12). LSS Janitorial DHHS County Office R10 - Sample.xlsx

XLSX spreadsheet 42 KB Posted Jul 17, 2026

Attached to: RFP 260000002197 Janitorial Services SW-Regions 1-10ll
Solicitation number: RFP 171 260000002197 2
Issued by: West Branch City, Michigan

About this file

Written by GovTribe AI · Jul 20, 2026

This is a Location Specification Sheet (LSS) for janitorial services at a DHHS County Office/Service Center in Wayne County, Michigan, prepared by the Department of Technology, Management & Budget (DTMB) for the Michigan Department of Health and Human Services (MDHHS). The contract covers janitorial services for a single-story, 23,140 square-foot facility in Detroit that operates Monday through Friday from 8:00 AM to 5:00 PM with approximately 86 employees and 250 daily visitors. Services include daily cleaning of office areas, restrooms, lobbies, and corridors with 2 hours of daytime service for lobbies and restrooms plus all-area servicing between 5:30 PM and 8:30 AM. The facility contains 19,000 square feet of carpet, 8,000 square feet of high-traffic carpet, 2,500 square feet of vinyl, 1,500 square feet of ceramic, 140 square feet of rubber flooring, four restrooms with 27 total units (toilets, sinks, urinals), seven designated break rooms, and a children's play area. Basic services include daily flooring care, waste removal, dusting, restroom sanitization, drinking fountain cleaning, lobby and corridor maintenance, wall spot cleaning, store room organization, break room cleaning, high-use area maintenance, and seasonal exterior work. Periodic services performed two to four times annually include deep cleaning of partitions and glass, wall dusting, air vent cleaning, baseboards, window treatments, upholstered furniture vacuuming, light fixture cleaning, spray buffing of hard surfaces, restroom floor power scrubbing, carpet cleaning in high-traffic areas, and floor refinishing.

Bidders must provide all cleaning supplies and equipment except paper towels, toilet tissue, and hand sanitizer dispensers and refills, which are provided by the state agency. The contractor is responsible for feminine sanitary disposal bags and plastic trash can liners. Pricing must be submitted on the provided schedule with separate line items for basic annual janitorial wages (including daytime cleaners, nighttime cleaners, and supervisory staff), annual business costs (cleaning supplies, equipment, insurance, wage overhead calculated at 19.26% of basic wages, and profit), and periodic services priced per occurrence. Additional services available for separate quotation include emergency services, infectious disease control procedures, carpet shampooing, chair cleaning, miscellaneous facility maintenance, and conference room disinfection. The service begin date is TBD, and the location is not designated as a Community Reinvestment Organization (CRO) set-aside. Special considerations noted include chemical sensitivities among staff that may require changes to cleaning products per the Program Manager's direction, prohibition on cleaning microwave ovens in designated breakrooms, specific requirements for recyclable paper separation and collection, and the requirement to weigh all waste bins prior to placement in dumpsters using the provided scale.

View the file

Other files

File	Type	Posted
5.) Schedule A - Statement of Work 7.14.26.docx	DOCX document	Jul 17, 2026
13.) LSS Janitorial DTMB State Office Building - Sample.xlsx	XLSX spreadsheet	Jul 17, 2026
8.) Schedule C - Insurance Requirements - Standard 4.docx	DOCX document	Jul 17, 2026
10.) Schedule F - Federal Provisions Addendum.docx	DOCX document	Jul 17, 2026
3). Vendor Questions Worksheet.docx	DOCX document	Jul 17, 2026
15.) LSS Janitorial MDOS Secretary of State (SOS) - Sample.xlsx	XLSX spreadsheet	Jul 17, 2026
14.) LSS Janitorial MDARD Laboratory - Sample.xlsx	XLSX spreadsheet	Jul 17, 2026
7.) Schedule B Pricing 7.14.26.xlsx	XLSX spreadsheet	Jul 17, 2026
4). Standard Contract Terms.docx	DOCX document	Jul 17, 2026
9.) Schedule D - Service Level Agreement.docx	DOCX document	Jul 17, 2026
2.) Confidential Treatment Form.docx	DOCX document	Jul 17, 2026
6.) Exhibit A2 - Location List -Informational - to post.pdf	PDF	Jul 17, 2026
11.) Schedule G Equipment and Supplies List.docx	DOCX document	Jul 17, 2026
1.) Proposal Instructions RFP 260000002197 - Revised 7.16.26.docx	DOCX document	Jul 17, 2026

