B11_EVER_235866_Pre-ProposalAGENDA_HANDOUT.pdf

NPS SOLICITATION 140P2019R0067 EVER 235866 REHABILITATE FLAMINGO VISITOR

CENTER AND REPLACE ROOF

PRE-PROPOSAL CONFERENCE AGENDA JULY 11, 2019

Location: Participants were asked to meet at the Everglades National Park Headquarters (HQ) Building in the conference room near the entrance of the park, and next to the Earnest F. Coe Visitor Center Building. See the attached map, the physical address is:

40001 State Highway 9336 Homestead, FL 33034

Meeting time: 8:00 AM local time (ET)

Welcome: Contractors, Park Personnel, Denver Service Center Program Office and Contracting.

Agenda for the meeting: 1st we will talk about the contractual requirements, then technical, natural and cultural, visitors, other park/project specific requirements, and then move to the site.

Housekeeping: Discuss Restrooms. Be sure to dress for hot/humid weather, bring snacks and bottled water. And use sunscreen & mosquito repellant/netting.

Sign in sheet: Make sure you sign in. It will be posted in the next amendment.

Introductions: Have everyone introduce themselves and say what company they are with, what their company provides and if they are a subcontractor or prime.

Solicitation Issued: June 28, 2019 and can be found at www.fbo.gov by searching under the solicitation number 140P2019R0067.

Current Amendments:

• Amendment No. 0001 was posted to FBO effective July 3, 2019.

• Amendment No. 0002 is being issued to clarify the attachments and provide this agenda.

• We anticipate issuing at least one (1) amendment following this visit.

Proposals will be accepted from all businesses Large and Small. This is a full and open unrestricted solicitation. Please refer to the solicitation and applicable clauses and provisions therein.

Proposal Due Date: July 30, 2019 at 16:00 (4:00 PM) Mountain Daylight Time.

All deliveries from UPS, FedEx and US Postal Service are planned to occur prior to 4:00 PM.

http://www.fbo.gov/

PRE-PROPOSAL CONFERENCE AGENDA JULY 11, 2019

Proposal Questions Due Date: By 16:00 (4:00 PM) Mountain Daylight Time which is 2:00 PM Eastern Time on Thursday July 18, 2019. The Government will try to answer all the questions and post the questions and answers as an amendment by the end of the day July 19, 2019. Please do not wait until then to submit your questions, submit them as soon as you can so that the Government has the time to research and answer in order to help you prepare your proposals. Any questions received after that date/time there is no guarantee an answer will be provided. Any questions or new information will be incorporated into an amendment with the sign in sheet for this meeting.

Proposal Question Process: Provide questions by email only to the solicitation primary points of contact, myself and Kurt Ulmer. Do Not Call - no phone calls will be taken. The questions need to be in writing as a matter of record. Even if you have a question that you believe could be answered over the phone, the questions need to be documented and recorded within the contract file as a matter of record.

Primary POCs contact information: Kurt Ulmer, Contract Specialist, kurt_ulmer@contractor.nps.gov and Anne LaPorta, Contracting Officer, anne_laporta@nps.gov.

Wage Determinations: Make sure all of your subcontractors incorporate the wage determinations into their proposals.

Work Hours: Ensure the work hours identified in Division 1 are considered when developing the proposed schedule.

Self-Performance: In accordance with solicitation clause 52.236-1, the prime contractor is required to perform on site, with its own organization 15% of the total amount of work to be performed under the contract.

Small Business Subcontracting: Page 52 and page 176 of the solicitation tells you what to submit in relation to the subcontracting plan with your proposal. The plan does not receive a rating and the award is not made until the subcontracting plan is acceptable. The clauses 52.219-9 and 52.219-16 provide further detail. A sample plan will be provided as an amendment to the solicitation (see Amendment No.

0002).

PRE-PROPOSAL CONFERENCE AGENDA JULY 11, 2019

The plan should demonstrate the contractor’s proposed subcontracting percentages as they relate to the proposed amount and the small business goals identified in the solicitation. If at any point during the performance of the contract it becomes apparent that the goals will not be met, the appropriate supporting documentation shall be provided to demonstrate the good faith effort. The contractor will not be considered in breach of the contract.

Small Business Participation: Page 22 of the solicitation describes this requirement. It requires a minimum of 10% of the total contract value to be performed by small business. If at any point during the performance of the contract it becomes apparent that the goals will not be met a recovery plan will be requested and if upon contract completion the 10% is not obtained it will be appropriately documented in the past performance record.

