15-1 - PROJECT INFORMATION PACKET - INFORMATION DOCUMENTS - RFB.pdf

City of Dallas Department of Aviation

DALLAS LOVE FIELD GARAGES A & B REPAIRS

RE-BID

SOLICITATION NO. CIZ25-AVI-3197

INFORMATION PACKET

Prepared by

September 26, 2025

DESIGN PLANS AND SPECIFICATIONS PREPARED BY:

Gensler 5005 Greenville Avenue

Dallas, Texas 75206 214.273.1500

Project Number 027.6817.003

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CITY OF DALLAS

CONTRACT DOCUMENTS FOR

DALLAS LOVE FIELD GARAGES A & B REPAIRS

RE-BID

REQUIRED FORMS AND INFORMATION

City of Dallas Solicitation No. CIZ25-AVI-3197

DALLAS AIRPORT SYSTEM

TABLE OF CONTENTS

I. MAYOR AND CITY COUNCIL

II. INFORMATION

Project Summary Intent, Background, Scope of work, Map Advertisement for Proposals Instructions to Bidders – City of Dallas and Dallas Airport System Requirements for Vendor Registration Insurance Requirements Team Make-Up and Local Workforce Form OPS-FRM-640 Frequently Asked Questions (FAQs)

III. REQUIRED FORMS

Bidder’s Checklist of Required Items Bid Proposal Form Unit Prices and Alternates Form Bid Proposal Bond Bonding Requirements OPS-05 Request for W-9 Taxpayer Identification Number and Certification Business Information Form OPS-2128 Statement of Insurability and Quote Prior Contractual Activities Project Experience Form Delinquent Taxes and Accounts Receivable Report Environmental Record Affidavit Cement Preference Certification, Forms 25 and 26 Bidder’s Affidavit of Safety Record, CR No. 89-1132 Prohibition on Contracts with Foreign Companies boycotting Israel affidavit (House Bill 89) Prohibition on contracts with foreign terrorist organizations (Senate Bill 252) Contractor’s Qualification Statement, AIA Document A305* *(Vendor is responsible for purchasing the required AIA Documents from the American Institute of Architects)

Team Make-Up and Local Workforce Form OPS-FRM-640

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IV. CONTRACT REQUIREMENTS (upon bid award)

Certificate of Insurance (See Insurance Requirements in Information section) Sample Contract Aviation Building Construction Services Contract Disclosure and Certificate of Interested Parties – Information Sheet, Questionnaire, FAQ’s – Form 1295 Bonding Requirements (Performance and Payment Bonds) Local Preference Affidavit Living Wage Affidavit Release of Lien Contractors Affidavit Cement Preference Certification, Forms 25 and 26

V. NTCOG

City Of Dallas 2021 Addendum to The Public Works Construction Standards – North Central Texas Council of Governments (NTCOG) - General Conditions

VI. GENERAL CONDITIONS AND SPECIAL PROVISIONS

FAA Standard Specifications for Construction of Airports – AC 150/5370-10H FAA Provisions – non-AIP contracts City of Dallas General Conditions for Building Construction General Terms and Conditions

Utilities Legal Holidays Clean Up Project Meetings and Coordination Liquidated Damages for Delay Care of Work Quality Assurance/Materials Testing Record Documents Contractor/Subcontractor/Supplier Legal Disputes General Guaranty Contractor’s Release and Affidavit Submittals Stormwater Pollution Prevention Plan Test Borings/Subsurface Information Living Wage Rates Drug-Free Jobsite on City Construction Projects Standard Contractor Soil Acceptance Policy McCommas Bluff Landfill Environmental Record Affidavit

VII. CONSTRUCTION PACKET

Warranty of Construction Excavations, Trenching, and Shoring Dallas Fire Code - Ordinance 15525 Dallas Love Field Rules and Regulations

IV. ENVIRONMENTAL PACKET

City of Dallas Environmental Policy Office of Environmental Quality Contractor Policy Environmental Record Affidavit Dallas Airport System – Environmental Management Sys - Awareness AVI-PUB-002.ENV Dallas Airport System – Environmental Management Sys - Spill Response AVI-PUB-003.ENV

Office of the Mayor and City Council

08.27.25 / Living Document *Spanish Language

Mayor Eric L. Johnson (5EN) Alheli Garza, Chief of Staff 214.671.8257* Beth Huddleston, Chief of Protocol & International Relations 214.670.3301 Noah DeGarmo, Communications & Policy Coordinator 214.671.8299 Benjamin Setnick, Senior Advisor to the Mayor 214.670.3301 Julie Quinones, Senior Executive Assistant 214.671.9900* Michael Gutierrez, Community Engagement Manager 214.670.3301 Josue Sanchez, Assistant to the Mayor 214.671.5419

Mayor Pro Tem Jesse Moreno, District 2 Brenda Martinez, Chief of Staff 214.670.4048* Priscilla Chambliss, District Director 214.670.4048 Devon Skinner, Policy Analyst 214.670.4171

Council Member Adam Bazaldua, District 7 Natalie Nieves-Guerrero, Chief of Staff 469.354.9796* Dezareigh Walls, Policy Analyst 972.841.0991 Ryan Davis, Communications 214.670.4689

Deputy Mayor Pro Tem Gay Donnell Willis, District 13 Domonique Jones, Chief of Staff 214.984.2956 Farrah Ali, Liaison 469.435.7505 Amanda Reyes, Council Assistant 469.934.5338

Council Member Lorie Blair, District 8 Kimberly Richards, District Director 214.670.4066 Davis Arthur-Yeboah, Liaison 945.312.6578 Dunita Harris-Mullins, Communications 214.316.8426

Council Member Chad West, District 1 Ashley Long, Chief of Staff 972.800.6176 Jake Ettinger, Liaison and Policy Analyst 945.324.1680 VACANT, Assistant

