Combined_Vendor_Questions_0005.pdf

Combined Vendor Questions & Government Responses

Solicitation: Glen Canyon Powerplant Fire Alarms Systems Modernization (140R4026R0010 Amendment P0005 Contracting Officer: Lisa Laughbon

1. Period of Performance / Completion Requirement

• Question: Multiple vendors noted conflicting durations (365 days, 545 days after NTP, June 30, 2027). Please confirm the controlling contract completion requirement and anticipated Notice to Proceed date.

• Response: The period of performance is 545 days after NTP. See amendment 0002.

2. Site Visit Date, Confirmation, and Time Zone

• Question: Vendors requested clarification on the site visit date, confirmation deadline, and time zone inconsistencies.

• Response: The site visit took place on June 23, 2026. All times are Mountain Daylight Time (MDT).

3. Proposal Submission Requirements

• Question: Clarification requested on page limits, file formats, and submission method for technical proposals.

• Response: No page limits. Three volumes can be submitted within one email, but must be separate. No pricing in Volumes 1 or 2

4. Bond Submission Timeframe

• Question: Vendors noted conflicting deadlines for performance and payment bonds.

• Response: Bonds must be furnished within 10 days of award

5. Wage Determination

• Question: Which wage determination applies?

• Response: AZ20250043 attached to the solicitation is the applicable wage determination.

6. Hybrid Water Mist Fire Suppression System Scope

• Question: Is the hybrid water mist system included in the base scope or only in Schedule B?

• Response: All work, equipment, and costs associated with the hybrid system should be included in Schedule B price. It is a standalone package that may or may not be awarded.

7. Existing Conduit and Raceway Reuse

• Question: Clarification on reuse of existing conduits, raceways, cable trays, etc.

• Response: Contractor must utilize existing conduits and raceways to the maximum extent practical. Replace any unsuitable conduits. New conduits provided as necessary. Installation of additional conduit does not constitute a change order.

8. Fiber and Communications Path Availability

• Question: Confirmation of available fiber strands, connector types, and communications path between various sites.

• Response: Coordinate with Plant IT group for exact locations. The connection from the Page Warehouse is a POTS line; Facility Building and Visitor Center use fiber optic cable.

9. Warehouse Communications Path

• Question: Is the existing POTS line active and acceptable? Contractor responsibility if unsuitable?

• Response: The line from the Page Warehouse is intact and should be suitable.

Contractor must exhaust all technical possibilities before requesting a change

10. HVAC Shutdown Interfaces

• Question: Will Glen Canyon personnel support HVAC shutdown tie-ins, or must contractor furnish controls contractor?

• Response: Contractor is responsible for all tie-ins. Most already exist and may not require a controls contractor. Contractor determines comfort level for tie-ins.

11. Security Clearance / Site Access

• Question: Process for background checks, badge/PIV, site access, and escort requirements.

• Response: Contractor submits paperwork as required. No more than five workers can be escorted at one time. Access to server room requires escort; powerhouse access granted after screening.

12. Temporary Construction Power

• Question: Availability and sufficiency of temporary power for construction.

• Response: Electric power rated at three phase, 480V, up to 100 kVA, and single phase, 120 VAC, available from Government at no charge. Contractor responsible for additional power if needed.

13. Work Restrictions in Control Room and High-Traffic Areas

• Question: Work-hour, noise, access, escort, staging, shutdown, or disruption limitations.

• Response: Coordinate unusual activities with COR at least one week in advance.

14. Outage and Cutover Windows

• Question: Anticipated outage, impairment, cutover, and testing windows; premium-time work.

• Response: All work can be completed during normal hours; extended hours available with advance coordination.

15. Existing Fire Alarm and Interface Documentation

• Question: Availability of panel programming files, device lists, wiring diagrams, test records, etc.

• Response: Contractor may submit RFI at award; will be provided with as much information as permitted by contract.

16. Existing System Interface Verification

• Question: Expectations for field verification, testing, and integration with existing systems.

• Response: Contractor may submit RFI or request onsite meeting at award. Only required to connect to existing systems to preserve current operation; not expected to bring integrated systems up to current code.

