Sol_140R1723R0002.pdf

Columbia-Pacific Northwest Region

Solicitation No. 140R1723R0002

Title – Janitorial Cleaning Services Location: Grand Coulee, Washington

Quotes are due on November 03, 2023, 5:00 PM Pacific Time.

In addition to the documents stated in 52.212-1 the following documents are required in order to be considered responsive:

1. Complete the Price Schedule for the base plus option years. (Attached Excel file #2)

2. Complete the Price Schedule for the floor mats. (Attached Excel file #3)

3. Green cleaning plan that describes the methods, products, materials and equipment to be used under this contract.

4. List of the cleaning agents intended for use in the completion of the work.

5. Quality Control Plan (QCP) that is site specific which states how the work, supervision, project management, safety compliance, training and follow up will be performed in regards to the PWS.

6. Past contract history, with references, for contracts of similar scope within the last six years

7. SF-1449, blocks 17a, 30a-30c: Complete (including Unique Entity Identifier (formerly

DUNS number)), date, and sign.

8. SF-1449, complete blocks 23 and 24 for each line item.

PROPOSALS SHALL BE RETURNED TO THE FOLLOWING EMAIL ADDRESS:

tmest@usbr.gov

Vendors shall submit quotes electronically by email. Government can process documents utilizing Microsoft and Adobe products. Please use font 11 or 12. No facsimile (FAX), mail, or link to quotes will be accepted.

Vendor questions must be submitted and received e-mail no later than: October 13, 2023, 5:00 PM Pacific Time.

Only email questions will be accepted to individuals listed above.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R17

Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region Bureau of Reclamation

0009906770 CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORR17

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

11/03/2023 1700 PD

09/14/2023

5096339327Terry Mest (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R1723R0002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 84 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

Grand Coulee WA 99133

TELEPHONE NO.

17a. CONTRACTOR/

Grand Coulee WA 99133 Industrial Area Hwy 155 - Warehouse B - Door 6 Grand Coulee - Receiving Bureau of Reclamation-PN-GCPO

15. DELIVER TO

Grand Coulee WA 99133 Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

In accordance with DIAR Clause 1452.280-1 this solicitation is being set-aside for Indian Small Business Economic Enterprise concerns.

Site Visit is not mandatory but prospective offerors are urged to participate in the pre-solicitation site visit to acquaint themselves with the complexities involved in performing janitorial services around extremely sensitive equipment, switchgear and controls where carelessness can cause power failures

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Misty Gates

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

throughout the entire region.

Site Visit is scheduled for Tuesday, October 03, 2023, at 8:00 AM, Pacific Time and possibly

October 04, 2023, depending on if additional time is required. Site visit is highly encouraged but not mandatory. If you plan to attend, send an email to tmest@usbr.gov no later than Friday

September 22, 2023, at 1:00 PM, Pacific time.

Email shall include the following information:

Name of Company:

Name of Persons(s) Attending:

UEI number of Company:

Phone Number:

After the site visit, please email all questions to tmest@usbr.gov no later than October 13, 2023, at 2:00 PM, Pacific Time. Answer will be posted in an amendment to the solicitation. Questions after this date will not be addressed.

Wage Determination No. 2015-5541, Revision No.

20, Dated 07/27/2023; Wage Determination No.

2015-5557, Revision No. 22, Dated 07/27/2023; and

Wage Determination No. 2015-5559, Revision No.

20, Dated 07/27/2023 may form a part of any award resulting from this solicitation. (See attachments for copies of Wage Determinations.

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

84 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1723R0002

Delivery: 11/30/2024

Period of Performance: 12/01/2023 to 11/30/2028

00010 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

Base Year

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 12/01/2023 to 11/30/2024

00020 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

Option Year One

(Option Line Item)

Anticipated Exercise Date 11/30/2024

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 12/01/2024 to 11/30/2025

00030 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

Option Year Two

(Option Line Item)

Anticipated Exercise Date 11/30/2025

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 12/01/2025 to 11/30/2026

00040 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

Option Year Three

(Option Line Item)

Anticipated Exercise Date 11/30/2026

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 84

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R1723R0002

CUSTODIAL JANITORIAL

Period of Performance: 12/01/2026 to 11/30/2027

00050 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

Option Year Four

(Option Line Item)

Anticipated Exercise Date 11/30/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 12/01/2027 to 11/30/2028

The total evaluated price will be calculated as the sum of the CLINs' extended prices, including the base, all option CLINs, and the 52.217-8

Option to Extend Services. The Option to Extend

Service's price will be calculated by prorating the last option's CLIN price for a period of 6 months.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

CONTINUATION OF FORM 1449 BLOCK 20 SCHEDULE OF SUPPLIES/SERVICES

PERFORMANCE WORK STATEMENT (PWS)

JANITORIAL SERVICES FOR GRAND COULEE DAM

1. BACKGROUND

Grand Coulee Dam is the largest power generation plant in the United States and is among the largest power generating facilities in the world. Grand Coulee Dam is a critical infrastructure and contains equipment which is highly sensitive and critical to power production for the Western United States. Additionally, Grand Coulee is listed as a National

Historic Site and needs to be maintained to a level appropriate for that status.