Council Member Paula Blackmon, District 9 VACANT, Chief of Staff 214.671.8916 Connie Avila, District Director 469.992.5173 Chad Anderson, Communications 469.275.6124

Council Member Zarin Gracey, District 3 Carlton Brewer, District Director 469.849.5852 Jackie Robinson, Assistant 469.404.4793 Yolanda Miller, Communications 469.992.6568

Council Member Kathy Stewart, District 10 Erika Rodriguez, Liaison 469.597.6647 Luke Tinker, Policy Analyst 469.690.5702 Marcela Soto, Communications 972.768.5997

Council Member Maxie Johnson, District 4 Ed Turner, Chief of Staff 469.416.9624 Sharron Jackson, Liaison 214.670.0781 VACANT, Policy Analyst 469.704.5484

Council Member Bill Roth, District 11 Justin Vos, Chief of Staff 682.466.1052 Sophia Figueroa, District Director 214.670.7817 Jeffrey ‘Ryan’ Secord, Policy Analyst 945.324.0941

Council Member Jaime Resendez, District 5 (5DN) Penny Anderly, Chief of Staff 214.670.4052 Bart Poche, District Director 469.785.5622 Amber Robles, Communications 214.670.4055*

Council Member Cara Mendelsohn, District 12 (5DN) Madison Johnson, District Director 972.482.6544 Jandis Price, Policy Analyst 945.225.0382 Luis Delgado, Assistant 214.671.8921*

Council Member Laura Cadena, District 6 Herlinda Resendiz, Chief of Staff 945.324.9455 Marco Saucedo, Liaison 214.670.6931* Roberto Vega, Communications 214.670.4057*

Council Member Paul E. Ridley, District 14 Max Sanchez, Chief of Staff 214.316.9480 VACANT, Communications Apryl Davis, Community Engagement 214.670.5659

1500 Marilla St., 5th Floor Most emails are first.last@dallas.gov

Ahmad Goree, Chief of Staff & Execution Liaison, CMO Feliz Stafford, Senior Policy and Council Relations Administrator (I), CMO

Subject to change / living document mailto:first.last@dallas.gov

PROJECT SUMMARY

Request for Bid

Solicitation Number: CIZ25-AVI-3197

DALLAS LOVE FIELD AIRPORT GARAGES A & B REPAIRS

RE-BID

PROJECT SUMMARY:

The intent of this project is to hire a contractor to repair water infiltration, expansion joints, concrete cracks and applying new traffic coatings in Garages A and B at Dallas Love Field Airport. This is to maintain and enhance the functionality, durability, safety, and visual appeal of the garages. The successful contractor will phase the project to allow construction activities without interrupting the garage operation. Scope shall include but not limited to repair water infiltration, expansion joints, concrete cracks and applying new traffic coatings in Garages. Please see Scope of Work for further information.

DATE ISSUED: SEPTEMBER 26, 2025, 1:00 PM

PRE-BID CONFERENCE AND SITE VISIT: OCTOBER 16, 2025 @ 1:00 PM

FLIGHT DECK CONFERENCE CENTER

ROOM ALPHA

8008 HERB KELLEHER WAY

DALLAS, TEXAS 75235

QUESTIONS AND REQUEST FOR

ADDITIONAL INFORMATION DEADLINE: OCTOBER 22, 2025 AT 1:00 PM

BID DUE DATE: OCTOBER 31, 2025 AT 1:00 PM

OWNER

CITY OF DALLAS

DEPARTMENT OF AVIATION

Olanrewaju “Michael” Oladele, Sr. Project Manager

Capital Infrastructure and Development olanrewaju.oladele@dallas.gov

7555 Lemmon Avenue Dallas, Texas 75209

ARCHITECT

Gensler 5005 Greenville Ave.

Dallas, Texas 75206

USA

mailto:hasan.oleiwi@dallascityhall.com

Dallas Love Field Airport Garages A & B Repairs - Re-bid

Background In 2014, the Department of Aviation initiated a Condition Assessment to identify and prioritize phased repairs to extend the useful life of Dallas Love Field's Garage A which was completed in 1987 and Garage B which was completed in 2002. Following the completion of the Condition Assessment report in 2015 and 2024, a design effort was required to address the identified deficiencies.

This project will address water infiltration, expansion joint repairs, concrete cracks and applying new traffic coatings on the top levels of Garages A and B at Dallas Love Field Airport can lead to enhanced safety, reduced maintenance costs, improved durability and aesthetics, and increased customer satisfaction.

Intent The intent of this project is to hire a contractor to repair water infiltration, expansion joints, concrete cracks and applying new traffic coatings in Garages A and B at Dallas Love Field Airport. This is to maintain and enhance the functionality, durability, safety, and visual appeal of the garages. The successful contractor will phase the project to allow construction activities without interrupting the garage operation.

Scope of Work City of Dallas, Department of Aviation is soliciting bids for the Dallas Love Field Airport Garages A & B Repairs project.

Scope shall include but not limited to repair water infiltration, expansion joints, concrete cracks and applying new traffic coatings in Garages.

Main Features

• Remove and Replace Expansion Joints

• Repairs Water Infiltration

• Install New Traffic Coats

• Thermal and Moisture Protection

• Repairs Concrete Cracks

OPS-FRM-606 Rev 1 2021

CONSTRUCTION ADVERTISEMENT

REQUEST FOR BIDS

Bids are required to be submitted electronically via the City of Dallas’ solicitation website at https://dallascityhall.bonfirehub.com by 1:00 PM on Fridays. All bids will be publicly read at 2:00 PM on Fridays and can be viewed on the City of Dallas’ website at www.dallascityhall.com (see City Meetings). Bid title, department, and date of public reading are listed below and on the City of Dallas’ solicitation website at https://dallascityhall.bonfirehub.com. Unless otherwise noted in the description below the bid packet may be obtained from https://dallascityhall.bonfirehub.com.

