Atch 02 PreBid_Agenda_0001.pdf

Location:

Virtual site visit through MS Teams. Individuals are required to PRE-REGISTER. See Solicitation Section L, 52.236-27 -SITE VISIT CONSTRUCTION, so that the meeting invite can be emailed to you, and you can register by the registration deadline.

If you do not have MS Teams on your system, you may sign up for free at the following link. Contractors are responsible for signing up and resolving technical issues. The Government will not provide assistance with this process.

MICROSOFT TEAMS: https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/group-chat-software?OCID=AID2000955_SEM_XBqTegAAAFgrdz_e:20200628203734:s&msclkid=be848e90e13f1df20685d0681eb57979&ef_id=XBqTegAAAFgrdz_e:20200628203734:s

Meeting time: July 22, 2020 10:00 PM ET (Eastern time)

8:00 AM MDT (Denver time for NPS DSC office)

Sign-in will take place from 9:45 AM ET to 10:00 PM ET. Meeting agenda items will start at 10:00 PM ET. Conference should last approximately two hours (2 hours).

Welcome: Contractors, Park Personnel, DSC Program Office and Contracting.

Agenda for the meeting: Topics to be covered: Contractual requirements, technical, visitors, other park/project specific requirements.

Virtual Meeting: This is the only pre-proposal site visit. There will be no on-site pre-proposal meeting. As a public health precaution, the Ranger Station (Park Visitor Contact Station) is temporarily closed until further notice. Contractors/subcontractors may not access the theatre on their own. Any access to the theatre by the contractor or subcontractors may disqualify a potential offeror from bidding on the project. As of June 29, 2020, park grounds, including roads and trails, remain open. The park is accessible but plan ahead because some bathrooms are not available. Contractors/subcontractors may not ask Park personnel questions about the visitor center, this project, or this Solicitation, or request access. Any such communication by the contractor or subcontractors may disqualify a potential offeror from bidding on the project. Updated conditions are available at https://www.nps.gov/wotr/planyourvisit/conditions.htm THIS MEETING WILL BE RECORDED. IF YOU DO NOT WISH TO BE RECORDED YOU MAY OPT TO NOT PARTICIPATE IN THE

MEETING.

A link to the recorded meeting along with the attendees list and meeting materials, will be posted as an Amendment to the Solicitation and will be available for listening and review after the meeting until the date the Solicitation closes.

Sign in: Make sure you sign in as follows:

On the Meeting page, “hover” your mouse until the tool bar appears on the screen:

Click on “Meeting Chat” button. A “Show Conversation” chat box will appear to the right of your screen.

In the Chat box, enter the following information. This information will be saved and posted as the List of Attendees. Individuals will be required to sign in by providing:

o Individual Name (name of each attendee, even if participating through one screen) o Email contact information for each individual o Name of Company o Specify please - subcontractor or contractor

Microsoft Teams Settings:

SOUND: Click on the microphone symbol and select “Mute.”

VIDEO:

o Click on “Camera” and engage your camera if you wish to be seen/recorded. Your image and the background of your location will be recorded, so be aware of any confidential information in the background that you may not want to display or other non-participants that may not want to be seen.

o If you turn your camera off, your profile picture or initials will show in a circle.

o If you wish to keep your camera on, but hide the background, you may select “More Actions” in the toolbar, then select “Show Background Effects” and choose a background you want to apply and select “Apply”. This will turn-on your camera, but the background setting will show behind your image. You can periodically turn the camera off and turn it back on, and the background will still be there.

Introductions: DSC, Park, A/E, Contractors: Time permitting, everyone will introduce themselves and say what company they are with, what their company provides and if they are a subcontractor or prime.

Solicitation Issued: This Agenda is to facilitate the Pre-Proposal Conference. In the event of any discrepancy or conflict in the Agenda information as compared to the Solicitation, the Solicitation shall prevail. The Solicitation was posted on July 9, 2020 and can be found by searching under the Solicitation number 140P2020R0063 at beta.SAM.gov beta.SAM: https://beta.sam.gov/opp/cb2b25619dcd4b4ab44584629987f4e5/view?keywords=140P2020R0079&sort=-relevance&index=&is_active=true&page=1

Dan Jones, Project Manager Dan_jones@abcnewconstruction.com ABC New Construction, LLC General contractor

DO NOT USE FEDCONNECT TO SUBMIT DOCUMENTS

Current Amendments: As of 7/21/20, zero (0) Amendments have been issued to posted. We intend to issue at least one (1) amendment following this pre-proposal conference.

Proposals will be accepted from all businesses Large and Small. This is a full and open unrestricted Solicitation. Refer to the 1st page of the Solicitation and applicable clauses and provisions thereafter.

Proposal Due Date: August 7, 2020 12:00 PM MDT / 2:00 PM ET. See Solicitation Section L.

Proposal Questions Due Date: Pre-proposal questions shall be submitted a minimum of 10 days prior to the due date and time for proposals, or by July 28, 2020 2:00 PM MDT / 4:00 PM ET in accordance with the instruction in the Solicitation in Section L. The Government will try to answer all the questions and post the questions and answers as an amendment by the end of the day July 31, 2020. Please do not wait until then to submit your questions, submit them as soon as you can so that the Government has the time to research and answer in order to help you prepare your proposals.

