Atch 03 PreProposal Presentation-Post Meeting_0001.pdf

Pre-Proposal Teleconference & Virtual Site Visit

WOLF TRAP NATIONAL PARK

FOR THE PERFORMING ARTS

RENOVATE THEATRICAL STAGE RIGGING

MACHINERY SYSTEMS

Solicitation: 140P2020R0063

NPS PMIS #: WOTR 226765

THIS MEETING WILL BE RECORDED

July 22, 2020 E X P E R I E N C E Y O U R A M E R I C A

AGENDA

• INTRODUCTIONS (Contracting)

• Attendees List will be included in an amendment

• Meeting Participation logistics – Agenda posted with Solicitation amendments

• PROJECT OVERVIEW - SITE LAYOUT AND ORIENTATION (Project Manager)

• PROJECT OVERVIEW - SCOPE OF WORK – OVERALL (Project Manager)

• SITE /PROJECT CONSIDERATIONS (Project Manager)

• VIRTUAL TOUR (Park Manager)

• BID INFORMATION (Contracting)

• BID CLINS (Contracting)

• PRE-PROPOSAL CONFERENCE QUESTIONS (Contracting)

• CONCLUSION

PROJECT OVERVIEW

SITE LAYOUT AND ORIENTATION

Project Location: Wolf Trap National Park, Vienna, VA

SCOPE OF WORK - OVERALL

PROJECT OVERVIEW

The Work includes replacement of the counterweight rigging system, winch and control systems and installation of fall protection systems. Filene Center is an indoor/outdoor performance venue.

This project is not seeking a Certification Level according to the U.S. Green Building Council's Leadership in Energy & Environmental Design (LEED) Rating System.

Key Scope Items:

• Selectively replace and repair major components of the original 1984 stage rigging system, both motorized and manual, which have exceeded their life spans have been damaged or present safety concerns.

• Replace 68 manual counterweight line sets with option up to 104-line sets, Provide new orchestra shell ceiling winch units, Replace the rigging control system,

• Provide new fall protection,

• Revise the dash pot for the fire curtain and remove unused items

SITE / PROJECT CONSIDERATIONS

SITE / PROJECT LOGISTICS

• Site Visit is available both in-person and virtual; On-Site Participants will meet at the Filene Center Theater Building – Stage Door: 1551 Trap Road, Vienna, Virginia 22182

• Concurrent Projects: Several concurrent projects will be underway during this project’s construction season. Off Season months are April thru September, project is anticipated to have duration of two seasons / phases.

• Storage of Materials: Confine storage of materials to Parking Lot 1 (Staff Only) and inside in Scene Dock areas. Parking Lot 1 (Staff Only) staging limits are to be approved by the CO.

Storage of materials inside the Filene Center can only be located on cement areas. All materials, equipment and tools must be removed from wood stage floors at the end of each work day. Stage area staging limits are to be approved by the CO, refer to plans for further information

• Weather should not be an issue since most work is indoors, noteworthy humid environment and condensation build-up likely.

• See also https://www.nps.gov/wotr/index.htm for the Filene Center (project site location) access, transportation, weather, and COVID-19 closure information.

SCOPE OF WORK – VIRTUAL TOUR

SOLICITATION NO.140P2020R0063

SUMMARY OF SOLICITATION AND AWARD INFORMATION

Refer to the Solicitation for complete information.

• PRE PROPOSAL MEETING – JULY 22, 2020

• PRE PROPOSAL QUESTIONS DUE – JULY 31, 2020 2:00 PM MDT

• OFFERS DUE – AUGUST 7, 2020 12:00 PM MT / 2:00 PM ET

• SUBMISSION – Electronic only to: CS_DSC_Proposal_Submission@nps.gov

• SECTION L – 52.216-1 – Type of Contract – Firm Fixed Price

• NAICS Code: 238210 - Small Business Size Standard: $15M

• THIS IS A COMPETIVE PROCUREMENT WITH NO SET-ASIDE FOR SMALL BUSINESS – OFFERS

FROM ALL RESPONSIBLE OFFERORS (LARGE AND SMALL) WILL BE CONSIDERED

• PERIOD OF PERFORMANCE: 244 calendar days from issuance of Notice to Proceed. There is a seasonal shutdown for this project between April 1, 2021 and September 30, 2021. Work will recommence on October 1, 2021 until the remaining 244 calendar days have been expended.