Submittals will not be accepted after the due date/time and hard copy submittals are not permissible.

CIZ25-AVI-3197– Dallas Love Field Airport Garages A & B Repairs (Re-bid)

Description of Proposed Work:

The intent of this project is to hire a contractor to repair water infiltration, expansion joints and concrete cracks, and to apply new traffic coatings in Garages A and B at Dallas Love Field Airport.

This is to maintain and enhance the functionality, durability, safety, and visual appeal of the garages. The successful contractor will phase the project to allow construction activities without interrupting the garage operation.

Main Features:

• Remove and Replace Expansion Joints

• Repairs to Water Infiltration

• Install New Traffic Coats

• Thermal and Moisture Protection

• Repairs Concrete Cracks

Estimated budget for the project is $7,500,000.00. (To include alternate Bid Items)

Estimated timeline is 180 days.

Questions Due: October 22, 2025, at 1:00 p.m. (local time) Bids Due: October 31, 2025, at 1:00 p.m. (local time) Bids Opened/Read: October 31, 2025, at 2:00 p.m. (local time)

The City of Dallas Department of Aviation maintains the right to reject any and all bids.

A proposal bond for five percent (5%) of the greatest amount proposed is required with the submittal of your bid proposal.

A pre-bid meeting and site visit will be held on Thursday, October 16, 2025, at 1:00 p.m. at the Flight Deck Conference Center at Dallas Love Field Airport located at 8008 Herb Kelleher Way, Dallas, TX 75235.

Bid packets, plans and specifications may be obtained beginning Friday, September 26, 2025, from the City of Dallas Bonfire site (now called Euna). Volume I, Volume II, Plans, and all Addenda are posted to the City of Dallas Procurement Services Bonfire website.

https://dallascityhall.bonfirehub.com/ http://www.dallascityhall.com/ https://dallascityhall.bonfirehub.com/ https://dallascityhall.bonfirehub.com/

OPS-FRM-606 Rev 1 2021

Notice:

City of Dallas Business Inclusion & Development Policy:

On June 25, 2025, the Dallas City Council adopted Resolution No. 25-1081 directing the City Manager to evaluate all City programs and policies to ensure compliance with federal directives, including federal grant requirements and executive orders. In accordance with this directive, the City of Dallas Office of Procurement Services (OPS) has temporarily ceased enforcement of the Business Inclusion & Development (BID) Policy, effective June 26, 2025, until further notice.

PUBLISH FOUR TIMES

September 26, October 3, October 10, and October 17, 2025

COMMODITY CODES: 81512, 74549, 91078, 90910, 91051, 91276, 91375, 72042

Dallas Love Field Airport ITB-1

ARTICLE I

1.1 REFERENCES AND DEFINITIONS

1.1.1 Each prospective Bidder is advised to refer to other Divisions and Sections under titles “Advertisement for Bids,” “City of Dallas 2021 Addendum to the Public Works Construction Standards-North Central Texas Fifth Edition as Published by the North Central Texas Council of Governments-General Provisions,” “Special Provisions,” “Federal Aviation Administration Regulations,” and the various “Technical Specifications” for additional information that may affect the preparation of proposals. The referenced documents contain information pertaining to the following topics, amongother (which list of topics is not completely and exclusively described below):

a. The time, date, and place for receipt of proposals.

b. The time for completion of the Project.

c. The contract forms, contract conditions, payment criteria, performance and payment bonds, and insurance.

d. Rules regarding substitution of materials.

e. Unit prices.

f. Other conditions and technical data pertaining to the Work.

1.1.2 All definitions set forth in the City of Dallas 2021 Addendum to the Public Works Construction Standards-North Central Texas Fifth Edition as Published by the North Central Texas Council (and in any special provisions) are applicable to these Instructions to Bidders.

1.1.3 For purposes of these Instructions to Bidders, the following additional definitions apply:

a. “Addendum” means a document issued by the Owner in either written, graphic, or electronic form prior to the receipt and opening of Bids which modifies or interprets the Bid Documents, including but not limited to the Drawings and Specifications, by additions, deletions, clarifications, or corrections. The plural use of this term is “Addenda.” Any Addendum issued becomes a part of the Contract Documents when the Civil Construction Services Contract Agreement is executed.

b. “Bid”, means an offer to perform the Project for the price quoted in material compliance with the Bid Documents, including prices quoted for any Alternates solicited by the Owner along with the Base Bid.

c. “Bid Documents” means the Request for Bids, these Instructions to Bidders, special conditions for bidding, the Bid form, bid bond forms, Performance and Payment Bond forms, other informational forms required by the Owner in connection with the Request for Bids, and the proposed Contract Documents, including any Addendum issued prior to opening of Bids, prepared and used by the Owner to solicit and receive Bids.

d. “Day” means a calendar day, unless otherwise indicated in these Instructions to Bidders.

INSTRUCTIONS TO BIDDERS-CONSTRUCTION

Dallas Love Field Airport ITB-2

e. “Environmental Laws” means the (i) Clean Air Act, (ii) Clean Water Act, (iii) any rules, regulations, or ordinances promulgated pursuant to either of the above-mentioned acts by State, Federal, or local regulatory authorities, or (iv) any other State, Federal, or local environment, including but not limited to solid waste disposal, hazardous waste disposal, illegal discharges of pollutants, and other similar environmental laws, rules, regulations, and ordinances.

f. “Owner” means the City of Dallas, a Texas municipal corporation.

g. “Project” means the title of the Work for which Bids are to be submitted, which description is given in the Request for Bids and the Bid form.