17. Concurrent Work and Coordination

• Question: Schedules and impacts for other contracts (elevator, crane modernization, UPS/SCADA).

• Response: No anticipated conflicts with other planned or ongoing contracts.

18. Drawings and Documentation Requests

• Question: Requests for data room/computer room subfloor drawings, Halon fire suppression system drawings, warehouse building drawings.

• Response: Contractor responsible for onsite assessment. All known drawings for control room included in bid package. Contractor to remove remaining Halon system as part of contract.

19. Staffing / Dual-Hatting

• Question: May contractor personnel dual hat or triple hat in multiple project roles?

• Response: Yes, permissible if qualified and requirements are met.

20. Use of Existing Conduit / Boxes and Pathways

• Question: May contractor utilize existing conduit/boxes/pathways if systems remain operational and comply with contract/code?

• Response: Yes, must keep system operational as long as possible; fire watch required where system is disabled.

21. Control Room Computer Communications Path

• Question: Expected communications path between main dam/control room and remote locations.

• Response: Coordinate with Plant IT group for fiber/wire locations; Page Warehouse uses POTS line; Facility Building and Visitor Center use fiber optic cable.

22. Graphics/Maps vs. Device-Only Views

• Question: Is graphical floor plan required for workstation, or is device-oriented interface sufficient?

• Response: Workstation can be device-oriented or graphics; specification does not indicate preference.

23. Existing CO2 and Heat Wire Scope

• Question: Are CO2 panels and associated detection to remain in place?

• Response: Yes, CO2 panels and associated detection remain in place.

24. Inspection Records / Device Inventory

• Question: Availability of previous inspection, testing, and maintenance reports.

• Response: All information regarding existing system can be provided at award; fire alarm system plans included in bid package.

25. Existing Program Files / Panel Database

• Question: Availability of system programs, panel databases, electronic records.

• Response: All information regarding existing system can be provided at award.

26. Value Engineering / Approved Equals

• Question: Will value engineering proposals be considered?

• Response: Yes, any design meeting general requirements will be considered.

27. Security / Escort Requirements

• Question: Must contractor personnel be escorted at all times, or are credentials sufficient?

• Response: Powerhouse access granted after screening; server room requires escort at all times.

28. Escort Availability / Wait Time

• Question: Will a dedicated escort be assigned? Anticipated wait time?

• Response: Escort available during scheduled working hours.

29. Interruption Windows

• Question: Typical outage windows, blackout periods, and scheduling expectations.

• Response: More information at award; Contractor responsible for installation plan.

30. Work Hours / Alternate Schedule

• Question: Allowable working hours and alternate schedules.

• Response: Normal hours are 6:30–5:00, Monday–Thursday. Extended hours can be arranged with two weeks’ notice. [ https://doimspp-my.sharepoint.com/personal/llaughbon_ios_doi_gov/_layouts/15/Doc.aspx?sourcedoc=%7B7E57EF17-87F5-4610-8646-3B42D39856B2%7D&file=7f1a37e3546de5605e792acdaa387f5b0b64cf3425ce80860b23573c78b.docx&action=default&mobileredirect=true

31. Professional Design / Stamping Requirement

• Question: Must fire alarm design be reviewed/certified by FPE, or is NICET Level IV acceptable?

• Response: System must be reviewed and certified by a qualified Fire Protection Engineer (FPE). NICET Level IV acceptable for design, but FPE must review and stamp or provide detailed letter.

32. Optional Suppression Scope

• Question: Should suppression-related interfaces affecting fire alarm programming/testing/training be included in base bid or only if Schedule B is awarded?

• Response: All work, equipment, and costs associated with hybrid system included in Schedule B price.

33. Elevator Scope

• Question: Is the dam elevator included in scope? Are initiating devices required in elevator shaft?

• Response: Dam elevator not included; scope is only for powerplant elevators. No detection required in elevator shaft.

34. Transformer Deck Location

• Question: Location of transformer deck.

• Response: Transformer deck is on Level 3, Elevation 3188.5.