B11_Pre-Proposal_Presentation_0001.pdf

Pre-Proposal Conference

Replace Steam Heat and Distribution System &

Repair Exterior Structure and Façade of Easton Building

Boston National Park

Solicitation: 140P2021R0067

NPS PMIS #: BOST 249576 & 220968

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OPENING

• INTRODUCTIONS

• ATTENDEE’S LIST WILL BE INCLUDED IN AN AMENDMENT

• PURPOSE OF THE PRE-PROPOSAL CONFERENCE/SITE VISIT

• 1) View existing conditions of:

o Steam Heat & Distribution System o Exterior Façade o Structural Steel Components o Electrical System

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PRE-PROPOSAL CONFERENCE QUESTIONS

• ADMINISTRATIVE QUESTIONS ONLY AFTER PRESENTATION IS COMPLETE – PLEASE DIRECT

QUESTIONS TO CONTRACTING OFFICER (CO) KEVIN LOMMER or CONTRACT SPECIALIST

MICHAEL MOFFETT.

• PLEASE STATE YOUR NAME AND COMPANY BEFORE YOU ASK YOUR QUESTION. THE

QUESTION WILL BE REPEATED AND RESPONSE PROVIDED. IF QUESTIONS ARE ASKED TO

BE SUBMITTED IN WRITING, EMAIL THE QUESTION TO BOTH KEVIN_LOMMER@NPS.GOV AND

MICHAEL_MOFFETT@NPS.GOV.

• RESPONSES TO QUESTIONS DO NOT CHANGE THE SOLICITATION DOCUMENT.

• CHANGES TO THE SOLICITATION DOCUMENT SHALL BE MADE BY FORMAL AMENDMENT

ONLY.

• QUESTIONS AND ANSWERS WILL BE ISSUED BY A FORMAL AMENDMENT TO THE

SOLICITATION FOR INFORMATION ONLY

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SOLICITATION AND AWARD INFORMATION

• PRE-PROPOSAL MEETING – June 30, 2021

• PRE-PROPOSAL QUESTION CUTOFF DAY– JULY 21, 2021 5:00 PM MT

• OFFERS DUE – July 28, 2021, 5:00 PM MT

• SECTION L – 52.216-01 – Type of Contract – Firm Fixed Price

• NAICS Code: 236220 - Small Business Size Standard: $39.5M

• THIS IS A TOTAL SMALL BUSINESS SET ASIDE – OFFERS FROM ALL RESPONSIVE

and RESPONSIBLE SMALL BUSINESS OFFERORS WILL BE CONSIDERED

• 730 calendar day period of performance from (estimated) notice to proceed date of 11/01/21

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PROJECT PURPOSE AND BACKGROUND

Under PMIS 249576, heat for the Easton Building is currently supplied through a steam system provided by Boston Municipal Distributed Steam. The system is aging and prone to steam leaks.

The steam leaks have caused saturation of the masonry materials encasing the steel superstructure accelerating corrosion and exfoliation of the structural steel.

This project will install a Steam Heat Exchanger system, including distribution piping, to replace the building-wide steam system. The project will also replace a generator to provide emergency power for elevators, protection systems, and emergency lighting, and replace existing fluorescent lighting, electric ballast, and bulbs with LED fixtures with lighting controls.

PROJECT PURPOSE AND BACKGROUND

Under PMIS 220968, the structural steel frame has corroded, resulting in damage to the facade stone and masonry brick backup and mortar. To stop further corrosion and repair the damage, this project will remove and replace the basement ceiling and the pedestrian sidewalk above it and associated structural framing with an Impressed Current Cathodic Protection (ICCP) system to prevent further corrosion of the steel superstructure, rehabilitation of granite façade, including rake and repoint, repair, cleaning, replacing veneer panels, windowsills, window heads, and jack arches.

The project will remove the wythe brick to ensure secure anchorage of facade stones. Window rehabilitation will include installation of steel lintels, paint double-hung wood sashes/frames, and monumental cast-iron fenestration and removal and replacement of suspected asbestos-laden window frame caulk.

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SCOPE OF WORK: SCOPE A - INTERIOR

• Replacement of existing steam heating system with new hot water system provided by steam to hot water exchangers

• Note that this scope of work will include removal of hazardous materials, including asbestos containing pipe insulation, plaster, and joint compounds.