Show all 14

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Std DTMB LSS Schedule B - Location Specification Sheet (LSS)

A. CONTRACT INFORMATION
SERVICE BEGIN DATE:	Service Begin Date: TBD
CONTRACTING AGENCY:	DTMB for MDHHS
BUILDING NAME and NUMBER:	DHHS County Office/Service Center
BUILDING ADDRESS:	Sample for RFP Evaluation - Detroit
IS LOCATION ON CRO “SET ASIDE”?	No
SCHEDULED TO BE IN FUTURE?	No
PROSPERITY REGION	COUNTY NAME
10	Wayne

B. PROCUREMENT CONTACT INFORMATION
CONTACT	NAME	EMAIL	PHONE
DTMB BUYER:	Lisa Spitzley	spitzleyL4@michigan.gov	517-249-0440
AGENCY BUYER:	TBD
PROGRAM MANAGER:	TBD

BUILDING LOCATION INFORMATION
WORKING DAYS of BUILDING OCCUPANTS:	M-F	WORKING HOURS of BUILDING OCCUPANTS:	8:00am - 5:00pm
NUMBER of EMPLOYEES:	86	APPROXIMATE DAILY VISITORS:	250
DAYS of CLEANING SERVICE:	M-F	IDENTIFY CLEANING SERVICE HOURS:	2 Hours of daytime service for lobby and restrooms plus

all areas serviced between 5:30p-8:30a

	TOTAL SQ. FT. to be CLEANED:	23,140	NUMBER of STORIES in BUILDING:	1
	SQ. FT. CARPET:	19,000	List Areas:	Entry, hallways, conference rooms, cubicles
	SQ. FT. HIGH TRAFFIC CARPET:	8,000	List Areas:	Conference rooms and Hallways
	SQ. FT. VINYL:	2,500	List Areas:	Lobbies and Lunch Room
	SQ. FT. CERAMIC:	1,500	List Areas:	Restrooms
	SQ. FT. CONCRETE:	n/a	List Areas:
	SQ. FT. TERRAZO:	n/a	List Areas:
	SQ. FT. RUBBER FLOORING:	140	List Areas:	Childrens' Corner
	NUMBER of RESTROOMS:	4	NUMBER of DTMB-DESIGNATED BREAK ROOMS in BUILDING:	7
	TOTAL NUMBER OF UNITS (TOILETS,SINKS, URNALS)	27	Child play area(s), gymnasium, locker room?	Yes, Childrens' Play area and children's toilet, padded floor to be vacuumed daily. Large glass window requiring daily cleaning.
	TOTAL NUMBER OF TOILETS		Window cleaning required?	Yes interior and exterior - First floor
	TOTAL NUMBER OF SHOWERS		Cafeteria/café/ snack bar?	No
	TOTAL NUMBER OF SINKS
	Total Number OF Baby Changing Stations
	ADDITIONAL INFORMATION: See Add'l Instructions Tab
	Basic Services
	C. DESCRIPTION OF SERVICE NEEDS TASK AND FREQUENCIES
		Frequency
	Services	Daily (247x per year)
(Each time scheduled to clean)	Weekly

(Once per

week)	Monthly
(Once per month)	Quarterly
(Once per Quarter)	Semiannual
(2-3 times per year)	Annual

(Once Per Year)