Any questions received after that date/time there is no guarantee an answer will be provided. Answers to questions will be incorporated into the amendment with the sign in sheet for this meeting.

Proposal Question Process: DO NOT submit questions through FedConnect. Submit questions only to the Solicitation primary points of contact though email to: C.O. – Frank Camacho frank_camacho@nps.gov and C.S. - Bryan Pemberton, bryan_pemberton@contractor.nps.gov. The questions need to be in writing as a matter of record. So even if you have a question that you believe could be answered over during this pre-solicitation conference, we need it documented and recorded within the contractor file as a matter of record.

Prime POCs contact information: Bryan Pemberton, Contract Specialist, bryan_pemberton@contractor.nps.gov and Frank Camacho, Contracting Officer, frank_camacho@nps.gov.

Wage Determinations: Make sure all of your subcontractors incorporate the wage determinations into their proposals.

Work Hours: Ensure the work hours identified in Division 1 are considered when developing the proposed schedule.

Physical Data: Ensure the physical data identified in Solicitation clause 52.236-4 is considered when developing the proposed schedule.

Self-Performance: Page 120 of the Solicitation tells you that, in accordance with Solicitation clause 52.236-1, the prime contractor is required to perform on site, with its own organization 15% of the total amount of work to be performed under the contract.

Small Business Subcontracting

Page 49 of the Solicitation tells you what to submit in relation to the subcontracting plan with your proposal. The plan does not receive a rating and the award is not made until the subcontracting plan is acceptable. The clause at 52. 219-9 provides further detail. A sample plan is provided as an attachment to Solicitation.

The plan should demonstrate the contractor’s proposed subcontracting percentages as they relate to the proposed amount and the small business goals identified in the Solicitation. If at any point during the performance of the contract it becomes apparent that the goals will not be met, the appropriate supporting documentation shall be provided to demonstrate the good faith effort. The contractor will not be considered in breach of the contract.

Small Business Participation: Page 21 of the Solicitation describes this requirement. It requires a minimum of 15% of the total contract value to be performed by small business. This requirement may be met by i. Self-performance by small business prime contractors and / or

ii. Subcontracting portions of the work to small businesses. If at any point during the performance of the contract it becomes apparent that the goals will not be met a recovery plan will be requested and if upon contract completion the 15% is not obtained it will be appropriately documented in the past performance record.

Key Personnel: For this project, the Project Manager, Job-site Superintendent, On-site Quality Control Manager, On-site Safety Manager are separate positions required to be staffed by separate individuals. The persons proposed as key personnel are required to be persons performing the work as proposed within the first 90 days.

Proposal Submission Requirements: The submission requirements begin on page 146 and ends on page 150 of the Solicitation and are part of Section L.

Proposal Evaluation Criteria: The evaluation criteria begins on page 162 and ends on page 165 of the Solicitation and are part of Section M.

Evaluation/Selection/Award Schedule: Process will likely take 30 days at a minimum. Do not call, your firm will be notified as soon as possible.

Evaluation Process: We first do a responsibility check on the offeror to ensure they are an interested party. Next the technical proposals are reviewed and evaluated by the Technical Panel and consensus ratings are prepared. The Panel presents the finding to the Source Selection Authority and if it is determined the evaluation was consistent and performed only against the Solicitation requirements, the prices are revealed to the Technical Panel and the tradeoff process begin; trading the benefits against the costs to establish which offeror is the best value to the Government.

Importance/Weights: Discuss the importance and weights identified in section M. Best Value means – the ultimate decision will be based on an assessment of whether the difference in the technical and management merit of the proposals is worth the difference in the price. Even if technical is significantly more important than price, selection of a lower-proposed price is justified if the SSA determines that the technical and management benefits offered by the higher priced offeror are not worth the higher cost.

Notice to Proceed Date: The Notice to Proceed is expected to be issued as soon as (at minimum) the bonds, insurance and accident prevention plan are received and approved. Bonds are due within the time period specified in Box 10 of the SF1442 of the Solicitation.

Completion Date: Contractor complete all work within the time period specified in Box 11 of SF1442 of the Solicitation.

Advice:

Review ALL Solicitation requirements so that you have time to ask questions.

You will be best served by asking questions rather than making assumptions.

Do not be generic and provide boiler plate narratives, be specific to this requirement.

With the project experience, be clear on what you performed, do not try to present work that was not performed by your company Ensure references are the actual customer and the contact information is up to date.

Ensure you review the bid sheet thoroughly and that all identified quantities and measurements seem reasonable for the proposed work.

Now is your opportunity, if you see errors (patent defects), it is your responsibility to identify them now, not after contract award. If you choose to wait until after award, you could be held responsible for the associated costs.

Technical: See https://www.nps.gov/wotr/index.htm

1. Site Access

2. Staging and Parking

3. Project Requirements

4. Natural Resources

5. Cultural Resources

6. Visitors

7. Park Specific expectations

DISCLAIMER:

Any information obtained from today’s meeting shall not be interpreted as additional contract requirements or changes to the contract requirements. All terms and conditions are documented within the Solicitation and its amendments. All proposals shall be based upon those documents.