• Replacement of existing emergency generator

• Replacement of existing fluorescent lighting fixtures with LED fixtures on seven floor levels, including associated exit signs

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SCOPE OF WORK: SCOPE B - EXTERIOR

• Restoration of granite-clad facades

• Repairs to deteriorated steel columns and beams at base of State Street façade (in basement)

• Window restoration work including removal and replacement of perimeter sealants, repair of deteriorated sections, repainting of all exterior wood window sash and frames.

• Replacement of sidewalk along Devonshire Street, including replacement of the steel support structure over the basement vault

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WORK PHASES

• The heating system replacement work - approximately May through September

• Interior work completed in a single season/year

• Exterior work - may be extended over two seasons/years

• Exterior façade restoration work – approximately May through September

• May work on both facades simultaneously

• may be extended over two seasons/years

• The Devonshire Street sidewalk replacement must be timed to coordinate with the remaining project scope.

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TECHNICAL DOCUMENTS

1. CONSTRUCTION DRAWINGS

2. SPECIFICATIONS AND REPORTS

3. PRODUCT FILE

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DRAWINGS

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SPECIFICATIONS AND REPORTS

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BASIS FOR AWARD

1. The Government will conduct a source selection using the Best Value Continuum Tradeoff Process.

2. The Government may accept other than the lowest priced proposal

3. The Government may reject any or all proposals if such action is in the Government’s interest

4. The Government may waive informalities and minor irregularities in proposals received

5. The Government intends to evaluate proposals and award a contract without discussions with offerors.

o Therefore, proposal should contain the best terms from a cost or price and technical standpoint

6. The Government reserves the right to conduct discussions if the CO later determines them to be necessary.

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EVALUATION FACTORS

RELATIVE IMPORTANCE: FACTORS 1 – 3 are approximately equal importance. Subfactors are of equal importance. FACTOR 4, Past Performance is approximately equal to Factors 1 – 3 when combined.

Overall: All evaluation factors other than price (technical and past performance), when combined are approximately equal to price.

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VOLUME I, TECHNICAL PROPOSAL – FORMAT, ORGANIZATION, CONTENTS

FORMAT: Submit one (1) electronic copy of volumes 1 and 2 as described in Section L (Page 49) of the solicitation. Hard copies will not be accepted. Proposal will be sent by email to

CS_DSC_Proposal_Submission@nps.gov

ORGANIZATION: Include a Table of Contents with folders and files for electronic formats named as follows:

FACTOR 1 – TECHNICAL APPROACH

▪ Subfactor 1a – Logistics, Coordination, Process and

▪ Subfactor 1b – Risk Mitigation

FACTOR 2 – SCHEDULE

FACTOR 3 – PROJECT EXPERIENCE

▪ Subfactor 3a – Key Trades

▪ Subfactor 3b – Key Personnel

FACTOR 4 – PAST PERFORMANCE

OTHER SUBMITTALS (to be included in the Technical Proposal): PROPOSED EQUALS.

Factor 1: TECHNICAL APPROACH

Technical approach is your means and methods to complete a technical aspect of required work in this solicitation. Submit a written narrative limited to 20 pages describing your technical approach to the specific aspects below. Additional pages will not be evaluated. Pictures can be included and will count towards the page limitation. There is no preprinted form for this submittal.

Subfactor 1.a. - Logistics, Coordination, Process: Describe logistics for material delivery, staging, installation and disposal, including long lead items. Provide specific details relative to materials as identified in the contract documents.

Subfactor 1.b. - Risk Mitigation: Submit a risk analysis identifying critical issues, potential problems, and/or areas of concern with recommended solutions. Include strategies to manage project risks such as weather and working around unforeseen site conditions, material lead times, and work force availability.

Factor 1: TECHNICAL APPROACH (continued)

Technical approaches that comply with applicable contract requirements; are realistic, appropriate, and efficient; and demonstrate clear logic and scope understanding present lower levels of risk and will be more favorably rated. Approaches not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 2: SCHEDULE Submit your proposed construction schedule for THIS SPECIFIC PROJECT showing completion within the required period of performance contained in this solicitation with accompanying schedule narrative. Submit your schedule in Gantt Chart format; assume a Notice to Proceed date of November 1, 2021; and include specific activities required for this project and a clear critical path with major milestones and applicable predecessor activities. In your accompanying narrative, explain schedule logic, critical path activities, and key considerations and constraints. There is no preprinted form for this submittal.