1. Office Cleaning
Flooring - Refer to Schedule A, Items 5.1.1. through 5.1.5.	1x day
Empty waste receptacles - Refer to Schedule A - Items 5.1.10 through 5.1.11	1x day
Dust high and low, including all surfaces - Refer to Schedule A - Item 5.1.8 and 5.2.5.			1x mo
2. Restrooms
Clean Restrooms - Refer to Schedule A - Item 5.2	1x day
Empty waste receptacles - Refer to Schedule A - Items 5.1.10 through 5.1.11	1x day
Fill dispensers - Refer to Schedule A - Item 5.2.5	1x day
Dust - Refer to Schedule A - Item 5.2.5	1x day
Clean and sanitize waste receptacles - Refer to Schedule A - Item 5.2.5	1x day
Dust mop - Refer to Schedule A - Item 5.2.5	1x day
Clean and sanitize sinks - Refer to Schedule A - Item 5.2.4	1x day
Clean glass and mirrors - Refer to Schedule A - Item 5.2.4	1x day
Clean and sanitize toilets and urinals - Refer to Schedule A - Item 5.2.3	1x day
Empty and sanitize all sanitary napkins receptacles - Refer to Schedule A - Item 5.2.5	1x day
Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning - Refer to Schedule A - Item 5.2.3	1x day
Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.) - Refer to Schedule A - Item 5.2.6	1x day
Vacuum carpet if applicable - Refer to Schedule A - Item 5.2.6	1x day
Maintain floor drain(s)/traps free of odors - Refer to Schedule A - Item 5.2.6	1x day
Service restrooms as requested by Facility Supervisor.	2x day
3. Drinking Fountains
Clean, sanitize and wipe dry - Refer to Schedule A - Item 5.1.7	1x day
4. Lobbies and Corridors
Empty trash/recyclable paper pick up - Refer to Schedule A - Items 5.1.10 through 5.1.11	1x day
Pickup for miscellaneous recyclable materials - Refer to Schedule A - Item 5.1.11	1x day
Remove carpet runners, clean floor underneath and replace runners - Refer to Schedule A - Items 5.1.2	1x day
Vacuum carpet and runners - Refer to Schedule A - Items 5.1.2	1x day
Dust mop - Refer to Schedule A - Items 5.1.4	1x day
Damp mop or machine scrub - Refer to Schedule A - Items 5.1.4	1x day
Maintain clean glasss - Refer to Schedule A - Item 5.1.7	1x day
Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames - Refer to Schedule A - Item 5.1.8	1x day
Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms. - Refer to Schedule A - Item 5.1.9	1x day
Vacuum upholstered lobby furniture - Refer to Schedule A - Item 5.1.9		1x wkly
5. Wall /Partition Cleaning / Washing
Spot cleaning - Refer to Schedule A - Item 5.1.7	1x day
6. Stairway Cleaning, including those in parking ramps
Vacuum/dust mop/sweep - Refer to Schedule A - Item 5.1.2, 5.1.4	N/A
Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas. - Refer to Schedule A - Item 5.1.2, 5.1.4	N/A
Dust - Refer to Schedule A - Item 5.1.8	N/A
Clean w/ sanitizer & wipe dry handrails & doorknobs	N/A
Damp mop - Refer to Schedule A - Item 5.1.6	N/A
Damp mop - Winter (November 1 - April 1) for designated areas. - Refer to Schedule A - Item 5.1.6	N/A
Spot clean walls and glass - Refer to Schedule A - Item 5.1.7	N/A
7. Elevator Cleaning
Clean door guide tracks Refer to Schedule A - Item 5.1.7	N/A
Dust, damp wipe and wipe dry handrails, cab walls, doors - Refer to Schedule A - Item 5.1.6	N/A
Vacuum carpet/damp mop Refer to Schedule A - Item 5.1.2, 5.1.4	N/A
8. Thoroughly Clean Store Rooms/Janitor Closets
Organize, tidy, and clean Refer to Schedule A - Item 5.2.10			1x mo
9. Designated Breakroom Cleaning
Empty waste receptacles and clean receptacle covers - Refer to Schedule A - Items 5.1.10	1x day
Sweep/dust mop/vacuum floors - Refer to Schedule A - Item 5.2.9	1x day
Refill paper towel dispensers - Refer to Schedule A - Item 5.2.9	1x day
Damp mop - Refer to Schedule A - Item 5.2.9		1x wkly
Clean, scour and sanitize sinks - Refer to Schedule A - Item 5.2.9			1x mo
Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators - Refer to Schedule A - Item 5.2.9		1x wkly
Clean under small counter top appliances - Refer to Schedule A - Item 5.2.9			1x mo
Clean top of paper towel dispensers - Refer to Schedule A - Item 5.2.9	1x day
Damp mop spills - Refer to Schedule A - Item 5.2.9	1x day
Damp mop and shine vinyl floors - Refer to Schedule A - Item 5.2.9	1x day
10. High Use Areas
Cafeterias and cafes/snack bars - Refer to Schedule A - Item 5.2	1x day
Clean tables and counter tops except for food serving and prep areas - Refer to Schedule A - Item 5.1.8 through 5.1.9	1x day
Vending machine areas, concession stands, lounges and recreation areas - Refer to Schedule A - Item 5.1		3x week
Empty trash - Refer to Schedule A - Items 5.1.10	1x day
Conference rooms - Refer to Schedule A - Item 5.1		3x wkly
Clean drawing boards in conference rooms - Refer to Schedule A - Item 5.1.7	N/A
11. Variable Procedures
Emergency stain/gum removal from carpet - Refer to Schedule A - Item 5.1.2		As needed
Empty exterior ashtrays/trash receptacles & clean all general areas including entrances during Winter months of November 1 - Mar 31.- Refer to Schedule A - Item 5.2.11		2x wkly
Empty exterior ashtrays/trash receptacles & clean all general areas including entrances during Summer months of April 1- Oct 31.- Refer to Schedule A - Item 5.2.12		2x wkly
Wash all exterior waste receptacles Refer to Schedule A - Item 5.2.11		2x wkly
Replace waste receptacle liner when soiled or worn - Refer to Schedule A - Item 5.2.11		2x wkly
Shovel snow around main building entrances - Refer to Schedule A - Item 5.2.12		As needed
Entry leaf removal/sweeping fall season - Refer to Schedule A - Item 5.2.11		As needed, minimum 2x wkly
12. Special – Building Specific Tasks
Building Name: DHHS County Office/Service Center
Insert Task: Clean and sanitize the childern's play area	1x day

