B11_NCRO201409_PreBid_Agenda_Revised_Amendment0003.pdf

NPS SOLICITATION 140P2019R0068 NCRO 201409 CONSTRUCTION SERVICES FOR

REPAIR/ALTERATION OF OFFICE BUILDING

PRE-PROPOSAL CONFERENCE AGENDA JUNE 18, 2019

Location: Participants were asked to meet at the courtyard outside of the trailer entrance between Trailer’s 1 and 2. Meeting will begin outside, proceed to sign in and then gather in the conference room in trailer 2. Individuals will be required to sign in with security and undergo security entry screening and sign in procedures.

Parking is available on-site but visitors are warned not to park in law-enforcement designated locations. Address of the site is 1100 Ohio Dr. Southwest, Washington, DC 20242

Meeting time: 8 AM local time where sign-in will take place from 8 AM to 830AM. Meeting will start at 9 AM. Pre-Proposal Conference should end by 3PM local time.

Welcome: Contractors, Park Personnel, DSC Program Office and Contracting.

Agenda for the meeting: 1st we talk about the contractual requirements, then technical, natural and cultural, visitors, other park/project specific requirements, then move to the site(s).

Housekeeping: Discuss Restrooms.

Sign in sheet: Make sure you sign in. It will be posted in the next amendment.

Introductions: Have everyone introduce themselves and say what company they are with, what their company provides and if they are a subcontractor or prime.

Solicitation Issued: Jun 6, 2019 and can be found at www.fbo.gov by searching under the solicitation number 140P2019R0068.

Current Amendments: No Amendments have issued. We intend to issue at least one (1) amendment following this visit.

The biggest question relates to who could propose on this project.

Proposals will be accepted from all businesses Large and Small. This is a full and open unrestricted solicitation. Refer to the 1st page of the solicitation and applicable clauses and provisions thereafter. The confusion is understood to be a result of linking the Market Research to the actual Solicitation in the FBO system.

The Market Research was seeking small business contractors to respond to see if the solicitation could be set-aside for them. There were not enough qualified small businesses for the Government to set the project aside. As a result, the solicitation was issued as full and open unrestricted requirement.

http://www.fbo.gov/

PRE-PROPOSAL CONFERENCE AGENDA JUNE 18, 2019

Proposal Due Date: Remains Jul 8, 2019 4:00 pm Mountain. All deliveries from UPS, FedEx and USPS are planned to occur prior to 5PM.

Proposal Questions Due Date: By 4PM Mountain Time which is 6PM Eastern Time on June 25, 2019. The Government will try to answer all the questions and post the questions and answers as an amendment by the end of the day July 1, 2019. Please do not wait until then to submit your questions, submit them as soon as you can so that the Government has the time to research and answer in order to help you prepare your proposals. Any questions received after that date/time there is no guarantee an answer will be provided. This information will be incorporated into the amendment with the sign in sheet for this meeting.

Proposal Question Process: Provide questions by email only to the solicitation primary points of contact, John Babcock and Anne LaPorta. The questions need to be in writing as a matter of record. So even if you have a question that you believe could be answered over the phone, we need it documented and recorded within the contractor file as a matter of record.

Prime POCs contact information: John Babcock, Contract Specialist, john_babcock@nps.gov and Anne LaPorta, Contracting Officer, anne_laporta@nps.gov.

Wage Determinations: Make sure all of your subcontractors incorporate the wage determinations into their proposals.

Work Hours: Ensure the work hours identified in Division 1 are considered when developing the proposed schedule.

Self-Performance: In accordance with solicitation clause 52.236-1, the prime contractor is required to perform on site, with its own organization 15% of the total amount of work to be performed under the contract.

Small Business Subcontracting: Page 52 of the solicitation tells you what to submit in relation to the subcontracting plan with your proposal. The plan does not receive a rating and the award is not made until the subcontracting plan is acceptable. The clauses 52,219-9 and 52.219-16 provide further detail. A sample plan is provided as an attachment to solicitation.

The plan should demonstrate the contractor’s proposed subcontracting percentages as they relate to the proposed amount and the small business goals identified in the

PRE-PROPOSAL CONFERENCE AGENDA JUNE 18, 2019

solicitation. If at any point during the performance of the contract it becomes apparent that the goals will not be met, the appropriate supporting documentation shall be provided to demonstrate the good faith effort. The contractor will not be considered in breach of the contract.