Construction schedules and narrative descriptions documenting (1) clear and efficient critical path and logical sequencing; (2) account for procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints; and (3) demonstrate risk mitigation and successful completion within the required period of performance present lower levels of risk and will be more favorably rated. Schedules which do not demonstrate these attributes present higher levels or risk and will be less favorably rated.

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Factor 3: PROJECT EXPERIENCE

Submit the attached "Project Experience" form addressing specific ASPECTS below for up to 5 relevant projects completed in the last 3 years. Submit separate forms for each project. Key

Trades are subject to substitution requirements in Section H of this solicitation and resulting contract. NOTE: Submit the same project information for Past Performance (Factor #4) as submitted under this factor.

Subfactor 3.a. – Key Trades: Describe experience and capability for the following Key

Trades identified in Section H of this solicitation and listed below. Indicate whether or not you have previously worked with these firms on previous projects. All firms proposed as Key

Trades are subject to substitution requirements contained in this solicitation.

Key Trades: Stone Masonry, Mechanical, Electrical, Cathodic Protection

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Factor 3: PROJECT EXPERIENCE (continued)

Subfactor 3.b. - Key Personnel: Submit resumes for key personnel as identified in this solicitation at Section H and listed below. All personnel proposed are subject to substitution requirements contained in this solicitation. There is no preprinted form for this submittal.

Key Prime Personnel: Project Manager, Superintendent, Quality Control Manager

Key Trades Personnel: Superintendent/Forman, Quality Control Manager

Project experience demonstrating (1) capability to successfully complete relevant projects of similar scope and magnitude to this solicitation; (2) strong technical knowledge and skill required for this solicitation; and (3) effective management, problem solving, communication, coordination, and organization present lower levels of risk and will be more favorably rated.

Those not demonstrating these attributes present higher levels of risk and will be less favorably rated.

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Factor 4: PAST PERFORMANCE

Submit Past Performance information for the same projects submitted under Project Experience

(Factor 3) using the attached Past Performance Questionnaire. Information may be regarding the offeror's firm and/or its proposed subcontractors performing key trades and other construction activities. Subcontractor past performance will only be considered if it correlates to the work the subcontractor will be performing on this requirement. If available, offerors may submit a Past Performance Information Retrieval System (PPIRS) evaluation report in lieu of the

Past Performance Questionnaire.

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Factor 5: PAST PERFORMANCE (continued)

Submittal process for the Past Performance Questionnaire is as follows:

1) Complete Sections I and II only of the attached Past Performance Questionnaire and forward to your client reference. The reference shall be someone who was substantially involved with the project and can provide a complete, objective assessment of your performance. Direct them to complete and submit the survey to the address and point of contact in paragraph B above by the due date and time for proposal receipt.

2) Submit copies of the questionnaire that you forwarded to your references with their point of contact information in this proposal Volume I.

3) Submit a narrative disclosing any instances of past performance that may be considered less than fully satisfactory. Describe pertinent facts, circumstances and any remedial action taken or to be taken to correct the deficiency. Failure to disclose such instances could result in an unfavorable assessment of the offeror's past performance record.

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Factor 5: PAST PERFORMANCE (continued)

• Past performance demonstrating higher levels of success and quality on more relevant projects similar in scope and magnitude to this solicitation present lower levels of risk and will be more favorably rated. Projects that are more relevant to the requirements of this solicitation will be given more weight in the overall past performance rating. Project

Experience ratings (Factor 3) will be considered in determining relevancy for projects submitted under this factor. If an offeror has no past performance on similar work relevant to this solicitation, they will be evaluated neither favorably nor unfavorably. Subfactors are of equal importance. Past performance on contracts with the Federal Government, other public agencies, or private organizations will be considered. All submitted references may not be contacted. Sources other than submitted references may be contacted.

• During proposal evaluations, exchanges between the Government and offerors may occur to clarify the relevance of past performance information and/or address adverse past performance information which an offeror has not yet had an opportunity to respond to.

VOLUME II, BUSINESS AND PRICE PROPOSAL – FORMAT, ORGANIZATION, CONTENTS

1. FORMAT: Submit one (1) electronic copy of volumes 1 and 2 as described in the solicitation at Section L. Hard copies will not be accepted.