	Periodic Services (the program manager’s prior approval is required for these services.)
		Frequency
	Periodic Services	Daily
(Each time scheduled to clean)	Weekly

(Once per

week)	Monthly
(Once per month)	Quarterly
(Once per Quarter)	Semiannual
(2 times per year)	Annual

(Once Per Year)

13. General Tasks
Clean partition and interior glass - Refer to Schedule A - Item 5.3		2x yr
Dust walls high and low - Refer to Schedule A - Item 5.3		2x yr
Clean air bars and vents - Refer to Schedule A - Item 5.3		2x yr
Dust/clean baseboards - Refer to Schedule A - Item 5.3	4 x yr
Dust/clean blinds, curtains, window treatments - Refer to Schedule A - Item 5.3		2x yr
Vacuum fabric upholstered furniture - Refer to Schedule A - Item 5.3			1x yr
Light fixture cleaning - Refer to Schedule A - Item 5.3		2x yr
Thorough wall / partition vacuuming and washing, after renovations or modifications as required - Refer to Schedule A - Item 5.3			As needed
Additional/ Emergency services - Refer to Schedule A - Item 5.2.16			As needed
14. Intensive Floor Care
Spray buff finished hard surface floors - removing scuff marks included - Refer to Schedule A - Item 5.1.5.6	4x yr
Power scrub restroom floors - Refer to Schedule A - Item 5.3	4x yr
Clean carpet runners and mats - Refer to Schedule A - Item 5.3		2x yr
Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes - Refer to Schedule A - Item 5.1.3			1x yr
Carpet Cleaning entire floor including inside cubicles and offices - Refer to Schedule A - Item 5.3			1x yr
Scrub and refinish stairwell floors - Refer to Schedule A - Item 5.3			1x yr
Top strip & refinish floors - Refer to Schedule A - Item 5.3		2x yr
Strip & refinish all hardwood floors - Refer to Schedule A - Item 5.3			1x yr