In addition, Grand Coulee Dam is a major tourist attraction and is therefore exposed to a great deal of public scrutiny. This janitorial requirement has been developed to ensure high standards requirements are maintained. Prospective offerors are advised that this work is not the "run of the mill" janitorial work, and we suggest that you study the special requirements carefully and be prepared to offer a proposal that shall accommodate these requirements.

2. OVERVIEW OF REQUIREMENT

This contract is to provide comprehensive janitorial services throughout the Grand Coulee

Dam complex. This encompasses 76 separate buildings, offices, industrial shops, storage areas and publicly used areas. Total square footage is approximately 1,426,733 square feet.

The service will include, but not be limited to, office buildings and spaces, tourist facilities, control bays, service bays, powerplants, pump/generating plant, switchyards, and elevator towers as further detailed herein. See Suggested Cleaning Schedule, attachment A.

Note: A map of the facilities and/or drawings of the building are restricted due to security requirements.

3. TYPE OF CONTRACT

Contract shall be a firm-fixed price contract for the base year plus four option years to be exercised at the Governments discretion.

4. CONTRACTOR SUPPLIED EQUIPMENT

The contractor shall furnish all supervision, supplies, materials, transportation, and equipment necessary to ensure that the Grand Coulee complex shall have a clean, neat, and professional appearance. Contractor shall supply all cleaning solutions, toilet paper, hand towels, trash bags, entry mats and runners, and any other item required for successfully fulfillment of the contract.

The minimum required tools and equipment (i.e. power-driven floor scrubbing machines, polishing machines, industrial type vacuum cleaners, etc.) must be in good operating condition at all times during the performance of the work. Equipment powered by internal combustion engines shall not be used, nor can propane equipment be used. All equipment shall be of the size and type customarily used in work of this kind.

140R1723R0002

All contractor supplied equipment and supplies shall be clearly marked/labeled as belonging to the contractor. There is at least one janitor's closet in each building. Receiving and storage of bulk supplies will take place at the Contractor's off-site location.

5. GOVERNMENT SUPPLIED UTILITIES

The Government shall furnish without cost to the Contractor utilities needed to complete the work tasks required by this specification (except as otherwise noted). Government furnished utilities shall only be use in connection with the performance of the services. Telephone service is NOT provided for the Contractor’s use, nor can a telephone line be installed.

The Contractor shall be directly responsible for instructing employees in appropriate utilities conservation practices. Contractor employees and in turn the Contractor shall be responsible for operating under conditions which preclude the waste of utilities. Water faucets and valves shall be turned off after the required usage has been accomplished. Mechanical controls shall not be adjusted by Contractor employees.

6. GREEN PROCUREMENT

The implementation of this contract shall be in accordance with FAR Clauses; 52.223-1, 52.223-2 and 52.223-17 regarding the use of environmentally preferable products, bio-based products, energy and water-efficient products, and alternatives to hazardous or toxic chemicals.

The Contractor shall use green cleaning products, processes and equipment, and shall demonstrate such capability by submitting a green cleaning plan as stated in the solicitation under FAR 52.212-1 Instructions to Offerors, to the Contracting Officer (CO) or their designee that describes methods, materials, and equipment used under the contract. Green cleaning is a planned and organized approach to cleaning that is designed to protect the occupants and workers health and reduce the impact on human health and the environment.

Green cleaning products and processes include, but are not limited to bio-based products, products containing recycled content, environmentally preferable products and services, and otherwise environmentally friendly products and services that minimize the use of energy, water, and other resources. Chemical concentrates that require dilutions are preferable compared to ready-to-use products and should be used whenever possible.

Dilution control equipment should be employed to ensure correct dilutions of concentrates and to protect workers from exposure to concentrated chemicals. Green cleaning products and processes shall be compliant with the Guiding Principles for Sustainable Existing

Buildings.

For categories of items that are Environmental Protection Agency (EPA)-designated (e.g.

Comprehensive Procurement Guidelines [CPG]) and United States Department of

Agriculture (USDA) designated in the BioPreferred Program visit

(http://www.biopreferred.gov/), and all other factors (such as price, performance, and availability) being equal, the Contractor shall select the CPG item.

7. Key Sustainable Product (KSP) Standards

140R1723R0002 http://www.biopreferred.gov/

Use of KSP standards is mandatory for this contract. The KSP’s in this section are also located at https://sftool.gov/greenprocurement/green-products/1037/key-sustainable-products/0 . The Contractor shall specify the brand name and product that shall be used to meet each applicable KSP standards below. The Contractor shall provide the required data submittals to the CO or the COR prior to the start of each contract year. The COR shall verify that the products submitted are compliant with these KSP’s. The Contractor shall use standards listed in the Green Procurement Compilation for other products not listed below.

• Wastebasket Liners (24” x 33” or smaller): Standard: ≥ 20% postconsumer recycled content or UL126.

• Hand Soap: Standard: Green Seal standard GS-41, EcoLogo standard UL 2784 or EPA

Design for the Environment (DfE) designated; and USDA Certified BioPreferred.

• Paper Towels: Standard: ≥ 50% post-consumer recycled content and 100% total recycled content.