ARTICLE II

2.1 BIDDER REPRESENTATIONS

2.1.1 Each bidder submitting a Bid represents that the bidder has read and carefully examined all Contract Documents, all Addenda, and all other Bid Documents, and has thoroughly familiarized himself with the detailed requirements of the Project prior to submitting a bid.

Should a bidder find discrepancies, conflict, or ambiguities, in, or omissions from, the Bid Documents or any Addendum, or should the Bidder be in doubt as to their meaning, the Bidder shall at once, and in any event not later than seven (7) calendar days prior to the Bid receipt and opening date, notify the Owner in writing. The Owner will, if necessary, send a written Addendum to all interested bidders regarding the subject of the written notices.

The Engineer and the Owner will not be responsible for any oral instruction or explanation.

All Addenda sent to bidders will become a part of the ContractDocuments.

2.1.2 Each bidder submitting a Bid represents that, prior to the submission of its Bid, the bidder examined and became thoroughly familiar with all existing conditions, including all applicable laws, ordinances, rules and regulations that may affect the Work. Bidders shall visit the Project site, examine the grounds and all existing buildings, utilities, and roads and shall ascertain by any reasonable means all conditions that might in any manner affect the Work. The Drawings have been prepared on the basis of surveys and inspections of the site and are intended to present a general indication of the apparent physical conditions at the Project site. The Drawings, however, are not a substitute for and shall not relieve the bidder of the necessity of the bidder’s compliance with this Paragraph 2.1.2 by becoming thoroughly familiar with all existing physical conditions at the Project site.

2.1.3 Each bidder that submits a Bid acknowledges and agrees that when soils or underground Project site investigation data is provided by the Contract Documents, the bidder assumes sole responsibility for any conclusions the bidder may draw from such data. EACH

BIDDER ACKNOWLEDGES AND AGREES THAT THIS INFORMATION IS

FURNISHED TO THE BIDDER ONLY IN ORDER TO MAKE COMPLETE

DISCLOSURE OF THIS MATERIAL AND FOR NO OTHER PURPOSE. THE

BIDDER ALSO ACKNOWLEDGES AND AGREES THAT BY FURNISHING

THIS MATERIAL, THE OWNER DOES NOT REPRESENT, WARRANT, OR

GUARANTEE ITS ACCURACY EITHER IN WHOLE, IN PART, IMPLICITL OR

EXPLICITYLY, OR IN ANY OTHER WAY AND THAT THE OWNER SHALL

Dallas Love Field Airport ITB-3

HAVE NO LIABILITY FOR THIS MATERIAL. The bidder may employ experts to analyze available information and is also solely responsible for any conclusions drawn by the bidder’s own experts from that informational source.

ARTICLE III

3.1.1 INTERPRETATION OF BID DOCUMENTS

3.1.2 Should any bidder desire an explanation regarding the meaning or interpretation of the Bid Documents, a written request must be made to the Owner with sufficient time allowed for a reply to be made and sent to all interested bidders before the Bid opening date. Oral explanation or instructions given at any time by any representative of the Owner or Engineer will not be binding on the Owner or Engineer. Any authorized interpretation made will be in the form of an Addendum and will be furnished to all persons or entities known of record to be interested in submitting a Bid. Receipt of any Addendum by the bidder shall be acknowledged on the Bid form in the space provided. Failure to acknowledge receipt of an Addendum, however, shall not necessarily render a Bid non- responsive.

3.1.3 Changes or corrections may be made by the Owner or Engineer in the proposed Contract Documents after they have been issued and before receipt and opening of Bids. In such case, an Addendum describing the change or correction will be issued by the appropriate Owner representative to all persons or entities known of record to be interested in submitting a Bid at least three (3) calendar days prior to the date established for receipt and opening of Bids, except in unusual cases. Any Addendum shall take precedence over that portion of the Bid Documents that is addressed by the Addendum, to the extent that the Addendum may modify that portion of the Bid Documents, and shall become a part of the Bid Documents. Failure of a bidder to receive any Addendum shall not relieve the bidder of any obligation under the Bid Documents or the Bid submitted.

ARTICLE IV

4.1 PREPARATION AND SUBMITTAL OF BIDS

4.1.1 Each bidder shall submit the Bid and the Bid bond on the forms provided by the Owner.

All blank spaces for Bid prices and quantities must be filled in, in ink, type or printer font, in both words and numerals. Oral, telephonic, or electronic Bids will not be considered by the Owner. Bids must be submitted to the City of Dallas Procurement Services Bonfire site.

4.1.2 Bids shall indicate either unit prices or a lump sum price, as applicable, as well as quantity or change order prices if required in the spaces provided on the Bid form. All reasonable costs of labor, materials, services, and other reasonable, necessary, and incidental costs, including but not limited to freight, handling charges, and reasonable overhead and profit, required to perform the Work as required in the Bid Documents shall be included in the Bid for the Work as stated in the Bid form. ANY COST NO INCLUDED OR

CALCULATED IN THE APPLICABLE LUMP SUM OR UNIT PRICES AS BID

Dallas Love Field Airport ITB-4

WILL NOT BE PAID BY THE OWNER, REGARDLESS OF THE INTENTION OF

THE BIDDER WHEN THE BID WAS SUBMITTED AND REGARDLESS THAT

THOSE COSTS WERE ACTUALLY INCURRED.

4.1.3 If the Bid Documents call for submitting a Bid on the basis of unit prices, the quantity stated in each applicable line item is the Owner’s best estimate of the quantity of the particular Work required, based on the best available information, and is furnished to bidders as an aid to calculate a bid quotation and to assist the Owner in determining the lowest responsible bidder. The quantity stated or estimated is NOT a guaranteed quantity;

the actual quantity required for the particular Work in question may be more or less than stated or estimated by the Bid Documents. Payment under the contract will be based solely on the unit price or prices quoted for the actual quantity of Work in question properly performed or provided under the contract. NO EXTRA COSTS OR CLAIMS FOR

EXTRA COSTS OVER AND ABOVE THE UNIT PRICE IN THE BID WILL BE

ALLOWED.