	Special – In Response to Infectious Disease – For Quotation Purposes Only - To be performed when requested
		Frequency
	Additional Cleaning Procedures in Response to Infectious Disease	Daily
(Each time scheduled to clean)	Weekly

(Once per

week)	Monthly
(Once per month)	Quarterly
(Once per Quarter)	Semiannual
(2 times per year)	Annual

(Once Per Year)

Disinfect all interior and exterior entry door hardware. - Refer to Schedule A - Item 5.4	2x day
Disinfect all handrails in building entries or other common areas. - Refer to Schedule A - Item 5.4	2x day
Disinfect all lobby mounted and cab mounted elevator call buttons. - Refer to Schedule A - Item 5.4	2x day
Disinfect all restroom door hardware. - Refer to Schedule A - Item 5.4	2x day
Check hand sanitizer levels in all lobby and entrance dispensers. - Refer to Schedule A - Item 5.4	2x day

Quoted Services must be billed separately at the hourly rate quoted by the Contractor for additional or emergency services.

SUPPLEMENTARY TASKS

To be determined by Program Manager.

RESPONSIBILITY FOR REPLENISHABLE SUPPLIES
Replenishable Item	Provided by
Paper towels	State Agency
Hand soap	State Agency
Feminine Sanitary Disposal bags	Contractor
Toilet tissue	State Agency
Plastic Trash Can Liners	Contractor
Hand sanitizer dispensers & refills	State Agency
Air Fresheners		N/A
* ALL CLEANING SUPPLIES ARE TO BE PROVIDED BY THE CONTRACTOR *

mailto:spitzleyL4@michigan.gov ALL LSS Pricing

PRICE
Agency, Location, & Address:	DHHS Wayne County Service Center- Sample LSS for Evaluation Purposes only
	Detroit		To be completed by Agency
Contract #
TBD		To be complete by Vendor
Service Start Date:	TBD

BASIC JANITORIAL WAGES – Enter hourly PAY rate. Do not include taxes or insurance.
	Employees		Hours		Rate		Days		Total
Daytime Cleaners		x		x		x		=	$ - 0
Nighttime Cleaners		x		x		x		=	$ - 0
Supervisor Cleaning		x		x		x		=	$ - 0
Other		x		x		x		=	$ - 0
Other		x		x		x		=	$ - 0
BASIC ANNUAL JANITORIAL WAGES (A)									$ - 0

ANNUAL BUSINESS COSTS	Total
Annual Cost for Cleaning Supplies and Equipment
Replenishment Supplies
Insurance (General Liability and Worker’s Compensation)
Wage Overhead - (A) Basic Annual Janitorial Wages x 19.26%
Other – (Provide detailed list. Insert rows as needed)
Profit
TOTAL ANNUAL BUSINESS COST (B)	$0.00

BASIC ANNUAL JANITORIAL WAGES (A)	$ - 0
+ TOTAL ANNUAL BUSINESS COSTS (B)	$0.00
TOTAL ANNUAL JANITORIAL BASE RATE (C)	$ - 0
C ÷ 12 = TOTAL MONTHLY INVOICE AMOUNT	$ - 0