• Bathroom Tissue: Standard: ≥ 25% post-consumer recycled content and 100% total recycled content

Note: The postconsumer and recycled contend values listed in the descriptions are current at the time of the solicitation posting but the contractor must follow the values listed on the website when acquiring product.

8. Green Procurement Deliverables: See Deliverable Table

• Green cleaning plan

• Contractor shall submit a list with the names of the manufacturer, the brand name, and intended use of each of the cleaning chemicals or agents intended for use in the completion of the work.

• Contractor must provide the COR with SDS sheets for all cleaning supplies used. SDS must be available for the contractor’s employees while working.

9. PERFORMANCE TASKS

At a minimum the following tasks will be completed as noted on the attached “Cleaning

Table-Area and Frequency” spreadsheet to fulfill the requirements of the contract.

The table “Cleaning Table-Areas and Frequency” is broken down by area and the required frequency of service. This table can be considered the minimum cleaning frequencies for satisfactory performance. Various circumstances may arise where the suggested cleaning frequencies will not be sufficient.

A. Trash Collection/Removal: All Waste baskets, cigarette butt receptacles, or other trash containers within the area shall be emptied and returned to their initial location. Boxes, cans, and papers placed near a trash receptacle marked "TRASH" shall be removed by the

Contractor. All waste from trash receptacles shall be removed from the area and emptied into trash dumpster or receptacles in a manner to prevent adjacent area from becoming littered by such trash. Trash receptacle liners of the correct size are to be provided and used by the contractor. Wet spills on the exterior of the waste baskets shall be removed.

Cigarette receptacles shall be cleaned by removing ashes and debris. The exterior of waste

140R1723R0002 https://sftool.gov/greenprocurement/green-products/1037/key-sustainable-products/0 https://sftool.gov/greenprocurement/green-products/1037/key-sustainable-products/0 baskets and cigarette receptacles shall be damp wiped to remove evident soil. In restrooms, locker rooms and food service areas, germicidal detergent shall be used in lieu of neutral detergent. Trash removal in the Visitor Arrival Center, VAC park Comfort stations, Banks

Lake Park and various visitor areas shall be performed twice a day throughout each day of the summer season. The Contractor shall pick up any trash that may fall from the dumpsters during the removal of collected trash. All solid waste collected as a requirement of this contract shall be placed in dumpster containers on the site. Normally all occupied buildings have a dumpster. The contractor will transport trash from the parks, Down

River Trail, and Boat ramp to dumpsters in the Industrial Area.

Acceptable Quality Level (AQL): After the trash/waste has been properly removed the waste receptacles shall be free of all disposed materials. Trash containers shall be empty, trash removed from building, comfort stations and exterior sites. Areas shall be free of litter. Cans will clean and odor free with proper can liners installed.

B. Clean Drinking fountains/water dispensers: Clean and disinfect all surfaces including orifices and drains.

AQL: After cleaning the entire fountain/dispenser shall be free from streaks, stains, spots, smudges, scale, and other obvious removable soil.

C. Regular Dusting: Remove all dust, lint, litter, dry soil, etc. from horizontal surfaces of desks, chairs, file cabinets, other types of office furniture and equipment, horizontal ledges, windowsills, handrails, vents, etc. below 6-1/2 feet from the floor surface. Items on desktops are not to be disturbed.

AQL: After regular dusting, all surfaces including cracks, corners, vents and blinds will have a uniform appearance, free from streaks, smudges, dust lint, and litter.

D. High Dusting: High dusting shall be defined as the removal of dust, cobwebs, and oil film from all fixtures above 6-1/2 feet from the floor. In addition, High dusting of the Visitor center will include the tops of all exhibits and any surface that is visible to the public while walking down the stairs from the movie theatre.

AQL: All areas above 6-1/2 feet from the floor surface shall be free from all types of soil removable by dusting or damp wiping and shall blend in with areas below 6-1/2 feet high.

E. Clean Office Furniture: Cleaning of office furniture shall consist of removal of evident soil and dust from chairs, file cabinets, tables, and other type furnishings. Papers on desks or cabinets shall not be disturbed

AQL: No soil or dust present on office furniture.

F. Vacuum Carpet. The contractor shall vacuum all carpeted floor areas so that after vacuuming, the carpet is clean, free of all visible litter, dust, and soil. The contractor shall remove all spots smaller than two square feet. All tears, burns, and raveling shall be brought to the attention of the person in charge of the building entity or their designated representative. Area and throw rugs shall also receive this service. Chairs, trash receptacles, and other easily moveable items shall be moved to maintain floors underneath these items and returned to their original and proper position after cleaning.

AQL: After the carpeted floor has been completely vacuumed it shall be free of visible litter, soil, and embedded grit.

G. Carpet Restorative Cleaning. Carpets shall be deep cleaned to remove embedded soil from carpet fibers. Deep cleaning shall employ an effective technique and/or method to address soil suspension, soil extraction and drying. Water extraction, dry foam or water-soluble are acceptable methods. After deep cleaning, the carpeted area shall show an improvement in visible appearance. Chairs, trash receptacles, and other items shall be moved to clean carpets underneath and returned to their original location after the carpet has dried.

