Sol_140R1723R0002_Amd_0003.pdf

(x)

140R1723R0002 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Grand Coulee WA 99133

R17

Hwy 155, PO Box 620 Grand Coulee Acquisition Group Pacific Northwest Region Bureau of Reclamation

09/14/20230003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

09/14/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

In accordance with DIAR Clause 1452.280-1 this solicitation is being set-aside for Indian

Small Business Economic Enterprise concerns.

The purpose of this amendment is to:

1. Wage determination are no longer valid (See Q&A). The attached CBA may now form a part of any award resulting from this solicitation.

2. Change Period of Performance from 12/01/2023 through 11/30/2028 to 02/01/2024 through

01/31/2024

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Misty Gates

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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140R1723R0002/0003

3. Address Questions and Answers

4. All other terms and conditions remain the same

- Question #1: If there is a "Government

Shutdown" after November 17, 2023, continuing resolution will it impact the proposal submission date, contract award and start date?

-- Answer #1: It will not impact submission date.

It may impact award and start date.

- Question #2: Please clarify the Government's requirement for "clearly marking / labeling both equipment & supplies", especially soft packaging that may get discarded?

-- Answer #2: Each piece of or box, bag, or container of equipment and supplies shall have a printed label, with type that is at least 1/16" in height per character and that has the product name, numerical quantity, and unit (for example each or assembly) that were in the outer box, bag, or container. If, for example, a box has packages within the box, then both the outside of the box and the individual packages inside shall be labeled. It is not necessary to label the individual pieces of an assembly, if it is sold and stored as an assembly. For example, a broom that has a removable brush, can be labeled as broom, quantity one, assembly.

- Question #3: Please clarify if the Government has timeframe (main buildings, outbuildings, powerhouses, etc.) when the lights will be shutoff or water faucets will be adjusted after business hours? If so, please identify the timeframe per building.

-- Answer #3: Any manual lights or water faucets, found on, shall be shutoff, unless in-use by the contractor, within 3 hours of the end of business hours.

- Question #4: Please clarify if there are building tenants who work may work during non-business days/hours of the week which may impact Trash Collection/Removal?

-- Answer #4: Building tenants are allowed to work at any times as approved by their supervisor and also to enter the building to drop off and pickup vehicles and other approved work materials. Maintenance crews may also have to

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Sponsored by GSA

FAR (48 CFR) 53.110

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140R1723R0002/0003 respond to equipment issues and be working in areas on unusual days and at unusual hours. It would be rare, for any of the tenant and maintenance work to impact and preclude Trash

Collection/Removal. BOR will notify the contractor through the COR, per usual methods and timelines, of any tenant and maintenance work that is expected to impact contracted work.

- Question #5: In the current contract there is a requirement for a TRIBAL EMPLOYMENT RIGHTS OFFICE

(TERO) fee which equates to 3.5% of annual contract price. Please confirm the TERO fee applies to this solicitation.

-- Answer #5: TERO is not applicable to this requirement

- Question #6: As per solicitation, the total square footage is approximately 1,426,733 square feet. However, the total square footage of the cleaning schedule (attachment A) is approximately

1,601,088. Please advise.

-- Answer #6: Approximate square footage is

$1,601,088

- Question #7: As per Solicitation point no. 5 -

GOVERNMENT SUPPLIED UTILITIES: Telephone service is NOT provided for the Contractor's use, nor can a telephone line be installed. Please confirm if the contractor can use other modes of communication such as two-way radios & mobile telephones in and outside of the buildings.

-- Answer #7: Contractor is not permitted to use radios, because of concerns about Security radio frequencies. Mobile phones are typically permitted on site, inside and outside of buildings. Mobile phones are subject to all of the sourcing and usage policies spelled out in the contract and associated safety policies. For example, no mobile phone usage is allowed while operating moving equipment of any kind.

- Question #8: Your agency included wage determination number(s) Wage Determination No.

2015-5541, Revision No. 20, Dated 07/27/2023, Wage Determination No. 2015-5557, Revision No.

22, Dated 07/27/2023; and Wage Determination No.

2015-5559, Revision No.20, Dated 07/27/2023 however the employees are represented by a

Collective Bargaining Agreement. Please confirm

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140R1723R0002/0003 that all bidders are required to comply with the wages and fringe benefits provided in the

Collective Bargaining Agreement.

-- Answer #8: At the time of Solicitation a valid

CBA was not available. The Wage Determinations

No. 2015-5541, Revision No. 20, Dated 07/27/2023, Wage Determination No. 2015-5557, Revision No.

22, Dated 07/27/2023; and Wage Determination No.

2015-5559, Revision No.20, Dated 07/27/2023 are no longer valid for this solicitation. The new

CBA is attached and valid.

- Question #9: In general terms how does your agency score an offeror if their Past Performance

References are not responsive to request for Past

Performance Questionnaires and/or reference inquiries?

-- Answer #9: If no Past Performance

Questionnaires are returned to the Government, then this portion of the evaluation is evaluated as neutral.

