San_Simon_BIE_Trip_Report_0003.pdf

TRIP REPORT

Personnel Email Address:

Personnel Number:

Personnel Address:

Project name:

Date:

Location:

Weather condition:

Time of Visit:

Project Name:

Start / End Dates:

Location:

Weather Condition:

Time of Visit:

Personnel Name(s)/ Position(s):

Personnel Position:

PROJECT DATA

Personnel Email Address: chris.goelz@planate.com Personnel Number: (602) 402-6533 Personnel Address: Phoenix, AZ

Project Name: IE132 San Simon

Start / Stop Dates: 3/10/2025 / 3/14/2025.

Location: Arizona

Weather Condition: Sunny

Time of Visit: 8:00 am to 3:00 pm

Personnel Name: Christopher M Goelz Position (s):CPM, Commissioning Engineer (Cx)

TABLE OF CONTENTS

1. SITE VISIT SUMMARY

2. HEALTH AND SAFETY

3. QUALITY CONTROL

4. REGULATORY COMPLIANCE

5. PHOTOGRAPHS

1. SITE VISIT SUMMARY

This site visit was conducted to observe and assess the condition of the existing HVAC equipment. There have been requests to replace the HVAC equipment.

SUMMARY OF THE PURPOSE AND INTENT

OBSERVATIONS AND FINDINGS:

1) All buildings sustained hail damage to rooftop equipment.

The damage ranges from condenser coil fins to exhaust fan lids.

Some exhaust fans are missing their lids.

2) Building 611 kitchen MAU-1 not installed. ASHRAE 62.1 recommends specific ventilation rates for kitchens, based on occupancy and kitchen size. The MAU system in a kitchen helps replace air that is exhausted through kitchen hoods, maintaining balance and ensuring a sufficient air supply for combustion appliances and comfort.

3) Building 623 Dark Room 111 EF-623.4 duct is temporarily capped with plastic. If this fan is no longer required, remove the exhaust fan, cap the roof curb, and permanently cap the duct below.

4) Building 623 Storage 115 supply register is not connected to

HP-25.

5) Building 623 Detention Classroom 116 supply was added to HP-25. HP-25 was not sized for the additional space.

6) Building 626 Mechanical Room, wires are installed through both transfer grills that have Fire Dampers installed. This is a code violation and needs to be addressed. See, NFPA 80 covers fire dampers as well as combination fire/smoke dampers and NFPA 105 addresses smoke dampers.

7) Building 613 HP-17 has a duct cap that has fallen off, allowing conditioned and heated air to blow into the classroom ceiling.

The duct cap was reinstalled and fixed by Chris Goelz.

8) Building 622 EF-622.1 is missing its motor, motor sheave, and belt. This exhaust fan serves the boys' and girls' locker rooms and is required by code to operate during school hours. ASHRAE 62.1: For locker rooms, the ventilation rate may be based on the number of people or the square footage. The recommended airflow rate typically ranges from 15 to 20 CFM (cubic feet per minute) per person.

9) Building 622 EF-622.2 was found operating, but with a broken belt. The exhaust fan was turned off by the switch located inside the exhaust fan's housing. The belt required to put this fan back in service is a 4L-250.

10) Building 622, existing mechanical room 115. Has abandoned existing HVAC equipment in place, which shall be demoed and removed. This would create space for future HVAC equipment or storage.

OBSERVATIONS AND FINDINGS:

RECOMMENDATIONS AND ACTION ITEMS:

1) Building 611

a. Replace all existing HP Units with a single Air Handling Unit that serves 4 Zones. The 4 Zones would be controlled by a variable air volume (VAV) box with a strip heater installed.

b. Replace all existing Ductboard ductwork with new Rigid Metal ductwork.

c. Replace all ceiling-mounted exhaust fans.

d. Replace all roof-mounted exhaust fans.

e. Install a Make-Up Air Unit for the Kitchen.

2) Building 622

a. Replace all existing HP Units with new Air Handling Units.

b. Replace all existing Ductboard ductwork with new Rigid Metal ductwork.

c. Replace all roof-mounted exhaust fans.

d. Remove all existing HVAC equipment abandoned in place in room 115.

3) Building 623

a. Replace all existing HP Units with a single Air Handling Unit that serves 4 Zones. The 4 Zones would be controlled by a variable air volume (VAV) box with a strip heater installed.

b. Replace all existing Ductboard ductwork with new Rigid Metal ductwork.

c. Replace all existing ductwork with new sheet-metal ductwork

d. Replace all ceiling-mounted exhaust fans.

e. Replace all roof-mounted exhaust fans.

