Attachment_F_RequirementsForCompletionReport.doc

Attachment F

COMPLETION REPORT FOR AUDIOVISUAL PRODUCTION

PROGRAM INFO:

Title:

Full title of program

** A separate completion report is required for each program

MEDIA NUMBER:

Park acronym and assigned NPS AV media number (i.e. JODA AV-1234)

TRT:

Total running time of program

CONTRACT NO.:

Assigned NPS contract number Client:

Official NPS site name—i.e. John Day National Monument

Completed:

Date program completed Formats:

List of Master files delivered of final program, including file format, file size, and accessibility features (such as subtitles, audio description, assistive listening, etc.) on each master.

NPS PRODUCER/COR: List name of NPS Contracting Officer’s Representative

CONTRACTOR:

List full name and contact info of contracted production company

DESCRIPTION OF

SHOW:

A brief paragraph stating overall theme of program and where it is being shown.

RESTRICTIONS:

A brief statement discussing the final program restrictions and what the cleared distribution is. (i.e. unrestricted; non-profit sales; web; broadcast; etc.)

USE RIGHTS:

A brief statement of what source material is restricted (i.e., music, historical images, some stock footage, etc). Licenses and release forms to be provided in Attachment A. Detailed information to be provided in Attachment B)

SOURCE INFO:

Licenses and release forms to be provided in Attachment A. Detailed information to be provided in Attachment B.

FOOTAGE:

State the type of footage used (original and/or stock) and general restrictions, if any, and term (i.e. for the life of the project, etc.). Also state the format used for capture of all original footage.

STILLS AND

GRAPHICS:

State the type of stills, archival photos, graphics used and general restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).

NARRATION:

State names of all narrators and voice actors and restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).

MUSIC:

State music used—i.e. original composition, library music, already recorded music and general restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).

OTHER TALENT:

State any other talent used, including interviews, and restrictions, if any, type of clearances acquired (i.e. license, permission letter, etc.) and term (i.e. for the life of the project, etc.).

TOTAL NUMBER

OF DRIVES

DELIVERED:

List number of hard drives delivered. (Each hard drive delivered should be labeled with the park acronym and media number and include an index of hard drive contents.)

ATTACHMENTS:

A Licenses/Release Forms, and Permission Letters All elements of this program need to be accounted for, such as footage, music, narration, additional talent, and interviews. Attachment A should include all licenses, release forms, and/or permission letters necessary for use of every element.

B Source Material List This is a detailed listing of ALL footage and stills used in the program, listed in timecode order. This list also includes thumbnails, source information and use rights. See the attached sample under Attachment B for the correct table format.

C Credits A listing of credits as they appear in the production.

D Final Scripts A copy of the final script, including program scripts, foreign language, subtitle scripts, and audio description scripts E Sequence Information This section should include the Edit Decision List (EDL) of the completed show.

F Original Footage and Sound Logs Detailed footage and audio logs created during the production phase, including:

Date of filming/recording, location, ID of anyone on screen or speaking, description of scenes including discrete scene numbers, camera(s) used, type of audio recorded, and any other information pertinent to identifying the footage.

G Music Cue Sheet State all music used (i.e. original composition, library music, etc.) and timecode of the selection within the program. Identify music title, artist, and copyright owner, restrictions, if any, and type of license acquired (i.e. license, permission letter, clearances).

Attachment B “Program Title”

PARK AV-1234

Source Material List Below is an example of the types of things that should be included in each entry. Material should be entered in the timecode order they appear in the show. This list may be provided in spreadsheet form.

Attachment B - Source Material List

MIIN TV-1500 — An American Concentration Camp

Picnic_1940_UnknownPeople_Portrait _Edit

Public Domain, Created/Published by Federal Government (Office of War

National Archives

10:4

Public Domain, Created/Published by Federal Government (Office of War

National Archives

National Archives

National Archives

National Archives

National Archives

project granted per Seattle PI/Hearst Seattle Media, LLC Permission Form

Completion Report Template revised March 2020