- Question #10: Please provide the Sign in Sheet for the bidders attended the walk thru.

-- Answer #10: The sign-in sheet cannot be disclosed.

- Question #11: "How will the Government evaluate: Past performance will be evaluated based on information received from: 1) responses to PPQs; 2) data independently obtained from the

Government and commercial sources (for example

CPARS and SAM.gov Responsibility/Qualifications)"

Can CPARS be provided in lieu of the Past

Performance Questionnaire?

-- Answer #11: No, CPARS will not be provided in lieu of the PPQs. Responses to PPQs, CPARS, and

SAM.gov will be used to evaluate past performance.

- Question #12: Please explain the level of unescorted building access we will be given after contract award; this is important to know in order to plan what can be accomplished before contract start.

-- Answer #12: Access is controlled by Security with access cards and keys. No unescorted access is allowed, until Security has issued access cards and keys to the contractor and only by the specific employee that a card or a key(s) has been specifically been issued to for use. No use

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140R1723R0002/0003 of cards or keys to allow access to unapproved employees or visitors is allowed or for approved employees to "buzz in" other approved employees.

Planning trips, before contract start would need to escorted visits.

- Question #13: Is 7. Key Sustainable Product

(KSP) Standards in the current contract or is this a new requirement?

-- Answer #13: Key Sustainable Products is in the current contract. This is not a new requirement.

- Question #14: What about cleaning locked areas.

-- Answer #14: Contractor must annotate if access to offices or other areas are locked, and cleaning cannot be accomplished.

- Question #15: What about windows that have condensation between the pains?

-- Answer #15: A repair work order will be submitted by Reclamation for windows that have condensation between the pains.

- Question #16: What about sensitive areas?

-- Answer #16: Additional Clearance will be required for Sensitive areas.

- Question #17: What about ice melt/salt during the winter.

-- Answer #17: Ice melt/salt during the winter will damage floors without proper sealing.

- Question #18: Will the government accept previous PPQ, customer satisfaction surveys and email correspondence related to performance in lieu of the CPARS and PPQ.

-- Answer #18: The Government cannot accept these documents in lieu of CPARS and PPQ, but the documents can be submitted in support of the proposal.

- Question #19: Will the agency accept an offer from a joint venture composed of an ISBEE concern and a non-ISBEE/IEE concern where the ISBEE concern holds at least a 51% equity interest in the joint venture and the limitations on subcontracting and other requirements of DIAR

1452.280-3 are observed? If the agency will accept an offer from such a joint venture, does it matter whether the joint venture is

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140R1723R0002/0003 incorporated or unincorporated?

-- Answer #19: If the solicitation is set aside for SB (or any of the SB subcategories such as

WOSB, HUBZone, ISBEE, etc.):

- The JV must be at least 51% owned and controlled by a firm with that SB status (SB if

SBSA, WOSB if WOSB set aside, etc.)

- The combined average annual revenues of the JV (and its affiliates) over the past 5 years cannot exceed the janitorial size standard. The only exception is if the JV is under an SBA approved Mentor-Protégé Agreement which exempts the JV from being found as other than small.

- Yes, the JV must comply with Limitations on Subcontracting and any other requirements such as performance of work and allocation of JV receipts.

- Does not matter if the JV is incorporated or unincorporated.

Note: Send a copy of the JV agreement with your offer so that the Government can verify what each venturer will be responsible for on the solicited project and verify that the SB venturer does have at least 51% ownership and control.

Period of Performance: 02/01/2024 to 01/31/2029

Change Item 00010 to read as follows(amount shown is the obligated amount):

00010 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

Base Year

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 02/01/2024 to 01/31/2025

Change Item 00020 to read as follows(amount shown is the obligated amount):

00020 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

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140R1723R0002/0003

Option Year One

(Option Line Item)

Anticipated Exercise Date 01/31/2025

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 02/01/2025 to 01/31/2026

Change Item 00030 to read as follows(amount shown is the obligated amount):

00030 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

Option Year Two

(Option Line Item)

Anticipated Exercise Date 01/31/2026

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 02/01/2026 to 01/31/2027

Change Item 00040 to read as follows(amount shown is the obligated amount):

00040 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

Option Year Three

(Option Line Item)

Anticipated Exercise Date 01/31/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 02/01/2027 to 01/31/2028

Change Item 00050 to read as follows(amount shown is the obligated amount):

00050 Grand Coulee Janitorial Services pursuant to attached PWS and attachments

Option Year Four

(Option Line Item)

Anticipated Exercise Date 01/31/2028

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

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140R1723R0002/0003

CUSTODIAL JANITORIAL

Period of Performance: 02/01/2028 to 01/31/2029

The total evaluated price will be calculated as the sum of the CLINs' extended prices, including the base, all option CLINs, and the 52.217-8

Option to Extend Services. The Option to Extend

Service's price will be calculated by prorating the last option's CLIN price for a period of 6 months.

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