AQL: Carpet shall be clean of obvious dirt, debris, and soil. Carpet pile shall have a uniform appearance.

H. Sweeping Floors. The Contractor shall sweep all non-carpeted floor surface areas, including corners and abutments, so that after sweeping the floors are free of spills, trash, visible litter, dust, and debris. The Contractor shall move chairs, trash receptacles, and easily movable items to sweep underneath and return them to their original positions.

Acceptable Quality Level (AQL): After a floor has been swept, the floor surface, including corners, abutments, and all stair tread nosing shall be free of dirt, litter, dust, and cobwebs.

I. Mop Floors: All accessible floor areas shall be mopped. Chairs trash receptacles and other easily movable items shall be moved when necessary to mop underneath

AQL: After being mopped, the floor shall have a uniform appearance with no streaks, swirl marks, detergent residue, or any evidence of soil. There shall be no splash marks or mop streaks on furniture, walls, baseboards, etc. or mop strands remaining in the area.

J. Spray Buff: The Contractor shall apply a uniform and non-slip floor finish coating. The type of floor finish will be of the same type of floor finish used thereafter. Contractor shall not apply floor finish to surfaces that have not been cleaned. All areas accessible to the floor machine shall be spray buffed. Chairs, trash receptacles and all easily moved items shall be moved where necessary to spray buff beneath. Prior to applying floor finish all surfaces shall be dry and corners cleaned.

AQL: After spray buffing, the entire floor will have a uniform glossy appearance, free of scuff marks, heel marks, and other stains and shall have a uniform coating of floor finish.

K. Spot Clean: The ceramic tile in the administration building (engineer area) shall be spot cleaned as required. Carpets shall be spot cleaned on an as needed basis. The type of spot remover shall depend on spot/stain to be removed and the necessary materials and equipment shall be used according to product direction.

AQL: After spot cleaning, the surface shall have a clean, uniform appearance, free from streaks, spots, stains, and other evidence of removable soil.

L. Stripping and Refinishing Floors: The Terrazzo floors, vinyl, quarry and ceramic tiles approximate 350,000 square feet of flooring across the project. An area of this magnitude requires additional attention atypical of all the other areas and will have dedicated janitorial staff for stripping and refinishing quarterly. These flooring types shall be stripped and refinished using appropriate products. The contractor-provided, stripping products shall be used according to the manufacturer’s directions. Concrete floors will not require stripping and refinishing only machine scrubbing.

Refinishing shall be defined as the proper application of at least 2 (two) coats of proper finish and/or sealer to all traffic areas and one coat to areas receiving no traffic. The quarry and ceramic tile in the administration building shall have at least 2 (two) coats of a quarry/ceramic finish applied according to manufacturer’s instructions.

AQL: Complete removal, without damage to the floor surface, of all finish and/or sealer from all visible floor surfaces and from those surfaces which can be exposed by the removal of non-fixed furnishings. Complete removal of all marks, scuffs, and stains, except in cases in which there is damage to the floor surface. After the finish has dried, the reflectiveness shall be uniform and leave no streaks, swirls or stripping product residue. All baseboards, doors, furniture, or other non-floor surface shall be clear of stripping solution or finish.

M. Machine Scrubbing of Floors: Machine scrubbing of floors (including those areas which can be made accessible by removal of non-fixed furnishings) and manually scrubbing those areas which are inaccessible to the floor machine.

AQL: All floors shall be free of dirt, residue build up, and debris. There shall be no streaks, smears, or smudges and the floor shall have a uniform appearance.

N. Clean Floor (Walk-Off Mats): Contractor will supply all floor mats and replace them when they become visibly worn. The contractor will vacuum and/or clean interior and exterior floor mats. Mats shall be free of all visible lint, litter, debris, soil and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location. Floor mats will be replaced on a one for one basis in order to maintain floor mats at all times where required.

The contractor will always have in place, 125 3’x4’floor mats and 45 4’x6’ floor mats

(Floor Mat Chart attachment). Matts will be replaced as needed to always insure a clean appearance.

In addition to the 125 mats located on the spreadsheet, the contractor shall supply 7 each

3’x4’ mats in the classroom trailers.

Floor mats shall be marked/labeled with the contractor’s name/logo on the bottom of each mat to be identified as contractor owned property.

AQL: Mats will be free of stains, soil, debris, and clean with no torn edges.

O. Clean Solar Screens: Clean solar screens on Administration building.

AQL: Inside areas of solar screens shall be free of cobwebs, streaks, dust, smudges, and other types of soil and water marks. Solar screens and adjacent areas shall be free of dust and drip marks created during cleaning of screens.

P. Descale Toilets and Urinals: remove scale, scum, mineral deposits and rust stains from toilet bowls and urinals.

AQL: Toilet bowls and urinals shall be free streaks, scale, scum, mineral deposits, and rust stains. There shall be no damage to adjacent surfaces.

Q. Wash Interior Glass – Wash interior glass (this includes both glass on exterior doors and vestibules and mirrors.) Glass shall be cleaned during non-working hours, while wearing all required PPE and following all applicable Occupational Safety and Health

Administration (OSHA) and Reclamation Safety and Health Standards (RSHS) requirements. Any method that is deemed unsafe by a Bureau of Reclamation employee will be ceased immediately until the COR is able to meet with the contractor's onsite supervisor to determine an alternative method.