4.1.4 The Owner reserves the right to change quantities by change order after the award of the contract, based upon the applicable unit price bid. Quantity price extensions hall be the product of the unit price multiplied by the quantity and the section or schedule price shall be the sum of the quantity price extensions. The total Bid price is comprised of the total of all quantity price extensions.

4.1.5 If a Bid submitted by an individual as a sole proprietor, the individual’s legal name must be signed by the individual or the individual’s duly authorized agent. If the Bid is submitted by a corporation, partnership (general or limited), limited liability company, or other form of business entity, the legal name, designation of type of business entity, and address of the bidder must be stated and the Bid must be signed by a duly authorized officer, partner, or member of the corporation, partnership (general or limited), limited liability company, or other form of business entity.

4.1.6 A power of attorney authorizing an agent, attorney-in-fact, or another person to sign the Bid must be in writing, properly certified and notarized, and submitted with the Bid.

4.1.8 To be considered as eligible to submit a Bid, a bidder must be in compliance with all legal requirements to permit the bidder to operate or conduct business under the applicable laws of the State of Texas.

4.1.8 All bidders must submit a notarized affidavit with their Bid attesting to their safety record.

Information regarding the safety record, based upon the criteria set forth below, must be provided through the Dallas office of the U.S. Occupational, Safety, and Health Administration (OSHA), if the bidder has its principal place of business in Dallas, or through the local OSHA office where the bidder has its principal place of business if the bidder is not a Dallas-based company. The bidder’s safety record must not reflect the imposition of criminal or civil penalties for six (6) or more serious violations, none of which may be repeat violations, nor may the record reflect three (3) or more willful violations, none of which may be repeat violations, within a three (3) year period preceding

Dallas Love Field Airport ITB-5 the date of the proposed contract award. This information will be considered in determining the responsibility of the bidder for purposes of award.

4.1.9 All bidders must submit a notarized affidavit with their Bid attesting to their environmental record. Information regarding the environmental record, based upon the criteria set forth below, must be provided through the regional offices of the U.S. Environmental Protection Agency and the Texas Commission on Environmental Quality. The bidder’s environmental record must not reflect notices of violation or enforcement on or the imposition of criminal or civil penalties for six (6) or more violations of Environmental Laws, none of which may be repeat violations, nor may the record reflect three (3) or more willful or intentional violations of Environmental Laws, none of which may be repeat violations, within a three

(3) year period preceding the date of the proposed contract award. This information will be considered in determining the responsibility of the bidder for purposes of award.

4.1.10 Submission of all required documents are found in Bonfire in Section Requested

Information.

4.2 ELECTRONIC MODIFICATION OF BID

4.2.2 Modification of the terms of a Bid that cause a material variation of the Bid from the requirements of the Bid Documents shall render the Bid non-responsive and will result in Bid rejection. Nothing in this Section shall be deemed or construed to waive this requirement.

ARTICLE V

5.1 BID SECURITY (Mandatory for Bids in Excess of $100,000.00)

5.1.1 All Bids must be accompanied by Bid security as evidence of good faith and as a guarantee that, if awarded the contract, the bidder will execute the contract, furnish the required performance and payment bonds, and furnish evidence of compliance with the Owner’s insurance requirements within ten (10) days after the award and delivery of the contract to the successful bidder for final execution. The amount of the required bid security shall not be less than five percent (5%) of the highest dollar amount bid. Bid security shall be submitted in one of the following forms:

a. a Bid bond payable unconditionally to the Owner and written on the Owner’s prescribed form of Bid bond by a corporate surety or sureties licensed to issue surety bonds in Texas and otherwise acceptable to the Owner;

b. a cashier’s or certified check issued on the funds of a state or federally chartered financial institution with principal or branch offices located within Dallas County, which check shall be payable unconditionally to the order of the Owner;

c. an irrevocable, unconditional standby letter of credit issued by a state or federally chartered financial institution with principal or branch offices located within Dallas County.

Dallas Love Field Airport ITB-6

5.1.2 Each bidder covenants and agrees, as an express condition of their Bid, that in the event the bidder is awarded the contract, the bidder will, within ten (10) days after award of the contract, execute the contract, furnish acceptable performance and payment bonds, and provide sufficient written evidence of compliance with the Owner’s insurance requirements as specified in the Bid Documents. If the bidder fails or refuses to do so, the bidder covenants and agrees to pay to the Owner the amount of the bid security (plus reasonable attorney’s fees and court costs, if necessary for the collection of the amount owed) as liquidated damages, it being difficult and impractical to determine accurately the actual amount of damage accruing to the Owner by reason of the bidder’s failure to execute a contract. Further, the defaulting bidder shall not be eligible to submit a new Bid if the contract is re-advertised for new bids.

5.1.3 Substitution by the bidder of another form of Bid bond in place of the Owner’s form with provisions materially inconsistent with those contained in the Owner’s form will constitute grounds for rejection of the Bid at the Owner’s sole option.

5.1.4 If a cashier’s check, certified check, or letter of credit is submitted along with a Bid, the Owner shall be entitled to collect the full proceeds of such check or letter of credit without further notice or demand if:

a. the Bid is selected as the lowest responsible Bid;

b. the contract is awarded to the successful bidder by the Owner before the Bid can be legally withdrawn; and

c. the successful bidder fails or refuses to execute the contract, furnish acceptable performance and payment bonds, and provide sufficient written evidence of compliance with the Owner’s insurance requirements as specified in the Bid Documents within ten (10) days after award of the contract.