Proposal will be sent to CS_DSC_Proposal_Submission@nps.gov

2. ORGANIZATION: Include a Table of Contents with files for electronic formats named as follows:

• SF1442

• AMENDMENTS

• SECTION B PRICE SCHEDULE

• SF 24 BID BOND

• SECTION K REPRESENTATIONS AND CERTIFICATIONS

• GENERAL REFERENCES

• SUB-CONTRACTING PERCENTAGE WORKSHEET

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(continued)

SF1442: Standard Form 1442, Solicitation, Offer, and Award, (Construction, Alteration, or Repair):

Complete blocks 14 through 20C only. An official having the authority to contractually bind the offeror’s company must sign the SF 1442 in accordance with the procedures prescribed in FAR 4.102. The SF-

1442 will be reviewed for completeness.

AMENDMENTS: Acknowledge all solicitation amendments using one of the methods set forth in Block 11 of Standard Form 30. Amendment acknowledgements will be reviewed for timely and proper acknowledgement.

SECTION B CONTRACT PRICE SCHEDULE: Enter the proposed dollar amount for each line item in the

Price Schedule, including any optional items, if applicable. Proposed pricing will be evaluated for fair and reasonableness. Reasonableness will be determined considering comparisons to competitive pricing and to the independent Government Cost Estimate (IGCE). Proposed pricing that differs significantly from the competition or IGCE will be reviewed to assess potential performance risk and the offeror’s understanding of contract requirements. If multiple contract line items are included in the price schedule, prices will be evaluated to determine whether any line items are unbalanced. Offerors are cautioned to distribute costs appropriately.

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SF 24 BID BOND: Submit Standard Form 24, Bid Bond duly executed between the offeror and the bonding company. Refer to clause 52.228-1.

SECTION K REPRESENTATIONS AND CERTIFICATIONS: Submit a completed copy of provision 52.204-

8 shown in section “K” of this solicitation. Complete all required representations and certifications if they are not available at www.SAM.gov. Your firm must maintain current, active registration at www.SAM.gov to be eligible for award and you are encouraged to complete SAM registration before submitting your offer.

GENERAL REFERENCES: Complete and submit the attached “General References,” form. Information will be used in determining Responsibility pursuant to FAR 9.103.

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LIMITATIONS ON SUBCONTRACTING WORKSHEET: To be awarded a set-aside contract, an order under a set-aside, the small business concern is required to perform as follows:

• For general construction, at least 15 percent of the cost (not including the cost of materials) with its own employees

• For construction by special trade contractors, at least 25 percent of the cost (not including the cost of materials) with its own employees

A small business contractor is required to comply with the limitations on subcontracting –

• By the end of the performance period

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CONTRACT PRICE SCHEDULE

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CONTRACT PRICE SCHEDULE – Definition of Contract Line Items

Contract Line Item No. 1 Restore Easton Building Facades - Worked required includes, but is not limited to restoration of stone cladding on north and east facades, repair of steel framing and columns at basement level of north exterior wall, installation of impressed cathodic protection system on entire north and east facades, repair, preparation and repainting of all windows on the north and east facades, removal and replacement of existing sidewalk along Devonshire Street, including new steel support framing and double concrete slab system with intermediate waterproofing, and any and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract lump sum price upon completion of Restore Easton Building Facades. Progress payments shall be based on the Contractor’s Schedule of Values for the work activities comprising the lump sum bid item.

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Contract Line Item No. 2 Replace Heating System and Emergency Generator - Work required includes, but is not limited to, replacement of the existing building steam heating system with a hot water heating system, including two new steam to hot water head exchangers in the basement mechanical room, including associated pumps and controls, removal of existing radiators and steam distribution piping throughout the building, new radiators, distribution piping and piping enclosures throughout the building, and temporary relocation of existing furniture, and any and all other items required to complete the work as shown on the Drawings and as specified in the Specifications.

The work required for the new emergency generator includes, but is not limited to, new ATS and associated electrical system modifications, new ventilation and air conditioning systems serving the generator room, a new diesel fuel tank and associated piping, and any and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract lump sum price upon completion of Replace Heating System and Emergency Generator.

Progress payments shall be based on the Contractor’s Schedule of Values for the work activities comprising the lump sum bid item.