AQL: After washing, the glass area shall be free of dust, soil, streaks, and water marks.

Furnishings and floors adjacent to the glass shall be free of water and/or glass cleaners.

Adjacent surfaces shall be clear of all water/glass cleaner splash and drip marks, dust or dirt directly caused by cleaning.

R. Wash Interior/Exterior Windows: Interior/Exterior windows will be cleaned in a manner that leaves the windows without any visible streaking or spotting. All visible prints, marks, and dirt will be removed.

Windows shall be cleaned during non-working hours, except for designated windows in the industrial area. Windows that are not safely reachable from the ground will be cleaned using scaffolding or a man-lift while wearing all required PPE and following all applicable

Occupational Safety and Health Administration (OSHA) and Reclamation Safety and

Health Standards (RSHS) requirements. Any method that is deemed unsafe by a Bureau of

Reclamation employee will be ceased immediately until the COR is able to meet with the contractor's onsite supervisor to determine an alternative method.

The overhead, foyer and stairway windows in the administration building shall be cleaned with scaffolding placed on the landing. Scaffolding shall be used to reach second floor level windows connected to the foyer.

The Thermex Heat Mirror Insulating Glass on windows in the foyer to the Administration

Building West Wing and the Pump Generating Plant, shall be washed at a time of the day when they are shaded so as to prevent drying of wash solution or water spots. These windows shall first receive a light rinsing to remove heaviest dust/dirt that could cause scratching. De-ionized water shall be used to prevent hard water spots and to minimize the possibility of scratching. Window frames shall be cleaned in the same manner along with the process. Currently there are slight scratches and hard water deposits on the glass which the Grand Coulee Power Office is aware of. Any additional damage of gray film surface on windows, due to improper use of cleaning supplies and/or worn or faulty equipment, could result in reimbursement to the government for replacement costs of the damaged windows.

Other windows without Thermex Heat Mirror Insulating Glass shall be cleaned. Cleaning of windows shall be done in March, July, and October.

AQL: The glass area shall be free of smudges, tape, oily film, cobwebs, dust, and all other types of soil, streaks, water marks and hard water stains. Furnishings, floors adjacent to the windows and surrounding surfaces shall be free of cobwebs, glass cleaner splash, drip marks, dust, lint, and all other debris resulting from window cleaning.

Note: Single pane windows in the warehouses and machine shop are historical and extreme care is required to clean these windows.

S. Hard Floor Maintenance: Hard floors shall be cleaned, scrubbed, sealed, polished, waxed, and stripped as required for the appropriate surface to maintain, protect and ease normal routine floor cleanings.

AQL: After periodic maintenance, floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water.

T: Scrub: Scrub is the process of cleaning hard floors between waxing so as to keep a clean appearance. Use of a mechanical scrubber or manual cleaning of a floor shall be performed as needed, using approved cleaning chemicals.

AQL: Floor surfaces to include grout shall have a uniform, clean appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film, or standing water.

U. Nightly Locking and Morning Unlocking of Restrooms. The restrooms at the Upper

North Dam Park, Visitors Center Lower Park “A” and “B” restrooms and the Downriver

Trail upper vault toilet shall be locked at sunset and opened at sunrise each day. On dates specified for July 4th holiday, check with COR, the Lower VC restrooms shall be locked at

11:30 pm.

Winter closing schedule the Upper North Dam Park restrooms, Lower VC restroom “A”, and the Downriver Trail upper vault toilet shall be locked from 1 October to 1 April.

10. AREAS TO BE CLEANED:

A. Restrooms/Locker Rooms/Shower Stalls. Perform the following tasks.

(1) Remove trash (reference paragraph A)

(2) Regular dusting (reference paragraph E)

(3) Sweep Floors (reference paragraph G)

(4) Spot clean (reference paragraph H)

(5) Mop Floors (reference paragraph I)

(6) Stripping and Refinishing Floors (reference paragraph L)

(7) Re-supply all toilet tissue dispensers, toilet seat cover dispensers, towel dispensers and hand soap dispensers.

(8) Completely damp clean and disinfect all surfaces of toilet bowls, urinals, lavatories, showers dispensers and other such surfaces. All soap scum, mineral deposits, etc.

shall be removed from lavatories and showers.

(9) Disinfect all surfaces of partitions, stalls, stall doors and wall areas adjacent to wall mounted lavatories, urinals, and toilets.

(10) De-scale toilets and urinals.

(11) High Dusting

(12) All restroom floors shall be stripped and refinished Reference: All floors shall be a non-skid, non-slip traction type, rubber-based sealer which shall be used on restroom floors instead of wax.

(13) Showers will be clean and disinfected using appropriate disinfectant. Faucets, walls and shower head will be clean and disinfected. Hard water deposits scale, scum and mineral deposits and rust stains will be removed as well.

Cleaning and supplying restrooms in the Visitor Arrival Center, Comfort Stations, North

Dam Park, and various visitor areas shall be performed continually throughout each day of the summer season (March 1- September 30), but not less than three times daily.