Key Personnel: For this project the Onsite-Superintendent may not be responsible for Quality Control and Safety. These positions require separate personnel. The persons proposed as key personnel are required to be the persons performing the work as proposed within 90 days of the contract award date.

Proposal Submission Requirements: The submission requirements begin on page 159 and end on page 173 of the solicitation and are part of Section L. (Also provided)

Proposal Evaluation Criteria: The evaluation criteria begins on page 174 and ends on page176 of the solicitation and are part of Section M. (Also provided)

Evaluation/Selection/Award Schedule: The process will likely take 30 days at a minimum. Do Not Call – your firm will be notified as soon as possible.

Evaluation Process: First we do a responsibility check on the offeror to ensure they are an interested party. Next the technical proposals are reviewed and evaluated by the Technical Panel and consensus ratings are prepared. The Panel presents the finding to the Source Selection Authority (SSA) and if it is determined the evaluation was consistent and performed only against the solicitation requirements, the prices are revealed and the tradeoff process begins. Trading the benefits against the costs to establish which offeror is the best value to the Government.

PRE-PROPOSAL CONFERENCE AGENDA JULY 11, 2019

Importance/Weights: Discuss the importance and weights identified in section M.

Best Value means – the ultimate decision will be based on an assessment of whether the difference in the technical and management merit of the proposals is worth the difference in the price. Factors 1-3 are of equal importance and past Performance is less important than factors 1-3. Selection of a lower-proposed price is justified if the SSA determines that the technical and management benefits offered by the higher priced offeror are not worth the higher cost.

Notice to Proceed Date: The Notice to Proceed is expected to be issued as soon as (at a minimum) the bonds, insurance and accident prevention plan are received and approved.

Completion Date: Contractor shall complete all work within 510 calendar days after the Notice to Proceed is issued.

• Weather Days: The weather days are to be included in the baseline schedule which are a part of the Division 1 submittals (ref. section 013216-

5) which occurs after award. For the baseline schedule the contractor is to submit a weather calendar with regional data from a reliable weather source to show anticipated normal down time based on typical weather patterns.

The down time shall be incorporated into the proposed baseline schedule.

Advice:

• Review ALL solicitation requirements so that you have time to ask questions.

• You will be best served if you ask questions as opposed to making assumptions.

• Do not be generic and provide boiler plate narratives, be specific to this requirement.

• With the project experience, be clear on what you performed, do not try to present work that was not performed by your company

• Ensure references are the actual customer and the contact information is up to date.

• Ensure you review the bid sheet thoroughly and that all identified quantities and measurements seem reasonable for the proposed work.

PRE-PROPOSAL CONFERENCE AGENDA JULY 11, 2019

Now is your opportunity, if you see errors (patent defects), it is your responsibility to identify them now, not after contract award. If you choose to wait until after award, you could be held responsible for the associated costs.

Technical:

1. Site Access

• There will be road construction on the two lane road to the site during the construction period. There are no other roads to the site but the one under construction. There is not a lot of traffic on this road but anticipate there may be traffic delays of perhaps 15-20 minutes.

• Large and oversized commercial delivery and construction vehicles will require special access at the Park’s main gate. The Park will require advance notice to accommodate large vehicles.

2. Staging and Parking

3. Project Requirements

Hurricane/storm season occurs mid-summer through October and perhaps into November each year. This is important information to consider in timing of specific construction activities that are critical to schedule.

4. Natural Resources During spring alligators tend to lay their eggs in exposed sandy like soil.

Precautions should be made by the contractor to keep this from occurring on the disturbed ground within the construction zone.

5. Cultural Resources

6. Visitors

7. Park Specific expectations

• Coordinate Emergency points of contacts (POC’s)

• Portable Toilets – The Park shall require the contractor to provide their own “porta-potties.” Only Park visitors are allowed to utilize the Park’s temporary restroom facilities.

• Consider temporary electrical service and portable water storage during critical periods of construction for the new roof and new water line.

PRE-PROPOSAL CONFERENCE AGENDA JULY 11, 2019

DISCLAIMER:

Any information obtained from today’s meeting shall not be interpreted as additional contract requirements or changes to the contract requirements. All terms and conditions are documented within the solicitation and its amendments. All proposals shall be based upon those documents.