5.1.5 In the event of a Bid Bond is submitted along with the Bid, the bidder and the bidder’s surety shall be liable to the Owner for the full amount of the Bid bond and shall pay the amount within fourteen (14) days after written demand by the Owner if:

a. the Bid is selected as the lowest responsible Bid;

b. the contract is awarded to the successful bidder by the Owner before the Bid can be legally withdrawn; and

c. the successful bidder fails or refuses to execute the contract, furnish acceptable performance and payment bonds, and provide sufficient written evidence of compliance with the Owner’s insurance requirements as specified in the Bid Documents within ten (10) days after award of the contract.

5.1.6 If the Owner chooses to rescind the award to the lowest responsible bidder and award the contract to the next lowest responsible bidder, a subsequent failure or refusal to contract as described in Section 5.1.4 or 5.1.5 above, as applicable, by the next lowest responsible bidder or by other bidders who may, in turn, be awarded the contract in place of a previous forfeiting bidder or bidders shall cause the replacement bidder and their surety to likewise become liable to the Owner for the full amount of their respective Bid bonds or entitle the

Dallas Love Field Airport ITB-7

Owner to the proceeds of their respective cashier’s or certified checks or letters of credit submitted as Bid security.

5.1.7 The Owner may, at its sole option, choose in the alternative to reject any or all remaining Bids after a successful bidder’s refusal to contract and make no subsequent award of the contract, choosing instead to indefinitely delay the Project or to re-advertise for new Bids.

5.1.8 As long as the bidder has been notified that they are the lowest responsible Bid or one of the next two bidders in line for possible award of the Contract in the event of a failure or refusal of the lowest responsible bidder to execute an awarded contract, the bid security furnished with a Bid will remain in the possession of the Owner until the Owner and the successful bidder

ARTICLE VI

6.1 RECEIPT, OPENING AND EVALUATION OF BIDS

6.1.1 The Owner will receive Bids and Bid bonds only on the Owner-approved forms included in the Bid Documents or provided on the Owner’s internet electronic bidding website.

6.1.2 Bid shall be submitted to the City of Dallas Office of Procurement Services Bonfire site.

6.1.3 Bid will be accepted for furnishing and installation of all items under one contract for the entire Project, unless otherwise specified in the Bid Documents. Bids will be considered only on the basis of the complete Project. Any proposal for only one part of the Project will be rejected as nonresponsive, unless otherwise specified by the Owner in the Bid Documents.

6.1.4 The date and time for receiving Bids, the time and place of opening of Bids, and other pertinent information is as established in the Request for Bids.

6.1.5 After the Bids are publicly opened and read aloud, the Bids shall thereafter remain on file for public inspection in the office of the Dallas Airport System for a period of not less than fort-eight (48) hours after opening of the Bids. No Contract will be awarded or entered into until at least forty-eight (48) hours shall have elapsed since the Bid opening.

6.1.6 The Owner will award a contract for the project to the lowest responsible bidder, subject to the rights of the Owner as prescribed by applicable law and as described in the Bid Documents and these Instructions to Bidders.

6.1.7 The Owner reserves the right to reject any and all Bids. The Owner, however, reservesthe right, in the Owner’s sole discretion, to waive any minor irregularities in a Bid and to make the contract award in the best interest of the Owner. Bids will be considered irregular if they show any minor (a) omissions, (b) alterations of form, (c) additions or conditions not called for, (d) unauthorized alternate Bids, or (e) other irregularities of any kind. Bidders

Dallas Love Field Airport ITB-8 are advised to not submit irregular Bids, as irregularities may be grounds for rejection of the Bid by the Owner.

6.1.8 Unless otherwise specified elsewhere in the Bid Documents, the Owner may also, in its sole discretion, accept or reject any of the Alternates or schedules that may be set forth in a Bid.

6.1.9 Any Bid may be withdrawn prior to the specified date and time for the receipt and opening of Bids or the authorized postponement of the date and time for receipt and opening. Any Bid received after the time and date specified shall not be considered for any purpose.

UNLESS OTHERWISE SPECIFIED ELSEWHERE IN THE BID DOCUMENTS,

NO BIDDER MAY WITHDRAW A BID WITHIN ONE HUNDRED EIGHTY(180)

DAYS AFTER THE DATE OF THE RECEIPT AND OPENING OF BIDS.

Negligence on the part of any bidder in preparing a Bid does not automatically confer a right to withdraw the Bid after opening.

ARTICLE VII

7.1 BID DOCUMENTS

7.1.1 The Bid Documents will also be place on and accessible from the Owner’s internet electronic bidding website Bonfire: https://dallascityhall.bonfirehub.com/projects

7.1.2 Complete sets of Bid Documents will be available for each interested bidder who is a prime contractor for the purpose of preparing a good faith Bid.

7.2 BIDDER DISQUALIFICATIONS

7.2.1 The Owner is authorized to reject the Bid of a bidder that:

a. Submits a Bid that materially varies from or is otherwise non-responsive to the requirements of the Bid Documents;

b. Submits more than one bid proposal from the same partnership, firm, or corporation under the same or different name;

c. Evidence of collusion among bidders. Bidders participating in such collusion shall be disqualified as bidders for any future work of the Owner until any such participating bidder has been reinstated by the Owner as a qualified bidder;

d. Current claim(s) with or legal disputes with any municipal, county, state, or federal agency;

e. Does not provide contact information for references provided in AIA document A305-1986 and does not provide a purchased form from The American Institute of Architects;

f. Is a currently debarred contractor and supplier with the GSA and Texas Comptroller;

g. Owes a debt to the Owner and fails or refuses to satisfy the outstanding debt prior to the date scheduled for award of a contract by the Owner;

h. Is in default (or whose surety is in default) on an existing contract with the Owner at the time of the Bid opening and cannot cure the default prior to the date scheduled for award of a contract by the Owner;

