Amd_0002_Atch_2_Questions_Answers_0002.pdf

Solicitation 140P6326Q0035

Indiana Dunes National Park-Heating, Ventilation and Air Heating, Ventilation and Air

Conditioning (HVAC) Preventative Maintenance.

Questions/Answers

Question 1.

Please confirm whether the contractor is expected to perform programming modifications, controller replacement, graphics modifications, or other BAS work within the Johnson Controls system installed at Good Fellow Lodge, or if those services will be provided by a Johnson

Controls representative.

Government Response:

The Contractor is responsible for BAS verification, calibration, troubleshooting, diagnostics, and adjustments necessary to perform the scheduled preventive maintenance requirements, including adjustment of existing control parameters and setpoints as necessary to improve or restore proper equipment operation.

Major programming modifications, controller replacement, graphics modifications, system upgrades, component replacement, repairs, or other corrective BAS work are outside the scope of the preventive maintenance requirements. The Contractor shall document any identified deficiencies and recommended corrective actions and provide this information to the Contracting

Officer and COR for Government review and determination of the appropriate course of action.

The Contractor shall not perform corrective work outside the preventive maintenance scope without separate written authorization from the Contracting Officer under an appropriate contractual instrument.

Question 2:

Please confirm whether the Johnson Controls system is entirely Facility Explorer or if Metasys is also present, and whether it is running under a Tridium Niagara Facility Explorer JACE or under

Metasys.

Government Response:

The Good Fellow Lodge BAS operates through a Johnson Controls JACE 9000 utilizing the

Tridium Niagara Framework. Appendix B identifies the JACE 9000 Controller, associated

Johnson Controls licensing, and the BAS equipment connected through JACE-1. The existing

Appendix B documentation does not identify Metasys as part of the installed BAS configuration.

Refer to Appendix B, page 7 and the associated BAS control drawings.

Question 3:

Please identify the specific Schneider Electric software currently serving the Paul H. Douglas

Center and confirm whether software licenses, administrator credentials, and programming access will be provided to the awarded PM contractor.

Government Response:

The Paul H. Douglas Center utilizes Schneider Electric controls, including MNB-1000 controllers identified in Appendix A. The Contractor shall furnish all interfaces, diagnostic equipment, and proprietary service tools necessary to perform the BAS preventive maintenance services required by the Statement of Work.

Access to the Government-installed BAS will be provided locally/on-site and managed under the supervision of authorized Park personnel in accordance with applicable DOI and NPS information technology access and cybersecurity requirements. Government administrator credentials will not be provided to Contractor personnel for unrestricted or remote access.

The Contractor's use or possession of programming software, diagnostic tools, service tools, or system interfaces is solely for the purpose of performing the preventive maintenance services required by this contract. Major programming modifications, graphics modifications, controller replacement, system upgrades, component replacement, repairs, or other corrective BAS work are outside the scope of this preventive maintenance contract and shall not be performed under this contract.

When the Contractor identifies a condition requiring corrective maintenance or repair beyond the preventive maintenance requirements, the Contractor shall document the condition, identify the recommended corrective action, and notify the Contracting Officer and COR. The Government will determine the appropriate acquisition method for any work determined to be outside the scope of this contract.

Question 4:

Please confirm whether the Schneider MNB-1000 controllers are running under Tridium Niagara or EcoStruxure.

Government Response:

The Schneider Electric MNB-1000 controllers at the Paul H. Douglas Center operate within the

Schneider EcoStruxure Building Operation/SmartStruxure architecture. Refer to Appendix A.

Question 5:

Will administrator credentials be provided to the awarded contractor for all building automation systems?

Government Response:

No unrestricted administrator credentials will be issued to the Contractor. Access necessary to perform the BAS preventive maintenance services required by the contract will be provided locally/on-site and managed under Park staff supervision in accordance with applicable DOI and

NPS access and cybersecurity requirements.

Question 6:

Section 2.4.D.3 requires a station-server backup for buildings utilizing Automated Logic Control

Systems. Please confirm whether any Automated Logic systems currently exist at either facility.

No station-server backup has been identified at either facility to manage the Automated Logic

Control System. Appendix A identifies Schneider Electric controls at the Paul H. Douglas Center, and Appendix B identifies a Johnson Controls JACE 9000/Tridium Niagara-based BAS at Good

Fellow Lodge. Accordingly, the station-server backup requirement in Section 2.4.D.3 applies only to buildings utilizing Automated Logic Control Systems and is not applicable to the presently identified systems.

Question 7:

Please confirm whether replacement of failed controllers, devices, actuators, sensors, and similar components discovered during PM are considered corrective repairs and will be handled separately on a case-by-case basis following Government authorization.

Government Response:

Yes. Replacement of failed controllers, devices, actuators, sensors, and similar components identified during preventive maintenance is considered corrective repair or replacement work and is outside the scope of this preventive maintenance contract unless expressly identified as an included preventive maintenance requirement elsewhere in the SOW.

When the Contractor identifies a condition requiring corrective maintenance, repair, or component replacement, the Contractor shall document the condition, identify the recommended corrective action, and notify the Contracting Officer and COR. The Contractor shall not perform the corrective work under this contract. The Government will determine the appropriate acquisition method for any corrective work determined to be outside the scope of this contract.