Small Business Participation: Page 20 of the solicitation describes this requirement. It requires a minimum of 10% of the total contract value to be performed by small business. If at any point during the performance of the contract it becomes apparent that the goals will not be met a recovery plan will be requested and if upon contract completion the 10% is not obtained it will be appropriately documented in the past performance record.

Key Personnel: For this project the Onsite-Superintendent may also be responsible for Quality Control and Safety. The persons proposed as key personnel are required to be persons performing the work as proposed within 180 days.

Proposal Submission Requirements: The submission requirements begin on page 150 and end on page 169 of the solicitation and are part of Section L. (Also provided)

Proposal Evaluation Criteria: The evaluation criteria begins on page 170 and ends on page173 of the solicitation and are part of Section M. (Also provided)

Evaluation/Selection/Award Schedule: Process will likely take 30 days at a minimum. Do not call, your firm will be notified as soon as possible.

Evaluation Process: We first do a responsibility check on the offeror to ensure they are an interested party. Next the technical proposals are reviewed and evaluated by the Technical Panel and consensus ratings are prepared. The Panel presents the finding to the Source Selection Authority and if it is determined the evaluation was consistent and performed only against the solicitation requirements, the prices are revealed and the tradeoff process begins. Trading the benefits against the costs to establish which offeror is the best value to the Government.

Importance/Weights: Discuss the importance and weights identified in section M.

Best Value means – the ultimate decision will be based on an assessment of whether the difference in the technical and management merit of the proposals is worth the difference in the price. Even if technical is significantly more important than price, selection of a lower-proposed price is justified if the SSA determines

PRE-PROPOSAL CONFERENCE AGENDA JUNE 18, 2019

that the technical and management benefits offered by the higher priced offeror are not worth the higher cost.

Notice to Proceed Date: The Notice to Proceed is expected to be issued as soon as (at minimum) the bonds, insurance and accident prevention plan are received and approved.

Completion Date: Contractor complete all work 540 calendar days after NTP.

Advice:

• Review ALL solicitation requirements so that you have time to ask questions.

• You will be best served if you ask questions as opposed to making assumptions.

• Do not be generic and provide boiler plate narratives, be specific to this requirement.

• With the project experience, be clear on what you performed, do not try to present work that was not performed by your company

• Ensure references are the actual customer and the contact information is up to date.

• Ensure you review the bid sheet thoroughly and that all identified quantities and measurements seem reasonable for the proposed work.

Now is your opportunity, if you see errors (patent defects), it is your responsibility to identify them now, not after contract award. If you choose to wait until after award, you could be held responsible for the associated costs.

Technical:

1. Site Access

2. Staging and Parking

3. Project Requirements

4. Natural Resources

5. Cultural Resources

6. Visitors

7. Park Specific expectations

PRE-PROPOSAL CONFERENCE AGENDA JUNE 18, 2019

DISCLAIMER:

Any information obtained from today’s meeting shall not be interpreted as additional contract requirements or changes to the contract requirements. All terms and conditions are documented within the solicitation and its amendments. All proposals shall be based upon those documents.

6/6/2019 1100 Ohio Dr SW - Google Maps https://www.google.com/maps/place/1100+Ohio+Dr+SW,+Washington,+DC+20242/@38.8766781,-77.0315579,212a,35y,270h,39.48t/data=!3m1!1e3!4m5!3m4!1s0x89b7b76dcbf629b1:0x28dc29fafd8c… 1/1

Imagery ©2019 Google, Map data ©2019 50 ft

1100 Ohio Dr SW

ADDRESS:

1100 Ohio Dr. Southwest, Washington DC, 20242

PARKING:

Available in vicinity of 1100 Ohio Dr. Do not park in Law Enforcement designated locations.

NOTES:

Parking is available in the NCRO parking lots as indicated on the map. Meeting location will be in the court yard outside of the trailer entrance between trailer's 1 and 2. The meeting will begin outside, if needed, a conference room is available but will require all individuals to sign in with security and undergo entry screening and sign-in procedures.

MEETING LOCATION

AVAILABLE PARKING