https://dallascityhall.bonfirehub.com/projects

Dallas Love Field Airport ITB-9

i. Does not comply with the safety record criteria established by the Owner pursuant to Section 252.0435, Texas Local Government Code, as amended;

j. Does not comply with the environmental record criteria established by the Owner in these Instructions to Bidders;

k. Has a history or reputation of poor performance or failure to complete on time on other contracts with the Owner or similar contracts with other persons or entities;

l. Has a history or reputation of filing frequent, excessive, and meritless claims, or fraudulent claims, against the Owner or against other contractors on a project of the Owner;

m. Lacks the necessary integrity, experience, or qualifications, or lacks the necessary financial capability or capacity, to perform the Work in the manner required under the Bid Documents Bid;

n. Is a party to collusion along with other bidders on the same Project, or on other projects of the Owner or of other persons or entities, to fix or otherwise affect bid prices to the detriment of the Owner;

o. Has an interest in more than one Bid for the Work that is the subject of the Request for Bids; or

p. Fails or refuses to include proper bid security with the Bid, including but not limited to the bidder’s failure to submit a Bid bond on the form prescribed by the Owner.

7.3 BIDDER MISTAKES

7.3.1 The following additional rules govern the Owner’s evaluation of Bids if a bidder makes a mistake in a Bid:

a. Except as provided below, a bid may not be changed for the purpose of correcting an error in the Bid price. The lowest responsible bidder is determined by referring to the grand total of all bid line items for the Work (consisting of whatever line items, lump sum amount, schedules of items, and Alternates the Owner advertises and may choose to award). The grand total is calculated by adding together the respective extended total of the applicable line items, schedules of items, or lump sum amount along with Owner –elected Alternates, if any. In the case of Bids for a job order contract, the Owner reserves the right to award the contract on the basis of the best value to the Owner. In the case of a contract where the Bidders are not required to calculate extended totals or a grand total of all bid line items, the Owner reserves the right to calculate the grand total base on the applicable extended totals, schedules, or unit prices quoted and submitted.

b. If there is a discrepancy in a bid because the price of a line item is stated differently in words from in numbers, the actual amount that the bidder included in his grand total for that line item will control; except that on bids for a job order contract or another contract where the Bidder is not required to calculate extended totals or a grand total of all bid line items or schedules, words will control over numbers.

Notwithstanding any provision to the contrary in this Section, a conflict, error, or discrepancy of any kind may not be assumed, calculated, or reconciled in a way that changes the overall result of bidding as determined from each bidder’s originally calculated grand total.

Dallas Love Field Airport ITB-10

c. If a Bid contains a mathematical error in the calculation of an extended total on a line item, the amount of the Bid will still be considered on the basis of the grand total of all applicable line items or schedules for the Work. If a mathematical error in an extended total has been calculated and incorporated into the grand total, the error cannot be corrected, except as provided in subparagraph (e) below.

d. If there is an error in the grand total resulting solely from a mathematical error of the Bidder in adding together otherwise correct extended totals, the Bidder is bound by the grand total in the Bid, and the Bid cannot be changed to correct the error, except as provided in subparagraph (e) below.

e. If a mathematical error made in calculating the extended total of a line item, or in calculating the grand total from otherwise correct extended totals, causes the grand total of the lowest responsible bidder to be higher than it would be if the Bid had been mathematically correct but the Bid remains the lowest responsible bid with or without the error, the Owner may, in the Owner’s best interest, award a contract based upon the mathematically correct lower number, treating the error as a waivable irregularity, as long as the overall result of bidding is not changed. The Owner reserves the right, after contract award, to reconfigure any unit price of a line item or schedule where an error, conflict or discrepancy is discovered to make it conform to the mathematically correct grand total.

f. The provisions of this Section do not affect the common law right of a bidder to withdraw a Bid due to a material mistake in the Bid, nor do they affect the right of the Owner to reject any and all bids for any reason.

ARTICLE VIII

8.1 BID DOCUMENTS

8.1.1 The Bid Documents will accessible on the Owner's internet electronic bidding website Bonfire/Euna: https://dallascityhall.bonfirehub.com/projects.

8.1.2 Complete sets of Bid Documents will be available for download to each interested bidder who is a prime contractor for the purpose of preparing a good faith Bid.

ARTICLE IX

9.1 PRODUCT SUBSTITUTIONS

9.1.1 Except as provided in Paragraph 8.1.2, the Owner shall not attempt to determine the acceptability of any proposed product substitution prior to receipt and opening of Bids. The inclusion of a substitute product in a Bid shall be done at the bidder’s own risk, with the understanding that if the Owner finds, after the Bids are opened and the bidder’s Bid is deemed the lowest responsible Bid, that the substituted product is unacceptable, the bidder shall furnish the product specified, or an approved equal, at no additional cos to the Owner.

Dallas Love Field Airport ITB-11

9.1.2 Where specifications indicate only one product is acceptable for the particular Work on a Project, a substitute product will be allowed only if the bidder has received express written approval for a substitution from the Owner, upon the written recommendation of the Engineer, prior to receipt and opening of Bids. The request for written approval of the owner must be made by a bidder at least fourteen (14) days prior to the date of receipt and opening of Bids. If the substitute product is accepted, the Owner shall issue an Addendum informing other interested bidders of the approval of the substitute product.

9.1.3 In all cases, the burden of proof rests on the bidder to demonstrate the substitute product’s compliance as equal or superior to the specified product or products.

ARTICLE X

10.1 EXECUTION OF CONTRACT

10.1.1 The sole proprietor, corporation, partnership (general or limited), limited liability company, association, or other business entity that is the successful bidder shall, within ten

(10) days after the contract is delivered, sign the necessary forms constituting the contract with the Owner and furnish evidence of bondability and insurability. Within ten (10) days after the contract is awarded, the successful bidder shall furnish the necessary performance and payment bonds and provide sufficient written evidence of compliance with the insurance requirements as required under the Bid Documents.