Question 8:

The SOW states that necessary refrigerants and fluids are to be filled during PM visits, while

Section 2.4.A.3 states that refrigerant associated with a system leak, equipment failure, corrective repair, or refrigerant recharge is not included in scheduled PM pricing. Please confirm whether refrigerant that must be added due to these conditions will be treated as corrective work and handled separately following Government authorization.

Government Response:

Yes. Refrigerant required as a result of a system leak, equipment failure, corrective repair, or refrigerant recharge is not included in the scheduled PM price unless specifically identified in the pricing schedule.

When the Contractor identifies a condition requiring corrective maintenance, repair, or component replacement, the Contractor shall document the condition, identify the recommended corrective action, and notify the Contracting Officer and COR. The Contractor shall not perform the corrective work under this contract. The Government will determine the appropriate acquisition method for any corrective work determined to be outside the scope of this contract.

Question 9:

Please confirm whether contractors are expected to seasonally drain HVAC/chilled-water systems and subsequently refill them with glycol, or whether the systems remain filled year-round.

The Contractor is not required to seasonally drain and refill the HVAC/chilled-water systems with glycol. The systems remain filled throughout the year.

Routine inspection and testing of the glycol system required as part of scheduled preventive maintenance remains within the scope of this contract. However, significant glycol replacement or refill resulting from a leak, equipment failure, corrective repair, or other abnormal condition is considered corrective maintenance and is outside the scope of this preventive maintenance contract. The Contractor shall document any such condition and notify the Contracting Officer and COR. The Government will determine the appropriate acquisition method for any corrective work determined to be outside the scope of this contract.

Question 10:

Section 2.4.C.2 addresses replacement parts including pipes, filters, belts, bearings, motors, valves, and gaskets. Please clarify which of these items must be included in the preventive-maintenance base price. Specifically, are motors, bearings, valves, gaskets, piping, and similar major replacement components considered corrective repairs/replacements requiring separate

Government authorization, while routine PM consumables such as filters and belts are included in the base PM price?

Government Response:

Routine preventive-maintenance items required by the SOW are included in the scheduled preventive-maintenance price. This includes filters and belts required as part of the biannual preventive-maintenance services and the annual boiler flame-sensor replacement.

Section 2.4.C.2 establishes the required quality and suitability of replacement parts used in performing the contract; it does not require the Contractor to include the cost of all listed replacement components in the preventive-maintenance base price.

Replacement of motors, bearings, valves, piping, gaskets, connections, controllers, actuators, sensors, and similar components that becomes necessary because of equipment failure, deficiency, damage, or another condition requiring corrective repair is considered corrective repair/replacement work and is not included in the scheduled preventive-maintenance price. The

Contractor shall document any such condition and notify the Contracting Officer and COR. The

Government will determine the appropriate acquisition method for any corrective work determined to be outside the scope of this contract.

Question 11:

Technician licensing: SOW Section 2.5.A states that the lead technician must hold an appropriate

Illinois certification, while the work is being performed in Indiana and Section 2.5.C references

Indiana licensing. Please confirm whether the Illinois certification reference is a typographical error and whether the required Indiana licenses/certifications, together with the applicable EPA

Section 608 credentials, satisfy the requirement.

Government Response:

The reference to Illinois certification in Section 2.5.A is a typographical error. The work will be performed in Indiana. The lead technician shall possess the applicable licenses and certifications required for the work being performed in Indiana, together with the applicable EPA Section 608 certification for refrigerant-related work. An Illinois certification is not required for this contract.

Question 12:

Included PM parts versus corrective repairs: Sections 1.2.B.5 and 2.4.C reference replacement/installation of items including filters, belts, motors, bearings, valves, piping, and related materials, while Sections 2.2.A and 2.4.A.3 state that corrective repairs/replacement parts and certain refrigerant work are not to proceed without separate authorization. Please clarify which replacement parts/materials must be included in the firm-fixed scheduled PM price and which are intended to be separately quoted as corrective work. In particular, we want to confirm the treatment of motors, bearings, valves, ancillary piping, and refrigerant associated with leaks or equipment failure.

Government Response:

Routine preventive-maintenance consumables and replacement items required by the SOW are included in the firm-fixed scheduled preventive-maintenance price. This includes filters and belts required as part of the biannual preventive-maintenance services and the annual boiler flame-sensor replacement.

Replacement of motors, bearings, valves, ancillary piping, gaskets, connections, and similar components required because of equipment failure, deficiency, damage, or another condition requiring corrective repair is considered corrective repair/replacement work and is not included in the scheduled preventive-maintenance price.

Refrigerant required as a result of a system leak, equipment failure, corrective repair, or refrigerant recharge is not included in the scheduled preventive-maintenance price.

The Contractor shall document any such condition and notify the Contracting Officer and COR.

The Government will determine the appropriate acquisition method for any corrective work determined to be outside the scope of this contract.

Question 13:

How many air handlers are in the utility crawl space on floor 3 of Good Fellow Lodge?

Government Response:

There are a total of three (3) air handlers located in the utility crawl space on Floor 3 of Good

Fellow Lodge.