Schedule A - Item 5.4	2x day (As needed as requested)
Disinfect all handrails in building entries or other common areas. - Refer to Schedule A - Item 5.4	2x day (As needed as requested)
Disinfect all lobby mounted and cab mounted elevator call buttons. - Refer to Schedule A - Item 5.4	2x day (As needed as requested)
Disinfect all restroom door hardware. - Refer to Schedule A - Item 5.4	2x day (As needed as requested)
Check hand sanitizer levels in all lobby and entrance dispensers. - Refer to Schedule A - Item 5.4	2x day (As needed as requested)

Quoted Services must be billed separately at the hourly rate quoted by the Contractor for additional or emergency services.

SUPPLEMENTARY TASKS

To be determined by Program Manager.

RESPONSIBILITY FOR REPLENISHABLE SUPPLIES
Replenishable Item	Provided by
Paper towels	State Agency
Hand soap	State Agency
Feminine Sanitary Disposal bags	State Agency
Toilet tissue	State Agency
Plastic Trash Can Liners	State Agency
Hand sanitizer dispensers & refills	State Agency
Air Fresheners	State Agency
* ALL CLEANING SUPPLIES ARE TO BE PROVIDED BY THE CONTRACTOR *

mailto:spitzleyL4@michigan.gov ALL LSS Pricing

PRICE
Agency, Location, & Address:	Laboratory Building - Sample LSS for Evaluation Purposes only
			To be completed by Agency
Contract #
TBD		To be complete by Vendor
Service Start Date:	TBD

BASIC JANITORIAL WAGES – Enter hourly PAY rate. Do not include taxes or insurance.
	Employees		Hours		Rate		Days		Total
Daytime Cleaners		x		x		x		=	$ - 0
Nighttime Cleaners		x		x		x		=	$ - 0
Supervisor Cleaning		x		x		x		=	$ - 0
Other		x		x		x		=	$ - 0
Other		x		x		x		=	$ - 0
BASIC ANNUAL JANITORIAL WAGES (A)									$ - 0

ANNUAL BUSINESS COSTS	Total
Annual Cost for Cleaning Supplies and Equipment
Replenishment Supplies
Insurance (General Liability and Worker’s Compensation)
Wage Overhead - (A) Basic Annual Janitorial Wages x 19.26%
Other – (Provide detailed list. Insert rows as needed)
Profit
TOTAL ANNUAL BUSINESS COST (B)	$0.00

BASIC ANNUAL JANITORIAL WAGES (A)	$ - 0
+ TOTAL ANNUAL BUSINESS COSTS (B)	$0.00
TOTAL ANNUAL JANITORIAL BASE RATE (C)	$ - 0
C ÷ 12 = TOTAL MONTHLY INVOICE AMOUNT	$ - 0

PERIODIC SERVICES Annual = 1 Semi = 2 Tri = 3

Qrtly = 4		Price Per Service		ANNUAL PRICE
	13. General Tasks
	Clean partition and interior glass - Refer to Schedule A - Item 5.1.7	4	x		=	$ - 0
	Dust walls high and low - Refer to Schedule A - Item 5.3.	4	x		=	$ - 0
	Clean air bars and vents - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
	Dust/clean baseboards - Refer to Schedule A - Item 5.3 - Included in basic cleaning	4	x	$ - 0	=	$ - 0	incl
	Dust/clean blinds, curtains, window treatments - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
	Vacuum fabric upholstered furniture - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
	Light fixture/lens cleaning - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
	14. Intensive Floor Care
	Spray buff finished hard surface floors - removing scuff marks included - Refer to Schedule A - Item 5.1.5.6	4	x		=	$ - 0
	Power scrub restroom floors - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
	Clean carpet runners and mats - Refer to Schedule A - Item 5.3	0	x		=	$ - 0
	Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes - Refer to Schedule A - Item 5.1.3	4	x		=	$ - 0
	Carpet Cleaning entire floor including inside cubicles and offices - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
	Scrub and refinish stairwell floors - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
	Top strip & refinish floors - Refer to Schedule A - Item 5.3	0	x		=	$ - 0
	Strip & refinish floors - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
		TOTAL ANNUAL PERIODIC SERVICES (D)				$ - 0

TOTAL ANNUAL JANITORIAL BASE RATE (C)	$ - 0
+ TOTAL ANNUAL PERIODIC SERVICES (D)	$ - 0
TOTAL QUOTE FOR ONE YEAR (E )	$ - 0
TOTAL QUOTE FOR CONTRACT (F)	$ - 0

Square Feet of Area to be cleaned:
TOTAL AVERAGE cost per square foot per month:	Basic Janitorial
TOTAL AVERAGE cost per square foot per year:	Basic Janitorial
TOTAL AVERAGE cost per square foot per month:	All Services
TOTAL AVERAGE cost per square foot per year:	All Services
SUBCONTRACTORS
Sub-contractor Total Costs
ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid
Description	Quote Per Hour
Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

Infectious Disease Control:

(Refer to Attachment A SOW for a complete description) Additional Carpet Cleaning:

Carpet shampooing of tenant areas upon request, per square foot Requested Chair Cleaning:

Shampooing/cleaning/stain removal of upholstered fabric chairs upon request Miscellaneous facility maintenance services:

(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves) Conference Room Cleaning:

Wiping down/disinfecting of the tables Conference Room Cleaning:

Wiping down/disinfecting of the hard surface chairs

Company

Vendor ID

Vendor Contact

Date

Telephone Number

Cell Phone Number

Add'l Instructions

	ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location):
•	Laboratories are in compliance with federal blood borne pathogenic requirements.
•	Some staff within facility have chemical sensitivities. Vendors should note that if the cleaning products used have odors, the products may need to be changed as directed by the Program Manager (PM).
•	The contractor must notify the PM in writing at least two weeks prior to the date that any periodic services will be performed. Contractor must receive approval of the date from the PM before performing any periodic services. Failure to adhere to this requirement could delay payment for these services.
•	The contractor and contractor's employees will be expected to perform with professional and courteous behavior.
•	Square footage of full contract carpet area includes the high traffic carpet area.
•	Trash only for Room 218, room number may change in the future.
•	The two most likely pesticides found in cleaning products that cannot be used are ortho-phenylphenol and piperonyl butoxide as these interfere with residue testing. Other antimicrobials should not be a problem. All cleaning products must be approved by Program Manager prior to service start date.

File details come from the government source that posted it. Updated Jul 20, 2026.