SJCP_Rio_Chama_Trail_Staircase_Site_Visit_Minutes_0003.pdf

SJC Rio Chama Trail Staircase

Site Visit Minutes

General Solicitation No.: 140R4026R0012 Title: SJCP Rio Chama Trail Staircase Day, Date, & Time: Friday, April 10, 2026 at 11:00 A.M. Local Time Meeting Location: Chama Field Division 193 North Pinon Drive, Chama, NM 87520

Purpose of Site Visit To discuss project scope, solicitation documents, Government Furnish Materials/Supplies, contract administration questions, and site conditions.

Agenda Please fill out the Sign-In-Sheet Introductions:

o Reclamation personnel in attendance today o Offeror’s (Contractors) personnel in attendance today o Bureau of Reclamation Attendees Lists:

─ Kristen Ruiz Jimenez DOI Contracting Officer ─ Cord Everetts, BOR Contracting Officer’s Representative ─ Cory Ulibarri, BOR Chama Field Division, Manager o Offerors (Contractors) Attendees Lists:

─ Kevin Oharn, PM with Pascetti Steel ─ Cullen Kohls, PM with Heavy Rail Design ─ Kit Badger, PM with Lillard & Clark ─ Luis Garcia, Estimator with Red Diamond Sheel ─ Darren Huseby, Fabricator with Robertson Welding & Construction

General Solicitation Questions:

o Administrative o Statement of Work o Drawings o Government Furnish Materials/Supplies (GFM)

Travel Outside to look at GFM Travel to Project Site near Heron Reservoir o Approximately 25 miles southwest of the Chama, NM

Questions & Answers 1.) Does steel have all the holes in it?

No will need to fabricate except the steps are already prefabricated.

2.) Are the handles prefabricated?

No, they are just pieces and steel wire mesh is in sheets and not cut to fit

3.) Will contractor be responsible for picking up the GFM?

Yes, the contractor is responsible for picking up the materials

4.) Is there a requirement for a surveyor?

Yes, want contractor to verify the drawings, etc. and needs to be certified PLS in any state

5.) On the Lidar Scan?

Is an option for evaluating the current installation to the design installation, not required other field verification methods may be acceptable to the Government.

6.) Thoughts on demolition of bridge?

Need to remove anything from the water – nothing left behind – restricted water for fish – Also may need to have Government onsite when removing bridge

7.) Access to bottom of staircase?

No equipment accesses due to cliff drop off approximately 650 feet left and right of project site.

8.) Do you have a list of GFM’s?

Yes, it starts on pg. 73 of Statement of Work.

9.) Are Technical Specs required for Section L since specs are provided?

Section L addresses the contractor’s technical approach to how they will perform the work.

10.) When do you estimate Notice to Proceed (NTP)?

4-5 weeks after solicitation closes.

11.) In Solicitation it states completed by July 31, 2026, but also states 77 days from NTP?

Government’s project goal is to be completed by July 31, 2026, but the actual period of performance is 77 days from NTP.

12.) How many bolts are there?

Three boxes of hardware which include bolts and anchor bolts, see GFM staring on pg. 73 of the Statement of Work.

13.) How long has the steel been stored?

Steel and hardware were ordered in September 2020 and delivered by October 2020.

14.) Can Chama Office load GFM for contractor?

They might if they have equipment and staff available

15.) Access to the cable bridge?

Through the Rio Chama Trail starting at the new downstream bridge.

16.) Does the foundation need to be replaced?

No, Reclamation believes the foundation is solid.

17.) Any aerial restrictions?

No, Government would need to run it by Environmental Group for any listed species concerns.

18.) One of the cables from the cable bridge is lodged into tree.

No, this is not an issue. The Government would prefer the cable to be cut out of the tree and the tree to remain in place.

19.) Replace only anchors?

The Government believes the hardware within the three boxes seen earlier today should have replacement wedge-anchors. If the holes do not line up when installed, you will need to drill new holes and patch/fill the old holes with concrete grout.

20.) Are we responsible for replacing all the fencing?

No, only fencing around the staircase and no GFM’s were acquired for this location.

Approximately 50 feet of hand railing panel fencing.

21.) Can we use crane equipment?

Yes, but contractor would need to clean the area and re-seed the disturbed areas to original site conditions.

22.) Can we pull out bollards?

Yes, need to inform the Government to let the New State Parks know the number and come back after reinstalled to confirm acceptance.

23.) Are welding certifications required?

Yes, AWS standard certifications.

24.) Will the area be closed off?

Yes, the area will be closed during construction.

25.) Are we allowed to fabricate here?

a. Yes, you can fabricate in the trail parking lot. You can put up a construction fence around the area being used.

b. The Government would prefer you set up your staging and work area near the riprap stockpile area (west of the parking lot) you seen driving up to the construction site.

26.) Are we allowed to run equipment down near cable bridge?

Yes, if you can get it down there and repair land afterwards to the condition prior to use.

27.) Are we allowed to use train cable elevators?

Yes, Government has no issues with a temporary cable elevator

Project Photographs

P1. – Photograph showing the stored Government Furnish Materials (GFM) such as hand railings, wire mesh balusters, newel posts, strings, etc., taken 04/10/2026

P2. – Photograph showing GFM landings and treads, taken 04/10/2026

P3. – Photograph of GFM showing stair treads, landing gratings, etc., taken 04/10/2026.

P4. – Photograph of GFM showing stringers, hand railing, and vertical support columns, taken 04/10/2026.

P5. – Photograph of GFM showing railing and stringers, taken 04/10/2026.

P6. – Photograph of stingers and landing grating, taken 04/10/2026.

P7. – Photograph showing at construction site designating the Rio Chama within this area as a Green Chile Waters for special trout fishing.

P8. – Photograph shows existing Rio Chama Trail Staircase hand railings, upper landing and current fencing to minimum access to staircase, taken 04/16/2026.

P9. -Photograph shows existing Rio Chama Trail Staircase upper landing and first flight of stairs, taken 04/10/2026.

P10. – Photograph of Rio Chama Trail Staircase of existing upper landing and first flight of stairs looking west, taken 04/10/2026.

P11. – Photograph of Rio Chama Trail Trial Staircase existing second and third flight of stairs, and third landing, taken on 04/10/2026.

P12. – Photograph of Rio Chama Trail Staircase looking southeast down at the middle landing and second flight of stairs traveling to the lower landing, taken 04/10/2026.

P13. – Photograph of existing cableway bridge to be removed, taken 04/10/2026.

P14. – Photograph of the existing Rio Chama Trail Staircase showing the first flight of stairs, middle and lower landings, and second and third flight of stairs, to be removed and replaced, taken December 2004.

P15.- Photograph of the existing Rio Chama Trail Staircase looking northeast at the middle and lower landings, and second and third stair flights, taken December 2023.

P16. – Photograph of the left anchor and cableway bridge. Bridge to be removed and anchor to remain in place, taken December 2023.

P17. – Photograph of existing cableway bridge to be removed, taken December 2003.

P18. – Photograph of Cableway Bridge underside, taken December 2023.

P19. – Photograph of Cableway Bridge underside connections, taken December 20003.

P20. – Photograph of cableway bridge connection to bridge decking, taken December 2003.

P21. – Photograph of Cableway Bridge right anchor to be left in place, taken December 2003.