PERIODIC SERVICES Annual = 1 Semi = 2 Tri = 3

Qrtly = 4		Price Per Service		ANNUAL PRICE
	13. General Tasks
	Clean partition and interior glass - Refer to Schedule A - Item 5.1.7	2	x		=	$ - 0
	Dust walls high and low - Refer to Schedule A - Item 5.3.	2	x		=	$ - 0
	Clean air bars and vents - Refer to Schedule A - Item 5.3	2	x		=	$ - 0
	Dust/clean baseboards - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
	Dust/clean blinds, curtains, window treatments - Refer to Schedule A - Item 5.3	2	x		=	$ - 0
	Vacuum fabric upholstered furniture - Refer to Schedule A - Item 5.3	1	x		=	$ - 0
	Light fixture/lens cleaning - Refer to Schedule A - Item 5.3	2	x		=	$ - 0
	14. Intensive Floor Care
	Spray buff finished hard surface floors - removing scuff marks included - Refer to Schedule A - Item 5.1.5.6	4	x		=	$ - 0
	Power scrub restroom floors - Refer to Schedule A - Item 5.3	4	x		=	$ - 0
	Clean carpet runners and mats - Refer to Schedule A - Item 5.3	2	x		=	$ - 0
	Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes - Refer to Schedule A - Item 5.1.3	1	x		=	$ - 0
	Carpet Cleaning entire floor including inside cubicles and offices - Refer to Schedule A - Item 5.3	1	x		=	$ - 0
	Scrub and refinish stairwell floors - Refer to Schedule A - Item 5.3	1	x		=	$ - 0
	Top strip & refinish floors - Refer to Schedule A - Item 5.3	2	x		=	$ - 0
	Strip & refinish floors - Refer to Schedule A - Item 5.3	1	x		=	$ - 0
		TOTAL ANNUAL PERIODIC SERVICES (D)				$ - 0

TOTAL ANNUAL JANITORIAL BASE RATE (C)	$ - 0
+ TOTAL ANNUAL PERIODIC SERVICES (D)	$ - 0
TOTAL QUOTE FOR ONE YEAR (E )	$ - 0
TOTAL QUOTE FOR CONTRACT (F)	$ - 0

Square Feet of Area to be cleaned:
TOTAL AVERAGE cost per square foot per month:	Basic Janitorial
TOTAL AVERAGE cost per square foot per year:	Basic Janitorial
TOTAL AVERAGE cost per square foot per month:	All Services
TOTAL AVERAGE cost per square foot per year:	All Services
SUBCONTRACTORS
Sub-contractor Total Costs
ADDITIONAL SERVICES – FOR QUOTATION PURPOSES ONLY – Do not include in the total price of the bid
Description	Quote Per Hour
Emergency Services:

(Includes cleaning services for emergency situations such as restrooms overflow, etc.)

Infectious Disease Control:

(Refer to Attachment A SOW for a complete description) Additional Carpet Cleaning:

Carpet shampooing of tenant areas upon request, per square foot Requested Chair Cleaning:

Shampooing/cleaning/stain removal of upholstered fabric chairs upon request Miscellaneous facility maintenance services:

(Includes light maintenance such as hanging paper towel dispensers or hanging storage shelves) Conference Room Cleaning:

Wiping down/disinfecting of the tables Conference Room Cleaning:

Wiping down/disinfecting of the hard surface chairs

Company

Vendor ID

Vendor Contact

Date

Telephone Number

Cell Phone Number

Add'l Instructions ADDITIONAL INFORMATION: Note building information Contractor should be aware of in performing janitorial services for this location: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location): Some staff within this facility have chemical sensitivities. Vendors should note that if the cleaning products used have odors, the products may need to be changed as directed by the Program Manager.

● In DTMB-Managed buildings high traffic carpet cleaning areas includes the main hallways, cubicle/office hallways, elevators, lobbies and cafeteria/cafes.

● In DTMB-designated breakrooms the Contractor is NOT to clean the microwave ovens.

● Remove Recyclable Paper in all DTMB-Managed locations: Pick up all recyclable paper from marked containers centrally located throughout the building and remove to designated containers in the loading dock area or other area as designated by the facility supervisor. Grades of recycled paper, mixed and white, which are separated at the centrally located collection points, MUST NEVER be mixed into one container while being picked up. Janitorial staff does not collect paper from individual containers on desks or in cubicles.

● All waste bins must be weighed prior to placing waste in the dumpsters. A scale is located near the dumpsters for this purpose. Directions for operating the scale are attached to the equipment and training is also provided by the DTMB Facilities Supervisor or designee.

File details come from the government source that posted it. Updated Jul 20, 2026.