Attachment_P_-_Amendment_0001_Vendor_Q_A_0001.pdf

Attachment P – Amendment 0001 Vendor Q&A

EROS Mail Room, Copy Center, and Warehouse Logistics Services – 140G0126Q0153 Page 1 of 2

Vendor Questions & Answers

#1. General – Who is the incumbent contractor?

Scientific & Commercial Systems Corp.

#2. General – What is the incumbent contract number?

140G0126P0002.

#3. General – Will a pricing sheet be provided?.

Pricing instructions and template has been provided in Amendment 0001 under Section B.1, Pricing Instructions.

#4. Attachment AA: PWS – PWS 6.1 addresses Key Personnel but only names the Contract Manager. Are there other designated key personnel on this contract?

No.

#5. Attachment AA: PWS: Phase-In and Credentialing – With an anticipated award of August 1, 2026 and performance start of September 1, 2026, can the Government clarify the expected timeline for PIV credentialing and DOI Access Card issuance, and whether interim or temporary access will be granted to allow incoming staff to begin work on day one?

The expected time line is three (3) weeks depending on the response time of each candidate, which the government cannot control. PIV cards cannot be issued until the candidate is cleared to work on a government contract. Contractors are not permitted to perform any work without favorable security adjudication and proper credentials.

#6. Attachment AA: PWS: Government -Furnished Equipment – For the copy/print units maintained under separate Government contract, will the Government confirm that all toner, parts, and corrective maintenance remain a Government responsibility for the full period of performance?

Yes, confirmed.

#7. Attachment AA: PWS: Contractor -Furnished Equipment – Contractor-Furnished Forklift: The PWS requires a contractor-furnished forklift available on day one, while Attachment B lists an existing forklift as Contractor-

Furnished Property. Will the Government confirm whether the existing unit conveys to the successor, or whether the incoming contractor must furnish its own?

The Contractor must provide a forklift as stated in the PWS. The forklift listed in Attachment B belongs to the incumbent contractor.

#8. Attachment E: Volume of Work – Will a historical workload also be provided?

Yes. See "Attachment O - Historical Workload Data" incorporated into Amendment 0001.

#9. Staffing/Incumbent Workforce – How many employees are currently on the contract?

There are three (3).

Attachment P – Amendment 0001 Vendor Q&A

EROS Mail Room, Copy Center, and Warehouse Logistics Services – 140G0126Q0153 Page 2 of 2

#10. Attachment E: Volume of Work – In reviewing Solicitation No. 140G0126Q0153 for Mail Room, Copy Center, and Warehouse Logistics Services, we noted that the workload volume data provided appears to be dated

December 2019. To better assess the current level of effort, can the Government provide current staffing levels and updated workload volumes for this requirement prior to the site visit so that offerors may make informed travel decisions?

See “Attachment O – Historical Workload Data” which has been incorporated into Amendment 0001 more recent data.

The current staffing level is three (3). However, the required services differ from the incumbent contract. Proposed staffing and labor categories must meet the requirements outlined in the Performance Work Statement.

#11. Staffing/Incumbent Workforce - Can the Government provide the current number of on-site contractor personnel by labor category, along with their SCA wage classifications under WD 15-5369? If available, please also provide current incumbent staffing levels and any anticipated changes to the level of effort for the new period of performance.

Per Section B.1, Pricing Instructions in the RFQ, Offerors are invited to propose labor categories along with their fully burdened hourly rate. See question #5 for current incumbent staffing levels. The required services differ from the incumbent contract. Proposed staffing and labor categories must meet the requirements outlined in the Performance Work

Statement.

#12. Workforce Continuity - Does the Government have a preference for retention of the existing on-site workforce through the transition, and will continuity of incumbent staff be viewed favorably in the evaluation of the offeror's staffing and transition approach?

There is no first right of refusal, therefore the contractor should propose who they deem as the best candidate.

#13. Key Personnel - Will the Government specify which positions are designated Key Personnel for purposes of resumes and commitment letters under Factor B?

The Performance Work Statement identifies the Contract Manager as Key Personnel. The Offerors are invited to propose any additional Key Personnel they deem necessary to meet the requirement.

#14. Attachment J: CBA (10-04-2024) - Will the Government confirm that the wage and benefit rates in

Attachment J (CBA dated 10/04/2024) apply to the successor contractor under SCA Section 4(c)?

Yes.

#15. RFQ Response Page Count - Page Count: To confirm – resumes are excluded from the 50-page Technical limit (per File 3), but the Staffing Matrix and all other Factor narratives count toward the limit. Is that correct?

Yes, that is correct.

#16. Site Visit - The Schedule of Supplies/Services on page 3 states, “*Prime contractor is responsible for ensuring all subcontractors are present during the site visit.* “ The wording implies the site visit is mandatory. Is attendance mandatory for prime and subcontractors contemplating submitting a proposal? If attendance is mandatory, please provide an answer as soon as possible so attendees can make the necessary travel arrangements?

Site Visit attendance is not mandatory. The solicitation provides instructions for site visit attendance if the offeror is interested in participating. The language in question applies only if the contractor would like to participate in the site visit.