4) Building 612

a. Replace all existing HP Units with a single Air Handling Unit that serves 4 Zones. The 4 Zones would be controlled by a variable air volume (VAV) box with a strip heater installed.

b. Replace all existing Ductboard ductwork with new Rigid Metal ductwork.

c. Replace all ceiling-mounted exhaust fans.

5) Building 613

a. Replace all existing HP Units with a single Air Handling Unit that serves 4 Zones. The 4 Zones would be controlled by a variable air volume (VAV) box with a strip heater installed.

b. Replace all existing Ductboard ductwork with new Rigid Metal ductwork.

c. Replace all ceiling-mounted exhaust fans.

6) Building 627

a. Replace the existing Air Handling Unit with a New Air Handling Unit.

b. Replace the existing roof-mounted exhaust fan.

RECOMMENDATIONS AND ACTION ITEMS:

7) Building 624

a. Replace all existing HP Units with a single Air Handling Unit that serves 4 Zones. The 4 Zones would be controlled by a variable air volume (VAV) box with a strip heater installed.

b. Replace all existing Ductboard ductwork with new Rigid Metal ductwork.

c. Replace all ceiling-mounted exhaust fans.

8) Building 625

a. Replace all existing HP Units with a single Air Handling Unit that serves 4 Zones. The 4 Zones would be controlled by a variable air volume (VAV) box with a strip heater installed.

b. Replace all existing Ductboard ductwork with new Rigid Metal ductwork.

c. Replace all ceiling-mounted exhaust fans.

9) Building 626

a. Replace the existing Air Handling Unit with a New Air Handling Unit.

b. Replace the existing roof-mounted exhaust fan.

A meeting is needed to discuss further action.FOLLOW-UP AND MONITORING

REQUIREMENTS:

3 pm 8 am.TIME OFF-SITE:

COMMENTS/CONCLUSION:

Updating and upgrading the school's HVAC system will improve comfort for heating and cooling needs. It will also bring the school up to code for its ventilation rates and air changes per hour requirements.

3. QUALITY CONTROL

2. HEALTH AND SAFETY

NoneHAZARDOUS MATERIALS PRESENT:

BIEPERSONAL PROTECTIVE EQUIPMENT

REQUIREMENTS:

SITE SAFETY RULES AND PROCEDURES: BIE

BIEACCIDENT PREVENTION MEASURES:

SchoolsEMERGENCY RESPONSE PROCEDURES:

COMMENTS/CONCLUSION:

Updating and upgrading the school's HVAC system will improve comfort for heating and cooling needs. It will also bring the school up to code for its ventilation rates and air changes per hour requirements.

BIEQUALITY ASSURANCE PROCEDURES:

To perform inspection of all equipment and perform as-built HVAC drawings.INSPECTION AND TESTING PLANS:

MATERIAL AND EQUIPMENT ACCEPTANCE

CRITERIA: BIE or Tribal Criteria

N/A NON-CONFORMANCE AND CORRECTIVE

ACTION PROCEDURES:

BIEDOCUMENTATION AND RECORD-KEEPING

PROCEDURES:

4. REGULATORY COMPLIANCE

N/ACOMPLIANCE WITH TRIBAL, LOCAL, STATE,

AND FEDERAL REGULATIONS:

PERMITTING REQUIREMENTS: N/A

N/A INSPECTION AND ENFORCEMENT

PROCEDURES:

Restrooms are not meeting their “ACH” Air Change Rate Per Hour ASHRAE 62.1 ventilation code requirements.

Locker rooms are not meeting their “ACH” Air Change Rate Per Hour ASHRAE 62.1 ventilation code requirements.

Buildings not achieving the correct amount of “OSA” Outside Air requirements. ASHRAE 62.1 ventilation code requirements.

Fire Dampers with cabling going through them. Impacting the sealing of the Fire Damper. NFPA 80 and NFPA 105, National Fire Protection Association.

LEGAL AND LIABILITY ISSUES:

5. PHOTOGRAPHS

43.2 SF

CAPPED DOWN

FROM ROOF

NOT

CONNECTED

RELIEF

HP-23 HP-25 HP-22

HP-24

HP-25

EF - 623.4

T

295.6 SF

CLASSROOM

DETENTION

ROOM

LIBRARY

CONFERENCE

ROOM

348.1 SF

LIBRARY OFFICE

349.6 SF

STORAGE

57.7 SF

RESTROOM

73.3 SF

MECHANICAL

EQUIPMENT

AREA

INTERNAL CORRIDOR

76.1 SF

STORAGE

343.8 SF

STORAGE

52.5 SF

108A

DARK ROOM

76.6 SF