AQL: All dispensers shall visibly have supplies available. All surfaces shall visibly be without streaks, smears, finger/handprints and water spots. Toilets and urinals shall be free of deposits, rust, mold, mildew, or hard water marks. Restroom surfaces shall be free of visible dirt and dust. All soap scum, mineral deposits, etc. shall be removed from lavatories and showers.

B. Clean Kitchen Areas: Perform the following tasks:

(1) Remove trash (reference paragraph A)

(2) Regular dusting (reference paragraph E)

(3) Sweep Floors (reference paragraph G)

(4) Spot clean (reference paragraph H)

(5) Mop Floors (reference paragraph I)

(6) Stripping and Refinishing Floors (reference paragraph L)

(7) Completely damp clean and disinfect all surfaces of sinks, stoves, refrigerators, counter tops, dispensers, and other surfaces.

(8) Resupply all towel dispensers and soap dispensers

(9) Defrost and clean interior and exterior of refrigerators quarterly.

AQL: All surfaces shall be without streaks, smears, finger/handprints, and water spots. All dispensers shall visibly have supplies available. Kitchen surfaces shall be free of visible dirt and dust. Refrigerators shall be free of dirt, streaks and water spots, in and outside.

Freezer sections of refrigerators shall be free of frost and wiped clean. Refrigerators and freezers shall smell clean, no musty or spoiled smell(s). Stove tops, ovens and microwaves shall be kept clean and free of debris. Defrost and clean interiors and exteriors of refrigerators and freezers quarterly.

C. Clean Office Areas: Perform the following activities:

(1) Remove trash (reference paragraph A)

(2) Regular dusting (reference paragraph F)

(3) Vacuum Carpet (reference paragraph G)

(4) Sweep Floors (reference paragraph H)

(5) Spot clean (reference paragraph I)

(6) Clean office furniture (reference paragraph J)

(7) Mop Floors (reference paragraph I)

(8) Stripping and Refinishing Floors (reference paragraph L)

(9) Clean Blinds (reference paragraph m)

(10) Clean interior glass (reference paragraph n)

(11) High Dusting (reference paragraph s)

(12) Carpet Cleaning (reference paragraph v)

AQL: After cleaning all soil, dust and dirt shall be gone. Carpets are clean. Trash is removed. Windows/sills are clean.

D. Elevator cars: Elevator cars receive the same cleaning level as office space referenced in section C. In addition, the door tracks shall be kept clear of any collection of sand, gravel, or other debris visible which might affect door movement.

AQL: Elevator shall be free of soil, dust, debris, streaks, smudges, or smears. The door tracks shall be clean and not have any sand, gravel, or other debris visible. The doors shall open and closed without “dragging” or sticking on dirt in the tracks.

E. Stairways: All floor surfaces shall be cleaned as appropriate for floor type. Stair guards, handrails, wall caps and baseboards shall be free from grease and grime. The Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls, up to 72 inches height from stair tread level, to provide or maintain a clean, uniform appearance. Only the stairways in the Administration and Control Bay Buildings will be waxed.

AQL: Stairways shall be free of spills, soil, dust, debris, or hazards. Walls and baseboards shall be kept clean and free of all visible marks, scuffs, prints, and dirt.

F. Hallways: Hallways shall be cleaned IAW cleaning schedule. Cleaning methods shall be determined by flooring type, carpet, tile, concrete etc. Walls of hallways shall be cleaned as needed.

AQL: free of visible dirt, footprints, and stains.

G. Walls: Wall surfaces shall be cleaned as needed.

AQL: Walls and baseboards shall be kept clean and free of all visible marks, scuffs, prints, and dirt

H. Doors: Doors shall be cleaned as needed.

AQL: Doors shall be clean and free of any dirt, marks or scuffs on the interior and exterior.

The bottom of the doors shall have kick marks removed. Glass surfaces shall be free of hand and fingerprints. Handles shall be kept clean.

I. Exercise Mats: Exercise mats shall be damp mopped and disinfected weekly

AQL: Matts will be clean and free of dirt, water streaks, mop marks, and all foreign items.

Matts will display an overall appearance of cleanliness.

J. Entrance Exteriors: Building exteriors adjacent to personnel entrance doors shall be swept to remove any accumulation of cobwebs, insects, and bird nests that would interfere with entering or exiting employees.

Personnel building entrances, walkways, stairs, porches, decks, and ramps shall be swept when floors are swept or vacuumed, to the end of the walkway or the nearest vehicular parking or traffic area.

AQL: Entrance door windows will have the same quality standard as paragraph n: Wash interior glass. All personnel building entrances, walkways, stairs, porches, decks, and ramps shall be clear of all visible dust soil or debris.

K. Tourist Facilities: Tourist facilities are public facilities and as such a good appearance is essential. Facilities may be in use from early morning until late evening. The Visitor

Center requires intensive cleaning between the months of March 1- September 30.

AQL: Exhibits must be kept clean of prints, marks, dirt and dust. Glass surfaces (doors, exhibit cases, interior windows, and exterior windows that can be reached safely) shall be cleaned daily at the minimum. Restrooms shall be cleaned and restocked with supplies throughout the day in order to maintain a clean environment.