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Contract Line Item No. 3 Replace Deteriorated Roof Drains and Piping - Work required includes, but not limited to, replacing existing roof drains along with selected drainage piping, and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract lump sum price upon completion of Replace Heating System and Emergency

Generator. Progress payments shall be based on the Contractor’s Schedule of Values for the work activities comprising the lump sum bid item.

Contract Line Item No. 4 Column Web Repair- Work required includes, but is not limited to, repairs to deteriorated existing built-up steel column webs, per Detail 1/Drawing S3.1 (Detail 1), and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract linear foot price upon completion of Column Web Repair. Progress payments shall be based on the Contractor’s Schedule of Values for the work activities comprising the linear foot sum bid item.

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Contract Line Item No. 5 Column Flange Repair- Work required includes, but not limited to repairs to deteriorated existing built-up steel column flanges, per Detail 1/Drawing S3.1 (Detail 2), and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract linear foot price upon completion of Column Web Repair. Progress payments shall be based on the Contractor’s Schedule of Values for the work activities comprising the linear foot sum bid item.

Contract Line Item No. 6 Column Rivet Repair – Work required includes, but not limited to repairs to deteriorated existing built-up steel column rivets, per Detail 1/Drawing S3.1 (Detail 3), and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract linear foot price upon completion of Column Web Repair. Progress payments shall be based on the Contractor’s Schedule of Values for the work activities comprising the linear foot sum bid item.

Contract Line Item No. 7 Beam Repairs (Types 1F and 1W) – Work required includes, but not limited to repairs to deteriorated beam flanges, per Details 2 and 3/Drawing S3.1, and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract linear foot price upon completion of Beam Repair. Progress payments shall be based on the

Contractor’s Schedule of Values for the work activities comprising the linear foot sum bid item.

Contract Line Item No. 8 Beam Repair (Types 2F and 2W) – Work required includes, but not limited to repairs to deteriorated existing steel beam webs, per Details 2 and 3/Drawing S3.1., and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract linear foot price upon completion of Beam Repair (Types 2F and 2W).

Progress payments shall be based on the Contractor’s Schedule of Values for the work activities comprising the linear foot sum bid item.

Contract Line Item No. 9 Beam Repair (Types 3F and 3W) – Work required includes, but not limited to repairs to deteriorated existing steel beam webs, per Details 2 and 3/Drawing S3.1, and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract linear foot price upon completion of Beam Repair (Types 3F and 3W).

Progress payments shall be based on the Contractor’s Schedule of Values for the work activities comprising the linear foot sum bid item.

Contract Line Item No. 10 OPTION 1: Replace Lighting Fixtures on Seven Floors - Work required includes, but not limited to replacing existing fluorescent lighting fixtures on floors 4, 5, 6, 7, 9, 10 and 11 with energy efficient LED lighting fixtures. The scope includes adding occupancy sensors and exit signs where currently missing. and all other items required to complete the work as shown on the Drawings and as specified in the Specifications. Payment will be made at the contract lump sum price upon completion of

Replace Lighting Fixtures on Seven Floors. Progress payments shall be based on the Contractor’s

Schedule of Values for the work activities comprising the lump sum bid item.

PRE-PROPOSAL CONFERENCE QUESTIONS

• PLEASE STATE YOUR NAME AND COMPANY BEFORE YOU ASK YOUR QUESTION. THE

QUESTION WILL BE REPEATED AND RESPONSES PROVIDED FOR ADMINISTRATIVE-TYPE

QUESTIONS ONLY. FOR ALL/MOST OTHER QUESTIONS THE CO REQUESTS THAT THEY BE

SUBMITTED IN WRITING VIA EMAIL TO BOTH kevin_lommer@nps.gov and michael_moffett@nps.gov.

• QUESTIONS AT THE SITE VISIT WILL NOT BE ANSWERED – SUBMIT ALL QUESTIONS VIA

EMAIL TO BOTH kevin_lommer@nps.gov and michael_moffett@nps.gov

• RESPONSES TO QUESTIONS DO NOT CHANGE THE SOLICITATION DOCUMENT.

• CHANGES TO THE SOLICITATION DOCUMENT SHALL BE MADE BY FORMAL AMENDMENT

ONLY.

• QUESTIONS AND ANSWERS WILL BE ISSUED BY A FORMAL AMENDMENT TO THE

SOLICITATION IF RECEIVED TIMELY (REFERENCE THE SOLICITATION)

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Thank You For Your Interest in This

Project

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