10.1.2 No contract shall be binding on the Owner until it has been approved as to form by the City Attorney, executed by the City Manager, and delivered in its fully executed form to the successful bidder.

10.2 FAILURE TO EXECUTE CONTRACT

10.2.1 The failure of the bidder to execute the contract, provide the required performance and payment bonds and furnish sufficient evidence of compliance with the Owner’s insurance requirements within ten (10) days after the contract is awarded shall constitute a breach of the Bid requirements. In that event, the Owner may, without further notice, rescind any contract award previously made and retain or collect the proceeds of the Bid security previously furnished. The Submission of a Bid constitutes an acceptance of this requirement. In event the Owner should readvertise for new Bids, the defaulting bidder shall not be eligible to submit a new Bid.

ARTICLE XI

11.1 ISSUANCE OF NOTICE TO PROCEED AND WORK COMPLETION

11.1.1 Following final execution of the contract, the Owner shall issue a Notice to Proceed to the Contractor, advising that the contract has been fully executed and that the Contractorshall begin the Work within ten (10) days after the date specified in the Notice to Proceed. The sales tax exemption certificate will be issued with the Notice to Proceed.

Dallas Love Field Airport ITB-12

11.2 COORDINATION

11.2.1 The Owner shall have the right to do other work or to award other Contracts for work to be done on the same Project site as specified for the work to be done under the Contract that has been awarded. The Owner’s arrangement as to precedence of work and the relationship between the Contractor and the Owner or other contractors shall be controlling.

ARTICLE XII

12.1 CONTRACTOR ENVIRONMENTAL PACKET

12.1.1 The Owner is committed to environmental stewardship, sustainability, and compliance with all federal, state, and local environmental regulations. All Bidders are expected to read the Contractor Environmental Packet included as a part of the Contract Documents. The Contractor Environmental packet is not intended to be a statement of requirements for the Contract, but rather a guideline for environmental responsibility. Certification that the bidder has read the Packet shall be included in the Environmental Record Affidavit.

ARTICLE XIII

13.1 CEMENT USE ON PUBLIC PROJECTS-SUSTAINABLE AIR QUALITY

13.1.1 Pursuant to Section 271.907 of the Texas Local Government Code, as amended, the purpose of this Article is to provide a material standard for Portland cement to be purchased or used by the Contractor in connection with the Project. This Article applies to all product or material applications manufactured or mixed with Portland cement, whether the product or material is batched or prepared on or off the Project site, including but not limited to concrete for structural or non-structural purposes, drywall, mortar for bricks, block, or stone, o other similar uses. It has been determined that Portland cement manufactured by means of a kiln process that operates with emissions that are specific amount below the applicable state standards, results in substantial reductions in emissions of nitrogen oxides (NOx). In the e interest of improving the quality of the air in the City of Dallas and n a monthly basis or other frequency desired by the OWNER the CONTRACTIOR shall furnish for inspection by the Owner of a copy of the delivery manifest obtained. The CONTRACTOR shall certify in writing that the manifests are true and correct to the best of the COONTRACTOR” S knowledge. Notwithstanding the manufacturer’s certification, the CONTRATOR will be held responsible in the event the OWNER discovers that the cement used was not manufacture in accordance with the requirement of Paragraph (A).

Dallas Love Field Airport ITB-13

INSTRUCTIONS TO BIDDERS-CONSTRUCTION

13.1.2 Pursuant to Section 271.907 of the Texas Local Government Code, as amended, the

OWNER will give a bid preference to the Bid of a CONTRACTOR who certifies in the bid that, in the purchase of concrete or other products using Portland cement in construction of the Project, the CONTRACTOR will utilize Portland Cement from manufacturers who:

a. are in compliance with all applicable state and federal environmental standards relating to the emission of NOX, including all applicable TCEQ and EPA rules and regulations; and

b. Operate kilns with emissions that exceed the standards for NOx emissions set out in 30 Texas Admin. Code 117.3110(a)(1) -(40 (as provided presently and as may be amended in the future) by the following percentage amounts:

i. for each long wet kiln, 10 percent lower than the standard for long wet kilns located in Ellis County, Texas as set out in 30 Texas Admin Code

117.3110 (B):

ii. for each long dry kiln, 20 percent lower than the standard for long dry kilns located in Ellis County, Texas, as set out in 30 Texas Admin. Code

117.3110 (a) (2);

iii. for each preheater kiln, 20 percent lower than the standard for preheater kilns located in Ellis County, Texas, as set out in 30 Tex. Admin. Code 117.3110(a) (3); and

iv. for each preheater-precalciner or precalciner kiln, 35 percent lower than the standard for preheater-precalciner and precalciner kilns located in Ellis County, Texas, as set out in 30 Tex. Admin. Code 117.310(a) (4) Reference: City Council Resolution No. 1100657, passed by the Dallas City Council on March 9, 2011.

13.1.3 The preference shall apply only to the extent that the CONTRACTOR’S Bid, as certified, is not greater than 105 percent of the lowest responsible Bid of a CONTRACTOR who does not or cannot certify that it will utilize Portland cement form a cement kiln meeting the above-mentioned emission standard. The OWNER reserves the right to pursue any remedies it has under the CONTRACT Documents in the event the CONTRACTOR falsely certifies to the requirements state above, including but not limited to termination of the CONTRACT, adverse evaluation at final completion of the CONTRACT, or debarment from participation in future construction contracts the OWNER may advertise or award.

The OWNER also reserves the right to reject any load or item of Portland cement concrete, or other product containing Portland cement delivered in the event it is discovered thatthe Portland cement used in the load or item was not manufactured as certified.

13.1.4 When bidding preference has been granted as provided herein and any load or item of Portland cement, concrete, or other…