L. Industrial areas. Industrial area cleaning is defined as that required in machinery, equipment, and shop areas. The soil and dust removal level may be less than that required in tourist facilities, office space, computer rooms, control installations, etc. High dusting in powerplants, pump/generating plants, most galleries and shops, machinery, and control cabinets shall be done by others. These requirements are indicated on the Cleaning

Schedule and shall equal the best commercial standards for this type of service.

AQL: Industrial areas shall remain free of debris, metal shavings, dirt, dust, and any other material that would cause an unsafe environment or impede employee’s ability to perform work.

M. Machine Shop. The machine shop requires additional duties atypical of all the other areas and will have dedicated janitorial staff for cleaning. Beyond the standard janitorial duties and suggested schedule for an industrial area, the Machine Shop (shop area only) shall be cleaned 10-hours per day, 4 days per week (excluding holidays) between the hours of 0630 and 1700. Additional machine shop duties are: sweep the floor around machines when work is finished, empty and clean catch pans under grinding, milling, boring, shaping, and lathe machines and deposit in appropriate garbage skips. Further cleaning of the machines is not required of the Contractor. Regular and high dusting of cabinets and horizontal surfaces of small shop equipment (excluding ½" plate shear) shall be performed three times per week. The heavy filings around the cut-off saw area shall be scooped up and deposited in the appropriate garbage skips on a weekly basis. The large drive through and work areas of the shop shall be scrubbed on a monthly basis.

AQL: All machines, floors, walls and work areas will be free of dirt, debris, shavings, oil, dust, build-up, and any other material that would cause an unsafe environment or impede the machinist’s ability to perform work.

N. Trash Collection and Litter Policing: Litter along State Highway 155 extending from

Grand Coulee City limit to Coulee Dam City limit, approximately 1.8 miles, shall be cleared to a distance of 10 feet on each side of the pavement two times weekly between

March 1 and October 31 and once weekly between November 1 and February 28/29. The graveled parking areas at North Dam Park and the public boat launches at Seatons Grove and North Marina Way, the paved driveways and parking areas at North Dam Park, Information Park (Pole Park), Lake Overlook, Memorial Park, and the lower Visitor

Arrival Center shall be policed on the above schedule. The Upper Visitor Arrival Center shall be policed on the above schedule, and on the Saturday before Memorial Day through

October 1. Policing shall be defined as the removal of litter. Litter in the context of this contract is considered any man-made debris (glass/ plastic bottles, food wrappers, plastic bags, styrofoam/ plastic cups, tire pieces, lumber, household items, metal junk, packaging materials, etc..).

Upper Visitor Center Area consists of:

• Parking lot, curbs, concrete/sidewalk areas.

• Graveled areas around doorways to Visitor Center.

• In and around bleachers, including sweeping and using approved cleaning methods to remove sticky areas as necessary, such as gum, food, drinks ect…

• Lighting along the Bleachers are free of dirt and cobwebs

• Approximately 10' on lower (east) side of concrete wall and both sides of handrail

• Approximately 10' on both sides of pathway to lower road

• Between March 1 and September 30, the bleacher at the VAC shall be pressure washed weekly

The containers shall be emptied as public usage demands. During the period from March 1 to October 31, the trash cans at the Banks Lake Park, Visitor Center, and Upper and Lower

Visitor Center Parks will be emptied daily. November 1 thru February 28/29, the trash cans at the Banks Lake Park, Visitor Center, and Upper and Lower Visitor Center Parks will be emptied weekly as required. Contractor will provide the liners. Refuse containers shall be kept clean and odor free. The areas immediately surrounding the trash cans will be policed when the cans are emptied.

Minimally, refuse containers are located in the following areas, but additional locations may be added throughout the year as directed by the COR:

• Banks Lake Park 8-30 Gallon

• Feeder Canal Outlet Area 2-30 Gallon

• 115 kV Switch Yard Overlook 1-30 Gallon

• Information Park (Pole Park) 4-30 Gallon

• Lake Overlook 2-30 Gallon

• Roosevelt Bust Park 4-30 Gallon

• Tailbay Slide Overlook 2-30 Gallon

• Visitor Arrival Center Grounds 14-30 Gallon

• PGP Parking 5-30 Gallon

• Top of Dam Roadway 6-30 Gallon

• Inclined Elevator Head Station 2-30 Gallon

• Public Boat Launch 2-30 Gallon

• Geezer Beach Boat Launch 4-30 Gallon

AQL: All litter shall be properly disposed of. Cans will be clean and odor free with liners installed.

O. Permanent Out-station/Vault Toilets cleaning: The outstations shall be cleaned in the same manner as the other restrooms. There are 10 permanent out-stations that need to be cleaned year-round weekly or twice weekly. The Magnetometer outstation shall be cleaned weekly during the fall and winter and twice weekly during the spring and summer. The following tasks are to be completed for each out station:

1. Completely damp clean and disinfect all surfaces.

2. Re-supply paper dispensers.

3. Re-supply soap/sanitizer

4. Sweep floor inside the station and sidewalk 6 feet around the station.

5. Mop floor

6. Remove trash – Police 6 feet around station and remove trash

7. Trash receptacles will be emptied when the restroom is cleaned

8. Remove graffiti using normal cleaning methods (e.g., normal graffiti removal cleansers or solvents). Graffiti that cannot be removed with such methods shall be reported to the COR.