SOLICITATION INFORMATION & CRITERIA

CONTRACT PRICE SCHEDULE – Definition of Contract Line Items

BID CLINS

Contract Price Schedule Template National Park Service (NPS) - Denver Service Center (DSC) | 3-13-18

Solicitation Number: 140P2020R0063

PARK - PMIS: WOTR 226756

(Project Management Information System)

Developed Area: Filene Center Project Title: Renovate Theatrical Stage Machinery Systems - Filene Center

Notice: Offerors are required to submit, a minimum, an offer that conforms to the solicitation documents with pricing for Base line items and all option line items. Failure to do so may render the proposal unacceptable. On lump-sum line items, provide the total price only. For all unit-priced line items, provide the unit price and the extended total price. If no specific line item exists for a portion of the work, include the costs in a related item. In case of error in calculation of extended prices, the unit price governs. In case of error in summation, the total of the corrected amounts govern. Round totals and extended prices to whole dollars.

Contract Line Item Number

(CLIN)

Contract Line Item (CLI) Title Quantity Unit of Measure Unit Price Total Price

1 Counter Weight Rigging, removal of all 104 complete lineset assemblies as specified 1 Lump Sum

2 Counter Weight Rigging, replacement of 68 complete lineset assemblies 1 Lump Sum

3 Winch removal and replacement and control systems improvements 1 Lump Sum

4 Fall Protection 1 Lump Sum

TOTAL BASE PRICE (Contract Line Item Number 1 through 4) ---------------------------------------------------------------------------------

5 Option A: Counter Weight Rigging, replacement of up to 36 complete lineset assemblies 36 Each

TOTAL OPTIONS (Contract Line Item Number 5) ----------------------------------------------------------------------------------------------------- TOTAL PROPOSED PRICE - BASE PLUS ALL OPTIONS (Contract Line Item Number 1 through 5) --------------------------

All measurement and payment information is included in Division 01 Specifications Section 01 27 00 Definition of Contract Line Items.

PRE-PROPOSAL CONFERENCE QUESTIONS

• Please state your name and company before you ask your question. the question will be repeated and responses provided for administrative-type questions. For all other questions the CO requests that they be submitted in writing via email to both the CO, Frank Camacho, and the CS, Bryan Pemberton as follows:

frank_camacho@nps.gov bryan_pemberton@contractor.nps.gov

• Responses to questions that may be stated during the pre-solicitation site visit do not change the Solicitation document.

• Changes to the Solicitation document shall only be made by written amendment posted as an amendment to the solicitation document. Offerors are required to fill out and sign the acknowledgment of amendments received (SF1442 Section 19) and include this when submitting our offer on the Form 1442.

• Questions and answers will be issued by written amendment posted as an amendment to the solicitation. Offerors are required to fill out and sign the acknowledgment of amendments received (SF1442 Section 19) and include this when submitting our offer on the Form 1442.

QUESTIONS AFTER PRE-PROPOSAL CONFERENCE

• Direct all questions the CO requests that they be submitted in writing via email to both the

CO, Frank M Camacho, and the CS, Bryan Pemberton as follows:

frank_camacho@nps.gov bryan_pemberton@contractor.nps.gov

• Questions and answers will be issued by written amendment posted as an amendment to the solicitation. Offerors are required to fill out and sign the acknowledgment of amendments received (SF1442 Section 19) and include this when submitting our offer on the Form 1442.

• The DEADLINE FOR QUESTIONS IS: JULY 31, 2020 2:00 PM MDT (questions may be allowed up to 7 days prior to date proposals due and July 31th will give us ample time to turn the answers back quickly). This presentation and the recorded pre-proposal site visit meeting will be available by link to be provided by Amendment, and will be available until the date the Solicitation closes. After that time the link will no longer be available.

Thank You For Your Interest in This Project

E X P E R I E N C E Y O U R A M E R I C A

National Park Service U.S. Department of the Interior