Out-stations are located in the following areas:

Cleaned Weekly:

OUT STATION LOCATION DIMENSIONS

Peter Dan Cut off road Down river trail 6.5ft x 7ft

“C” Shaft Down river trail 6.5ft x 7ft

Head Works Area Feeder Canal 6.5ft x 7ft

Radial Gate area North Dam 6.5ft x 7ft

Belvedere Boat Launch Down river 6.5ft x 7ft

North Dam Park lower ball North Dam 6.5ft x 7ft

Shooting Range Shooting Range 6ft x 7ft

Magnetometer building-

November 1 through February

28/29

Top of WPP 7.5ft x 10.5ft (double unit)

Cleaned Twice Weekly:

OUT STATION LOCATION DIMENSIONS

Security Station #3 RPH/WPP Access 6ft x 7ft

Material Storage Building WPP Laydown yard 6.5ft x 7ft

Magnetometer building-

March 1 through October

Top of WPP 7.5ft x 10.5ft (double unit)

AQL: Out-stations will be clean, disinfected and paper dispensers full. Trash will be cleared from 6 feet around area and trash cans will be emptied as required.

11. CLEANING SCHEDULE - AREAS AND FREQUENCY

Attachment A is the table “Cleaning Table-Area and Frequency” broken down by area and suggested frequency of service. Various circumstances may arise where the suggested cleaning frequencies shall not be sufficient.

There are certain building and areas that may be locked for security purposes. Contractor shall schedule cleaning days and times as appropriate when offices and areas are open to facilitate cleaning.

When the frequency suggests 2 or 3 days per week, the days will not be consecutive. The frequencies need to be appropriately spaced over the course of the stated time period.

Note: The following dates apply to the "summer" and "winter" schedules (note: dates are approximate):

Note: Summer Schedule - March 1 through September 30

Winter Schedule - October 1 through February 28/29

Note: There are several areas that are not currently on the cleaning schedule due to construction or other mechanical issues but may be added at a future date. These areas are not to be quoted on until they are returned to service except for the Fire Station. Once the

Fire Station is functional, and cleaning has started, the price will be prorated pursuant to the pricing schedule.

• Fire Station

• Third Power Plant Incline Elevator Cab

• Third Power Plant Crossover Bridge (El 1081 to 968) Observation Decks, Balconies

& walkways

• Third Power Plant Mid-Station Stairwell (El 1081 to 983)

• Third Power Plant Mid-Station Stairwell (El 1081)

12. PERFORMANCE

A. Scheduling: All work shall be performed after working hours of each building or area.

Exceptions can be made on special cases when coordinated through the COR. The standard work hours are Monday through Friday between the hours of 0600 and 1700, Weekend schedule 0700 to 1600, excluding Federal holidays, with the following exceptions:

B. Visitor Center: The contractor shall provide janitorial services 7 days a week while the

Visitor Center is open to the public.

Note: Hours shall extend and compress with the seasons and the operating hours of the

Visitor Center.

• October 1st to the Friday before Memorial Day Weekend: 9:00 am to 5:00 pm

• Saturday before Memorial Day Weekend to July 31st: 8:30 am to 11:00 pm

• Aug 1st to Aug 31st: 8:30 am to 9:30 pm

• Sept 1st to Sept 30th: 8:30 am to 8:30 pm

• Closed on: Thanksgiving, Christmas, and New Year’s Day

C. Industrial Areas: Warehouse A-B, Sheet Metal Shop, Machine Shop, Carpenter and

Laborer Shops, Paint Shop, Assembly Building restrooms are to be serviced between the hours of 0730 and 1600.

D. The Security Response Force building (SRF). The SRF shall be cleaned between the hours of 1800 – 2400.

E. Additional Scheduling: The following shall be added for the following events:

(1) Memorial Day Weekend Festivities (beginning the Saturday before and continuing through Memorial Day) -continuous cleaning and supplying of restrooms at Comfort

Stations A, B, and North Dam Park, and continuous emptying of garbage cans on the surrounding grounds.

(2) July 4th Weekend Festivities (dates vary from year to year and shall be designated by the COR, but generally cover a 5-day period) - continuous cleaning and supplying of restrooms at Comfort Stations A, B, and North Dam Park, and continuous emptying of garbage cans on the surrounding grounds. Pick up cigarette butts, debris from fireworks, paper, and other visible litter at North Dam Park.

Note: If the Contractor needs to perform work outside of the standard hours, the contractor shall notify the COR at least 24 hours in advance for approval.

Note: The Contractor shall supply a cleaning schedule to the COR each week for security purposes.

F. Contractor's Supervision of Work Performance: The contractor shall establish processes and assign appropriate supervisors to effectively administer the personnel to meet this requirement. All directions given by the supervisors shall be considered as given by the

Contractor and shall be binding to the Contractor.

This is a non-personal service purchase order. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks.